4 steps to creating a successful project culture
TRANSCRIPT
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Project Culture
Presented Benny Jones Jr.@bennyjonesjr
linkedin.com/in/bennyjonesjrbennyjonesjr.name
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About Me• Director of Web Projects at Embry-Riddle• Work in technology for over 14 years • Work in web technology for over 8 years • Worked for Jacksonville Jaguars during the
dotcom• Personal trainer for a couple of years• Lived all over the world including HS in PI• Co-manage a wellness consulting business
www.activehealthywell.com
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Agenda
• Educating Stakeholders• Getting Buy-in• PMO Pros & Cons• Organizational Maturity• Organizational Strategy & Tools• 4 Steps to Initiate Project Culture• Q & A• Sources
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Disclaimer
• Not PMP certified• Work in specific niche
industry that may not be applicable to yours
• Do your own research• What I say here is my
own opinion and not my employers
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Educating Stakeholders
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Process Groups Process ActivitiesInitiation & Planning Develop Charter
Preliminary Risk Assessment
Stakeholder analysis
Communication plan
Project Approach, Processes & Tools
Project Schedule
Project Staffing
Execution, Monitor & Control Monitor & control schedule
Monitor & control scope
Monitor & control budget*
Monitor & control quality
Manage resources
Communication
Manage sponsor & stakeholder expectations
Manage risks
Status Reports
Closing “Signoffs” Approvals to close
Close budget*
Final communications & status reports!!
Lessons learned & archive project documents
Release resources
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Educating Stakeholders
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“Ninety percent of global senior executives ranked project management methods as either critical or somewhat important to their ability to deliver successful projects and remain competitive, according to the Economist Intelligence Unit survey. “
• ~ Economist Intelligence Report: “PMI: The Value of Project Management”
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Educating Stakeholders
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What successful project managers are made of…
1. The gift of foresight 2. Great organization skills 3. They know how to lead – Especially people who don’t report to them
4. Good communication skills 5. Pragmatic and focus on getting work done 6. Empathetic
Reference: http://www.cio.com/article/447182/Six_Attributes_of_Successful_Project_Managers
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Educating Stakeholders
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““I’m a project manager, not a magician. Magicians have way cooler hats.” - Merlin Mann
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Educating Stakeholders
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Sounds like a lot of fun???
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Get Buy-in
• Will management lose power if projects managed by project managers - management may “perceive” loss of power.
• How will project management affect our organization? Customers? People? Profitability? Quality?
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Get Buy-in
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Get Buy-inHaving the right organizational culture that incorporates project management has the following benefits:
1. Projects will be aligned with corporate strategies, ensuring that business objectives are met.
2. Projects come in on time, so your time to market is improved.3. Projects come in on budget, potentially saving millions each year.4. Projects meet customer expectations so customer satisfaction
levels increase.5. Project teams are more effective and efficient, leading to high
morale and more dedicated staff.
~ Michael Stanleigh is author of the global report: “2010 PMO Global Study: How a Project Management Office Can Improve Organizational Effectiveness”
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Organizational Maturity
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Organizational Maturity
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“...80 percent of global executives believed having project management as a core competency helped them remain competitive during the recession…. adhering to project management methods and strategies reduced risks, cut costs and improved success rates —all vital to surviving the economic crisis.”
~ Economist Intelligence Report: “PMI: The Value of Project Management”
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PMO Pros & Cons
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PMO Pros & Cons
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PMO Pros & Cons
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Organizational Strategy & Tools
Include:
• The “right” reporting structures for projects.• Project prioritization systems to align projects with
corporate strategies and business objectives.• Developing the ‘right’ Performance Management to
recognize work performed on projects - CMMI.• Integrate Project Management best practices for all
projects – PMO.
~ Michael Stanleigh is author of the global report: “2010 PMO Global Study: How a Project Management Office Can Improve Organizational Effectiveness”
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Organizational Strategy & Tools
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Organizational Strategy & Tools
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Organizational Strategy & Tools
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Organizational Strategy & Tools
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Organizational Strategy & Tools
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Organizational Strategy & Tools
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4 Steps to Change Project Culture1. Create a Project Culture
Steering Committee
2. Communicate the initiative to the organization.
3. Measure the organization’s current culture against the “ideal” project culture.
4. Develop strategies to close the gap between the current and “ideal” project culture.
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Q & A
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Sources• http://globe.erau.edu/four-steps-to-creating-a-successful-project-management-office/ • https://www.wrike.com/blog/essential-elements-perfect-project-plan-infographic/ • https://www.wrike.com/blog/7-tips-for-better-meetings-infographic • http://www.projekti-instituutti.fi/en/organizational_development • http://www.projektinstituutti.fi/en/organizational_development/creating_conditions_for_success• https://www.bia.ca/productive-project-cultures.htm • http://blog.capterra.com/surprising-project-management-statistics/• http://www.slideshare.net/eraiyayi/the-value-of-a-pmo-and-how-to-measure-it • http://www.cio.com/article/2441862/project-management/why-you-need-a-project-management-
office--pmo-.html• http://www.keyedin.com/keyedinprojects/article/why-pmos-fail-5-shocking-pmo-statistics/ • http://agilepainrelief.com/notesfromatooluser/2010/05/agile-retrospectives.html#.VX-IjEbzPwA• http://www.keyedin.com/keyedinprojects/article/7-characteristics-of-a-best-in-class-program-
management-office-pmo/ • http://www.cio.com/article/2862078/project-management/how-to-align-projects-management-with-
your-business-strategy.html • http://blog.capterra.com/surprising-project-management-statistics/ • http://www.capterra.com/project-management-software/ • http://www.capterra.com/project-management-software/#infographic