400 series supervisor reference

Document Part Number: 4701183-001Document Revision: D

Supervisor’s Reference

Series 400 Terminal

Explains how to perform functions and execute commandswith the Series 400 Timekeeper® and Gatekeeper® terminals

in supervisor and guard modes.

The information in this document is subject to change without notice and should not be construed as a commitmentby Kronos Incorporated. Kronos Incorporated assumes no responsibility for any errors that may appear in thismanual. This document or any part thereof may not be reproduced in any form without the written permission ofKronos Incorporated. All rights reserved. Copyright 1995–2000.

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Phone: 781-890-3232, Fax: 781-890-8768Kronos Incorporated Global Support: 1-800-394-HELP (1-800-394-4357)

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Document Revision History

Document Revision Product Version Release Date

A 400.4 November 1995

B Revision B of this document was not officially released.

C 400.6B February 2000

D 400.6B July 2000

Contents

About This Guide

Organization of This Guide ........................................................................viiiAbbreviations and Terms ............................................................................. ixRelated Documents ........................................................................................ x

Chapter 1: Overview

Parts of theSeries 400 Timekeeper Terminal .............................................1-2Understanding Terminal Operating Modes ................................................1-3

Chapter 2: Performing Supervisor Mode Functions

What Are Supervisor Mode Functions? .....................................................2-2Entering and Exiting Supervisor Mode ......................................................2-4Using Function Keys in Supervisor Mode .................................................2-5Performing Functions .................................................................................2-7

Cancel Meal Deduction ........................................................................2-7Pay Code Transaction ..........................................................................2-8Delayed Department or Labor Account Transfer ................................2-9Department or Labor Account Transfer .............................................2-11Display Current Schedule ..................................................................2-12Display Elapsed Time Since Last Punch ...........................................2-14Display Last Punch ............................................................................2-15Display Next Schedules .....................................................................2-17Display Punch Status .........................................................................2-18Display Totals ....................................................................................2-19Employee Credit Transaction ............................................................2-20Employee Debit Transaction ..............................................................2-22End Activity .......................................................................................2-24Enter Tips ...........................................................................................2-25Gate Entry Only .................................................................................2-27

Contents

iv Kronos Incorporated

Generic Punch ................................................................................... 2-28Quantity Transaction ......................................................................... 2-29Simple Punch ..................................................................................... 2-30Review Stored Punches ..................................................................... 2-31Start Activity ..................................................................................... 2-34View Acknowledged and Unacknowledged Messages ..................... 2-36

Chapter 3: Performing Supervisor Mode Commands

What Are Supervisor Commands? ............................................................. 3-2Executing Commands ................................................................................ 3-4

Command 2: Single Home Employee Restriction Override ............... 3-5Command 3: Global Home Employee Restriction Override ............... 3-6Command 4: Global Non-Home Employee Restriction Override ...... 3-8Command 5: Single Non-Home Employee Restriction Override ..... 3-10Command 6: Ring Bell ...................................................................... 3-11Command 7: Silence Bell .................................................................. 3-12Command 8: In/Out Punch Type Display Enable/Disable ............... 3-12Command 10: Display Badge Contents ............................................ 3-14Command 21: Edit Timekeeper Terminal Off-Times ....................... 3-16Command 27: Add/Edit/Delete Modem Off Schedule Times .......... 3-17Command 28: Erase Modem Off Schedule Times ............................ 3-20Command 29: Display Modem Off Schedule ................................... 3-21Command 35: Print Home Employee Report .................................... 3-22Command 37: Print List Report ........................................................ 3-23Command 39: Print On-Premises Report .......................................... 3-24Command 40: Print Individual Employee Information Report ......... 3-25Command 41: Determine Lithium Battery Life ................................ 3-27Command 43: Print Off-Premises Report ......................................... 3-29Command 50: Add a Punch ............................................................... 3-30Command 51: Delete a Punch ........................................................... 3-32Command 52: Perform Hours Transaction ........................................ 3-34Command 53: Perform Pay Code Adjustment .................................. 3-36Command 54: Perform Department or Labor Account Transfer ...... 3-38Command 55: Perform a Decimal Transaction ................................. 3-39Command 57: Supervisor Transaction .............................................. 3-41

Contents

Series 400 Terminal Supervisor’s Reference v

Command 58: Supervisor Print Bell Schedule Times .......................3-42Command 59: Cancel Meal Deduction ..............................................3-43Command 62: Supervisor Adjust Time .............................................3-44Command 65: Edit Bell Schedule ......................................................3-45Command 66: Delete All Scheduled Bells ........................................3-47Command 67: Display Bell Schedule ................................................3-48Command 69: Change Supervisor Password .....................................3-49

Chapter 4: Performing Guard Mode Commands

Overview of Guard Mode ...........................................................................4-2Perimeter Management ........................................................................4-2Gate Entry ............................................................................................4-3

What Are Guard Mode Commands? ..........................................................4-6Entering and Exiting Guard Mode .............................................................4-7Executing Commands .................................................................................4-8

Command 12: Open Gate for an Individual .........................................4-8Command 14: Open Gate for a Length of Time ..................................4-9Command 15: Perform a Guard Transaction .....................................4-10Command 16: Door Open Warning Override ....................................4-12Command 17: Add/Edit Gate Open Schedule ...................................4-13Command 18: Delete Gate Open Schedule .......................................4-15Command 19: Display Employees on Premises ................................4-16Command 20: Display Gate Open Schedules ....................................4-17

Index

Contents

vi Kronos Incorporated

About This Guide

This guide is written specifically for supervisors who use the Series 400Timekeeper terminal in supervisor or guard mode to perform functions andexecute commands.

This preface contains the following sections:

� Organization of This Guide

� Abbreviations and Terms

� Related Documents

About This Guide

viii Kronos Incorporated

Organization of This Guide

This guide contains the following information:

� Chapter 1, “Overview,” describes the purpose of each operating mode of theSeries 400 Timekeeper®terminal, focusing on supervisor and guard modes.

� Chapter 2, “Performing Supervisor Mode Functions,” explains how to enterand exit supervisor mode at the terminal, perform functions that allow you toview employee information (for example, punch status, schedules, hourstotals), and perform transactions for employees.

� Chapter 3, “Performing Supervisor Mode Commands,” explains how toexecute commands to perform activities such as managing gate schedules,overriding employees’ punch restrictions, and printing reports.

� Chapter 4, “Performing Guard Mode Commands,” explains how to enter andexit guard mode, and execute commands related to entry management, suchas opening gates, creating and editing gate schedules, and showing whichemployees are on the premises.

Abbreviations and Terms

Series 400 Terminal Supervisor’s Reference ix

Abbreviations and Terms

The guide uses the following abbreviations and terms:

Abbreviation Meaning

AFT Arbiter File Transfer program

APS Kronos Auxiliary Power Source

CRC cyclical redundancy check

CSA Canadian Standards Association

DOS disk operating system (for example, IBM PC-DOS)

EAN-8 European Article Numbering-8 bar code symbology

EAN-13 European Article Numbering-13 bar code symbology

EPROM erasable programmable read-only memory

FCC Federal Communications Commission

FIFO first in, first out RAM buffer

FRU field replaceable unit

I/O input/output

I 2-of-5 Interleaved 2-of-5 bar code symbology

K kilobyte of memory

LCD liquid crystal display

LED light-emitting diode

PC personal computer (for example, IBM PC/XT/AT or PS/2)

PIN personal identification number

RAM random access memory

TKC Kronos Timekeeper Central® software

TKCWin Kronos Timekeeper Central® software for Windows

UL Underwriter’s Laboratory

UPC-A Universal Product Code-A bar code symbology

UPC-E Universal Product Code-E bar code symbology

About This Guide

x Kronos Incorporated

Related Documents

In addition to this guide, the following documentation is available to help you usethe Series 400 Timekeeper terminal:

� Series 400 Terminal Installation Guide(part number 4701180-001) providesstep-by-step instructions for installing the Series 400 terminal.

� Series 400 Terminal Host Software Interface Guide(part number4700692-001) provides information on configuring Series 400 terminals thatinteract with Kronos data collection and entry management host applications.The guide also provides instructions for configuring and communicating withSeries 400 terminals that interact with host software other than Kronosapplications.

� Series 400 Terminal Configuration Guide(part number 4701181-001)provides information on configuring operating parameters for the Series 400terminal. The guide also includes a list and explanation of the procedures andsteps that comprise these parameters, as well as configuration worksheets.

� Series 400 Terminal Maintenance and Troubleshooting Guide(part number4701182-001) presents information on maintaining and troubleshooting theSeries 400 terminal. The guide includes information on maintenancecommands and field replaceable units.

� Series 400 Terminal Quick Reference Card(part number 4701184-001) detailsoperating mode functions, including how they appear on the Series 400terminal, and the appropriate responses to terminal prompts. The card alsocontains a list oferror messageswith their meanings and resolutions.

� Series 400 Terminal Hardware Options (various part numbers)explainavailable Series 400 terminal options in individual, stand-alone documentsthat contain product information, as well as troubleshooting and installationprocedures.

Chapter 1

Overview

This chapter contains the following sections:

� Parts of theSeries 400 Timekeeper Terminal

� Understanding Terminal Operating Modes

Chapter 1 Overview

1-2 Kronos Incorporated

Parts of theSeries 400 Timekeeper Terminal

This secion presents an illustration of the Series 400 Timekeeper terminal andidentifies the parts of the terminal you use to perform functions and executecommands.

Legend

1 LCD display—Displays feedback, prompts, and error messages

2 Function keys—Used to initiate functions and commands, depending on how theterminal is configured

3 Good read LED—Indicates that the terminal successfully read the badge you swiped

4 Bad read LED—Indicates that the terminal did not successfully read the badge youswiped

5 Power status LED—Indicates that the terminal is powered

6 Numeric keypad—Used to enter data while performing functions and commands

7 Badge swipe reader—Used to read badges you swipe

4ooo

6

7

3

1

2

5

Understanding Terminal Operating Modes

Series 400 Terminal Supervisor’s Reference 1-3

Understanding Terminal Operating Modes

You can operate the Series 400 Timekeeper terminal in any of the following fivemodes:

� Employee mode—Used for employee functions, including punching anddepartment and labor account transfers. In employee mode, the terminalaccepts punch data entered using its badge reader or keypad, if enabled.

� Supervisor mode—Used by specific individuals who possess codedsupervisor badges to perform restricted functions and commands, such asediting employee punches, adding employee punches, and overridingrestrictions to allow employees to punch.

This Supervisor’s Referenceexplains how to use the terminal in supervisormode. For instructions on entering and exiting supervisor mode andperformingsupervisor functions, see Chapter 2, “Performing SupervisorMode Functions.” For instructions on performing supervisor commands, seeChapter 3, “Performing Supervisor Mode Commands.”

� Guard mode—Used by specific individuals who possess coded guard badgesto perform entry management tasks, such as opening a gate for an individual,opening a gate for a period of time, and producing an on-premises report. ThisSupervisor’s Referenceexplains how to use the terminal in guard mode. SeeChapter 4, “Performing Guard Mode Commands.”

� Maintenance mode—Used by specific individuals who possess codedmaintenance badges to perform diagnostic tests for troubleshooting terminalproblems and to enter program mode. For more information on maintenancemode, see theSeries 400 Terminal Maintenance and Troubleshooting Guide.

� Program mode—Used to configure the operating parameters of the Series400 terminal. Program mode is accessed through maintenance mode. Formore information on program mode, see theSeries 400 TerminalConfiguration Guide.

How the terminal is configured and the mode in which it is operating determinethe features and functions available for use by employees and supervisors. Forexample, when the terminal operates in supervisor mode, asupervisor can use asupervisor badge to enter supervisor mode and add a punch for an employee whoforgot to punch.

Chapter 1 Overview


Chapter 2

Performing Supervisor Mode Functions


� What Are Supervisor Mode Functions?

� Entering and Exiting Supervisor Mode

� Using Function Keys in Supervisor Mode

� Performing Functions

Chapter 2 Performing Supervisor Mode Functions


What Are Supervisor Mode Functions?

You use supervisor functions to do the following:

� View employee information, such as punch status, schedules, and hours totals.

� Perform transactions for employees, such as labor account transfers, pay codetransactions (adding or subtracting hours from pay codes), and payrolldeductions.

NoteThe difference between supervisor functions and supervisor commands is thatfunctions allow you to view and edit employee data, while commands allow youto perform administrative tasks such as creating and editing gate schedules,printing reports, and overriding punch restrictions. For more information onsupervisor commands, see Chapter 3, “Performing Supervisor Mode Commands.”

In supervisor mode, you initiate functions using the terminal’s function keys.Which functions are initiated by which function keys depends on how yourterminal has been configured. For instructions on how to program your terminal’sfunction keys, see theSeries 400 Terminal Configuration Guide.

