3245c scanner

8/11/2019 3245c Scanner

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Operating Instructions

Scanner Reference

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety

Information in the "General Settings Guide" before using the machine.

Getting Started

Sending Scan Files by E-mail

Sending Scan Files by Scan to Folder

Storing FilesDelivering Scan Files

Using the Network TWAIN Scanner Function

Configuring/Registering Scan Settings

Troubleshooting

Initial Scanner Setup

Appendix

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Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your

safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy

place for quick reference.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-

ating the machine.

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licens-

es.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its

completeness or accuracy. If you have any questions concerning the legality of copying or printing cer-

tain items, consult with your legal advisor.

Trademarks

Adobe ® , PostScript ® , and Acrobat ® are trademarks of Adobe Systems Incorporated.

• Pentium ® is a registered trademark of Intel Corporation.

• Microsoft ® , Windows ® , and Windows NT ® are registered trademarks of Microsoft Corporation.

• Other product names used herein are for identification purposes only and might be trademarks of

their respective companies. We disclaim any and all rights to those marks.

• The product name of Windows ® 95 is Microsoft ® Windows ® 95.

• The product name of Windows ® 98 is Microsoft ® Windows ® 98.

• The product name of Windows

®

Me is Microsoft

®

Windows

®

Millennium Edition (Windows Me).• The product names of Windows ® 2000 are as follows:

Microsoft ® Windows ® 2000 Professional

Microsoft ® Windows ® 2000 Server

Microsoft ® Windows ® 2000 Advanced Server

• The product names of Windows ® XP are as follows:

Microsoft ® Windows ® XP Home Edition

Microsoft ® Windows ® XP Professional

• The product names of Windows ServerTM 2003 are as follows:

Microsoft ® Windows ServerTM 2003 Standard Edition

Microsoft ® Windows ServerTM 2003 Enterprise Edition

Microsoft ®

Windows ServerTM

2003 Web Edition• The product names of Windows NT ® 4.0 are as follows:

Microsoft ® Windows NT ® Workstation 4.0

Microsoft ® Windows NT ® Server 4.0

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❖❖❖❖ Scanner Reference (this manual) (PDF file - CD-ROM1)Describes operations, functions, and troubleshooting for the machine's scan-ner function.

❖❖❖❖ Manuals for DeskTopBinder LiteDeskTopBinder Lite is a utility included on the CD-ROM labeled "ScannerDriver and Document Management Utility".

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)Describes the installation of DeskTopBinder Lite, and the operating envi-ronment for DeskTopBinder Lite in detail. This guide can be displayedfrom the [Setup] dialog box when DeskTopBinder Lite is installed.

• DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2)Describes operations with DeskTopBinder Lite and provides an overviewof its functions. This guide is added to the [Start] menu when DeskTop-Binder Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed withDeskTopBinder Lite. This guide is added to the [Start] menu when Desk-TopBinder Lite is installed.

❖❖❖❖ Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• UNIX Supplement (available from an authorized dealer, or as a PDF file onour Web site)

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TABLE OF CONTENTS

Manuals for This Machine ......................................................................................i

How to Read This Manual .....................................................................................1Symbols .....................................................................................................................1Names of Major Options ............................................................................................1

1. Getting Started

Control Panel..........................................................................................................3

Network Scanner....................................................................................................5E-mail .........................................................................................................................5Scan to Folder............................................................................................................6Store...........................................................................................................................7Network Delivery Scanner..........................................................................................8Network TWAIN Scanner ...........................................................................................9

Installing Software...............................................................................................11

Quick Install..............................................................................................................11TWAIN Driver ...........................................................................................................11DeskTopBinder ........................................................................................................12

User Authentication.............................................................................................13User Code Authentication (Using the Control Panel) ...............................................13

Login (Using the Control Panel) ...............................................................................13Log Off (Using the Control Panel) ............................................................................14

Programming E-mail Addresses and Folders...................................................15

2. Sending Scan Files by E-mail

Preparation for Sending by E-mail .....................................................................17E-mail Screen...........................................................................................................18

Sending Scan Files by E-mail .............................................................................19Procedure for Sending E-mail ..................................................................................19Simultaneous Storage and Sending by E-mail.........................................................28

Checking the E-mail Results...............................................................................30

3. Sending Scan Files by Scan to Folder

Preparation for Sending by Scan to Folder.......................................................31Scan to Folder Screen .............................................................................................32

Sending Scan Files by Scan to Folder...............................................................34Procedure for Sending by Scan to Folder ................................................................34Simultaneous Storage and Sending by Scan to Folder ...........................................41

Checking the Scan to Folder Results ................................................................43

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4. Storing Files

Storing Files .........................................................................................................45Storage Procedure ...................................................................................................46

Displaying the List of Stored Files.....................................................................49Viewing the List ........................................................................................................50

Searching for Files ...................................................................................................51

Sending Stored Files by E-mail or Scan to Folder, or Delivering .............................52Checking Stored Files from a Client Computer........................................................53

Managing Stored Files.........................................................................................54Deleting Files ...........................................................................................................54Changing File Information ........................................................................................54

5. Delivering Scan Files

Preparation for Delivering...................................................................................58Network Delivery Scanner Screen ...........................................................................59

Delivering Scan Files...........................................................................................60Delivery Procedure...................................................................................................60Simultaneous Storage and Delivery.........................................................................65

Checking the Status of Delivery.........................................................................67

6. Using the Network TWAIN Scanner Function

Preparation for Using the Network TWAIN Scanner.........................................69

Scanning Originals ..............................................................................................70

7. Configuring/Registering Scan Settings

Specifying Scan Settings....................................................................................73

Making the Settings Related to the Orientation of the Original and Scanned Sides ...76For E-mail, Scan to Folder, and a Network Delivery Scanner..................................76For a Network TWAIN Scanner................................................................................78

Scanning Originals in Several Times.................................................................79When a Time Limit Is Specified for Additional Originals ..........................................79

When a Time Limit Is Not Specified for Additional Originals ....................................80

Programs ..............................................................................................................82Registering a Program .............................................................................................82

Recalling a Program.................................................................................................83Changing a Registered Program..............................................................................83Deleting a Program ..................................................................................................83Changing the Program Name ..................................................................................84

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8. Troubleshooting

If Your Machine Does Not Operate As You Want..............................................85When Scanning Is Not Performed as Expected.......................................................85When the Delivery Function Does Not Work............................................................86

When Stored Files Cannot Be Accessed .................................................................86Network Cannot Be Browsed When Sending a Scan File .......................................86The TWAIN Driver Cannot Be Started .....................................................................86

Stored Files Cannot Be Edited.................................................................................86The Network Delivery Function Cannot Be Used.....................................................87

Operations are not possible when messages appear ..............................................87

When a Message Is Displayed............................................................................88When an Error Message Appears on the Control Panel ..........................................88When an Error Message Appears on the Client Computer......................................94

9. Initial Scanner Setup

Scanner Features.................................................................................................97

Adjusting Scanner Features ...............................................................................99

Settings...............................................................................................................100Scan Settings .........................................................................................................100Destination List Settings.........................................................................................104Send Settings.........................................................................................................104Administrator Tools ................................................................................................106

10.Appendix

Relationship between Resolution and File Size..............................................107

When Using for E-mail, Scan to Folder, or Store, or as a Network Delivery Scanner ...107When Using as a Network TWAIN Scanner...........................................................109

Relationship between File Type Specified for Scanning and File TypeSpecified for E-mail/File ..................................................................................111

Placing Originals................................................................................................112

Scanning Documents of Different Sizes..........................................................114

Software Supplied on CD-ROM ........................................................................115Table of files...........................................................................................................115

TWAIN Driver .........................................................................................................115DeskTopBinder ......................................................................................................116

Specifications for Transmission/Store/Delivery Functions ...........................117Transmission..........................................................................................................117Store.......................................................................................................................119The network delivery scanner function...................................................................119

Specifications.....................................................................................................120

INDEX....................................................................................................... 121

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How to Read This Manual

Symbols

In this manual, the following symbols are used:

Important

If this instruction is not followed, paper might be misfed, originals might bedamaged, or files might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before op-erating.

Note

This symbol indicates precautions for operation or actions to take after misoper-ation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[ ]

Keys that appear on the machine's display panel.

[ ]

Keys and buttons that appear on the computer's display.

{ }Keys built into the machine's control panel.

{ }Keys on the computer's keyboard.

Names of Major Options

Major options of this machine are referred to as follows in this manual:

• File Format Converter Type B* → File Format Converter

The following software products are referred to using a general name:

• DeskTopBinder Lite and DeskTopBinder Professional* → DeskTopBinder

• ScanRouter EX Professional* and ScanRouter EX Enterprise* → the ScanRout-

er delivery software* Optional

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1. Getting Started

Control Panel

This illustration shows the control panel when options are installed.

