401(k). agenda eligibility enrollment beneficiaries employer match vesting account changes loans...
TRANSCRIPT
401(K)
Agenda
Fidelity Contact Information
www.401k.com
In English: 800-890-4015
In Spanish: 800-587-5282
From Japan: 00-539-111-877-833-9900
International Collect: 508-787-9902
Eligibility: Who Can Join?
At least 18 years of ageRFT or RPT NAF employee who is scheduled to
work for twenty (20) or more hours per weekU.S. citizen Non- U.S. citizen employee that is employed on U.S.
PayrollHas a SSN or Individual Tax Identification Number
(TIN) Subject to U.S. Income TaxNot subject to a Status of Forces Agreement
Provision that precludes eligibility
Eligibility: Who Cannot Join?
Under the age of 18
Flexible status employee
Non- U.S. citizen employee
Does not have a SSN or Individual Tax Identification Number (TIN)
Is not subject to U.S. Income Tax
Subject to a Status of Forces Agreement Provision that precludes eligibility
Enrollment
Eligible employees may join the Plan at any time
No waiting period
Retroactive enrollments are prohibited.
To participate:
Complete Quick Enrollment Form within the first pay period of eligibility or;
Contact Fidelity Directly after participant receives an enrollment kit via mail
Pick your choice of funds on the left, OR one Freedom Fund on the Right
Quick Enrollment Form
Highlighted = required
Activity= Activity # (not department name)
Signature Date= on/after Date of Hire
Must be received by Noon (EST) Friday before the Pay Period End Date (email, fax, mail)
Quick Enrollment Form Timeline
OctoberSun Mon Tue Wed Thur Fri Sat
9
PP Begin Date
10 11
Jane Doe Hired
12
*Submit QE Form
13 14 15
16 17 18 19 20 21
Deadline to submit QE form
22
PP End Date
23 24
On Reverse Feed
25 26 27 28
Payday (401k deducted)
29
*Jane Doe was set up in PeopleSoft Before QE Form was sent
*QE Form was received before Noon on Friday during the pay period that she became eligible
Enrollment Kit
If an employee does not complete a quick enrollment, s/he may enroll directly with Fidelity after the waiting period.
An employees indicative data is sent to Fidelity after pay day “Friday”.
Once Fidelity receives the information from PeopleSoft, an enrollment kit is mailed directly to the employee.
PP Begin Date
PP End Date
Check Date
Data sent to Fidelity
Mailed Enrollment Kit
06/03/12 06/16/12 06/22/12 06/22/12 06/25/12-06/29/12
Beneficiaries
Beneficiary forms should be completed with the Quick Enrollment Forms HR Office Should Mail Beneficiary Form to Fidelity
• 401(k) Beneficiaries should NOT be keyed into PeopleSoft
Otherwise the employee should call Fidelity or log on to the Fidelity website to submit online
The employee should acknowledge on the new hire checklist that s/he completed the form, or will designate a beneficiary through Fidelity
Beneficiaries
If married, spouse must be the primary beneficiary per IRS regulations
For a beneficiary other than a spouse, or split primary beneficiaries, spousal consent must be signed and notarized
Contingent beneficiaries can also be listed
A contingent beneficiary is someone other than your spouse that is entitled to your 401(k) account in the event that your spouse is also deceased
Employer Match
Additional 1% employer match to the 401(k) account if actively participating in both the defined benefit (pension) and 401(k) plans.
The maximum MCCS employer contribution is 5%
EMPLOYEE DEFERRAL EMPLOYER MATCH
If actively enrolled in 401(k) & Retirement Plans:
1% incentive employer contribution plus:
1% 1%
2 % 2 %
3 % 3 %
4 % 3.5 %
5-100 % 4 %
Vesting
100% vested in employee contributions and rollover funds from the day the employee begins contributing to the Plan
The vesting period for the employer match is one (1) year from date of active enrollment
Must be actively contributing to the plan for one year
If the employee terminates prior to the one year vesting period, the employer match is forfeited
Account Changes for Active Employees
Deferral changes- contact Fidelity directly via phone or internet.
Beneficiary Change- contact Fidelity directly via phone or internet.
Address / Name Change – Employee updates via PeopleSoft Self Service or through the local HR office. Information keyed into PeopleSoft is sent electronically to Fidelity during the next payroll file
Headquarters will not make manual changes to a Fidelity account (names, change of addresses, etc.) unless the change is already keyed in PeopleSoft
Loans
Eligibility
Participate in the Plan for at least one year
$1,000 minimum vested account balance
Cannot have any outstanding loans, including previous unpaid loan in default
Participants can only have one (1) loan at a time
Minimum Loan Amount- $500
Maximum Loan Amount- lesser of $50,000 or 50% of vested account balance
Loans
Apply for a loan at www.401k.com, or by calling Fidelity at 800-890-4015
Loans may be repaid in as little as 1 month, or as long as 60 months (5 years)
Loan information is automatically loaded into PeopleSoft by Fidelity every Monday (Reverse Feed report)
Loan payments are made through payroll deductions
Will receive a Loan coupon book from Fidelity Investments to continue making loan payments if terminated/ retired/on LWOP/ turned flexible status
Hardship Withdrawals
Must have a current outstanding 401(k) loan
Proof that a financial hardship exists
Amount of request must not exceed the amount of financial hardship.