Most function key-initiated functions can be performed in both employee andsupervisor modes. Some function key-initiated functions behave in a slightlydifferent way when the terminal is in supervisor mode.

The following is a list of the supervisor functions you can perform using theSeries 400 Timekeeper terminal:

� Cancel Meal Deduction

� Pay Code Transaction

� Delayed Department or Labor Account Transfer

� Department or Labor Account Transfer

� Display Current Schedule

� Display Elapsed Time Since Last Punch

� Display Last Punch

What Are Supervisor Mode Functions?


� Display Next Schedules

� Display Punch Status

� Display Totals

� Employee Credit Transaction

� Employee Debit Transaction

� End Activity

� Enter Tips

� Gate Entry Only

� Generic Punch

� Quantity Transaction

� Simple Punch

� Start Activity

� View Acknowledged and Unacknowledged Messages



Entering and Exiting Supervisor Mode

To enter supervisor mode:

1. Swipe your supervisor badge through the badge reader, or if the personalidentification number feature (PIN) is enabled, enter your PIN. The passwordprompt appears on the terminal’s display.

2. Enter your 5-digit password. (The digits you enter do not display as you enterthem.) The date, time, and the wordsSUPERVISOR MODE appear on thedisplay.

3. If the PIN feature is not enabled, press the asterisk key once. If the PINfeature is enabled, press the asterisk key two times. TheENTER COMMANDNUMBER prompt appears on the display.

4. Type the number of the command you want to execute. If the command isassociated with a function key, you can also press the function key to initiatethe function.

To exit supervisor modewhen the display is in its idle state (displays the date,time, and the wordsSUPERVISOR MODE):


2. PressENTER. The terminal reverts to employee (normal) mode.

NoteIf you do not perform the procedure for exiting supervisor mode, the terminalreturns to employee mode if no keystrokes are performed for a specific interval oftime. You can set this time-out interval using Procedure 40, Step 1, of theTimekeeper terminal program. If you do not set a time-out interval, the terminalautomatically times out after 45 seconds.

For instructions on setting this time-out interval, see theSeries 400 TerminalConfiguration Guide.

Using Function Keys in Supervisor Mode


Using Function Keys in Supervisor Mode

By pressing the Series 400 terminal's function keys while it is operating insupervisor mode, you can perform some or all of the functions explained in thischapter. The functions you can perform at a particular terminal are determined byhow the terminal is configured.

Note the following:

� To perform a supervisor function, you must first enter Supervisor Mode. (See“Entering and Exiting Supervisor Mode” on page 2-4.)

� When you respond to a prompt by typing an entry using the keypad, alwaysfinish the entry by pressingENTER or #. The exceptions are when you press afunction key to initiate a function, or press a special character.

� Some of the functions allow you to specify a memory scan interval thatsearches the terminal’s memory for all data that is time stamped within thespecified interval.

� Most functions described in this chapter have a loop feature that causes theterminal to prompt for additional badges after the first badge input. Thisfeature allows supervisors to apply the function to multiple employeeswithout having to press the function key multiple times. If looping is availablefor a function, it is noted as part of the procedure for that function.

NoteIf a terminal is configured to allow functions with a loop feature to be used inboth employee and supervisor mode, looping is disabled. For instructions onsetting up functions to work in both employee and supervisor modes, see theSeries 400 Terminal Configuration Guide.

� If your terminal is configured to prompt for a supervisor comment code, enterthe three-digit code, which is enabled using Procedure 5, Step 5. A supervisorcomment code represents a comment to accompany supervisor-initiatedpunches at the terminal. Refer to theSeries 400 Terminal ConfigurationReferencefor more information.



� The prompts used in this guide may differ from those used at your site.Because prompts are configurable, your terminal might be configured todisplay different prompts.

� Some functions allow receipt printing, but only if the Series 400 Terminal isconnected to a serial printer and receipt printing is enabled. The informationprinted on the receipt is the same as thatdisplayed on the screen. Supervisorfunctions that allow receipt printing are noted in this chapter.

� If your terminal is configured to use 12-hour time, you must enter all timesusing theAM andPM keys.

Performing Functions



This section presents instructions for performing functions at the Timekeeperterminal while it is in supervisor mode. Functions are presented in alphabeticalorder.

Cancel Meal Deduction

Description

This function allows you to cancel an employee's automatic meal deduction.(Some host software has the ability to deduct meal time automatically from shifttime.) With this function, you can create in the terminal’s memory a record of theoverride of the automatic meal deductions.

Procedure

To cancel an automatic meal deduction:

1. Press the function key configured with this function.

The prompt for the function temporarily appears, followed byWORKEDTHROUGH MEAL. Then the promptENTER BADGE appears.

2. Swipe the badge of the employee whose automatic deduction you want tocancel, or enter* and enter the badge number using the keypad and pressENTER. The terminal displays the employee’s name or PIN.

3. If looping is ineffect, the terminal prompts again for a badge. To cancel mealdeductions for more employees, repeat step 2 until you have completed allcancellations.

If looping is not ineffect, go to the next step.

4. PressCLEAR to exit the function.



Pay Code Transaction

Description

At many sites, the terminal is configured to collect information that affectshoursagainst pay codes stored on the host. For some host software, employees orsupervisors can record hours associated with a pay code. Many sites use pay codesto record nonproductive time, such as vacation and sick time.

Procedure

To perform a pay code transaction:

1. Press the function key configured with this function.

The function’s prompt appears temporarily, followed by the promptENTERDAY.

2. Enter the two-digit day of the month associated with the transaction.

For example, if you are using the function to record an employee’s sick timetaken on October 1, enter01.

The terminal responds with the promptENTER TIME.

3. Enter the time associated with the transaction.

Enter the time in the formathh:mm. You can make the hours a one-digit ortwo-digit entry; always make the minutes a two-digit entry. For example, ifthe time associated with the transaction is 8:15, enter 815.

4. Respond to theENTER PAY CODE prompt by typing the pay code.

Note that pay codes are referenced by numbers in the host software. Your sitemay use a default value for the pay code; if so, skip this step.

Your terminal responds to your pay code entry by displaying the text for thespecified pay code followed by the promptENTER HOURS (see step 6) orENTER BADGE (see step 7), depending on how your terminal is configured.



5. Type the number of hours for the transaction.

Use the minus key (-) for entering negative hours. Some terminals areconfigured for a default value for the hours. In those cases, the terminal skipsthis step.

The terminal promptENTER BADGE appears.

6. Swipe the employee’s badge or press* and type the employee’s PIN.

If looping is in effect, repeat step 6until you have completed all of thenecessary pay code transactions.



Delayed Department or Labor Account Transfer

Description

This function allows you to specify the day and the time of the department orlabor account transfer. The terminal is capable of having separate function keysconfigured to represent different departments or labor accounts.Alternatively, theconfiguration can require that the employee enter labor account numbers ordepartment numbers.

Procedure

To perform a delayed department or labor account transfer function:

1. Press the function key configured for the Department or Labor AccountTransfer function.

The terminal responds with the promptENTER DAY and displays the currentday of the month.

2. Enter the two-digit day of the month on which the transfer occurred.

For example, if the transfer occurred on November 3, enter 03 as the day.

The promptENTER TIME and the current time appear.



3. Enter the time of the transfer.

Enter the time in the formathh:mm.Note that you can enter the hour as a one-digit or two-digit time, but you must enter the minutes as a two-digit entry.For example, to enter 8:01, enter801.

4. If prompted for a labor field or department, perform this step. Otherwise, goto the next step.

a. If prompted for a department, enter a valid department number.

b. If prompted for a labor field, you can swipe a labor account badge, swipean appropriate labor field badge, or manually enter a valid labor fieldnumber.

If you use the labor field badge or manual entry methods, you may beprompted for more labor fields, depending on how the terminal isconfigured. Complete all labor fields.

5. If prompted for a comment code, perform this step. Otherwise, go to the nextstep.

Enter the three-digit comment code you want to associate with the transfer.

For example, you might enter123 to associate the transfer with the 123comment code.

The terminal displays the text for the comment code, for example,TRAINING1 2 3, and then promptsENTER BADGE.

6. Swipe the employee badge or press* and type the employee’s PIN.

The terminal responds withIN-DEPT followed by the employee’s PIN orname.

7. If looping is ineffect, repeat step 6until you have completed all of thenecessary delayed department or labor account transfers.





Department or Labor Account Transfer

Description

This function allows you to use a single key to perform a department or laboraccount transfer for an employee. You can have your terminal configured in eitherof the following ways:

� Assign different departments or labor accounts to separate function keys.

� Require supervisors to enter a labor account number or department number.

Procedure

To perform a department or labor account transfer:

1. Press the function key configured for the department or labor account transferfunction.

NoteIf this function key is set up to represent a specific department or laboraccount, the terminal automatically associates this transfer with thatdepartment or account. Go to step 3.



b. If prompted for a labor field, you may swipe a labor account badge, swipean appropriate labor field badge, or manually enter a valid labor fieldnumber.








4. Swipe the employee badge or press* and type the PIN.

The terminal responds withIN-DEPT followed by the employee’s PIN orname.

5. If looping is ineffect, repeat step 4until you have completed all of thenecessary department or labor account transfers.



Display Current Schedule

Description

This function allows you to display the schedule for a shift that an employee iscurrently working. For an employee’s schedule to display on a particular terminal,the employee must be a home employee of the terminal and have a valid in-punch.

If the home employee’s in-punch is within the schedule margins of an assignedschedule, the scheduled start and end times are displayed. If the employee isworking an unscheduled shift (and the employee is not restricted from doing so),the displayed start time is the time of the actual in-punch. Likewise, the displayedout-punch is the in-punch time plus the employee's unscheduled shift length. Forexample, suppose John is working an unscheduled shift and he punched in at 5:00P.M. If the company’s shifts are normally eight hours, the end time would displayas 1:00 A.



Note the following:

� If the employee has not punched in, or the punch is too far in the past, theterminal displaysNO DATA AVAILABLE.

� If your terminal has receipt printing, you can use it with this function.

Procedure

To display an employee's current working schedule:

1. Press the function key configured for the Display Current Schedule function.

After temporarily displaying the name of the function, the terminal promptsENTER BADGE.

2. Swipe the employee’s badge or press * and type the PIN.

The terminal displays the employee’s current start day, start time, and endtime, for example,WE 9:00A - 5:00P.

3. If looping is ineffect, repeat step 2until you have completed the function forall the employees for whom you want to display current schedules.





Display Elapsed Time Since Last Punch

Description

This function allows you to display how much time has elapsed since an employeelast punched at the terminal. Note that this function is terminal specific. It does notdisplay the employee’s last punch if it was done at another terminal. If yourterminal has receipt printing, you can use it with this function.

Procedure

To display the elapsed time since the last punch:

1. Press the function key configured for the Display Elapsed Time Since LastPunch function.

After temporarily displaying the name of the function, the terminal promptsSPECIFY INTERVAL.

Type the amount of time that you want the terminal to scan in its memory tolook for the last punch.The maximum time interval is 72 hours.

The terminal responds by promptingENTER BADGE.

2. Swipe the employee’s badge or press * and type the employee’s PIN. Theterminal responds by displaying either:

– The prompt for the punch and the elapsed time in hours and minutes sincethe last punch. For example, if the last punch for the employee was at12:30 PM, it would display:

SINCE LAST PUNCH24:30

– NO DATA AVAILABLE to indicate that the terminal’s search of the specificinterval failed to find any punch by the employee.

3. If looping is ineffect, repeat step 3until you have completed all of thedisplays of elapsed time since last punch that you want to do. If looping is notin effect, go to the next step.




Display Last Punch

Description

This function allows you to display an employee's most recent punch at thatparticular terminal. Note that this function is terminal specific. If an employee dida more recent punch at another terminal, it will not display at the current terminal.

If your terminal has receipt printing, you can use it with this function.Additionally, this function loops in supervisor mode when the function isavailable only in supervisor mode.

Procedure

To display an employee’s last punch at the terminal:

1. Press the function key configured for the Display Last Punch function.

The terminal promptsSPECIFY INTERVAL.

2. Type the amount of time that you want the terminal to scan in its memory tolook for the last punch.

The maximum time interval is 72 hours.

After displaying the prompt for the function, the terminal promptsENTERBADGE.

3. Swipe the employee’s badge or press * and type the employee’s PIN.

Either of the following then occurs.

– The terminal displays the punch type, the day, and the time of theemployee’s last punch at the terminal. The following table shows fiveexamples of possible displays and an explanation of each.

Example Display Explanation

PUNCH WE 13:45 The employee’s last punch was an in, out, or cross-punch on Wednesday at 1:45 P.M. Note that in thisexample the terminal is using the 24-hour clock.



– The terminal displays NO DATA AVAILABLE to indicate there are nopunches in the terminal memory for the specified time interval.