1. {{{{Use Tools/Counter}}}} key

Use to change default or operation pa-rameters according to the operating con-ditions.

2. Indicators

Display errors and the machine status.See "Control Panel", General SettingsGuide.

d: Add Staple indicator

D: Add Toner indicator

B: Add Paper indicator

L: Service Call indicator

M: Open Cover indicator

x: Misfeed indicator

3. Display panel

Displays the operation status and mes-sages.

4. {{{{Check Modes}}}} key

Press to check the destinations which arecurrently selected.

5. {{{{Program}}}} key

Use to register settings used frequently asa program or to recall the registered pro-gram.

6. {{{{Clear Modes}}}} key

Press to clear the current settings.

7. {{{{Energy Saver}}}} key

Press this key to begin warm-up.Pressing this key again while in warm-upmode cancels warm-up.

Note

❒ This key is inactive while scanning orsetting scanner defaults.

8. {{{{Interrupt}}}} key

Press this key to interrupt the scannermode and to activate the copy mode.

9. Main power indicator and powerindicator

The main power indicator lights up whenthe main power switch is set to on. Thepower indicator lights up when the ma-chine is on.

Important

❒ Do not turn off the main powerwhile the power indicator is lit or

blinking. Doing so may cause afailure of the hard disk.

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Getting Started

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10. Operation switch

Press this switch to turn the machine on.The power indicator lights up. To turnthe machine off, press this switch again.See "Turning On the Power", General Set-

tings Guide.

Note

❒ This key is inactive while scanning orsetting scanner defaults.

11. Function status indicators

• When lit green, the correspondingfunction is active.

• When lit red, the corresponding func-

tion is interrupted. Press the respec-t ive key , and then f o l low theinstructions that appear on the screen.

12. Function keys

Press the {{{{Copy}}}}, {{{{Document Server}}}},{{{{Fax}}}}, {{{{Printer}}}}, or {{{{Scanner}}}} key to acti-vate the respective function. The displaycontent changes accordingly.

The indicator for the selected functionlights up.

13. Number keysUse to enter numeric values.

14. {{{{#}}}} key (Enter key)

Use to confirm the entered numeric val-ue.

15. {{{{Clear/Stop}}}} key

• Clear: Clears an entered numeric val-ue

• Stop: Stops scanning16. {{{{Start}}}} key

Use to begin scanning, file storing, or de-livery.

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Network Scanner

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Network Scanner

The machine can be used as a network scanner.

As a network scanner, the machine can send e-mail, send files to the FTP serveror the shared folders of client computers, store scan files, operate as a networkdelivery scanner, and operate as a network TWAIN scanner.

E-mail

A scan file that is attached to an e-mail can be sent using the e-mail systemthrough a LAN or the Internet.

Reference

p.17 “Sending Scan Files by E-mail”

1. This machine

A scan file can be attached to an e-mailand sent to a mail server. In combinationwith the file storage function, scan filesfrom multiple originals that have beentemporarily stored can be sent all at once.

2. Mail server

A mail server is an SMTP server used for

an e-mail system. It transfers a received e-mail to a specified destination through aLAN or the Internet.

3. Client computer

An e-mail with a scan file attached is re-ceived from the mail server.

Check the content of the file using an ap-propriate application.

4. LDAP server

The LDAP server provides a directory serv-ice for search operations or inquiries from a

client computer on the same network.You can use the LDAP server to searchfor e-mail information when the server isused as data base to manage user authen-tication and e-mail accounts.

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Getting Started

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Scan to Folder

A scan file can be sent to the FTP server folders or the shared Windows folderson the same network.

Reference

p.31 “Sending Scan Files by Scan to Folder”

1. This machine

A scan file can be sent to the FTP serverfolders using FTP or to the shared Win-dows folders using SMB. In combinationwith the file storage function, scan filesfrom multiple originals that have beentemporarily stored can be sent all at once.

2. FTP server

The FTP server is a server that providesfile transfer services among computerson the same network. A scan file that issent to the FTP server is stored, and thestored files can be downloaded by a cli-ent computer that logs on to the FTP serv-er.

3. Client computer

A scan file that is sent from the machineis received in shared Windows folders.

Check the content of the file using an ap-propriate application.

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Network Scanner

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Store

A scan file is stored on the hard disk of the machine and can be viewed, copied,deleted, or retrieved using DeskTopBinder from a client computer via a net-

work. A file can be searched for using the user name or the file name. Also, oth-ers can be kept from viewing a file by setting a password for the file.

Reference

p.45 “Storing Files”

1. This machine

A scan file from the originals scanned bythe machine is stored.

2. Client computer

A stored file can be viewed, copied, ordeleted by connecting to the machine us-ing DeskTopBinder.

Also, a file stored in the machine can beviewed, downloaded, or deleted usingWeb Image Monitor.

Reference

For details about DeskTopBinder, see the DeskTopBinder manuals. See p.i“Manuals for This Machine”.

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Getting Started

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Network Delivery Scanner

A scan file from the originals scanned by the machine is stored in the deliveryserver and delivered to the folders of client computers on the same network.

Reference

p.57 “Delivering Scan Files”

Note

❒ To use the delivery scanner function, a delivery server installed with theScanRouter delivery software is required.

❒ When the ScanRouter delivery software is used, the machine can also deliverscan files using e-mail, store scan files in the document management server,and the files can be viewed from a client computer using Web Image Monitor.

1. This machine

A scan file from the originals scanned by

the machine is sent to the delivery server.In combination with the file storage func-tion, scan files from multiple originalsthat have been temporarily stored can bedelivered all at once. See p.65 “Simulta-neous Storage and Delivery”.

2. Delivery server

The ScanRouter delivery software is in-stalled in this computer which is used as

a delivery server.

A received file is delivered to the in-trayof the specified destination (A in the fig-

ure). According to the settings of the in-tray, the file is stored in the in-tray or in aWindows folder (B in the figure).

3. Client computer

The contents of a stored file can bechecked in the following ways:

• View the file in the in-tray using Desk-TopBinder to check the contents. (Cin the figure)

• Use Auto Document Link to receivethe file stored in the in-tray, and checkthe contents with an appropriate ap-plication. (D in the figure)

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Network Scanner

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• Access the Windows folder where thefile is stored via the network, andcheck the contents with an appropri-ate application. (E in the figure)

Reference

For details about DeskTopBinder, or Auto Document Link, see the respectivemanuals. See p.i “Manuals for This Machine”.

Network TWAIN Scanner

The scanner function of this machine can be used from a client computer via anetwork using Ethernet, optional IEEE 1394 (IP over 1394), or optional IEEE802.11b (wireless LAN).

Referencep.69 “Using the Network TWAIN Scanner Function”

1.This machineThe scanner function of the machine can

be used from a client computer via a net-work.

2.Client computerOriginals are scanned using the TWAIN

Driver from an application.

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Getting Started

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Note

❒ When using the machine as a network TWAIN scanner, it is not necessary topress the {{{{Scanner}}}} key on the control panel. When the TWAIN Driver be-comes active on a client computer, the display automatically switches to the

following screen.

❒ Press [Exit] to use functions other than the network TWAIN scanner function.

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Installing Software

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Installing Software

This section describes how to installthe software supplied on the “Scan-ner Driver and Document Manage-ment Utility” CD-ROM.

Reference

For details about the software onthe CD-ROM and the system re-quirements of the software, seep.115 “Software Supplied on CD-ROM”.

Quick Install

When the CD-ROM is inserted into aclient computer running Windows95/98/Me/2000/XP, Windows Serv-er 2003, or Windows NT 4.0, the in-staller starts automatically (AutoRun) to install various software.

Note❒ If Plug and Play starts, click [Can-

cel] in the [New Hardware Found],[Device Driver Wizard], or [Found NewHardware Wizard] dialog box, andthen insert the CD-ROM. The [NewHardware Found], [Device Driver Wiz-ard], or [Found New Hardware Wizard]dialog box appears depending onthe operating system used.

❒ Auto Run may not automaticallywork with certain operating sys-tem settings. If this happens,launch “SETUP.exe” on the CD-ROM root directory.

❒ To disable Auto Run, press the{{{{SHIFT}}}} key when inserting theCD-ROM into the drive and keep itpressed until the computer finish-

es reading from the CD-ROM.

❒ If [Cancel] is selected during instal-lation, the installation will bestopped and all the remaining soft-ware will not be installed. If [Can-cel] has been selected, reinstall theremaining software after restartingthe client computer.

❒ For information about the softwarethat can be installed by Auto Run,see p.115 “Software Supplied onCD-ROM”.

Limitation

❒ For installation under Windows2000/XP, Windows Server 2003, orWindows NT 4.0, log on as an Ad-ministrators group member.

TWAIN Driver

To use the machine as a networkTWAIN scanner, it is essential to in-stall the TWAIN Driver on a clientcomputer.

