MEMORANDUM

Annex CREPUBLIKA NG PILIPINAS

REPUBLIC OF THE PHILIPPINES KAGAWARAN NG EDUKASYON

DEPARTMENT OF EDUCATIONBIDS AND AWARDS COMMITTEE Request for QuotationDate:

Quotation No.

To all Eligible Suppliers:I. Please quote your lowest price inclusive of VAT on the item/s listed below, subject to the Terms and Conditions of this RFQ, and submit your quotation duly signed by your representative not later than October 21, 2014 at Santa Maria ES, P.Burgos Street Poblacion II, Santa Maria,Laguna. For more information please call Santa Maria ElementarySchool at Telefax Nos.: 049-501-1235__________. Prospective supplier shall be responsible to verify the quoted items from above-stated School and Telephone No/s. ____049-501-1235_.

_CARIDAD I. SAYAS_

BAC ChairpersonLot No.ITEMS & DESCRIPTIONQTYPackagingStatement of Compliance (State Comply or Not Comply)UNIT PRICE

1Supply and Delivery of food stuff requirements for the School-Based Feeding Program for SY 2014-2015 of Santa Maria Elementary School, +Santa Maria District.Vegetables & other food itemsBudget : Php 25,264.00(see attached Annex A for Items in this lot)See Annex A - C

Packed by qty.

as required (see Schedule of Requirements)

2Grocery ItemsBudget : Php44,519.00(see attached Annex B for Items in this lot)

3Fish, Meat and PoultryBudget : Php 37,036.00(see attached Annex C for Items in this lot)

Delivery: __WEEKLY______

This is to submit our price quotations as indicated above subject to the terms and conditions of this RFQ.II. Terms and Conditions

A. Submission of Requirements

1. Sealed quotations and other requirements stated below shall be submitted to the Bids and Awards Committee (BAC) at Santa Maria Elementary School in P. Burgos Street, Santa Maria, Laguna.2. Supplier shall submit the following requirements:

a. Duly signed Request for Quotation. Prices shall be quoted in Philippine Peso. Statement of Compliance must be accomplished by supplier.

3. For submission prior to Awarda. 1) Valid Mayors Permit, 2) Tax Clearance Certificate, & 3) PhilGEPS Registration Certificate. Bidders failure to submit such documents within three (3) calendar days from receipt by the bidder of notice shall be ground for disqualification.B. Award

The supplier who submitted the lowest calculated responsive quotation shall be awarded the Purchase Order after evaluation by the BAC.

C. Delivery

1. Delivery of Goods shall be made within 7 calendar days from date of receipt of Purchase Order. To ensure the quality of vegetables, fish, poultry, meat products and other perishables, delivery shall be made on a staggered basis : MONTHLY2. Deliverables shall be delivered to the School site, Santa Maria Elementary School in P. Burgos Street, Santa Maria, Laguna. hereto defined as Project Site, costs to the account of supplier. Risk and title shall pass from the supplier to the purchaser upon receipt and final acceptance of the Goods at Project Site.

3. Upon delivery of the Goods to the Project Site, the supplier shall notify the Purchaser and present the following documents to the Purchaser:

i. Original and 4 copies of the Suppliers Invoice showing the Goods description, quantity, unit price, and total price.

ii. Original and 4 copies of Delivery Receipts

iii. Original Statement of Accounts

iv. Approved Purchaser Order

v. Warranty Certificate, if applicable.For the purpose of these conditions, Purchasers representative at the Project Site is CARIDAD I. SAYAS-BAC CHAIRMAN.

D. Evaluation of Quotations

Quotations shall be compared and evaluated on the basis of the following criteria:

1. Completeness of Submission

2. Compliance with Technical Specifications

3. Price

E. Instructions

1. Supplier shall be responsible for the source(s) of its Goods/equipment, and shall make the deliveries in accordance with the schedule, and specifications of the award or purchase order. Failure of the supplier to comply with this provision shall be ground for cancellation of the award or purchase order issued to the supplier.2. Supplier shall pick-up the purchase order issued in its favor within three (3) calendar days from date of receipt of notice to that effect. A telephone call or fax transmission shall constitute an official notice to the Supplier. Thereafter, if the purchase order remains unclaimed, the purchase order shall be cancelled. To avoid delay in the delivery of the requesting agencys requirements, all defaulting suppliers shall be precluded from proposing or submitting substitute quotation(s) or item(s).3. Supplier who accepted a purchase order but failed to deliver the required Goods within the time called for in the purchase order shall be disqualified from participating in DepED or any of DepED units future procurement activities. This is without prejudice to the imposition of other sanctions prescribed under R.A. 9184 and its IRR-A against the supplier.4. Rejected deliveries shall be construed as non-delivery, and shall be replaced by the supplier subject to liquidated damages for delayed deliveries.5. All duties, excise, and other taxes, and revenue charges shall be paid by the supplier.6. As a pre-condition to payment, Importation Documents specifically showing the conditions and serial numbers of the imported equipment purchased shall be submitted by the supplier to the Department of Education.7. All transactions are subject to withholding of credible Value Added Tax and/or Expanded Value Added Tax per revenue regulation(s) of the Bureau of Internal Revenue.F. Packing

The supplier shall provide such packing of the Goods appropriate to prevent their damage or deterioration during transit to the Project Site. Goods shall be packed in appropriate containers with label identifying the content and quantity per package with the name of the Purchaser and marked Not for Sale Government Property Inner packaging of grocery items must have Food-Grade Plastic Lining, label to include the following : 1) Batch/Lot number, 2) Manufacturing date, 3) Expiry date, 4) Name of Manufacturer, 5) Address (where manufactured), 6) License to operate number, if applicable.G. Inspection

1. All deliveries by suppliers shall be subject to inspection, and acceptance by the DepED Inspection Team and the end-user. All costs of the necessary laboratory tests undertaken by DepED on the Goods shall be to the account of suppliers.