4. If looping is ineffect, repeat step 3until you have completed all of thedisplays of employees’ last punch that you want to do.



MISC MO 8:50 The employee’s last punch was a tip entry on Mondayat 8:50.

ACT 01 WE 15:55 The employee’s last punch was the start or end ofactivity 1 on Wednesday at 3:55 PM.

F01 TH 9:50 The employee’s last punch was a generic punch onThursday at 9:50.

XFER FR 7:50 The employee’s last punch was a department or laboraccount transfer made on Friday at 7:50.

Example Display Explanation



Display Next Schedules

Description

This function allows you to display an employee's future schedule. The displayshows the employee’s start and end times.

The number of future schedules that you can display is dependent on the numberof schedules your terminal is configured to store in memory. The maximum is 14.The schedules that you can display are only as current as the most recentdownload from the host PC. However, the Display Next Schedule function candisplay schedules regardless of the employee’s punch status. Unlike the DisplayCurrent Schedule function, the employee does not need to be currently punched inat the terminal.

If your terminal has receipt printing, you can use it with this function.Additionally, this function loops in supervisor mode when the function is onlyavailable in supervisor mode.

Procedure

To display an employee’s next schedule:

1. Press the function key configured for the Display Next Schedules function.

After temporarily displaying the function key prompt, the terminal promptsENTER BADGE.

2. Swipe the employee badge or press * and type the employee’s PIN.

The terminal displays either:

– The day, start time, and end of the employee’s next schedule as it is storedin the terminal’s memory.

For example, if the employee’s next schedule is for Thursday from 8:00A.M. to 4:00 P.M. the terminal would display TH 8:00A-4:00P.

– NO DATA AVAILABLE, indicating there is no next schedule in theterminal’s memory. If you receive this prompt, skip to step 4.



3. Press NEXT to view the next schedule.

Continue to use the NEXT and PREV keys to scroll forward and backwardthrough the future schedules in the terminal’s memory.

4. If looping is in effect, repeat steps 2 and 3 until you have completed all of thedisplays of employees’ next schedules that you want to do. If looping is not ineffect, go to the next step.


Display Punch Status

Description

This function allows you to display the most recent punch that an employee madeat the terminal. The Display Punch Status function is terminal specific. Punchesthat the employee made at another terminal are not displayed with this function.


Procedure

To display an employee’s punch status:

1. Press the function key configured for Display Punch Status function.


2. Swipe the employee’s badge or press* and type the employee’s PIN.

The terminal responds by displaying the employee’s status, that isIN, OUT, orX-PUN (for cross-punched).

3. If looping is ineffect, repeat step 2until you have completed all necessarydisplays of punch status. If looping is not in effect, go to the next step.




Display Totals

Description

This function allows you to display up to seven employee hourly totals, up to andincluding a given date. The host application must send this information to theterminal because the terminal is unable to do totals on its own. As a result, thetotals reported are only as current as the most recent totals sent from the hostapplication. The maximum number of hours that you can display is 9,999:59.


Procedure

To display totals for an employee:

1. Press the function key configured to Display Totals.


2. Swipe the employee’s badge or press * and enter the employee’s PIN.

The terminal responds with one of the following:

– The total hours recorded, up to and including the current time and date.

For example, if the employee has accrued 35 hours and 45 minutes up tothe current time and date (which is on a Monday), the terminal responds:

TOTAL HOURS RECORDEDMO 35:45

– NO DATA AVAILABLE, which indicates that for the particular employee,there is no punch information stored in the terminal’s memory.

3. Do you want to display more totals?

a. If yes, use the plus (+) and the minus (-) orNEXT andPREV keys to scrollthrough the list of up to seven totals.

b. If no, press theCLEAR key to exit the function.



Employee Credit Transaction

Description

This function allows you to enter decimal transaction information in different paycodes for employees.

If your terminal has receipt printing, you can use it with this function.Additionally, this function loops in supervisor mode when the function isavailable only in supervisor mode.

Procedure

To enter an employee credit transaction:

1. Press the function key configured for entering an Employee CreditTransaction.





3. If prompted for a pay code, perform this step. Otherwise, go to the next step.

Enter a pay code. Your terminal may skip this step if the pay code is thedefault for all employee credit transaction functions.






The terminal displays the text for the comment code, for example,TRAINING1 2 3, and then promptsENTER AMOUNTS $_._.

5. Type a decimal amount, for example 545 to represent $5.45.

You can configure the terminal to use the minus (-) key for negative entries.

The terminal responds with the promptENTER BADGE.


The terminal responds by indicating that the credit transaction is recorded andby displaying the employee’s badge number or PIN.

7. If looping is in effect, repeat steps 5 and 6 until you have completed all of thenecessary decimal credit entries for the pay code.





Employee Debit Transaction

Description

This function allows you to enter decimal transaction information in different paycodes, for employees.


Procedure

To perform an employee debit transaction function:

1. Press the function key configured for entering an Employee DebitTransaction.





3. Does your terminal promptENTER PAY CODE?

a. If yes, enter the pay code.

b. If no, skip to step 4.

Your terminal might skip this step if the pay code is the default for allemployee credit transaction functions.






The terminal displays the text for the comment code, for example,TRAINING1 2 3, and then promptsENTER AMOUNTS $_._.

5. Type a decimal amount, for example 545 to represent $5.45.

Note that since this transaction automatically enters a debit, you do not haveto enter a minus sign.

The terminal responds with the promptENTER BADGE.


The terminal responds by indicating that the debit transaction is recorded andby displaying the employee’s badge number or PIN.

7. If looping is in effect, repeat steps 5 and 6 until you have completed all of thenecessary decimal debit entries for the pay code.



NoteTo undo a prior debit transaction, perform this function a second time, placing aminus sign (-) before the amount that was deducted. This action cancels theprevious debit transaction.



End Activity

Description

This function allows you to end an activity within a shift that was started by aStart Activity punch. For example, some companies use this transaction to end adepartment transfer that was started by a Start Activity punch.

Procedure

The following steps describe how to end an activity:

1. Press the function key configured for an End an Activity.












Optionally, you can also press the# key, and then you are prompted to enteryour department number.

The terminal responds by displaying ACCT followed by the employee’s PINor name.

5. If looping is in effect, repeat steps 2 through 4 until you have completed all ofthe necessary end activities.



Enter Tips

Description

This function allows you to enter tips and a gross receipt amount (if soconfigured), for an employee.

Procedure

To enter tips and gross receipts for an employee:

1. Press the function key configured for Enter Tips.

The terminal responds with ENTER AMOUNTS $_.__.

2. Key in the tip amount.

For example, to enter $15.00, type1500.

The maximum amount you can enter is 999999. Alternatively, you can havethe terminal configured to have a negative value for any amount you enter.

Your terminal responds withGROSS AMOUNTS $_.__, if your terminal isconfigured for this variable. Otherwise go to step 4.



3. Key in the gross receipts amount.

For example, to enter $60.85, type6085.

The maximum amount you can enter is 999999. Alternatively, you can havethe terminal configured to have a negative value for any amount you enter.

The terminal responds withENTER BADGE.





5. Respond to theENTER BADGE prompt by swiping the appropriateemployee’s badge, or press * and type the employee’s PIN.

The terminal responds withMISC followed by the employee’s name or PIN.



Gate Entry Only

Description

This function allows you to perform a gate entry-only punch. Gate entry-onlypunches allow employees on the Gate List to open a door withoutaffecting theirin/out status.

Procedure

To perform a gate entry-only punch:

1. Press the function key configured for gate entry only.


2. Swipe the employees badge or press * and enter the employee’s PIN.

3. If the terminal prompts for a password, enter the employee’s entry code andpressENTER. Whether you are prompted for a password or not, note thefollowing:

If the door opens, the employee is on the gate list and can open the door.

If the door does not open, the employee is not on the gate list and the terminaldisplays NOT ALLOWED.

4. If looping is in effect, repeat steps 2 and 3 until you have completed all of thenecessary gate entry-only punches.




Generic Punch

Description

This function allows you to create a generic record in the terminal’s memory. Thehost software can then interpret this data if the application is configured to supportthis type of entry.

Procedure

To enter a generic punch:

1. Press the function key configured for a Generic Punch.





3. Swipe the employee badge or press* and type the PIN when promptedENTER BADGE.



Quantity Transaction

Description

This function allows you to enter a numeric value and associate it with anemployee. For example, a company with workers who produce piece work maywant to use this feature to record the number of pieces completed by eachemployee at the end of the day.

Procedure

To enter a quantity transaction:

1. Press the function key configured for Quantity Transaction.

The terminal promptsENTER TRANSACTION.

2. Enter the numeric number that you want to associate with the employee.

For example, if the employee completed 45 pieces, enter45. You can makeyour entry one to six digits long.



The terminal responds by displayingEDIT followed by the employee’s nameor PIN.

4. If looping is in effect, repeat steps 2 through 3 until you have completed all ofthe necessary Quantity Transactions for employees.




Simple Punch

Description

Performing this function allows employees to punch in or out while the terminal isin supervisor mode.

If your terminal has receipt printing, you can use it with this function.

Procedure

To perform a simple punch:

1. Press the function key configured for a simple punch function.

The prompt assigned to the function key displays temporarily, followed by thepromptENTER BADGE.

2. Swipe the employee’s badge or press * and type the PIN.

The terminal responds by displayingIN, OUT, or X-PUN (whichever isrelevant to the punch), followed by the employee’s name or PIN.

3. If looping is ineffect, repeat step 2until you have completed all of thenecessary simple punches for employees.




Review Stored Punches

Description

This function allows you to review an employee's punch records that are in theterminal’s memory. You can step forward through the punch history using the plus(+) or NEXT key, starting with the oldest punch record and proceeding to the mostrecent punch.

You can also step back through the punch history by pressing the minus (-) orPREV key. There is a step back limit of nine punches (a “window” of 10 punches).If you have stepped forward more than nine punches and want to review a punchmore than nine punches in the past, pressCLEAR and swipe the badge (or enterthe PIN).

For example, assume you are reviewing 15 punches. After reviewing the oldest tothe newest punch, you are on the 14th punch from the end. You decide to reviewthe punches, that is, go from 14 backward to the oldest punch. You can press the -or PREV key and review the 13th punch from the end to the 4th punch from theend. To review punches 2 through 1 from the end, you must pressCLEAR andreinsert the employee’s badge or PIN.

While you review punches, you may, in some cases, notice a second line on thedisplay. This line can include additional information, such as the amount of a tipentry. Press the# key to toggle the display of the second line of information onand off.

If your terminal has receipt printing, you can use it with this function.Additionally, Review Punches loops in supervisor mode when the function isavailable only in supervisor mode.



Procedure

To review an employee’s punch history:

1. Press the function key configured for Review Punches.

2. After displaying text to indicate the selected feature, the terminal promptsSPECIFY INTERVAL and displays the default value of12.

3. You can accept the default value of 12 hours by pressingENTER.Alternatively, use the backspace key to change the entry of the number ofhours back that you want to review.

NoteYou can review only the last 72 hours.

4. The terminal responds by promptingENTER BADGE.


The terminal responds by displaying the oldest punch from the hours intervalthat you entered. The following tables show examples of what you might seeon the terminal display.

6. Press+ sign to review additional lines of display for the punch.

Sample Display Explanation

PUNCH WE 07:55 The punch record is a standard punch on Wednesdayat 7:55. When receipt printing is enabled, the printedreport shows the date of the transaction.

XFER WE 08:00 The employee transferred departments or laboraccounts on Wednesday at 8:00.

F2 TH 7:30 The employee has an 01 generic punch made at 7:30.

MISC TU 10:30 The employee has a tip entry made on Tuesday at10:30.

ADDED TU 7:30 The supervisor added a punch for Tuesday at 7:30

DELETED WE 10:55. The supervisor deleted a punch for Wednesday at10:55.

ACT TU 9:00 The employee entered a Start or End Activity punchon Tuesday at 9:00.



Some of the punches have additional lines, as shown in the following table:

7. Continue to review the employee’s punches using the + or NEXT keys (and -or PREV keys as needed) until you have reviewed all the punches in the timeinterval that you specified in step 2.

8. If looping is in effect, repeat steps 3 through 5 until you have completed all ofthe necessary punch reviews for employees.



NO DATA AVAILABLE The terminaldoes not have any records for theemployee for the specified time interval.

Sample Display Explanation of Additional Display Lines

XFER WE 08:00000120

Employee transferred to department 120.

MISC TU 10:30$7.25223010

Employee entered a tip of $7.25 when working onlabor account 223010.

ACT TU 9:0022123TRAINING

The employee did an activity punch for department 22with the 123 comment code, that is, Training.