If an application that supportsTWAIN is not installed on the clientcomputer, it is also necessary to in-stall DeskTopBinder. For informationabout the installation of DeskTop-Binder, see p.12 “DeskTopBinder”.

Preparation

Before installation, check the sys-tem requirements for the TWAINDriver. For details about the sys-tem requirements, see p.115 “Soft-ware Supplied on CD-ROM”.

Note

❒ Use Auto Run for installation.

AAAA Start Windows, and then insertthe CD-ROM labeled “ScannerDriver and Document Manage-ment Utility” into the CD-ROMdrive of the client computer.

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Getting Started

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Reference

If the installer does not start au-tomatically, see p.11 “Quick In-stall”.

BBBB Click [TWAIN Driver].

The Software Setup screen ap-pears.

CCCC The installer of the TWAIN Driv-er starts. Follow the instructions.

Note

❒ When the installation is com-

plete, a message about restart-ing the client computer mayappear. In this case, restart theclient computer.

❒ After the installation is com-plete, a folder with the name of the machine in use is in [Pro-gram] on the [Start] menu. Helpcan be displayed from here.

❒ Notes on using the network

TWAIN scanner are provided in“Readme.txt”. Be sure to readthem before use.

DeskTopBinder

To check an in-tray or to retrieve filesusing the network delivery scanner

function, you must install DeskTop-Binder on the client computer.

Preparation

Before installation, check the sys-tem requirements for DeskTop-Binder. See p.115 “SoftwareSupplied on CD-ROM”.

Note

❒ Use Auto Run for installation.❒ To use the network delivery scan-

ner function, you need to installthe ScanRouter delivery software(optional) on the computer used asthe delivery server.

AAAA Start Windows, and then insertthe CD-ROM labeled “ScannerDriver and Document Manage-

ment Utility” into the CD-ROMdrive of the client computer.

The CD-ROM Launcher screen ap-pears.

BBBB Click [DeskTopBinder Lite].

The DeskTopBinder Lite Setupscreen appears.

CCCC Click [DeskTopBinder Lite]. The in-staller of the DeskTopBinderstarts. Follow the instructions onthe screen.

Reference

For information about the sub-sequent installation procedure,see Setup Guide that can be dis-played from the Setup screen of DeskTopBinder.

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User Authentication

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User Authentication

When user authentication (User CodeAuthentication, Basic Authentication,Windows Authentication, or LDAPAuthentication) is set, the authentica-tion screen is displayed. Unless a val-id user name and password areentered, operations are not possiblewith the machine. Log on to operatethe machine, and log off when youare finished operations. Be sure to logoff to prevent unauthorized usersfrom using the machine.

Note

❒ Consult the User Administratorabout your login user name, pass-word, and user code. For detailsabout the various types of user au-thentication, consult the appropri-ate administrators.

❒ For user code authentication, enter

a number registered in the address book as [User Code].

User Code Authentication(Using the Control Panel)

When user authentication is set, thefollowing screen appears.

Enter a User Code (eight digit), andthen press [####].

Note

❒ You do not need to log off afteruser code authentication.

Login (Using the Control Panel)

Follow the procedure below to log inwhen Basic Authentication, WindowsAuthentication, or LDAP Authentica-tion is set.

AAAA Press [Enter] for [Login User Name].

BBBB Enter a login user name, and thenpress [OK].

CCCCPress [Enter] for [Login Password].

DDDD Enter a login password, and thenpress [OK].

EEEE Press [Login].

When the user is authenticated, thescreen for the function you are us-ing appears.

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Getting Started

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Log Off (Using the ControlPanel)

Follow the procedure below to log off when Basic Authentication, WindowsAuthentication, or LDAP Authentica-tion is set.

AAAA Press {{{{User Tools / Counter}}}}.

BBBB Press [Logout].

CCCC Press [Yes].

DDDD Press{{{{User Tools / Counter}}}}.

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Programming E-mail Addresses and Folders

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Programming E-mail Addresses andFolders

You can program e-mail addresses and folders using Address Book Manage-ment in the Administrator Tools menu under System Settings.

You can also register the programmed e-mail addresses and folders in a Group.

Note

❒ You can register entries in the address book using Web Image Monitor orSmartDeviceMonitor for Admin. For details about installing SmartDevice-Monitor for Admin, see "Monitoring and Configuring the Printer", Network Guide. For details about registering addresses, see each application’s Help.

❒

Depending on the machine type, you may not be able to use the machinewhen it is updating the address book using CSV files (retrieved using Smart-DeviceMonitor for Admin) that contain user codes.

Reference

“E-mail Destination”, General Settings Guide

“Folder Destination”, General Settings Guide

“Registering Destinations to a Group”, General Settings Guide

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2. Sending Scan Files by E-mail

Scan files can be sent from this machine to specified destinations using the e-mail system. This chapter explains the preparation for sending files by the e-mailsystem, various display screens, procedures for sending, and how to check thesending results when this function is used.

Preparation for Sending by E-mail

To send scan files by the e-mail system, the preparation described below is re-quired.

Note

❒ If you establish an e-mail server on the network, set up the e-mail server onthe network in advance. For information about setting up an e-mail server,see the manuals of the mail server to be used and the software to be installed.

Connect the machine to the network with an Ethernet cable orIEEE 1394 cable, or use wireless LAN.

To connect using an IEEE 1394 cable, the IEEE 1394 interface board is required. To connect using wireless LAN, the IEEE802.11b interface unit is required.

See Network Guide.

To send scan files by e-mail, the following [System Settings] set-tings must be specified correctly. (Certain other settings mustalso be specified.)

• IP address

• subnet mask

• DNS server

• SMTP server name

For details about making settings and other settings, see Net-

work Guide. You also need to register destinations and other in-formation in the address book. For details, see General SettingsGuide.

Make settings for sending e-mail such as file type priority andsender's default.

See p.104 “Send Settings”.

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2

E-mail Screen

The e-mail is as shown.

The function items displayed serve as selector keys. You can select or specify anitem by lightly pressing it. When you select or specify an item on the displaypanel, it is highlighted like . Keys that cannot be selected appear like .

1. Destination field

Displays the selected destination. If mul-tiple destinations are selected, the desti-nations are displayed in the order theywere selected by pressing [UUUUPrev.] or

[TTTTNext].

Note

❒ To check the selected destinations,press the {{{{Check Modes}}}} key.

2. [ ] E-mail/Scan to Folder

Press to switch between the e-mail func-tion and the Scan to Folder function. Youcan send a file to e-mail destinations andScan to Folder destinations at the same

time.

3. E-mail icon ( )

Indicates that the e-mail screen is dis-played.

4. [Registration No.]

Press to specify a destination using a fivedigit registration number.

5. [Manual Input]

When specifying a destination that is notlisted, press [Manual Input], and then enterthe destination using the soft keyboard.

6. [Attach Sender's Name] [Return Re-ceipt] [Subject / Message] [File Type]

Set the sender, a reception confirmatione-mail, subject, and message of the e-mailto be sent.

If necessary, specify the file type and filename of the scan file attached to the e-mail.

7. [ ] S w i t c h D e s t i n a t i o nList/Search/Switch Title

Press to switch a destination from the de-livery server list to the destination list of this machine, to search for an e-mail des-tination.

8. Destination listDisplays the destinations registered inthe delivery server or this machine.

Note

❒ When the entire list does not fit on onescreen, [UUUU] or [TTTT] can be used to scrollthrough the list.

❒ Group destinations are denoted bythis symbol ( ).

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Procedure for Sending E-mail

A scan file is sent after scan settingsand destinations are specified.

AAAA Press the {{{{Scanner}}}} key.

Note

❒ The illustration is an example.The actual appearance may bedifferent.

BBBBMake sure that no previous set-tings remain.

Note

❒ If a previous setting remains,press the {{{{Clear Modes}}}} key.

CCCC Place originals.

Reference

The procedure for placing origi-nals is the same as that for plac-ing originals for copying. Fordetails about placing originals,see “Placing Originals”, CopyReference.

DDDDMake settings for original orien-tation, the sides scanned, and oth-er settings if necessary.

Referencep.76 “Making the Settings Relat-ed to the Orientation of theOriginal and Scanned Sides”

EEEEMake the scan settings.

Reference

There are two ways to specifyscan settings, as described be-low:

• Configure each setting forscanning. For details, seep.73 “Specifying Scan Set-tings”.

• Recall registered settings. Fordetails, see p.82 “Programs”.

FFFF If the network delivery scannerscreen appears, switch to the e-mail screen.

A Press [ ].

B Press [Switch Destination List].

C Press [E-mail].

D Press [Exit].

The e-mail screen appears.

GGGG Specify the destination.

You can specify the destination inthe following ways:

• Select it from the destination list.

• Specify its registration number.

• Enter the e-mail address directly.

