BSBPMG501A Manage Project Integrative Processes

4.5 Perform Integrated Change Control

• The process of reviewing all change requests, including approving or rejecting changes and managing the flow on impacts to all project deliverables and all components of the Project Management Plan

• All requested changes should be identified through the Control Scope process (5.5)

• Occurs from project inception through to completion and is part of the Monitor and Control process group

• Ideally only approved changes should be incorporated into the project Initiation Planning Execution Close

Monitor

Control

Adapted from PMBOK 4th Edition

BSBPMG501A Manage Project Integrative Processes

4.5 Perform Integrated Change Control

• The following change management activities are included –

Influencing stakeholders and the project team to ensure only approved changes are implemented

Reviewing, analysing and approving change requests quickly

Understanding the complete impacts of the approved changes and managing their implementation

Maintaining the integrity of project baselines for Scope, Time and Cost

Co-ordinating changes across entire projectInitiation Planning Execution Close

Monitor

Control

Adapted from PMBOK 4th Edition

BSBPMG501A Manage Project Integrative Processes

4.5 Perform Integrated Change Control

• The primary inputs include –Project management planConfiguration management plan (if developed)Change RequestsChange Control procedures

• The primary outputs include –Change request decisionsChange request status updatesProject management plan updatesUpdates to project deliverablesRevised baselines for Time, Cost and Scope Initiation Planning Execution Close

Monitor

Control

Adapted from PMBOK 4th Edition

BSBPMG501A Manage Project Integrative Processes

4.5 Perform Integrated Change Control

• There are very limited tools and techniques to assist in Perform Integrated Change Control

• The primary area of assistance comes from the Project Team and the Project Sponsor who are closest to the potential impacts of changes

• Also, each project must develop, agree and implement a comprehensive set of Change Control Processes

Adapted from PMBOK 4th Edition

ProjectManagement

OfficeProjectSponsor

Project ManagementInformation Systems

ChangeControl

Procedures

Learnings fromPast projects

ExperienceChange Request

Database

BSBPMG501A Manage Project Integrative Processes

4.5 Perform Integrated Change Control

• Tips for strong Change Control -All Change Requests must be documentedDo not automatically approve all Change Requests for

impact assessmentAssessing the impact of Change Requests can impact Time

and CostKeep a log of all Change Requests and the associated

impacts and approve/reject decisionWhenever a Change Request is approved, automatically

seek approval for new baselines for Time, Cost and Scope

The later a Change is addressed, the greater the impact to Time, Cost and Risk

Adapted from PMBOK 4th Edition

BSBPMG501A Manage Project Integrative Processes

Example Change Control Processes

Adapted from ePM Book

• Includes assessment of impact

• Explicit approval required by Steering Committee

• Need decision point prior to assessing impact

• How often are changes reviewed?

• Is there a change log?

Strengths

Weaknesses

BSBPMG501A Manage Project Integrative Processes

Example Change Control Processes

• Includes review by PM prior to assessment of impact

• Includes changes to Plans

• Project Sponsor should be involved in pre assessment review and final approval or rejection

• How often are changes reviewed?

• Is there a change log?

Strengths

Weaknesses

Adapted from ICG Software