Sample Display Explanation



Start Activity

Description

This function allows you to designate a shift as a special activity shift for which anemployee is paid differently than the normal rate. Therefore, hours worked on anactivity Shift must be made to accrue in a special pay code so that the employee ispaid correctly for the shift. For example, if employees work the late night shift,they may be paid at a different rate than when they work the dayshift.

Procedure

To perform a start activity:

1. Press the function key configured for the Start Activity function.

The terminal promptsACTIVITY CODE.

2. Enter the two-digit activity code that is associated with the shift.

The terminal displays the text associated with the activity. For example, if youentered10 for night shift, the terminal might displayNIGHT.












The terminal responds by displayingACT followed by the employee’s PIN orname.

6. If looping is in effect, repeat steps 2 through 5 until you have completed all ofthe necessary start activities.





View Acknowledged and Unacknowledged Messages

Description

This function allows you to view messages assigned to employees. Depending onthe configuration, these messages might be acknowledged or unacknowledged.Alternatively, you can have two separate function keys configured, one foracknowledged messages and the other for unacknowledged messages.

Note the following:

� Each employee can have up to two messages at a time. Two examples ofpossible messages areSEE YOUR SUPERVISOR andREPORT TO WORKCENTER 5.

� If your terminal has receipt printing, you can use it with this function.

Procedure

To review an employee’s acknowledged or unacknowledged messages:

1. Press the function key configured for either View Acknowledged Messagesfunction or View Unacknowledged Messages functions.

The terminal prompts ENTER BADGE.


The display shows either of the following:

– The employee’s acknowledged or unacknowledged messages (whicheverare displayed). If there are two messages, the first is displayed and is thenfollowed by the second.

– YOU HAVE NO MESSAGE is displayed, indicating the employee has nomessages. If you receive this prompt, go to step 4.



3. Choose an action from the following table:

4. If looping is in effect, repeat steps 2 and 3 until you have completed all of thenecessary start activities.



Action Explanation

Press ENTER To acknowledge the message.

PressCLEAR. To clear the message. (You can view it again later.)

Press the plus (+) key. To repeat the message. If there were two messages,both display again, starting with the first.

Let the message timeout.

The message is left unacknowledged.

Chapter 3

Performing Supervisor Mode Commands


� What Are Supervisor Commands?

� Executing Commands

Chapter 3 Performing Supervisor Mode Commands


What Are Supervisor Commands?

You use supervisor commands to perform activities such as managing gateschedules overriding employees’ punch restrictions, and printing reports. With theterminal in supervisor mode, you initiate supervisor commands by entering thenumber of the command to execute.

NoteThe difference between supervisor functions and supervisor commands is thatfunctions allow you to view and edit employee data, while commands allow youto perform purely administrative tasks. For more information on supervisorfunctions, see Chapter 2, “Performing Supervisor Mode Functions.”

The following is a list of the supervisor commands you can perform using theSeries 400 Timekeeper Terminal.

� 2 - Single Home Employee Restriction Override

� 3 - Global Home Employee Restriction Override

� 4 - Global Non-Home Employee Restriction Override

� 5 - Single Non-Home Employee Restriction Override

� 6 - Ring Bell (not supported by Models 420G, 421G)

� 7 - Silence Bell (not supported by Models 420G, 421G)

� 8 - In/Out Punch Type Display Enable/Disable

� 10 - Display Badge Contents

� 21 - Edit Timekeeper Off Times

� 27 - Add/Edit/Delete Modem Off Schedule Times

� 28 - Erase Modem Off Schedule Times

� 29 - Display Modem Off Schedule

� 35 - Print Home Employee Report

� 37 - Print List Report

� 39 - Print On-Premises Report (not supported by Models 420G, 421G)

What Are Supervisor Commands?


� 40 - Print Individual Employee Information Report (not supported byModels 420G, 421G)

� 41 - Determine Lithium Battery Life

� 43 - Print Off-Premises Report (notsupported by Models 420G, 421G)

� 50 - Add a Punch (not supported by Models 420G, 421G)

� 51 - Delete a Punch (not supported by Models 420G, 421G)

� 52 - Perform Hours Transaction (not supported by Models 420G, 421G)

� 53 - Perform Pay Code Adjustment (not supported by Models 420G, 421G)

� 54 - Department/Labor Account Transfer (not supported by Models 420G,421G)

� 55 - Decimal Transaction (not supported by Models 420G, 421G)

� 57 - Supervisor Transaction (not supported by TKC)

� 58 - Print Bell Schedule Times (not supported by Models 420G, 421G)

� 59 - Cancel Meal Deduction (not supported by Models 420G, 421G)

� 62 - Adjust Time (+ or - 99 min.)

� 65 - Edit Bell Schedule (not supported by Models 420G, 421G)

� 66 - Delete All Scheduled Bells (not supported by Models 420G, 421G)

� 67 - Display Bell Schedule (not supported by Models 420G, 421G)

� 69 - Change Supervisor Password

� 70 - Display Host Report Directory (not supported by Models 420G, 421G)

� 71 - Print One Host Report (not supported by Models 420G, 421G)

� 72 - Print All Host Reports (not supported by Models 420G, 421G)

� 73 - Print and Delete One Host Report (not supported by Models 420G, 421G)

� 74 - Print and Delete All Host Reports (not supported by Models 420G, 421G)

� 75 - Delete One Host Report (not supported by Models 420G, 421G)

� 76 - Delete All Host Reports (not supported by Models 420G, 421G)

� 79 - Print Parameters Report



Executing Commands

This section presents instructions for performing supervisor commands at theTimekeeper terminal while it is in supervisor mode. You initiate all supervisormode commands by pressing the * key and then entering the number of thecommand. Your terminal may be set up to associate function keys with specificcommands.

Note the following when using supervisor mode commands:

� You must first enter supervisor mode before performing anysupervisor modecommands. See “Entering and Exiting Supervisor Mode” .

� Once in supervisor mode, press the * key. You are promptedENTERCOMMAND NUMBER. Respond by typing the number of the command youare executing and pressENTER.

� Follow entries made on the keypad by pressingENTER. The exceptions arewhen you enter special characters, such as*, #, +, NEXT, - or PREV.

NoteThere is also a supervisor mode command 0, which is used for exiting supervisormode.

Executing Commands


Command 2: Single Home Employee Restriction Override

Description

Command 2 enables you to configure the terminal to ignore an individual homeemployee restriction. This is useful when some home employees need to punch ata time when they are normally restricted from punching.

The terminal keeps track of restrictions using 0 and 1 as follows:

� A 0 indicates the employee is restricted from making a punch during arestriction period. This is the default unless it is changed by a supervisor.

� A 1 indicates the employee can make the punch even during a restrictedperiod. A 1 level of restriction is also referred to as a restriction credit. Onlysupervisors can set an employee’s restriction credit to 1.

You can temporarily change the 0 status to 1, giving the employee a creditrestriction. When the employee punches, the restriction status changes back to 0.The maximum restriction credits for any employee is one. Once the employeeuses the restriction credit by punching, the employee has used the allotted numberof restriction credits and the credit restriction is reset to 0.

Likewise, you can change a restriction of 0 to a restriction of 1. Again, the changelasts for only the next punch and then reverts to the original setting.

Procedure

To change an individual home employee punch restriction:

1. In supervisor mode, enter 2 at theENTER COMMAND NUMBER prompt, andpressENTER.

2. At theENTER BADGE prompt, swipe the badge or press * and type theemployee’s PIN for the employee whose restriction you want to override orpress* and type the PIN.

The terminal then displays the employee’s current restriction credit.



3. If the restriction credit is set to 0 (meaning the employee is restricted), andyou want to remove the restriction, type 1. Otherwise, pressENTER to acceptthe setting.

If the restriction credit is set to 1 (meaning the employee can make the punchat restricted times), and you want to restrict the next punch, type 0. Otherwise,pressENTER to accept the setting.The terminal responds in all cases with thepromptENTER BADGE.

4. Swipe a different badge or press * and type the employee’s PIN to edit anotheremployee's restriction credit, or pressENTER again to exit the command.

Command 3: Global Home Employee Restriction Override

Description

Command 3 enables you to override the punch restrictions for all home employeesat a particular terminal. When you execute the command, all home employeerestrictions in the terminal are overridden until you use the same command toremove the restriction credit or until the length of the override expires. The lengthoption can be specified only for restriction overrides (credit = 1). Maximumlength = 100 hours (unless indefinite).

You might use this command if you have to have all home employees work on arestricted shift, such as having them all work on Saturdays.

You and the employees can determine from the punch when global overrides areenabled as follows:

� A plus sign (+) is displayed between the date and the time on all terminaldisplays when global home employee override restrictions are enabled, forexample,

MO 10-JAN-00 + 12:25P.

Executing Commands


� An asterisk (*) is displayed when both home and non-home global restrictionoverrides are in effect, that is, Command 3 and 4. (See “Command 4:GlobalNon-Home Employee Restriction Override” for more information.) Thefollowing example shows the restriction override for both home andnon-home employees:

MO 10-JAN-00 * 12:25P.

Use of Commands 3 and 4 together is sometimes referred to as putting theterminal in “snowstorm mode,” because it is often done before or during asnowstorm to allow all employees to punch out for an early release.

Procedure

To change the restriction credit for all home employees:

1. In supervisor mode, enter 3 at theENTER COMMAND NUMBER prompt, andpressENTER.

2. If you want to disable the global home employee override, type0 and pressENTER. This exits you from the command.

If you want to extend the global home employee override indefinitely, pressENTER. This exits you from the command.

If you want to specify a length for the override, press# and go to the next step.

3. For theENTER LENGTH prompt, enter the length of the restriction overridein the format hh:mm.

For example, enter1200 if the override is to be for 12 hours. The maximumlength is 24 hours.

4. PressENTER to exit the command.



Command 4: Global Non-Home Employee Restriction Override

Description

Some Series 400 Terminals are configured to restrict badges whose numbers havenot been sent from the host. Command 4 enables you to lift this restriction on allnon-home (cross-punching) employees.

You can make the override period indefinite, that is, until a supervisor removes theoverride, or limit it for a specified amount of time. The maximum length of thespecified override period is 100 hours (unless specified as indefinite). Thiscommand is helpful in the event that one terminal fails and employees must punchin at another terminal until their home terminal is repaired.

You and the employees can determine from the punch when global overrides fornon-home employees are enabled as follows:

� An “x” displays between the date and the time when a non-home employeeglobal override is in effect, for example:

MO 10-JAN-00 x 12:25P

� An asterisk (*) displays when both home and non-home global restrictionoverrides are in effect, that is, Commands 3 and 4. (See Command 3 for moreinformation.) The following is an example display of a home and non-homeglobal restriction override:

MO 10-JAN-00 * 12:25P

Use of Commands 3 and 4 together is sometimes referred to as putting theterminal in “snowstorm” mode, because it is often done before or during asnowstorm to allow all employees to punch out for an early release.

Executing Commands


Procedure

To change the restriction credit for all non-home employees:

1. In supervisor mode, enter 4 at theENTER COMMAND NUMBER prompt andpressENTER.

2. If you want to disable the global non-home employee override, type0 andpress ENTER. This exits you from the command.

If you want to extend the global non-home employee override indefinitely,pressENTER. This exits you from the command.

If you want to specify a length for the override, press# and go to step 2.

3. For theENTER LENGTH prompt, enter the length of the restriction overridein the format hh:mm.

For example, enter120 if the override is to be for 1 hour and 20 minutes. Notethat the maximum length is 24 hours.

4. PressENTER to exit the command.



Command 5: Single Non-Home Employee Restriction Override

Description

Command 5 enables you to override a cross-punching restriction and add a punchfor one or more individual non-home employees. Use this command wheneveryou have one or more individual non-home employees who are restricted frompunching at a particular terminal, and you want to add a punch for the employees.For example, if there are three non-home employees who need to punch whencross-punching is not allowed, you can use this command to allow each of thethree employees to punch.

Procedure

To override a punch restriction for one or more individual non-home employees:


2. Respond to theENTER BADGE prompt by swiping the non-home employee’sbadge or press* and type the employee’s PIN.

The terminal displaysXPUN followed by the employee’s PIN to indicate thatthe restriction override for the non-home employee is ineffect. The terminalthen prompts for more badges.

NoteThe terminal displays09 HOME EMPLOYEE if a home employee badge orPIN is entered.

3. Repeat step 2 until you have completed all the necessary non-home employeerestriction overrides.

4. PressCLEAR to exit the command.

Executing Commands


Command 6: Ring Bell

Description

Command 6 allows you to ring immediately the bell system attached to theterminal. The bells continue ringing for the number of seconds specified in thecommand.

Note that to execute Supervisor Command 6, the terminal must be configured tomanage a bell. Otherwise, when you execute the command, you receive themessage62 NOT INSTALLED.