• Search for it in the destination list.

• Search for it in the LDAP server.

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Note

❒ Destinations in the destinationlist and registration numbersmust be registered in advance

in [System Settings]. For details,see “System Settings”, GeneralSettings Guide.

❒ For details about the maximumnumber of destinations that can be selected for each transmis-sion, see p.117 “E-mail”.

❒ Before selecting the destination, be sure to select [To]. If neces-sary, select [Cc] or [Bcc] and therespective destinations.

❒ Depending on the security set-tings, certain destinations maynot be displayed.

Selecting a destination from thelist

A Select the destination.

The selected destination is high-lighted and also displayed inthe destination field at the top of the screen.

Note

❒ If the target destination doesnot appear, take one of thefollowing steps:

• Display the destination by

selecting its initial letterfrom the title.

• Display the destination bypressing [UUUU] or [TTTT].

B To select more destinations, re-peat stepsAAAA.

Note

❒ To deselect a destination, press

the destination once more, orpress [UUUUPrev.] or [TTTTNext] todisplay the destination in thedestination field, and thenpress the {{{{Clear/Stop}}}} key.

Using a registration number toselect a destination

A Press [Registration No.].

B Enter the five digit registrationnumber that has been assignedto a destination folder usingthe number keys.

If the entered number is lessthan five digits, press the {{{{#}}}}key after the last number.

Example: To enter 00003

Press the {{{{3}}}} key, and thenpress the {{{{#}}}} key.

C To select more destinations, re-peat stepsAAAA toBBBB.

Note

❒ To deselect a destination, press[UUUUPrev.] or [TTTTNext] to displaythe destination in the desti-nation field, and then pressthe {{{{Clear/Stop}}}} key.

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Manual entry of an e-mailaddress

A Press [Manual Input].

The soft keyboard appears.

Note

❒ Depending on the securitysettings, [Manual Input] maynot be displayed.

B Enter the e-mail address.

Note

❒ For details about the maxi-

mum number of charactersthat can be entered, see p.117“E-mail”.

❒ It is possible to enter alpha-numeric characters and peri-ods. The symbols ( ) \ , ; : ”and spaces cannot be en-tered. For details, see p.117“E-mail”.

C Press [OK].

Note

❒ An e-mail address enteredmanually can be registered inthe list. Press [ProgDest], anda screen for registering the e-mail address appears. For in-formation, see General Set-tings Guide.

❒ To change an e-mail addressentered, press [Change] locat-ed on the left side of the des-t i na t i o n f i e l d . T he s o f tkeyboard appears. Make anychanges, and then press [OK].

❒ To check the selected desti-nations, press the {{{{Check Modes}}}} key.

❒ Depending on the securitysettings, [ProgDest] may not be displayed.

D To enter more destinations, re-peat stepsAAAA toCCCC.

Note

❒ To deselect a destination, press[UUUUPrev.] or [TTTTNext] to displaythe destination in the desti-

nation field, and then pressthe {{{{Clear/Stop}}}} key.

Searching for a destination in thedestination list

A Press [ ].

B Press [Search by Dest. Name].


Note

❒

To search using an e-mail ad-dresses, press [E-mail Ad-dress].

C Enter part of the destinationname.

Note

❒ Enter the first character orcharacters of the destinationname.

❒ It is also possible to performa combined search using[Search by Dest. Name] and [E-mail Address].

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❒ It is necessary to differentiate between uppercase and low-ercase letters.

D Press [OK].

E Select a destination.

F Press [Exit].

Searching for a destination in theLDAP server

A Press [ ].

B Press [Search LDAP].

C Press [Select Server].

D Select the LDAP server.

Note

❒ The LDAP server can be reg-istered in advance in [SystemSettings]. For details, see Net-work Guide.

❒ Make sure that the LDAPserver you want to search isselected and highlighted. If aserver is not selected, thesearch is not performed and

an error message appears.

E Press [OK].

F Press [Advanced Search].

G Enter a character string relatedto the destination for a searchcondition such as [Name] , [E-mail Address] , [Fax Number] ,[Company Name] , or [DepartmentName].

Note

❒ Each search condition (Name,E-mail Address, Fax Number,Company Name, and De-

p a r t m e nt N a m e ) c o r r e -sponds to a i tem that isregistered in the LDAP serv-er.

❒ If you press a search condi-tion item, the soft keyboardappears. Enter the first char-acter or characters for thename, address, or number.

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❒ If you select [SSSSSearch Options]in [Program / Change / DeleteLDAP Server] in [AdministratorTools] in [System Settings], youcan add a field for LDAP

search. For details, see Net-work Guide.

❒ When the search condition[Name] is used for searching,whether the first name or sir-name is searched for dependson the setting made by theadministrator. For example,if you want to search for

"John Doe", enter "John" or"Doe" according to the settingmade by the administrator.Consult your administratorfor which name to use.

H Press [Search Criteria] correspond-ing to each item, and then se-lect cr i ter ia from the l istdisplayed.

Note

❒ You can select criteria fromthe following list:

• [Search Beginning Word]: Thenames which start withthe entered character orcharacters are targeted.For example, to search for“ABC”, enter “A”.

• [Search End Word]: The names

which end with the en-tered character or charac-ters are targeted.For example, to search for“ABC”, enter “C”.

• [Exact Match]: The nameswhich correspond to anentered character or char-acters are targeted.For example, to search for

“ABC”, enter “ABC”.

• [Include One of Words]: Thenames which contain anentered character or char-acters are targeted.For example, to search for“ABC”, enter “A”, “B”, or“C”.

• [Exclude Words]: The names

which do not contain anentered character or char-acters are targeted.For example, to search for“ABC”, enter “D”.

• [Fuzzy Search]: a vague search(The func t ion o f th isvague search depends onthe system supported bythe LDAP server.)

I Press [OK].

Note

❒ The e-mail address searchedfor in the LDAP server can-not be specified correctly if itcontains too many charac-ters. For details about themaximum number of charac-

ters that can be entered, seep.117 “E-mail”.

❒ If a user name and passwordfor the LDAP server authen-tication are not set, a log-onscreen appears. Enter a username and password.

❒ Multiple e-mail addressescan be registered for one per-son, but a search will only

find one e-mail address perperson. Depending on theLDAP server, the addresswhich was registered first isgenerally found.

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❒ To display details about thedestination, press [Details].

J Select a destination.

K Press [Exit].

Note

❒ An e-mail address found in asearch can be registered inthe list. Press [ProgDest], anda screen for entering the e-mail address appears. Formore information, see Gener-al Settings Guide.

Checking selected destinations

A Use the destination field at thetop of the screen to checkwhich destinations are select-ed.

Note

❒ Press [UUUUPrev.] or [TTTTNext] toscroll through the list. Desti-

nations are displayed in theorder they were selected.


HHHH Select the file type if necessary.

A Press [Attached File].

B Press [File Type]

C Select the file type of the file.

D Press [OK] twice.

IIII Specify the file name if necessary.


B Press [File Name].

The soft keyboard appears.C Enter a file name.

D Press [OK] twice.

JJJJ Specify the e-mail sender.

You can specify the sender in thefollowing ways:

• Select the sender from the list.

• Enter the registration number of

the sender using the numberkeys.

• Search for the sender.

Note

❒ If you specify the sender, infor-mation about the sender is in-cluded in the file being sent. Thename of the specified sender isautomatically placed in the

from field of the e-mail so thatthe sender can be identifiedwhen the e-mail is received.

❒ Depending on system settings,the administrator's e-mail ad-dress may appear automaticallyin the e-mail header's fromfield. To change the address,specify the sender in Step J.

❒ To prevent misuse of a sendername, we recommend you setprotection code for that sendername.See General Settings Guide.

❒ Depending on the security set-tings, [Attach Sender's Name] may be selected as the user namewhen logging in.

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Selecting a sender from the list

A Press [Attach Sender's Name].

B Select the sender.

Note

❒ When a protection code has been set, a screen for enteringthe protection code appearsafter selecting the sender. En-ter the protection code, andthen press [OK]. If the protec-tion code you entered is cor-rect, the sender name isdisplayed.

C Press [OK].

Using a registration number tospecify a sender name






Note

❒ When a protection code has been set, a screen for enteringthe protection code appears

after selecting the sender. En-ter the protection code, andthen press [OK]. If the protec-tion code you entered is cor-rect, the sender name and[Return Receipt] are displayed.

C Press [OK].

Searching for a sender


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B Press [ ].

C Press [User (Dest.) Name].


Note

❒ To search for an e-mail ad-

dress, press [E-mail Address].D Enter part of the sender name.

Note

❒ Enter the first character orcharacters of the sendername.

❒ It is also possible to performa combined search using [Us-er (Dest.) Name] and [E-mail Ad-

dress].❒ It is necessary to differentiate

between uppercase and low-ercase letters.