Must certify with official documentation that there is an immediate and heavy financial obligation that cannot be met by a loan or any other available distributions from the Plan.
Sent directly to Fidelity for approval
Hardship Withdrawals
The Plan only allows hardship withdrawals for one of the following reasons: Post-secondary tuition expenses & related educational
fees for the next 12 months for participant, spouse, or dependents.
Purchase of a primary residence Un-reimbursed medical expenses To prevent eviction or foreclosure on the mortgage of
primary residence. Payment of Funeral Expenses for Participants’ deceased
parent, spouse, child or dependents. Payment for repair of damage to principal residence due
to casualty loss
Hardship Withdrawals
Subject to mandatory 20% Federal Income Tax withholding. Federal Tax will be withheld at the 10% rate established by the Internal Revenue Service, unless you elect out of withholding.
Required to discontinue deferrals into the Plan for six (6) months after the date of the hardship distribution. It is the employees responsibility to reinstate
deferrals after the six-month suspension periodMoney is removed from the employees account,
and the employee is not required to pay it back.Apply for a withdrawal online at www.401k.com,
or by calling Fidelity at 800-890-4015
Minimum Required Distributions
Beginning the calendar year after the year you turn 70½, you are generally required to withdraw a minimum amount of money from your tax–advantaged 401(k) account each year. This amount is called a minimum required distribution, or MRD
Retirees that attain age 70 ½ must begin MRDs by April 1 of the following year.
Active employees that attain age 70 ½ have the option to delay their MRD until April 1 of the calendar year after the year they retire.
All MRDs will be subject to $25 fee per withdrawalCalculate/Apply online at www.401k.com, or by
calling Fidelity at 800-890-4015
Minimum Required Distributions
MRDs are subject to a tax withholding MRDs are taxed as ordinary income for the tax year in
which they are taken and will be taxed at your applicable individual federal income tax rate.
MRDs may also be subject to state and local taxes. If you made non–deductible contributions to your IRA, you
must calculate your MRD based on the total balance, but your taxable income may be reduced proportionately for the after–tax contributions.
Please consult a tax advisor to learn more.
Failure to elect the MRD may result in significant IRS imposed penalties (generally equal to 50% of the amount of the MRD not taken)
401(k) Contributions & Catch Up Limits
2012 individual pre-tax contribution maximum set by the IRS is $16,500 & $17,000 respectively
Employees aged 50 and up can defer an additional $5,500 into the Plan on a pre-tax basis (for 2012), provided they have reached the annual max
Eligibility starts in the calendar year they turn 50
Automatically placed into the payroll system that allows the additional catch up contribution
No paperwork needed
Roll Over's (Into the Plan)
Employees may roll their funds from another qualified employer plan, “conduit” IRA, or TSP into Fidelity Investments.
Request the distribution check from the previous financial institution
Fidelity does not accept wire transfers of funds.
Checks should be mailed directly to the employee
Rollover must be completed within 60 days of receipt of the distribution check
Roll Over's (Into the Plan)
Complete the Fidelity incoming rollover application & designate investment elections
Roll-in forms can be found in the back of the employee enrollment kit or at http://crossroads/MRG/401k_Documents/401(k)%20Roll-in%20form.pdf
Mail the Roll-in form and the check to Fidelity
Please note: Fidelity Investments will not accept any checks without the Roll-in form completed and signed by the employee
Roll Over's (Out of the Plan)
Upon termination, employees may elect to roll over all or a part of their distribution directly into an IRA, conduit IRA, Roth IRA, or other qualified retirement plan. Direct Rollover must be at least $500, or if less, the
entire eligible rollover distribution. Cannot roll over a total distribution of less than $200.
For most financial institutions, it is required that the losing employer complete the necessary forms indicating that the funds are indeed from a qualifying employer plan. If this is the case, please forward all forms to Carolyn
Woodson at [email protected] /703-432-0436
Death
When a participant is deceased, the following information must be provided to set up the “Death Benefit Transfer”Death CertificateCompleted Beneficiary Designation formCurrent Address of Beneficiary
Account will be set up via Fidelity under the Beneficiary's name and Social Security Number
If the Beneficiary elects to receive a lump sum distribution, he or she will have to pay applicable federal tax withholdings. The Beneficiary is exempt, however, from being assessed the 10% penalty if under age 59 ½.
Terminations
A Distribution Application is sent to the employee directly from Fidelity after the termination code is received via the interface file
Fidelity will E-mail (participant-provided e-mail address) or print mail as well as a proactive call to discuss distribution options
Account balance of $1,000 or less
60 days to contact Fidelity and elect a direct rollover into another qualified retirement plan, IRA, or IRA conduit account or;
Automatic taxable lump sum distribution check mailed to address on file
Terminations
Account balance greater than $1,000
Funds may be left in Fidelity account
Funds will continue to be vested
Participants may change funds, but may not contribute new funds or take out loans
If an employee is not vested upon termination, s/he is not entitled to the employer match, only your contributions made while in the plan.
What Can Be Done Online
Change Deferral Percentage
Change investment elections
Review statements and account balances
Update Beneficiary information
Request loans
Request hardship distributions
Read up on latest investment news
Fidelity Contact Information
www.401k.com
www.Fidelity.com
In English: 800-890-4015
In Spanish: 800-587-5282
From Japan: 00-539-111-877-833-9900
International Collect: 508-787-9902