Procedure

To ring the bell:

1. In supervisor mode, enter 6 at theENTER COMMAND NUMBER prompt andpressENTER. The promptSPECIFY INTERVAL appears.

2. Type the desired bell ring duration in seconds. You can enter a value from 1 to9 seconds. The default is 2 seconds.

3. PressENTER. The terminal automatically exits the command.



Command 7: Silence Bell

Description

Command 7 enables you to silence the bells system attached to the terminal. Notethat the terminal must be configured to manage a bell rather than a gate.

Procedure

To execute the silence bell command, in supervisor mode, enter 7 at theENTERCOMMAND NUMBER prompt and pressENTER. The bells immediately stopringing.

NoteIf you execute this command at a terminal that is not configured for bells, theterminal displays62 NOT INSTALLED.

Command 8: In/Out Punch Type Display Enable/Disable

Description

Showing the status of a punch is called punch typing. If the terminal’s punchtyping is turned on (set to 1), anIN, OUT displays when an employee punches. Ifthe punch typing is turned off (set to 0), the punch status does not display.Command 8 allows you to enable or disable the display of an employee's punchstatus (IN, OUT).

An option for this command allows you to specify how long the display of punchtypes is disabled. Press the# key to set the LENGTH option as described in thefollowing procedure. The length option disables the display of punch types for aspecified period of time. The maximum length is 100 hours.

Executing Commands


NoteThe IN/OUT punch status does not apply to Security Access Features.

Procedure

To disable the punch type display:


2. If you want to turn punch typing on, check the punch typing status number onthe display. If the setting is1, pressENTER. If the setting is0, type1. Youhave completed this procedure.

If you want to turn punch typing off indefinitely, check the punch typingstatus number on the display. If the setting is0, pressENTER. If the setting is1, type0. Both turn off the in/out status display for an indefinite period oftime. You have completed this procedure.

If you want to turn punch typing off for a specified time period, press the#key. The terminal responds by promptingENTER LENGTH. Go to the nextstep.

3. Type the length of time that you want punch typing disabled. Enter the time inthe format hh:mm. For example, if you want to disable punch typing for 12hours, enter120.



Command 10: Display Badge Contents

Description

Command 10 tests the operation of the terminal’s integral swipe badgereader oroptional remote swipe badge reader by reading a badge and displaying itscontents. The information that displays includes:

� Type of badge (Kronos standard badge or generic badge)

� Reader used to read the badge

� Number of characters encoded on the badge

� Barcode symbology used by the badge

� Badge contents (numeric or alphanumeric)

When you swipe a standard Kronos badge, or press * and type the employee’sPIN, a nine-digit employee ID appears. If necessary, leadingzeroes precede thebadge number. When you swipe a generic badge, all data encoded on the badge isdisplayed, using both lines of the display if necessary. A generic badge cancontain up to 32 alphanumeric characters.

If an “S” Supervisor or “G” Guard badge is read, only the last two digits of thebadge number display for security reasons. Reading a Maintenance Badge causesthe command execution to terminate.

The following is an example of information that appears when you execute thiscommand:

K 1 18 I 2OF5

123456789

The following explains how to interpret this information:

� “K” indicates a standard Kronos badge.

� “1” indicates that the badge was read by the first remote reader.

� “18” is the number of characters encoded on the badge.

� “I 2OF5” indicates the barcode symbology.

� “123456789” are the contents of the badge.

Executing Commands


NoteIf the contents of the badge are too long to fit on one line with the rest of the data,they are displayed alone below the other badge information. The length of timeinformation is displayed is managed by the setting for Procedure 1, Step 3 of theterminal program.

Procedure

To display badge contents:


2. Respond to theENTER BADGE prompt by swiping the badge to be read.

The terminal responds by temporarily displaying the contents of the badgefollowed by the promptENTER BADGE.

3. Continue to test badges until you are done.




Command 21: Edit Timekeeper Terminal Off-Times

Description

Command 21 enables you, the supervisor, to edit the terminal’s off-times of bothhome and non-home employees. A terminal’s off-time is a period of the day whenall employees are restricted from punching. If off-times are configured, they applyevery day of the week (Sunday through Saturday). During off-times, the terminalshows the time but not the date on the top line of its display, and it shows themessageOFF-TIME on the second line of its display.

If an employee attempts to punch during an off-time, the terminal displays themessage07 OFF TIME and does not record the punch. (The terminal can readSupervisor and Guard badges when it is operating in an off-time.).

Procedure

To edit a terminal’s off-time:


2. If you want tocreatean off-time, respond to theOFF TIME prompt byentering the time of day to begin the off-time. Enter the time, in the formathh:mm. For example, if the off-time is to begin at 1 P.M., type100 and pressthePM key or type1300 if the terminal uses a 24-hour clock. Then, pressENTER.

If you want toedit an off-time, you can change either the time that theoff-time begins, or the length of the off-time. Note the following:

– If you are changing the time the off-time begins, respond to theOFFTIME prompt by enter the new time for the off-time to begin.

– If you are satisfied with when the off-time begins, pressENTER to acceptthe current setting.

If you want todeletean off-time, type 000.

In all cases, the terminal responds by promptingENTER LENGTH.

Executing Commands


3. If you arecreating or changingthe off-time, type the duration of the off-timein the format hh:mm, for example120 for an hour and 20 minutes.

If you are satisfied with the duration of the off-time, pressENTER.

If you aredeleting off-times entirely, type 000 and pressENTER.

You are promptedOFF TIME for the terminal’s second off-time.

4. To add, edit, or remove the second off-time, repeat this procedure beginningwith step 2.

Command 27: Add/Edit/Delete Modem Off Schedule Times

Description

Command 27 allows you to create or edit a schedule for when the modemconnecting the terminal to the Polling PC is on and off.

Specifically, this command allows you to specify:

� The times when the modem is off (off-time)

� The times when the modem switches back on (on-time)

� The days of the week on which the on and off periods are not ineffect.

This command is useful, for example, if you want to keep a phone line openduring the day and want to transmit data only at night to and from the Polling PC.

You can store up to seven different on-time and off-time schedules with thiscommand. You can also delete or edit an existing off-time using Command 27.Specifically, you delete an existing off-time by making the on-time match the off-time.

NoteWhen using Command 27 in supervisor mode, you must enter all times using theAM andPM keys if your terminal is configured to use 12-hour time.



Any schedules set up with Command 27 can be erased entirely using Command28 (see Command 28).

Procedure

To add, edit, or delete modem off schedules:


2. If you areadding or editing the modem off-time schedules, respond to theMODEM OFF TIME prompt by entering the time at which you want themodem to switch off. Type the time in hh:mm format. For example, if theterminal uses 12-hour time format, type1000 and press theAM key. If theterminal uses 24-hour time format, type1000. After you enter the time, pressENTER.

If you are retaining or deleting modem off times, respond to theMODEM OFFTIME prompt by pressingENTER.

The terminal responds by promptingMODEM ON TIME.

3. Toadd or edit the modem on time schedules, enter the time you want themodem to turn back on. Type the time in hh:mm format. For example, if theterminal uses 12-hour time format, type900 and press theAM key. If theterminal uses 24-hour time format, type2100. After you enter the time, pressENTER.

To retain the currentMODEM ON setting, pressENTER to accept the entry.

To deletethe modem off-time schedule, enter the same time as yourMODEMOFF setting. The terminal interprets the two matching settings to mean that itshould not turn off modem answering capability.

The terminal responds by promptingSPECIFY OPTION. Note that if theterminal displaysERROR 22, you have eight off times specified. You mustdelete one.

Executing Commands


4. Enter the figure to represent the days of the week that the schedule isnot ineffect.

You determine this figure by adding the relevant values from the followingtables and then type the sum.

For example, if the Modem on/off schedule is to remain in effect on Mondaythrough Friday, you would type130, the sum of Sunday and Saturday. PressENTER if the sum displayed is correct for your schedule. Enter0 if you wantthe schedule to remain in effect every day of the week.

The terminal promptsMODEM OFF TIME.

5. Continue to enter modem schedules. You can enter up to seven schedules.


Value Meaning

2 Cancel on Sunday

4 Cancel on Monday

8 Cancel on Tuesday

16 Cancel on Wednesday

32 Cancel on Thursday

64 Cancel on Friday

128 Cancel on Saturday



Command 28: Erase Modem Off Schedule Times

Description

Command 28 erases all modem off-times you have previously set up withCommand 27. You may want to use this command as a quick way of deleting allmodem schedules before you reset them with Command 27.

If the terminal is in off-time when executing Command 28, the modem reactivatesimmediately.

Procedure

To erase all modem off schedules, enter 28 at theENTER COMMAND NUMBERprompt, and pressENTER. The terminal promptsARE YOU SURE?

To erase the schedules, pressENTER.

To exit the command without erasing the schedules, pressCLEAR.

Executing Commands


Command 29: Display Modem Off Schedule

Description

Use Command 29 if you want to check the times that the terminal switches off itsavailability to the modem and the times it switches it on again.

Procedure

To display modem schedules:


2. Note the second line of theMODEM OFF SCHEDULE display, which showsthe number of active modem off-time schedules.

3. PressENTER to view the individual off-times.

Press the plus (+) and minus (-) keys orNEXT andPREV keys to scrollthrough the entire schedule. Use the # key to display the day of weekexclusion.




Command 35: Print Home Employee Report

Description

Use Command 35 to print the Home Employee Report on the serial printerconnected to the terminal. This report shows, in 40-column format, a list of allhome employees at the terminal and their respective employee IDs.The followingis a sample printout:

Procedure

To print the Home Employee Report, enter 35 at theENTER COMMANDNUMBER prompt and pressENTER. While the report is printing, the terminaldisplaysEMPLOYEE LIST PRINTING IN PROGRESS. To stop printing, pressCLEAR.

EMPLOYEE LIST 05-JAN-00 17:36

DONNA DELENA 135797531

CHARLES LUCAS 246808642

CHARLENE CALLAHAN 000134679

ANTHONY SCIORTINO 000124578

SINEAD WELDON 000235689

JOHN ANTHONY 000118950

DEREK FROIO 000000017

Executing Commands


Command 37: Print List Report

Description

The host application software has several reports that it candownload to a serialprinter attached to the terminal. Command 37 allows you to select a report andprint it on the serial printer connected to the terminal. The following are somereports that your application may support:

� Gate Open Schedules

� Modem Off Schedules

� Restriction Programs

� Generic Schedules

� Logical Gate List

� Physical Gate List

� Department/labor Accounts

� Lists for labor fields 7, 6, 5, 4, 3, 2, 1

� Message Assignments

� Message Dictionary

� Comment Codes

� Employee Transactions

Note that the printed reports all have a 40-column format.

Procedure:

To select and print a report from the host application:


2. Scroll through the list of reports, using the plus (+) and minus (-) or NEXTand PREV keys.



3. PressENTER when you locate the report you want to print.

The printer begins to print the report. While it does so, the terminal displaysPRINTING IN PROGRESS. You can abort the printing by pressingCLEAR.

4. When the printing is complete, you can repeat step 2 and choose to printanother report. Continue printing until you have printed all the reports youwant.


Command 39: Print On-Premises Report

Description

Command 39 prints the On-Premises Report on the serial printer connected to theterminal. The On-Premises Report lists all home employees who have punched inat the terminal (that is, who are on the premises) and their respective employeeIDs.The report uses a 40-column format.

The following is a sample printout:

ON PREMISES 16-JAN-00 17:36SEAN WELDON 357975312MARIE DELENA 346797689JIM MCCABE 245787464DAN LAVERTY 101010101MARY MACDOUGALL 237609881KEITH MOULAISON 123765899JULIA BARROW 398754048LISSA STORY 177618610FRANK ROQUE 189519483RYAN CHEUNG 149219351PAUL VINCUILLA 941275000

Executing Commands


Procedure

To print the On-Premises Report, enter 39 at theENTER COMMAND NUMBERprompt and pressENTER. The report begins to print on the attached serial printer.While the report is printing, the terminal displaysON PREMISES PRINTING INPROGRESS.

To stop printing, pressCLEAR.

Command 40: Print Individual Employee Information Report

Description

Command 40 prints the data currently stored in the terminal's memory for a givenhome employee. When you execute this command, the amount of data that youcan print depends on how the terminal program is configured. The terminal mustbe connected to a serial printer.

The Individual Employee Information Report uses a 40-column format. Thefollowing is a sample printout:

EMPLOYEE 05-JAN-00 17:36

NAME JANE WELDON

PR/SCHD 1/2

ID NUM 333008921

SFLAG 0102

PREPUN 27-JAN-00 15:30

STRTIME 27-JAN-00 08:00

ENDTIME 27-JAN-00 17:30

MISOUT 28-JAN-00 01:30

START1 26-JAN-00 08:00


START2 27-JAN-00 08:00



Procedure

To print the Individual Employee Information Report:


TheENTER BADGE prompt appears.