E Press [OK].

F Select the sender.

Note

❒ When a protection code has been set, a screen for enteringthe protection code appears

after selecting the sender. En-ter the protection code, andthen press [OK]. If the protec-tion code you entered is cor-rect , the sender name ishighlighted.

G Press [Exit].

H Press [OK].

KKKK For a reception confirmation e-mail,press [Return Receipt].

Note

❒ To use [Return Receipt] you must:

• Log on as a user

• Specify the sender in Step J

❒ When [Return Receipt] is select-ed, an e-mail notifying that thee-mail has been read by the des-tination party is sent to thesender selected here. However,if the mailing software used bythe destination party does notsupport MDN (Message Dispo-sition Notification), the e-mailmay not be sent.

LLLL Specify a subject if necessary.

Note❒ To specify a subject, you can se-

lect it from the list, enter it di-rectly, or combine selecting andentering it.

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❒ For details about the maximumnumber of characters that can be entered, see p.117 “E-mail”.

❒ When a subject has been speci-

fied, this information is addedto the scan file. The subject is au-tomatically placed in the subjectfield of the e-mail.

❒ The subjects that can be selectedfrom the list must be registeredin [System Settings] in advance.See Network Guide.

The procedure to specify the subject “[Urgent] New product appear-

ance” is explained as an examplehere.

A Press [Subject / Message].

B Press [Attach Subject].

C Select the subject [Urgent].

D Press [Manual Input].


E Enter the subject “New prod-uct appearance”.

F Press [OK].

G Press [OK] twice.

MMMM Enter a message if necessary.

Note

❒ For details about the maximumnumber of characters that can be entered, see p.117 “E-mail”.

❒ When a message has been en-tered, this information is addedto the scan file.

❒ The messages that can be select-ed from the list must be regis-tered in [System Settings] in

advance. See Network Guide.❒ A message can be selected from

the list or entered directly.

Selecting a message from the list

A Press [Subject / Message].

B Press [E-mail Message].

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C Select a message.

D Press [OK] twice.

Manual entry of a message

A Press [Subject / Message].B Press [E-mail Message].

C Press [Manual Input].


D Enter the message “Thank youfor what you did yesterday”.

E Press [OK] three times.

NNNN Press the {{{{Start}}}} key.

Note

❒ For details about the maximumsize of the scan file and maxi-mum number of pages that can be sent, see p.117 “E-mail”.

❒ To interrupt scanning, press the{{{{Clear/Stop}}}} key or press [Stop]on the display panel.

❒ When placing multiple origi-

nals one-by-one, place the nextoriginal. For details, see p.79“Scanning Originals in SeveralTimes”.

Simultaneous Storage andSending by E-mail

You can use the e-mail function and

the storage function together.The scan file is sent by e-mail and atthe same time is stored.

Note

❒ This section explains mainly theprocedure for simultaneous stor-age and sending of e-mail. For de-tails, see p.19 “Procedure forSending E-mail”.

❒ The file stored when simultane-ously storing a file and sending it by e-mail cannot be resent in the e-mail screen. To resend the file, se-lect the file in the [Select Stored File]screen and send it. See p.52 “Send-ing Stored Files by E-mail or Scanto Folder, or Delivering”.

AAAA Place originals.

Note

❒ The procedure for placing origi-nals is the same as that for plac-ing originals for copying. Fordetails about placing originals,see “Placing Originals”, CopyReference.

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BBBBMake settings for original orien-tation, the sides scanned, and oth-er settings if necessary.

Reference

p.76 “Making the Settings Relat-ed to the Orientation of theOriginal and Scanned Sides”

CCCCMake the scan settings.

Note

❒ There are two ways to specifyscan settings, as described be-low:



DDDD Specify the destination.

EEEE Specify the sender and a subject.

FFFF Press [Store File].

GGGGMake sure [Send & Store] is select-ed.

HHHH Specify file information if neces-sary.

Reference

For details about specifying fileinformation, see p.47 “Specify-ing file information”.

IIII Press [OK].

JJJJ Press the {{{{Start}}}} key.

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Checking the E-mail Results

The sending results can be checked.

Note❒ For details about the maximum

number of sending operations thatcan be checked, see p.105 “Print &Delete Scanner Journal”.

❖❖❖❖ Items that can be checked

• Date / TimeThe date and time the e-mailwas sent or the date and time“Error” or “Cancelled” wasconfirmed is displayed.

• DestinationThe sending function (e-mail,Scan to Folder, or delivery func-tion) used is displayed with anicon.When multiple destinationswere selected, the first selected

destination is displayed.• Sender

• File NameThe file name is displayed onlywhen a file is stored at the sametime and when a stored file issent.

• StatusOne of the following status is

displayed: “Done” , “Send-ing...”, “Waiting...”, “Error”, or“Cancelled”.

AAAA Press [Scanned Files Status] on thee-mail screen.

BBBB Check the displayed records.

Note

❒ Depending on the security set-tings, certain records may not

be displayed.❒ One screen shows the records

for five sending operations. Use[UUUUPrev.] or [TTTTNext] to scrollthrough the list.

❒ When the status of a file is“Waiting...”, the sending can becanceled by selecting that file,and then pressing [Cancel].

❒

Press [Print] to print the whole journal.

CCCC Press [Exit].


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3. Sending Scan Files by Scanto Folder

Scan files can be sent to the folders of the FTP server or the shared folders of Win-dows. This chapter explains the preparation for sending files by Scan to Folder,various display screens, procedures for sending, and how to check the sendingresults when this function is used.

Preparation for Sending by Scan to Folder

To send scan files by Scan to Folder, the preparation described below is required.

Note

❒ Under Windows Server 2003, you may not be able to send files by Scan toFolder.

❒ Sending files using SMB is available only under a NetBIOS over TCP/IP en-vironment. Sending files using SMB is not available under a NetBEUI envi-ronment.

❒ Even when settings made with the control panel, Web Image Monitor, Telnet,or other methods do not permit the use of SMB and FTP, sending files is stillpossible.



See Network Guide.

To send scan files by Scan to Folder, the following [System Set-

tings] settings must be specified correctly. (Certain other settingsmust also be specified.)

• IP address

• subnet maskFor details about making settings and other settings, see Net-work Guide. You also need to register destinations and other in-formation in the address book. For details, see General SettingsGuide.

Make settings for sending such as compression and file type pri-ority.

See p.104 “Send Settings”.

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Scan to Folder Screen

The Scan to Folder screen is as shown.



Displays the selected destination. If mul-tiple destinations are selected, the desti-nations are displayed in the order theywere selected by pressing [UUUUPrev.] or

[TTTTNext].

Note


2. [ ] E-mail/Scan to Folder

Press to switch between the Scan to Fold-er function and the e-mail function. Youcan send a file to Scan to Folder destina-tions and e-mail destinations at the same

time.

3. Scan to Folder icon ( )

Shows that the Scan to Folder screen isdisplayed.



5. [Enter Destination]

When specifying a destination that is notlisted, press [Enter Destination], and thenenter the destination using the soft key-

board.

6. [Attach Sender's Name] [Return Re-ceipt] [Subject / Message] [File Type]

Set the sender, a reception confirmatione-mail, file name, subject, and message of the scan file to be sent.

If necessary, make settings for the filetype and file name of the file.

Important

❒ When the scan file is sent to desti-nations for e-mail and Scan toFolder at the same time, the send-er, subject, and message are sent tothe e-mail destinations only. [Re-turn Receipt] is also used for e-mail

transmission. For details, see p.17“Sending Scan Files by E-mail”.

7. [ ] S w i t c h D e s t i n a t i o nList/Search/Switch Title

Press to switch between the destinationlist of the delivery server and the destina-tion list of this machine, or to search foran e-mail destination.

8. Destination list

Displays the destinations registered inthe delivery server or this machine.

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Preparation for Sending by Scan to Folder

33

3

Note

❒ When the entire list does not fit on onescreen, press [UUUU] or [TTTT] to scrollthrough the list.

❒Group destinations are denoted bythis symbol ( ).

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Procedure for Sending byScan to Folder

A scan file is sent after scan settingsand destinations are specified.


Note

❒ The illustration is an example.The actual appearance may be

different.BBBBMake sure that no previous set-

tings remain.

Note



ReferenceThe procedure for placing origi-nals is the same as that for plac-ing originals for copying. Fordetails about placing originals,see “Placing Originals”, CopyReference.

DDDDMake settings for original orien-tation, the sides scanned, and oth-

er settings if necessary.

Reference



Reference




FFFF If the network delivery scannerscreen appears, switch to the Scanto Folder screen.

A Press [ ].


C Press [E-mail].

D Press [Exit].


E Press [ ].

The Scan to Folder screen ap-pears.

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GGGG Specify the destination folder.

You can specify the destinationfolder in the following ways:



• Enter the path for the folder of aclient computer on the samenetwork directly.

