4 gaining proficiency
TRANSCRIPT
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GGAININGAINING PPROFICIENCYROFICIENCY
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TEXT FORMATTING
Typography is the arrangement and the
appearance of printed matter.
y Typeface or Font is a complete set of characters,
such as letters, numbers, special symbols,
punctuations marks.
y Type styles: regular, bold, italic, or bold italic
y Type size
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TEXT FORMATTING
y Typeface /Font
Serif typeface vs. Sans serif typeface
Mono-spaced typeface vs. Proportional typeface
Serif typeface Sans serif typeface
contains a thin line at the top andbottom of characters.Ex: Times New Roman, Georgia,
does not contain thin lines on acharacters.Ex: Arial, Tahoma, Verdana,
Mono-spaced typeface Proportional typeface
use the same amount ofhorizontal space for everycharacter regardless of its width.Ex: Courier New,
allocate space according to thewidth of the character.Ex: Arial, Tahoma, Verdana,
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TEXT FORMATTING
Applying Font Attributes Through the Font
Dialog BoxSelected type size
Selected typeface
Click drop-down
arrow to select font color
Special effects area
Preview box
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TEXT FORMATTING Change Text Case (Capitalization)
Sentence case: capitalizes only the first word of
the sentence or phrase.
lowercase: changes the text to lowercase.
UPPERCASE: changes the text to all capital
letters. CapitalizeEach Word: capitalizes the first letter
of each word.
TOGGLECASE: changes lowercase to uppercase
and vice versa.
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TEXT FORMATTING
Select Font Options
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TEXT FORMATTING
Set Character Spacing
y Character Spacing is the horizontal space between
characters.
y Scale increases or decreases text as a percentage of
its size (not change the vertical height of text).
y Position raises or lowers text from the baseline.
y Kerning allows more even spacing between
characters.
Highlighting Texty Use the Highlighter to mark text that you want to
locate easily.
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TEXT FORMATTING
Controlling Word Wrap
y Anon-breaking hyphen prevents a word from
becoming separated at the hyphen. To insert a non-
breaking hyphen, press Ctrl + Shift + Hyphen.
y Anon-breaking space keeps two or more words
together on a line. . To insert a non-breaking space,
press Ctrl + Shift + Spacebar between two words that
you want to keep together.
Copying
Formats
y Use the Format Painter to copy existing text
formats to other text.
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PARAGRAPH FORMATS
Setting OffParagraphs
y Set Tabs
y Apply Borders and Shading
y
Create Bulleted and Numbered Listsy Format Text into Columns
Applying Paragraph Formats
y Change Text Alignment
y Indent Paragraphs
y Set Line & Paragraph Spacing
y Control Windows and Orphans
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PARAGRAPH FORMATS
Set Tabs
y Tabs are markers for aligning text in a document.
y Aleader character is dots or hyphens that connect
two items and draw the readers eyes across the page.
Left tab marks the position to align text on the left.
Center tab marks where text centers as you type.
Right tab marks the position to align text on the right.
Decimal tab marks where numbers align on a decimal pointas you type.
Bar tab marks the location of a vertical line betweencolumns.
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PARAGRAPH FORMATS
Apply Borders and Shading
y Aborder is a line that surrounds a paragraph, a
page, a table, or an image.
y Shading is background color that appears behind
text.
Borders tab
Line stylePreview box
Line color
Line width
Click for
additional designs
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PARAGRAPH FORMATS
Create Bulleted and Numbered Lists
y Abulleted list itemizes and separates paragraph text to increase readability.
y Anumbered list sequences and prioritizes items.
y Amultilevel list extends a numbered list to several levels.
Format Text into Columns
y Columns format a section of a document into side-by-side vertical blocks.
Preset column specifications
Number of columns
Column width
Spacing between columns
Preview box
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PARAGRAPH FORMATS
Change Text Alignment
y Horizontal alignment refers to the placement of
text between the left and right margins.
Indent
Paragraphs
y Afirst line indent marks the location to indent only
the first line in a paragraph.
y Ahanging indent marks how far to indent each line
of a paragraph except the first.
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PARAGRAPH FORMATS
Set Line and Paragraph Spacing
y Line spacing is the space between the lines in a
paragraph.
y Paragraph spacing is the amount of space before or
after a paragraph.
Control Widows and Orphans
y Awidow is the last line of a paragraph appearing by
itself at the top of a page.
y An orphan is the first line of a paragraph appearingby itself at the bottom of a page.
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STYLES AND DOCUMENT REFERENCES
Creating and Modifying Styles
y Astyle is a set of formatting options you apply to characters
or paragraphs.
y Acharacter style stores character formatting and affects
only selected text.
y Aparagraph style stores paragraph formatting of text.
y Outline view is a structural view that displays varying
amounts of detail.
y TheAu
toF
ormat feature analyzes a document and formats itfor you.
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