2. Swipe the badge of the employee for whom you want a report, or enter theemployee’s PIN. The report begins to print immediately as the terminaldisplaysPRINTING IN PROGRESS.



START3 28-JAN-00 08:00


EMPREF 3160

TOTAL1 0120:40

TOTAL2 0012:00

I-MSG1 101(A) MO

I-MSG2 010

Executing Commands


Command 41: Determine Lithium Battery Life

Description

Use Command 41 to display the number of days the battery is capable ofsupplying backup power. The number of days varies according to the amount ofmemory you have in your terminal, as shown in the following chart:

Each time external power is restored to the terminal after it has been operating onlithium battery backup, the terminal checks the amount of time the terminal hasbeen operating on lithium battery backup and the amount of RAM installed. Theterminal displays the messageLOW LITHIUM BATTERY if the battery is within 14days of its limit.

NoteWhen the terminal is cold-started (that is, both its DC wall supply and lithiumbattery are removed, then reinstalled), it prompts for entry of the lithium battery'slife. Thus, prior to cold-starting the terminal, you must always determine thelithium battery's life by executing this command and recording the displayedvalue.

RAM Size Lithium Battery Life

128K 90 days

256K 60 days

512K 30 days

1024K 15 days



Procedure

To determine the lithium battery’s remaining life, enter 41 at theENTERCOMMAND NUMBER prompt and pressENTER. The terminal displays thenumber of days that the battery is capable of supplying backup power. Forexample, if the remaining battery life is 50 days, the display shows:

BATTERY LIFE 50<CLEAR >TO CONTINUE

PressCLEAR to exit the command.

Executing Commands


Command 43: Print Off-Premises Report

Description

Command 43 prints the Off-Premises Report on the serial printer connected to theterminal. The Off-Premises Report lists the employees who have punched out atthe terminal, that is, the home employees who are no longer on the premises. Thislist shows both the names and the employee IDs.

The Off-Premises Report uses a 40-column format. The following is a sampleprintout:

Procedure

To print the Off-Premises Report, enter 43 at theENTER COMMAND NUMBERprompt and pressENTER. As the report prints,PRINTING IN PROGRESSappears on the terminal’s display.


OFF PREMISES 16-JAN-00 17:36

LOUIS DELENA 808642999

DIANE WELDON 056897659

JOHN DUNCAN 191819038

JIMMY CALLAHAN 195541414

JOE DECZARO 024564756

JUDY LEMMO 195814449

GIL SULLIVAN 000080900Abo



Command 50: Add a Punch

Description

Use Command 50 to add punches when employees forget to punch in or out.

Command 50 is generally used to add punches in the past. You can, however, addpunches for the next day, although changing theeffective date of the edit mustconform to the expectations of the host software. If you do add punches for thenext day, be aware that employees receive the error message04 REPUNCHRESTRICT when attempting to punch. This error occurs until the terminal’sinternal clock indicates that it has passed the date and time of the added punch.

Command 50 affects the employee's in/out status. If, for example, someemployees forget to punch in, they are then restricted from punching out unlessyou add their in-punches using Command 50. After you enter their in-punches,they can do a normal out-punch.

Procedure

To add a punch for an employee:


2. For theENTER DAY prompt, type the date of the month for which you want toadd the punch.

You can enter a date from 1 to 31, for example,14 for the 14th of the month.

The terminal assumes that, unless the punch is added for either the currentdate or for the next day, the entry is a day that has passed. For example, if thecurrent date is the 15th of the month, and you type22, the terminal assumesthe punch is for the 22nd of the previous month.

The terminal responds with the promptENTER TIME and displays the currenttime.

Executing Commands


3. Type the time of the added punch.

For example, if the punch is to be added for 1:30 PM, type 130 and press thePM key.

4. If prompted for an activity code, perform this step. Otherwise, go to the nextstep.

Enter a two-digit activity code. The terminal displays the text associated withthe activity. For example, if you entered10 for night shift, the terminal mightdisplayNIGHT.






b. If prompted for a labor field, you can swipe a labor account badge, swipean appropriate labor field badge, press * and type the employee’s PIN, ormanually enter a valid labor field number.


7. If you want to enter a labor account or department, respond to theENTERBADGE prompt by pressing# and then entering a department or account.Otherwise, go to the next step.

8. Respond to theENTER BADGE prompt by swiping the employee’s badgewhose punch you are adding, or press * and type the employee’s PIN.

The terminal responds temporarily by displayingEDIT followed by theemployee’s PIN or name. Then the promptENTER BADGE appears.

9. If you want to add the same punch for other employees, continue swipingbadges or entering PINs.




Command 51: Delete a Punch

Description

Use Command 51 to delete an employee’s punch. You can use this command todelete an in or out punch when the employee made the punch with the wrongbadge. However, before you use Command 51, you must ensure that your terminalis configured to support it.

Unlike Command 50, the employee's in/out status at the terminal is unaffected byCommand 51. Some host softwarereflects the deleted punch only after collectingthe punch data from the terminal.

Procedure

To delete a punch for an employee:


2. Respond to theENTER DAY prompt by typing the date of the month for whichthe punch should be deleted.


Note that the terminal assumes that unless the punch is added for either thecurrent date or for the next day, the entry is a day that has passed. Forexample, if the current date is the 15th of the month, and you type22, theterminal assumes the punch being deleted is for the 22nd of the previousmonth.


3. Type the time of the punch you are deleting.

For example, if the punch is to be deleted for 3:30 PM, type 330 and press thePM key.

Executing Commands


4. If prompted for an activity code, perform this step. Otherwise, go to the nextstep.

Enter a two-digit activity code. The terminal displays the text associated withthe activity. For example, if you entered10 for night shift, the terminal mightdisplayNIGHT.

5. If you are not prompted for a department or labor account and want to enterone, respond to theENTER BADGE prompt by pressing# and then entering adepartment or account. Otherwise, go to the next step.






8. If prompted for a comment, perform this step. Otherwise, go to the next step.



9. Respond to theENTER BADGE prompt by swiping the employee’s badgewhose punch you are deleting, or press * and type the employee’s PIN.

The terminal responds temporarily by displayingEDIT followed by theemployee’s PIN or name. Then, the promptENTER BADGE appears.

10. If you want to delete the same punch for other employees, continue swipingbadges or entering PINs.




Command 52: Perform Hours Transaction

Description

Command 52 allows you to add hours to or subtract hours from a pay code for anemployee. You can execute Command 52 only if your terminal has beenconfigured to support it. The pay codes used in this command are referenced bynumber in the software application.

NoteIf you need to add a decimal amount to a pay code, you must use Command 55.

Procedure

To add or subtract hours from a pay code for an employee:


2. Respond to theENTER DAY prompt by typing the date of the month for thetransaction you are editing.


Note that the terminal assumes that unless the punch is added for either thecurrent date or for the next day, the entry is a day that has passed. Forexample, if the current date is the 15th of the month, and you type22, theterminal assumes the transaction you are editing is for the 22nd of theprevious month.


3. Type the time of the transaction you are editing.

For example, if the transaction you are editing is for 3:30 PM, type 330 andpress thePM key.

4. Type the pay code of the transaction you are editing.

Executing Commands


5. Type the number the hours you are adding or subtracting for the employees.

Use the minus (-) key to type hours you are subtracting. For example if youare subtracting 6 hours and 30 minutes, type -0630. If you are adding 8 hours,type 0800.

The terminal responds by prompting APPLY OVERTIME?

6. If the hours you are entering apply to overtime, type 1. Otherwise, type 0.









10. Respond to theENTER BADGE prompt by swiping the badge of the employeefor whose transaction you are adding or subtracting hours or by pressing *and typing the employee’s PIN.

The terminal responds temporarily by displayingEDIT followed by theemployee’s PIN or name. It then promptsENTER BADGE.

11. If you want to add the same transaction for other employees, continue swipingbadges or entering PINs.




Command 53: Perform Pay Code Adjustment

Description

Command 53 allows you to move hours from one pay code to another. Forexample, you may want to move hours for an employee from sick time to training.Pay codes are referenced by number in the pay code list of the host application.

NoteYou may perform Command 53only if your terminal has been configured tosupport it.

Procedure

To perform a pay code adjustment:


2. Respond to theENTER DAY prompt by typing the date of the month for theadded transaction.


Note that the terminal assumes that unless the punch is added for either thecurrent date or for the next day, the entry is a day that has passed. Forexample, if the current date is the 15th of the month, and you type22, theterminal assumes the transaction you are editing is for the 22nd of theprevious month.


3. Type the time when the adjustment goes into effect.

For example, if the transaction iseffective at3:30 PM, type 330 and press thePM key.

The terminal responds by promptingFROM PAY CODE.

4. Type the pay code from which hours are removed.

Executing Commands


5. If you are not prompted for a department or labor account from which tomove hours, and want to enter one, press# and enter a department or account.Otherwise, go to the next step.

6. If prompted for a labor field or department from which to move hours,perform this step.Otherwise, go to the next step.




7. Type the hours and minutes to be moved in the format hhmm.

For example if you are transferring six hours and 40 minutes, type0640

8. Enter the pay code to which the hours are to be added.










11. Respond to theENTER BADGE prompt by swiping the badge of the employeeto whose transaction you are adding or subtracting hours or by pressing * andtyping the employee’s PIN.

The terminal responds temporarily by displayingEDIT followed by theemployees PIN or name. It then promptsENTER BADGE.



Command 54: Perform Department or Labor Account Transfer

Description

Command 54 allows you to perform department or labor account transfers foremployees. For example, you may want to apply hours to a department or laboraccount other than the employee's normally assigned department or labor account.

Procedure

To perform a department or labor account transfer:


2. If prompted for a labor field or department from which to move hours,perform this step.Otherwise, go to the next step.




Executing Commands





4. Respond to theENTER BADGE prompt by swiping the employee’s badge orby pressing * and typing the employee’s PIN.

The terminal temporarily displaysIN-DPT and the employee’s name or PINfollowed by the promptENTER BADGE. (Note that INSHF displays if this isthe employee’s first punch).

5. If you want to perform this account transfer for other employees, continueswiping badges or entering PINs.


Command 55: Perform a Decimal Transaction

Description

Use Command 55 to add a decimal transaction to a pay code for specificemployees. You cannot add negative decimal quantities.

NoteIf you want to add or subtract hours from a pay code for an employee, useCommand 52.

Command 55 may be executed only if your terminal has been configured tosupport it.



Procedure

To perform a decimal transaction:


2. Respond to theENTER DAY prompt by typing the date of the month for whichyou are making the edit.



3. Type the time for which you are making the edit.

For example, if the transaction you are editing is for 3:30 PM, type 330 andpress thePM key.

The terminal promptsENTER PAY CODE.

4. Type the pay code that the edit affects.

The terminal promptsENTER AMOUNT $_._.

5. Type the amount of dollars to be added to the pay code.

The maximum entry is 999.99. An example entry might be 88.79.

The terminal promptsENTER BADGE.

6. If you are not prompted for a department or labor account for this transaction,and want to enter one, press# and enter a department or account. Otherwise,go to the next step.

7. If prompted for a labor field or department for this transaction, perform thisstep. Otherwise, go to the next step.




Executing Commands


8. Respond to theENTER BADGE prompt by swiping the employee’s badge orby pressing * and typing the employee’s PIN.

The terminal responds withEDIT followed by the employee’s name or PINand then promptsENTER BADGE.



Command 57: Supervisor Transaction

Description

Use Command 57 to record a transaction code and associate it with yoursupervisor ID. Optionally, you may also associate the transaction code with anemployee and a department or labor account. This record created by Command 57is written to the host software.

Procedure

To perform a supervisor transaction:


2. Respond to theENTER TRANSACTION prompt by typing a transaction codeof up to seven characters, and pressENTER.

The terminal promptsENTER BADGE.

3. If you are not prompted for a department or labor account for this transactionand want to enter one, press# and enter a department or account. Otherwise,go to the next step.

4. If prompted for a labor field or department for this transaction, perform thisstep. Otherwise, go to the next step.






5. Respond to theENTER BADGE prompt by swiping the employee’s badge ortyping press * and the employee’s PIN.

The terminal responds withEDIT followed by the employee’s name or PINand then promptsENTER BADGE.

6. If you want to perform the same transaction for other employees, continueswiping badges or entering PINs.


Command 58: Supervisor Print Bell Schedule Times

Description

Use Command 58 to print information regarding bell schedule times. The bells areenabled when the Series 400 Terminal is configured. The report indicates the timeof day the bell rings, how long the bell rings, the days of the week that it rings, andwhether or not a warning bell is rung prior to the actual bell.

The Bell Time Schedule Report uses a 40-column format. The following is asample printout:

BELL REPORT 17-JAN-00 17:3608:00 2 MTWTFSS W10:30 4 MTWTF12:00 2 MTWTFSS W14:30 4 MTWTF4 BELLS

Executing Commands


Procedure

After you enter the command number58, the Bell Report begins to print. As itdoes so, the terminal displaysPRINTING IN PROGRESS. Should you want toabort the printing, pressCLEAR.