• Specify the folder in the FTPserver.

• Select it from the client comput-ers on the same network.

Note

❒ Destinations in the destinationlist and registration numbersmust be registered in advancein [System Settings]. For details,see “System Settings”, GeneralSettings Guide.

❒ Depending on the security set-tings, certain destinations may

not be displayed.

Selecting a destination folderfrom the list

A Select the destination folder.

The selected folder is highlight-ed and also is displayed in thedestination field at the top of thescreen.

Note


• Display the destination byselecting its initial letterfrom the title.


pressing[UUUU]

or[TTTT]

.❒ If a protection code has been

set for the shared folder, ascreen for entering the pro-tection code appears.

B To select more destination fold-ers, repeat stepAAAA.

Note

❒ To deselect a destination,

press the destination oncemore, or press [UUUUPrev.] or[TTTTNext] to display the desti-nation in the destinationfield, and then press the{{{{Clear/Stop}}}} key.

Using a registration number toselect a destination folder




Example: To enter 00004Press the {{{{4}}}} key, and thenpress the {{{{#}}}} key.

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3

Note

❒ If a protection code has beenset for the shared folder, ascreen for entering the pro-

tection code appears.C To select more destination fold-

ers, repeat stepBBBB.

Note


Manual entry of a path for thedestination folder of the clientcomputer on the same network

A Press [Enter Destination].

B Press [SMB].

C Press [Manual Input] on the rightside of the path field.


D Enter the path for the folder.

Note

❒ For details about the maxi-mum number of charactersthat can be entered, see p.118“Scan to Folder”.

❒ The following is an exampleof a path where the folder

name is “user” and the com-puter name is “desk01” :\\desk01\user

❒ An IP address can also be en-tered if you use one of the fol-lowing operating systems :Windows 98/Me/XP/2000or Windows NT 4.0.

❒ Computer and shared foldernames consisting of morethan 12 characters cannot bedisplayed.

E Press [OK].

F If entering a user name to logon is required, press [Manual In-put] on the right side of the username field.


G Enter the user name.

Reference

For details about the maxi-mum number of charactersthat can be entered, see p.118“Scan to Folder”.

H Press [OK].

I If entering a password to logon is required, press [Manual In-put] for [Password].


J Enter the password.

K Press [OK].

L Press [Connection Test].

A connection test is performedto check whether the specified

shared folder exists.

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Note

❒ The connection test may taketime.

❒ You may not be able to press

[Connection Test] right afterpressing [Cancel] during aconnection test.

❒ Though the connection testwas successful, the machinemay fail to transfer the file if writing authority is lackingor if there is not enough freespace on the hard disk.

M Check the connection test re-sult, and then press [Exit].

N Press [OK].

O To enter more destinations, re-peat stepsAAAA toNNNN.

Note


❒ To change the path for thefolder that has been entered,press [Change] on the left sideof the destination field. Enterthe correct path for the fold-er, and then press [OK].

❒ To check the selected desti-

nations, press the {{{{Check Modes}}}} key.

Specifying a folder in the FTPserver


B Press [FTP].

A confirmation message forchanging the protocol appears.

C Press [Manual Input] on the rightside of the server name field.


D Enter a server name.

Note

❒ For details about the maxi-mum number of characters

that can be entered, see p.118“Scan to Folder”.

❒ An IP address also can be en-tered.

E Press [OK].

F Press [Manual Input] on the rightside of the path field.


G Enter the path for the folder.

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Note

❒ For details about the maxi-mum number of charactersthat can be entered, see p.118

“Scan to Folder”.❒ The following is an example

of a path where the foldername is “user” and the sub-folder name is “lib”: user\lib

H Press [OK].

I If entering a user name to logon is required, press [Manual In-put] on the right side of the user

name field.The soft keyboard appears.

J Enter the user name.

Reference

For details about the maxi-mum number of charactersthat can be entered, see p.118“Scan to Folder”.

K Press [OK].L If entering a password to log

on is required, press [Manual In-put] for [Password].


M Enter the password.

N Press [OK].

O To change the port numberwhich is set in [System Settings] ,

press [Change] on the right sideof the port number field. Entera p o r t n u m b e r u s i n g t h enumber keys, and then pressthe {{{{#}}}}key.

P Press [Connection Test].

A connection test is performedto check whether the specifiedshared folder exists.

Note

❒ The connection test may taketime.

❒ You may not be able to press[Connection Test] right afterpressing [Cancel] during aconnection test.

Q Check the connection test re-sult, and then press [Exit].

R Press [OK].

S To enter more destinations, re-peat stepsAAAA toRRRR.

Note


❒ To change the path for thefolder that has been entered,press [Change] on the left sideof the destination field. Enterthe correct path for the fold-er, and then press [OK].


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Searching for a destination folderin client computers on thenetwork


B Press [SMB].

C Press [Browse Network ] on theright side of the path field.

The list of client computers onthe same network appears.

Note

❒ Computer and shared foldernames consisting of morethan 12 characters cannot be

displayed.❒ If the client computer you

want to select is not dis-played, press [Up One Level]to select another workgroup,and then search for the clientcomputer.

❒ The maximum number of cli-ent computers and sharedfolders that can be displayedis 100.

D Select the client computer thathas the destination folder.

Note

❒ If authentication is requiredfor the selected computer, alog-on screen appears. Enterthe user name and password.

The list of folders on the select-ed computer appears.

E Select the destination folder.

Note

❒ When the selected folder hassub-folders, the sub-folderslist appears.

❒ If authentication is requiredfor the selected folder, a log-on screen appears. Enter the

user name and password.F Press [OK].

G Press [OK].

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Searching for a destination folderin the destination list

A Press [ ].

B Press [Search by Dest. Name].


Note

❒ To search by path, press[Search by Folder Name].

C Enter part of the destinationfolder name.

Note

❒ Enter the first character orcharacters of the destinationname.


❒ It is also possible to performa combined search using[Search by Dest. Name] and[Search by Folder Name].

D Press [OK].

E Select a destination folder.

F Press [Exit].


A Use the destination field at thetop of the screen to checkwhich destinations are select-

ed.

Note

❒ Press [UUUUPrev.] or [TTTTNext] toscroll through the list. Desti-nations are displayed in theorder they were selected.


HHHH Select the file type if necessary.


B Press [File Type].

C Select the file type.

D Press [OK] twice.

IIII Specify the file name if necessary.


B Press [File Name].


C Enter a file name.

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Note

❒ A scan file is given a 21-digit(excluding the extension) filename which combines the

time and date the original wasscanned with a 4-digit pagenumber. (Example : When onepage is scanned in TIFF at15.10 seconds, 3.30 p.m., 31December, 2020, the file nameis 202012311530150100001.tif)

D Press [OK].

E Press [OK].


Note

❒ For details about the maximumsize of the scan file that can besent, see p.118 “Scan to Folder”.


❒ When placing multiple origi-


Simultaneous Storage andSending by Scan to Folder

You can use the Scan to Folder func-tion and the storage function togeth-er.

The scan file is sent by Scan to Folderand at the same time is stored.

Note

❒ This section explains mainly theprocedure for simultaneous stor-age and sending by Scan to Folder.

For details, see p.34 “Procedure forSending by Scan to Folder”.

❒ The file stored when simultane-ously storing a file and sending it by Scan to Folder cannot be resentfrom the Scan to Folder screen. Toresend the file, select the file in the[Select Stored File] screen and sendit. See p.52 “Sending Stored Files by E-mail or Scan to Folder, or De-

livering”.


Note

❒ The procedure for placing origi-nals is the same as that for plac-ing originals for copying. Fordetails about placing originals,see “Placing Originals”, Copy

Reference.


Reference


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3


Note

❒ There are two ways to specify

scan settings, as described be-low:



DDDD Select the destination.

EEEE Specify the sender, subject, andmessage when sending e-mail isperformed at the same time.


GGGGMake sure that [Send & Store] is se-lected.

HHHH Specify file information if neces-sary.

ReferenceFor details about specifying fileinformation, see p.47 “Specify-ing file information”.

IIII Press [OK].


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Checking the Scan to Folder Results





• Date / TimeThe date and time sending wasrequested or the date and time“Error” or “Cancelled” is con-firmed is displayed.

• DestinationThe sending function (e-mail,Scan to Folder, or delivery func-tion) used is displayed with anicon.When multiple destinationswere selected, the destinations

are displayed individually.• Sender




AAAA Press [Scanned Files Status] on theScan to Folder screen.


Note



for five sending operations.Press [UUUUPrev.] or [TTTTNext] toscroll through the screen.

❒ When the status of a file is “Wait-ing...”, the sending can be can-celed by selecting that file, andthen pressing [Cancel].

❒


CCCC Press [Exit].

The Scan to Folder screen appears.