2. For the purpose of this condition, Purchasers representative at Project Site is CARIDAD I. SAYAS-BAC CHAIRMANH. Liquidated Damages

A penalty of one-tenth of one percent (0.001) of the total value of the undelivered Goods shall be charged as liquidated damages for every day of delay of the delivery of the purchased Goods.

I. Warranty

Warranty shall be for a period of six (6) months for supplies and materials, and one year in case of equipment reckoned from date of acceptance of the Goods at Project Site.

J. Payment

One hundred percent (100%) of the Contract Price shall be paid to the supplier after acceptance of the Goods at Project Site and submission of the documents provided under C. Delivery.

After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We quote you on the item/s at price noted in the RFQ. The quotation shall be binding upon us for thirty (30) calendar days reckoned from last day of submission indicated in the Submission Requirements. The corresponding Award on Purchase Order shall be accepted by us at any time before expiration of this period.RFQ Annex A

SCHOOL-BASED FEEDING PROGRAM

RFQ/MARKET FORM

Lot 1 : Vegetables and Other Items

Item

Quantity

(in grams)

Quantity

(in kilos)Unit CostTotal

1Ampalaya4,000445180

2Baguio Beans5,000550250

3Banana heart19,0001925475

4Calamansi3,00032060

5Carrots18,000181001,800

6Coconut meat, grated42,00042803,360

7Coconut milk 1st extract27,00027401080

8Corn, fresh14,0001430420

9Eggplant4,000430120

10Gabi5,000530150

11Gabi leaves, whole6,00061590

12Garlic14,000142503,500

13Ginger2,0002150300

14Kinchay2,0002150300

15Malunggay Leaves47,00047301,410

16Malunggay Powder3,0003170510

17Munggo, green11,0001160660

18Mungo sprouted9,000960540

19Okra2,00024080

20Onion23,00023651,495

21Pimiento ( bell pepper)2,000280160

22Sili haba1,00014040

23Sitaw6,000640240

24Spring onion1,0001100100

25Squash78,00078251,950

26Sweet corn, young15,000151502,250

27Sweet potato/kamote33,0003330990

28Tomato24,0002435840

29Misua8,000848384

30Patola6,000635210

31Papaya6,000625150

32Banana (saba)200 pcs.201.00200

33Cabbage10,0001055550

34Young Corn10,0001050500

480Php. 25,264

Prepared by:

Approved by:

CARIDAD I. SAYAS__

_FELICISIMO M. MARANA,DPA_ BAC CHAIRMANPrincipal IIRFQ Annex B

SCHOOL-BASED FEEDING PROGRAM

RFQ/MARKET FORM

Lot 2 : Grocery Items

Item

Quantity

(in grams)

Quantity

(in kilos)

Unit CostTotal

1Arina/all purpose flour29,00029351,015

2Bread crumbs8,00081296

3Bread white loaf/toasted16,0001640640

4Cooking oil33,00033902,970

5Coconut vinegar2,000230/litre60

6Cornstarch25,0002535875

7Evaporated Milk5,000537.75/can189

8Green Peas1,0001140140

9Ground Pepper6,0006100600

10Iodized Salt21,0002116.50346.50

11Lumpia wrapper4,000470/100pcs.280

12Margarine4,000490360

13Patis/fish sauce7,000749.50/litre346.50

14Soy Sauce3,000336/litre108

15Tomato sauce4,000475300

16Rice,glutinous5,000580400

17Rice, well milled720,0007204532,400

18Black Pepper2 packs250100

19Vinegar2 liters24590

20Cheese Filled8 boxes330 gms55440

21Toasted Bread Cubes8 packs435280

22Raisins4,0004100400

23Pancit Canton12,0001270840

24Margarine2,000285170

25Misua8,000848384

26Ajinomoto2,000255110

27Magic Sarap2,00023264

28Knorr Liquid Seasoning1050 ml.585425

29Butter2,00024590

941total44,519

Prepared by:

Approved by:

CARIDAD I. SAYAS__

_FELICISIMO M. MARANA,DPA_ BAC CHAIRMANPrincipal II

RFQ Annex C

SCHOOL-BASED FEEDING PROGRAM

RFQ/MARKET FORM

Lot 3 : Fish, Meat and Poultry

Item

Quantity(in grams)

Quantity(in kilos)

Unit CostTotal

1Bagoong dilis2,0005 bottle45/bottle225

2Bagong hipon1,00016060

3Chicken 23,000231503,450

4Chicken wings20,000201402800

5Chicken cubes6 boxes6 boxes58,50/box351

6Dilis2,0002100200

7Eggs48 trays1,440pcs57200

8Fried Galunggong, Flaked32,000322006400

9Pork Liempo10,000102002000

10Pork boston butt16,000161802,880

11Pork ground meat18,000182003,600

12Quail eggs5 boxes500 pcs.1.00 each500

13Shrimp5,000580400

14Tokwa9,00090 pcs.5.00/pc.450

15Tuna Flakes39,0004038.001,520

16Ground Beef20,000202505000

187Php.37,036

Prepared by:

Approved by:

CARIDAD I. SAYAS__

_FELICISIMO M. MARANA,DPA_ BAC CHAIRMANPrincipal II

Suppliers Company Name:TIN No.:

Address:

Telephone No.:Fax No.:e-mail:

Suppliers Authorized Representative Signature over Printed Name:Date:

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