NoteThe terminal displays62 NOT INSTALLED if the terminal is not configuredwith a bell. You are then immediately exited from the command.

Command 59: Cancel Meal Deduction

Description

Use Command 59 to cancel meal deductions when necessary. The commandconverts the employee’s entire shift to worked time. This command does notaffect the employee'sin/out punch status.

Procedure

To cancel an automatic meal deduction:


2. Respond to theENTER BADGE prompt by swiping the employee’s badge orby pressing * and typing the employee’s pin.

The terminal responds by temporarily displayingEDIT and the employee’sname or PIN followed by the promptENTER BADGE.

3. If you want to cancel meal deductions for other employees, continue swipingbadges or entering PINs.




Command 62: Supervisor Adjust Time

Description

Use Command 62 to adjust the terminal’s time forward or backward one to 99minutes.

CautionAdjusting time in the negative direction often causes problems—especially if thetime is adjusted across midnight (00:00). Be aware that you can also adjust theterminal’s time from the host.

This command affects repunch restrictions for scheduled (home) employees; itdoes not affect repunch restrictions for cross-punching (non-home) employees.

Procedure

To adjust the terminal’s time forward or backward:


2. Enter the two-digit number of minutes by which to adjust the time.

By default, the command assumes you are adjusting the time forward unlessyou enter a minus sign (-) before the two digits. For example, to adjust thetime six minutes ahead, type06, and to adjust the time eight minutes back,type -08.

Executing Commands


Command 65: Edit Bell Schedule

Description

If your terminal is configured to manage a bell, this command allows you to add,change, or delete the times at which the bell rings and to specify the duration ofthe ring. You can schedule up to 48 times for the bells to ring and 96 if warningbells are included.

Procedure

To edit the bell schedule:


2. Respond to theENTER TIME prompt by typing the time you are adding for abell to ring, or the time you are deleting from the bell schedule.

For example, to add to the bell schedule a bell at 4:00 PM, enter400 and pressthePM.

The terminal promptsSPECIFY INTERVAL.

3. Todeletea time from the bell schedule, set the interval to 0 and pressENTER.You have finished deleting the time from the bell schedule.

To add a new time oredit an existing bell time, type the number of secondsyou want the bell to sound and pressENTER. The default is two seconds,which is the value set when you respond to the prompt only by pressingENTER. The terminal responds by promptingSPECIFY OPTIONS.

4. Using the following table, add up the desired option numbers and type thetotal at the terminal.



For example, if you are adding a warning bell that is to ring every day exceptSaturday and Sunday, you would type 131, the sum of the “Cancel onSunday” and “Cancel on Saturday” options. If you are deleting a bell thatrings every day except Saturday and Sunday, you would type 124, the sum ofthe “Cancel on Monday” through “Cancel on Friday” options. This cancelsthe bell for the days it is currently running.

The terminal responds to your entry by promptingENTER TIME.

5. If you want to add more bell times or delete bell times, repeat this procedurebeginning with step 2. Otherwise, pressCLEAR to exit the command.

NoteThe terminal displays62 NOT INSTALLED if the terminal is not configuredwith a bell and the terminal immediately exits the command.

Option Number Explanation

1 Warning Bell

2 Cancel on Sunday

4 Cancel on Monday

8 Cancel on Tuesday

16 Cancel on Wednesday

32 Cancel on Thursday

64 Cancel on Friday

128 Cancel on Saturday

Executing Commands


Command 66: Delete All Scheduled Bells

Description

If your terminal is configured to ring a bell, use Command 66 to remove the entirebell schedule.

Procedure

To delete all scheduled bells:

1. In supervisor mode, enter 66 at theENTER COMMAND NUMBER prompt.The prompt OK? appears on the terminal’s display.

2. PressENTER.

NoteIf the terminal is not configured with a bell, the message62 NOT INSTALLEDappears and the terminal exits the command.



Command 67: Display Bell Schedule

Description

If the terminal is configured to ring a bell, use Command 67 to display the entirebell schedule for the terminal.

Procedure

To display a terminal’s bell schedule:

1. In supervisor mode, enter 67 at theENTER COMMAND NUMBER prompt andpressENTER. The bell schedule displays on your terminal.

2. As you review the schedule, note the following:

� The first line displays the number of bells programmed using Command65. For example, if there are three bells programmed using SupervisorCommand 65, the terminal displays03 BELLS PROGRAMMED

� The second line displays the time until the next pending bell schedule forthe current day.

� If there are no further bells scheduled, it displaysNO BELLS PENDING.

3. PressENTER to view the first scheduled bell time and duration.

4. Press# to display the day of week for the first bell that is scheduled to ring.

5. PressNEXT to see the second scheduled bell, and repeat step 4 to see the otherdays of the week that the bell is scheduled to ring.

6. Continue to press theNEXT andPREV keys to scroll through the bells, usingthe # key to view days of the week each scheduled bell is to ring.


NoteThe terminal displays62 NOT INSTALLED if the terminal is not configuredwith a bell, and the terminal immediately exits the command

Executing Commands


Command 69: Change Supervisor Password

Description

Use Command 69 to change the supervisor password to which you have access.Supervisors can use supervisor passwords in one of three ways, depending on howthe terminal program has been configured:

� List—Both guards and supervisors can use any of the passwords.

� Group—The last digit of your supervisor or guard number indicates which ofthe 10 passwords you can use.

� Unique—The last two digits of your supervisor or guard number indicatewhich of the 98 passwords you can use.

Procedure

To change your supervisor password:


2. Respond to theENTER OLD PASSWORD by typing your current password.

3. Type your new password.

Remember that it must be five characters long.

The terminal promptsVERIFY PASSWORD.

4. Retype your new password.

The password takes effect immediately, and the terminal exits the command.

The terminal responds to the correct entry of your old password by promptingPASSWORD.

NoteIf you type an incorrect old password or type your new password incorrectly whenverifying it, the terminal responds95 INVALID PASSWORD.

Chapter 4

Performing Guard Mode Commands


� Overview of Guard Mode

� What Are Guard Mode Commands?

� Entering and Exiting Guard Mode

� Executing Commands

Chapter 4 Performing Guard Mode Commands


Overview of Guard Mode

Guard mode is accessible only to those who possess a specially-coded badge andwho know a unique configured password. You use guard mode at the Timekeeperterminal to execute commands related to entry management applications. In theseapplications, the terminal manages the opening of a gate or door that is connectedto it via a relay.

Whoever configures your terminal must first modify your Timekeeper terminal’sconfiguration to meet your company's security requirements. These parametersmanage the gate that is wired to the terminal to prevent unauthorized personnelfrom entering a specified area.

You can configure the terminal for one of three levels of entry management:

� Perimeter management

� Gate entry

� Turnstile entry

This section describes each of these levels of entry.

Perimeter Management

Perimeter management is the most restrictive level of entry management and isavailable only on Gatekeeper terminals (model 420, with the optional Input/Output board).

The primary features of perimeter manage are the following:

� Your location can manage entry into a restricted area by requiring employeesto swipe a badge or type a PIN, which is then validated through a Gate List.

� You can have the system tied to a motion detector or a floor mat. The terminalcan then operate a door strike,which allows the door it manages to be openedwithout requiring any action. People can, therefore, open the door withoutfirst swiping their badges or entering their PINs.

� This features allows for easy exiting from a restricted area.



� You can have the terminal tied into an audible alarm system that alerts thesystem of an entry violation. This alarm can also include sounding an alarmwhen the door to a restricted area remains open too long.

� You can wire the terminal to override the alarm system for a time you set,thereby allowing the employee to open the door and pass through, with thedoor closing behind the employee.

� You can have the terminal configured to sound an alarm when the doorremains open too long.

You can configure any number of terminals for some or all of these features.

Gate Entry

Gate entry is the next restrictive level of entry management for the Series 400Terminals. When the terminal is configured for gate entry, its memory has twolists of employee IDs:

� Gate List 0

� Gate List 1

NoteIf your terminal is configured for gate entry, it may be set up to manage one orboth gates. If you are not sure, check with your system administrator or Kronosrepresentative.

The host application may use only Gate List 1. The terminal accepts punches fromhome employees and cross-punching employees. However, only employeesincluded on Gate List 1 are allowed entry to the secured area when they punch.



The following tables summarizes what happens when an employee punches at aTimekeeper terminal configured for gate entry and with cross-punching disabled.

The following table summarizes what happens when an employee punches in atthe same terminal, which is configured for gate entry with cross punchingenabled.

When the terminal is configured for gate entry, employees cannot enter a securedarea when any of the following conditions occur:

� Employee’s badges are encoded with the wrong company code.

� Employees attempt to cross-punch (that is, punch at a terminal other than theirhome terminal) when cross-punching is disabled.

� Employees' IDs are not on Gate List 1 of the terminal at which they arepunching.

Employee onGate List 1

Employee Not onGate List 1

Punch Accepted? Yes Yes

Gate Opened? Yes No

Home Employee Non-Home Employee

On GateList 1

Not onGate List 1

On GateList 1

Not onGate List 1

Punch Accepted? Yes Yes Yes Yes

Gate Opened? No No Yes Yes



Turnstile Entry

Turnstile entry is the least restrictive of the three levels of entry management.When the terminal is configured for turnstile entry, the terminal can do thefollowing:

� Accept punches from home employees and cross-punching employees.

� Open the gate for employees who possess badges that are encoded with thecorrect company code.

Typically, you install a terminal configured for turnstile entry near a company exitto allow all employees of the company onto the premises when they swipe theirbadges or type their PINs. However, employees without badges or PINs arerestricted from entering the premises.



What Are Guard Mode Commands?

Guard mode commands allow you to open gates for employees, create and editgate schedules, and determine which employees are on the premises.

The following commands are availableonly in guard mode. This chapter presentsinstructions for executing these commands.

� Command 12: Open Gate for Individual

� Command 14: Open Gate for Specified Length of Time

� Command 15: Guard Transaction (not available on the model 420GGatekeeper terminal)

� Command 16: Door Open Warning Override

� Command 17: Add/Edit Gate Open Schedule

� Command 18: Clear Gate Open Schedules

� Command 19: Show Employees on Premises

� Command 20: Display Gate Open Schedules

The following commands are available inguard or supervisor mode. Forinstructions on how to execute these commands, see Chapter 3, “PerformingSupervisor Mode Commands.”

� Command 0: Exit Guard or Supervisor Mode

� Command 2: Single Home Employee Restriction Override

� Command 3: Global Home Employee Restriction Override

� Command 4: Global Non-Home Employee Restriction Override

� Command 5: Single Non-Home Employee Restriction Override

� Command 6: Ring Bell

� Command 7: Silence Bell

� Command 8: Disable In/Out Punch Type Display

� Command 10: Display Employee Badge Number

Entering and Exiting Guard Mode


Entering and Exiting Guard Mode

To enter guard mode:

1. Swipe your guard badge through the badge reader, or if the personalidentification number feature (PIN) is enabled, enter your PIN. The passwordprompt appears on the terminal’s display.

2. Enter your 5-digit password. (The digits you enter do not display as you enterthem.) The date, time, and the wordsGUARD MODE appear on the display.


4. Type the number of the command you want to execute.

If the command is associated with a function key, you can also press the functionkey to initiate the function.

To exit guard modewhen the display is in its idle state (displays the date, time,and the wordsGUARD MODE):


2. PressENTER. The terminal reverts to employee (normal) mode.

NoteIf you do not perform the procedure for exiting guard mode, the terminal returnsto employee mode if no keystrokes are performed for a specificinterval of time.You can set this time-out interval using Procedure 40, Step 1, of the Timekeeperterminal program. If you do not set a time-out interval, the terminal automaticallytimes out after 45 seconds.

For instructions on setting this time-out interval, see theSeries 400 TerminalConfiguration Guide.



Executing Commands

This section explains how to enter and exit guard mode, and how to execute guardmode commands.

NoteThe prompts that appear on your terminal’s display may differ, depending on howyour terminal is configured.

Command 12: Open Gate for an Individual

Description

Command 12 allows you to open a gate for an individual employee. If theterminal is so configured, this command can also generate a record to be written tothe terminal’s memory.

Procedure

To open a gate for an individual:

1. In guard mode, enter12 at theENTER COMMAND NUMBER prompt, andpressENTER.

2. If the terminal manages only one gate, go to the next step.

If the terminal manages two gates (1 and 2), the terminal prompts you tospecify a gate. Type1 or 2, as appropriate, and pressENTER.

3. At theENTER BADGE prompt, swipe the badge of the employee, or press *,type thePIN, and pressENTER.

The gate opens. The terminal then prompts for more employee badges.