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3

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45

4. Storing Files

Scan files can be stored in the hard disk of the machine using the DocumentServer function, and the stored file can be used later. Using DeskTopBinder,stored files can be viewed or retrieved with a client computer.

Important

❒ A password can be set for every stored file.There is a risk that stored fileswithout a password can be accessed by someone using DeskTopBinder on thesame LAN. We recommend you consider security measures such as settingpasswords to protect against unauthorized access.

❒ Scan file stored in the machine may be lost if some kind of failure occurs. Weadvise against using the hard disk to store important files. The supplier shall

not be responsible for any damage that may result from the loss of files. Forlong-term storage of files, we recommend the use of DeskTopBinder. For de-tails, contact your local dealer.

Note

❒ When a delivery server is added to the network, stored files can be delivered.You can store scan files and simultaneously deliver them with the networkdelivery scanner function, send it by e-mail, or send it by Scan to Folder. Seep.52 “Sending Stored Files by E-mail or Scan to Folder, or Delivering”.

Storing FilesThis section explains how to store files and how to specify file information forstored files.

Note

❒ For details about the maximum number of files that can be stored, see p.119“Store”.

❒ The stored files are deleted automatically after a certain number of days have

passed. For information about making settings and changing settings, seeGeneral Settings Guide.

❒ Files cannot be printed from the control panel after being stored using thescanner function. Print scan files after a client computer receives them. Seep.53 “Viewing a list of stored files using DeskTopBinder” or p.53 “Viewing alist of stored files using Web Image Monitor”.

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4

Storage Procedure

You can scan and store files.


Note



Note



Reference

The procedure for placing origi-nals is the same as that for plac-ing originals for copying. Fordetails about placing originals,

see “Placing Originals”, CopyReference.

DDDDMake settings for original orien-tation, the sides scanned, and oth-er settings if necessary.

Reference



Reference




FFFFMake the settings for storing scanfiles.

APress

[Store File].

B Press [Store Only].

Note

❒ To store and deliver scanfiles, press [Send & Store]. Seep.28 “Simultaneous Storageand Sending by E-mail”, p.41“Simultaneous Storage andSending by Scan to Folder”,or p.65 “Simultaneous Stor-age and Delivery”.

❒ [Store Only] cannot be pressedif a destination or sender isselected.

C Press [OK].

ZZZ607S

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4

GGGG Specify file information.

Specify a user name, file name, andpassword for the file.

ReferenceFor details about specifying fileinformation, see p.47 “Specify-ing file information”.

HHHH Press the {{{{Start}}}} key.

Note

❒ To interrupt scanning, press the{{{{Clear/Stop}}}} key or press [Stop]

on the display panel.❒ When placing multiple origi-


Specifying file information

You can specify a user name, file

name, and password for a stored scanfile.

According to the settings made, youcan search for files by user name orfile name and you can prevent unau-thorized persons from accessing thefiles.

Reference

For details about the maximumnumber of characters that can beentered, see p.119 “Store”.

AAAA Press [Store File].

The File Information screen ap-pears.

BBBB Specify file information.

Specifying a user name

A Press [User Name].

B Select the user name.

Note❒ The user names shown here

are names that were regis-tered on the [AdministratorTools] tab in [System Settings].To specify a name not shownhere, press [Non-programmedName], and then enter theuser name.

C Press [OK].

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4

Specifying a file name

Scan files are automatically namedSCAN0001, SCAN0002, etc. If nec-

essary, you can change the filename.

A Press [File Name].


B Enter the file name.

Reference

For information about howto enter characters, see Gener-

al Settings Guide.C Press [OK].

Specifying a password

When a password is specified,only a person who knows the pass-word can view the file.

A Press [Password].

B Enter a four to eight digit numberusing the number keys.

C Press the {{{{#}}}} key.

Note

❒ To change the password, press[Change], and then enter anew one.

D Enter the same number as youentered in stepBBBB for confirma-tion.

E Press the {{{{#}}}} key.

F Press [OK].

Important

❒ Do not forget the password.If you forget it, consult thesystem administrator of the

machine.

CCCC Press [OK] to return to the previ-ous screen.

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4


From the list of stored files, you candelete stored files or change file infor-mation. To show the list of storedfiles, perform the following steps:

Note

❒ You can also display the list of stored files from a client computerusing DeskTopBinder and WebImage Monitor. For details, seep.53 “Checking Stored Files from aClient Computer”.


Note


BBBBDisplay the list of stored files.

A Press [Select Stored File].

B Press [Manage / Delete File].

ZZZ607S

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4

Viewing the List

The list of stored files has the following elements.


Note

❒ Depending on the security settings, certain files may not be displayed.

❖❖❖❖ When using the network delivery scanner, e-mail, or Scan to Folder function

❖❖❖❖ When displaying information of a selected stored file

1. Keys for searching for files

Press to switch to the screens forsearching for a file by user name or filename, or to the screen for displayingall files.

2. Keys to switch to the information

displayPress to switch between the stored filelist and the detailed information of theselected file.

3. Keys for sorting files

Press to sort the files using the select-ed item. Select the same item oncemore for a reverse sort. However, thefiles cannot be sorted in reverse deliv-ery order.

4.Keys for changing file informationUse for deleting the selected file orchanging the user name, file name, orpassword.

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5. List of stored files

Displays the list of stored files.

Note

❒ The files that are stored by func-

tions other than the scanner can bedisplayed by pressing the [Docu-ment Server] key.

❒ If the file is not displayed, press[UUUUPrev.] or [TTTTNext] to scroll throughthe list.

❒ For files which are password pro-tected, a key symbol( ) is shown tothe left of the user name.

6. [Manage / Delete File]

Press to perform operations such asdeleting stored files or changing fileinformation.

7. [Send]

Press to send or deliver stored files.For details, see p.52 “Sending StoredFiles by E-mail or Scan to Folder, orDelivering”.

8. Information for a selected stored file

Press [Detail] to display the informa-tion for a file after selecting the filefrom the file list.

Searching for Files

You can search for files from thestored files using the user name or filename.

Searching by user name

AAAA On the screen with the list of storedfiles, press [Search by User Name].

BBBB Select the user name to be usedfor the search.

Note

❒ The user names shown here arenames that were registered onthe [Administrator Tools] tab in

[System Settings]. To change auser name not shown here,press [Non-programmed Name],and then enter the user name.

CCCC Press [OK].

The search starts, and files whoseuser name starts with the enteredstring appear.

Searching by file name

AAAA On the screen with the list of storedfiles, press [Search by File Name].


BBBB Enter the file name.

Note

❒ It is necessary to differentiate

between uppercase and lower-case letters.

Reference

For information about how toenter characters, see General Set-tings Guide.

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4

CCCC Press [OK].

The search starts, and files whosename starts with the entered stringappear.

Sending Stored Files by E-mailor Scan to Folder, orDelivering

Files stored can be sent by e-mail orScan to Folder, or delivered to the de-livery server.

Note

❒ This section explains how to selectfiles you want to send or deliver.For details about sending by e-mail, see p.19 “Procedure for Send-ing E-mail”. For details aboutsending by Scan to Folder, see p.34“Procedure for Sending by Scan toFolder”. For details about deliver-ing stored files, see p.60 “Deliver-ing Scan Files”.

❒ When stored files are sent or deliv-ered, scan settings cannot bechanged. The files are sent or de-livered with the scan settings spec-ified when they were stored.

AAAA Press [Select Stored File] to displaythe list of stored files.

Reference

p.49 “Displaying the List of Stored Files”

BBBB Select a file.

Note

❒ When you select a passwordprotected file, the Password en-try screen appears. After youhave entered the correct pass-word and pressed [OK], the filewill be selected.

CCCC To select multiple files, repeatstep BBBB.


number of files that can be se-lected at once, see p.119 “Store”.

❒ If you select multiple files, thefiles will be sent or delivered inthe order they were selected.

❒ If you press [Display Selection],the selected files will be shown

in the order of delivery.

DDDD Press [OK].

The e-mail, Scan to Folder, or net-work delivery scanner screen ap-pears.

EEEE Switch the destination list if nec-essary.

FFFF Specify a destination.

GGGG Specify the sender, subject, andmessage if necessary.

HHHH Press the {{{{Start}}}} key.

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Checking Stored Files from aClient Computer

You can view the list of stored filesfrom a client computer using Desk-TopBinder and Web Image Monitor.

Note

❒ You can also view the files storedunder the copy, Document Server,and printer functions.

❒ The illustration used in the follow-ing explanation is an example. The

items that actually appear on thescreen may differ, depending onthe model in use and the environ-ment.

Viewing a list of stored files usingDeskTopBinder

Stored files are shown below usingDeskTopBinder.

Note

❒ The illustration is an example. Theitems that actually appear may bedifferent.

❒ You can also transfer the storedfiles to the client computer.