4. If you want to open the gate for other employees, repeat step 2 foreachemployee. Otherwise, go to the next step.


Executing Commands


Command 14: Open Gate for a Length of Time

Description

Command 14 allows you to open a gate for an indefinite period of time or for alength of time you specify. The command also enables guards to close a gate. Forexample, you might want to open a gate for moving equipment through a gate orto allow many official visitors through a gate, and then close the gate.

If the terminal is so configured, this command can also generate a record to bewritten to the terminal’s memory.

Procedure

To open a gate for an indefinite period of time:


If the terminal manages one gate only, the gate opens. You have completedthis procedure.

If the terminal manages two gates (1 and 2), go to the next step.

2. The terminal prompts you to specify which gate to open. Type1 or 2, asappropriate, and pressENTER. The gate opens.

To open a gate for a period of time you specify:


2. If the terminal manages one gate, theENTER LENGTH prompt appears. Go tothe next step.

If the terminal manages two gates (1 and 2), the terminal prompts you to enterwhich gate to open. Type1 or 2, as appropriate, and press #. TheENTERLENGTH prompt appears.

3. Enter a length of time, in hh:mm format, and pressENTER. For example, ifyou want the gate to stay open for 1 hour and 45 minutes, enter0145.



NoteThe maximum length of time is 100 hours. When the specified length of timehas passed, the gate closes automatically.

To closea gate that you opened for an indefinite period of time:

1. In guard mode, enter14 at theENTER COMMAND NUMBER prompt, andpress the# key.

2. For theENTER LENGTH prompt, type0000 and pressENTER. The gatecloses.

Command 15: Perform a Guard Transaction

Description

This command allows you to enter or edit employee-specific data at the terminalrather than from the host application. The terminal writes the transaction intoFIFO memory, as a type 2 record.

NoteCommand 15 is not available with the model 420G (Gatekeeper terminal).

To use Command 15, the host software must have transaction codes defined toperform specific tasks. For example, a transaction code could be defined to addhours to an employee's sick time. Each code can be up to six digits in length.

Executing Commands


Procedure

To add or edit employee-specific data at the terminal:


2. At theENTER TRANSACTION prompt, type the 1- to 7-digit transactioncode. Be sure that the transaction code you enter is defined in the hostapplication.

3. If you want to associate the transaction with one or more employees, press#and go to the next step. Otherwise, pressENTER to execute the transactioncode and exit the command.

4. In response to theENTER BADGE prompt, swipe the employees badge, orpress* and enter the employee’s PIN.

5. Continue to swipe employee badges.




Command 16: Door Open Warning Override

Description

Command 16 applies only to Gatekeeper terminals. Whenever a gate or door isleft open for longer than the prescribed length of time, the terminal alarm sounds.Use Command 16 to cause the alarm shunt to ignore the open door or gate. Themaximum length of time for an open door warning override to be in effect is 100hours. You can also use the command to exit the override.

Procedure

To enable the door open warning override:

1. In guard mode, enter16 at theENTER COMMAND NUMBER prompt.

2. If you want to enable the override for an indefinite period of time, pressENTER. The override is now effect until either 100 hours pass or you end theoverride (explained in the next procedure). You have completed thisprocedure.

If you want to specify a period of time that the override is in effect, press #.TheENTER LENGTH prompt appears.

3. Enter the amount of time you want the override to remain in effect. Make yourentry in hh:mm format. For example, for a 30 minute override, enter0030.

NoteThe maximum length of time that you can enter is 9960 (100 hours).

To end the override:

1. In guard mode, enter 16 at theENTER COMMAND NUMBER prompt, andpressENTER.

2. Press the # key and enter0000.

3. PressENTER.

Executing Commands


Command 17: Add/Edit Gate Open Schedule

Description

Use Command 17 to create or change a schedule that defines times and days forunrestricted entry through the gate or door. During these gate open times,employees do not have to swipe badges.

This command allows you to create and edit up to seven gate open time periodsfor each gate that the terminal manages. The time periods you define for a gateconstitutes the “gate open schedule” for that gate.

NoteIf the terminal is configured for 12-hour time, you must enter all times using theAM andPM keys.

Procedure

To add or edit a gate open schedule:



If the terminal manages two gates (1 and 2), the terminal prompts you tospecify a gate. Type 1 or 2, as appropriate, and pressENTER.

3. TheENTER TIME prompt displays. Enter or change the start time of the gateopen time period and pressENTER. TheENTER OFF TIME prompt displays.

NoteIf a gate open time period beginning at the time you enter already exists, itsoff time, or gate closing time, displays at this prompt.

4. Enter the end time of the gate open time period and pressENTER.



5. Refer to the following list of settings to enter the days of the week that gateopen time periods shouldnot take effect, and pressENTER.

1 = reserved for future use

2 = cancel on Sunday

4 = cancel on Monday

8 = cancel on Tuesday

16 = cancel on Wednesday

32 = cancel on Thursday

64 = cancel on Friday

128 = cancel on Saturday

For example if the gate schedule calls for leaving the door open only onFriday, type 190. If you want to remove the gate open time period from theschedule, type 254 (the sum of the values for each day of the week).

6. If you want to create or edit another gate open time period, repeat thisprocedure beginning with step 2. Otherwise, pressENTER to exit thecommand.

Executing Commands


Command 18: Delete Gate Open Schedule

Description

Use Command 18 to delete a gate open schedule created with Command 17. (See“Command 17: Add/Edit Gate Open Schedule” for information on how to createand edit gate open schedules.)

CautionThis command removes theentire gate open schedule for the gate you specify. Donot use this command if you want to remove individual gate open time periodswithin the schedule. Use Command 17 to edit or remove individual time periods.

Procedure

To clear all time periods in a gate open schedule:




3. PressENTER at theARE YOU SURE? prompt to clear the gate open schedulefor the gate you specified.

4. To exit the command without clearing the gate open schedule, pressCLEAR.



Command 19: Display Employees on Premises

Description

Use Command 19 to display how many employees have swiped in and have yet toswipe out. You can also choose to display the ID of each of these employees. Theterminal displays the IDs of those employees still on the premises at a ratedetermined in the terminal’s configuration.

The in/out status is determined by the information stored in the terminal at thetime you execute the command. Therefore, the status may not agree with the datain the host application if the terminals have not been updatedrecently.

Procedure

To display the number of employees on premises:


The number of home employees on the premises displays. For example, ifthere are 1124 employees still on the premises, the terminal displays thenumber000001124.

2. If you want to display the ID of those home employees still on the premises,pressENTER. The terminal then displays the IDs one at a time.

If you do not want to display IDs, pressCLEAR to exit the command.

Executing Commands


Command 20: Display Gate Open Schedules

Description

Use Command 20 to review the number and the detail of Gate Open Schedulesthat are still in effect. These are the schedules that you can create with Command17. (See “Command 17: Add/Edit Gate Open Schedule” for information on howto create and edit gate open schedules.)

Procedure

To display gate open schedules:




3. The terminal displays the number of active schedules. If you want to displaythe detail of the schedules, pressENTER and go to the next step. Otherwise,pressCLEAR to exit the command to complete this procedure.

4. Use the+ and- keys or theNEXT andPREV keys to scroll through the entireschedule.

5. Use the# key to display the day or days of the week the schedule is not ineffect.


Index

Aabbreviations ixactivity

ending 2-24starting 2-34

adding punches (Command 50) 3-30automatic meal deduction, canceling 2-7

Bbattery, determining life of 3-27bell

ringing 3-11silencing 3-12

bell scheduledisplaying 3-48editing 3-45

bell schedule times 3-42bell schedule times, printing 3-42

Ccancelling meal deductions (Command 59) 3-43credit transaction, performing 2-20current working schedule, displaying 2-12

Ddebit transaction, performing 2-22decimal transaction, performing 3-39delayed department transfer, performing 2-9delayed labor account transfer, performing 2-9deleting a punch 3-32

deleting punches (Command 51) 3-32deleting scheduled bells (Command 59) 3-47department transfer, performing 2-11, 3-38display current working schedule 2-12display elapsed time since last punch 2-14display next schedules 2-17display totals 2-19displaying the most recent punch 2-18door open warning, overriding 4-12

Eelapsed time since last punch, displaying 2-14employee credit transaction, performing 2-20employee debit transaction, performing 2-22Employee Information Report 3-25entering a generic punch 2-28entering supervisor mode 2-4exiting supervisor mode 2-4

Ffunction keys 2-5

Ggate access 4-2, 4-3gate entry punch, entering 2-27gate lists, definition of 4-3gate open schedule, deleting 4-15gate open schedules, displaying 4-17gate open schedules, editing 4-13gate, opening 4-9

Index-2 Kronos Incorporated

Index

generic punch, entering 2-28guard mode commands

12 (Open Gate for Individual) 4-814 (Open Gate for a Length of Time) 4-915 (Perform a Guard Transaction) 4-1016 (Door Open Warning Override) 4-1217 (Add/Edit Gate Open Schedules) 4-1318 (Delete Gate Open Schedule) 4-1519 (Show Employees on Premises) 4-1620 (Display Gate Open Schedules) 4-17

guard transaction, performing 4-10

HHome Employee Report 3-22hours transaction, performing 3-34

IIndividual Employee Information Report 3-25

Llabor account transfer, performing 2-11last punch, displaying 2-15List Report 3-23lithium battery, determining life of 3-27looping 2-5

Mmeal deduction, canceling 2-7meal deduction, cancelling (Command 59) 3-43messages, viewing 2-36Modem Off schedule 3-21modem off schedule times

adding, editing, deleting 3-17erasing all 3-20

most recent punch, displaying 2-18

Nnext schedules, displaying 2-17

Ooff times, editing 3-16Off-Premises Report 3-29On-Premises Report 3-24open a gate for an individual 4-8operating modes 1-3override restrictions

all home employees 3-6all non-home employees 3-8single home employee 3-5single non-home employee 3-10

overriding the door open warning 4-12

Pparts of the terminal 1-2passwords, changing 3-49pay code transactions 2-8pay code, adjusting 3-36perimeter control 4-2plus sign (+) (on display) 3-6punch types, enabling the display of 3-12punches

adding (Command 50) 3-30deleting (Command 51) 3-32displaying last 2-15displaying the most recent 2-18performing a simple punch 2-30reviewing 2-31

Qquantity transaction, performing 2-29

Rreports

Employee Information 3-25Home Employee 3-22Individual Employee Information

Report 3-25List 3-23

Index

Series 400 Terminal Supervisor’s Reference Index-3

Off-Premises 3-29On-Premises 3-24

reviewing punches 2-31ringing the bell 3-11

Sscheduled bells, deleting (Command 66) 3-47scrolling 2-19show employees on premises 4-16silencing the bell 3-12simple punch 2-30snowstorm mode 3-7, 3-8supervisor commands

10 (Display Badge Contents) 3-142 (Single Home Employee Restriction

Override) 3-521 (Edit Off-Times) 3-1627 (Add/Edit/Delete Modem Off Schedule

Times) 3-1728 (Erase Modem Off Schedule Times) 3-2029 (Display Modem Off Schedule) 3-213 (Global Home Employee Restriction

Override) 3-635 (Print Home Employee Report) 3-2237 (Print List Report) 3-2339 (Print On-Premises Report) 3-244 (Global Non-Home Employee Restriction

Override) 3-840 (Print Employee Information

Report) 3-2540 (Print Individual Employee Information

Report) 3-2541 (Determine Lithium Battery Life) 3-2743 (Print Off-Premises Report) 3-295 (Single Non-Home Employee Restriction

Override) 3-1050 (Add a Punch) 3-3051 (Delete a Punch) 3-3252 (Perform Hours Transaction) 3-34

53 (Supervisor Perform Pay CodeAdjustment) 3-36

54 (Perform Department/Labor AccountTransfer) 3-38

55 (Perform a Decimal Transaction) 3-3957 (Supervisor Transaction) 3-4158 (Supervisor Print Bell Schedule

Times) 3-4259 (Cancel Meal Deduction) 3-436 (Ring Bell) 3-1162 (Supervisor Adjust Time) 3-4465 (Edit Bell Schedule) 3-4566 (Delete All Scheduled Bells) 3-4767 (Display Bell Schedule) 3-4869 (Change Supervisor Password) 3-497 (Silence Bell) 3-128 (In/Out Punch Type Display Enable/

Disable) 3-12executing 3-4

supervisor modeentering 2-4exiting 2-4function keys with 2-5functions 2-2

supervisor mode commands 3-2supervisor mode functions

display elapsed time since last punch 2-14pay code transactions 2-8

supervisor transaction, performing 3-41

Tterminal operating modes 1-3terminal, parts of 1-2time, adjusting 3-44tips, entering 2-25totals, displaying 2-19turnstile access 4-5

Vviewing messages 2-36

Index-4 Kronos Incorporated

Index