Reference

For details about installingDeskTopBinder , see p.12“DeskTopBinder”. For details

about the functions of DeskTop-Binder, such as transferring filesto a client computer, see themanuals related to DeskTop-Binder manuals. See p.i “Manu-als for This Machine”.

Viewing a list of stored files using WebImage Monitor

The stored files are displayed and can be checked also in Web Image Moni-tor.

Note

❒ When you enter http:// (machineIP address)/ in the address bar of the Web browser on a client com-puter, Top Page of Web ImageMonitor is displayed.

❒ You can also download the storedfiles.

Reference

For details about displaying ordownloading stored files usingWeb Image Monitor, see GeneralSettings Guide.

For details about making settings

for using Web Image Monitor, seeNetwork Guide.

For details about functions formanaging stored files using WebImage Monitor, click [Help] on theupper-right corner of the dis-played screen.

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4

Managing Stored Files

Deleting Files

You can delete files that are no longerneeded.

Limitation

❒ Files waiting for delivery cannot be deleted.

Reference

Using Web Image Monitor from a

client computer, you can also de-lete the stored files. See General Set-tings Guide.

AAAADisplay the list of stored files.

Reference


BBBB Press [Manage / Delete File].

The [Manage / Delete File] screen ap-pears.

CCCC Select the file you want to delete.

Note

❒ For details about the maximumnumber of files that can be se-lected at once, see p.119 “Store”.

❒ When you select a passwordprotected file, the Password en-try screen appears. Enter thecorrect password, and thenpress [OK]. When multiple filesare selected, the password entryscreen appears each time a pass-word protected file is selected.

DDDD Press [Delete File].

A confirmation message about de-leting the file appears.

EEEE Press [Delete].

FFFF Press [Exit].

Changing File Information

The information for stored files (username, file name, and password) can be changed.

Limitation

❒ Information for files waiting fordelivery cannot be changed.

Reference

Using Web Image Monitor from aclient computer, you can changethe information of files stored. SeeGeneral Settings Guide.

AAAA Display the list of stored files.

Reference


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4

BBBB Press [Manage / Delete File].

CCCC Select the file for which you wantto change the file information.

Note

❒ When you select a passwordprotected file, the password en-try screen appears. Enter thecorrect password, and thenpress [OK].

DDDD Change the file information.

Changing the user name

A Press [Change User Name].

B Select the new user name.

Note

❒ The user names shown hereare names that were regis-tered on the [Administrator

Tools] tab in [System Settings].To change a user name notshown here, press [Non-pro-grammed Name], and then en-ter the user name.

C Press [OK].

Changing the file name

A Press [Change File Name].

B Enter the new file name.

Reference

For information about howto enter characters, see Gener-al Settings Guide.

C Press [OK].

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Changing the password

A Press [Change Password].

B Enter a new four to eight digitnumber as the password using

the number keys.


Note

❒ To change the password, press[Change], and then enter anew one.

D Enter the same number as youentered in stepBBBB for confirma-tion.

E Press the {{{{#}}}} key.F Press [OK].

Important

❒ Do not forget the password.If you forget it, consult thesystem administrator of themachine.

EEEEMake sure that the file informa-tion was changed as necessary,and press [Exit].

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5. Delivering Scan Files

Scan files can be sent to a specified destination using the network delivery scan-ner function. This chapter explains the preparation for delivering files, variousdisplay screens, delivery procedures, and how to check the delivery resultswhen this function is used.

Important

❒ A delivery server in which the ScanRouter delivery software is installed isnecessary to use the network delivery scanner function. Information aboutdelivery destinations and senders must be registered first in the delivery serv-er. Also, connected devices should be configured in [Set I/O Device] of the Scan-Router delivery software. For details, see the ScanRouter delivery softwareHelp.

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Preparation for Delivering

To use the machine as a network delivery scanner, the preparation described be-low is required.



See Network Guide.

To deliver scan files, the following [System Settings] settings

must be specified correctly. (Certain other settings must also bespecified.)

• IP address

• subnet mask

Also, [On] must be selected for [Delivery Option] under [File Trans-

fer]. For details about making settings and other settings, seeNetwork Guide.

Make settings for the network delivery scanner function, such asDestination List Settings.

See p.97 “Initial Scanner Setup”.

Install the ScanRouter delivery software required for using thenetwork delivery scanner functions on the delivery server.

See p.12 “DeskTopBinder”.

After installing the software, make the required settings forserver maintenance and delivery service.

For details, see the ScanRouter delivery software manuals.

Set the destination, sender information, and connected devicesin the ScanRouter delivery software.

On the client computers, install the software required for view-

ing or retrieving files by connecting to the delivery server, suchas DeskTopBinder.

See p.12 “DeskTopBinder”.

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Network Delivery Scanner Screen

The network delivery scanner screen is as shown.


1. Network delivery scanner icon ( )

Indicates that the network delivery scan-ner screen is displayed.


The selected destination is shown here. If multiple destinations are selected, thedestinations are displayed in the orderthey were selected by pressing [UUUUPrev.] or[TTTTNext].

Note




4. [Manual Input]

When sending e-mail via the deliveryserver, press [Manual Input], and then enterthe destination using the soft keyboardthat is displayed. For information aboutsending e-mail via the delivery server,see the ScanRouter delivery softwaremanuals.

5. [Attach Sender's Name] [Return Re-ceipt] [Attach Subject]

Specify the sender, subject, and messageof the document to be delivered. In addi-tion, specify whether or not to check

whether the file has been opened at thedestination.

6. [ ] S w i t c h D e s t i n a t i o nList/Search

Press to switch between the destinationlist of the delivery server and the destina-tion list of this machine, or to perform asearch such as a user name search.

7. Destination list

Displays the destinations registered inthe delivery server or this machine.

Note

❒ When the entire list does not fit on onescreen, press [UUUU] or [TTTT] to scrollthrough the list.

❒ Group destinations are denoted bythis symbol ( ).

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Delivery Procedure

A scan file is delivered after scan set-tings and destinations are specified. If necessary, you can select a sender anda subject.


Note



Note



Reference


DDDDMake settings for original orien-

tation, the sides scanned, and oth-er settings if necessary.

Reference



Reference




FFFF If the e-mail screen appears, switchto the network delivery scannerscreen.

A Press [ ].


C Press [Delivery Server].

D Press [Exit].The network delivery scannerscreen appears.

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GGGG Specify the destination.

You can specify the destination inthe following ways:



• Search for it.

• Enter the e-mail address directly.

Note

❒ The destination list is updatedautomatically.

❒ Depending on the security set-tings, certain destinations maynot be displayed.

Selecting a destination from thelist

A Select the destination.

The selected destination is high-lighted and also is displayed inthe destination field at the top of the screen.

Note


• Display the destination byselecting its initial letterfrom the title.


pressing [UUUU] or [TTTT].❒ The destination titles are pro-

gramed in the delivery serv-er.

❒ To deselect a destination, pressthe destination once more, orpress [UUUUPrev.] or [TTTTNext] todisplay the destination in thedestination field, and then

press the {{{{Clear/Stop}}}} key.

B To select more destinations, re-peat stepAAAA.

Using a registration number toselect a destination


B Enter the five digit registration

number that has been assignedto a destination folder usingthe number keys.




Note❒ To deselect a destination, press

[UUUUPrev.] or [TTTTNext] to displaythe destination in the desti-nation field, and then pressthe {{{{Clear/Stop}}}} key.

C To select more destinations, re-peat stepBBBB.

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Searching for a destination

A Press [ ].

B Press [Search Address Book ].

C Press [Search by Dest. Name].

Note❒ To search by comment, press

[Search by Comment].


D Enter part of the destinationname.

Note

❒ Enter the first character or

characters of the destinationname.


E Press [OK].

F Select a destination.

G Press [Exit].

Manual entry of a destination

A Press [Manual Input].

The soft keyboard appears.B Enter the destination.

Note

❒ Enter the e-mail address of the destination when send-ing via the delivery server.

❒ For details about the maxi-mum number of characters

that can be entered, see p.119“The network delivery scan-ner function”.

❒ Alphanumeric characters andperiods can be entered. Thesymbols ( ) \ , ; : ” and spacescannot be entered. For de-tails, see p.119 “The networkdelivery scanner function”.

C Press [OK].

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Note

❒ To deselect a destination, press[UUUUPrev.] or [TTTTNext] to displaythe destination in the desti-

nation field, and then pressthe {{{{Clear/Stop}}}} key.


D To enter more destinations, re-peat stepsAAAA toCCCC.


A Use the destination field at thetop of the screen to checkwhich destinations are select-ed.

Note

❒ Press [UUUUPrev.] or [TTTTNext] toscroll through the list. Desti-nations are displayed in the

order they were selected.❒ To check the selected desti-

nations, press the {{{{Check Modes}}}} key.

HHHH Specify the sender (sender of thefile) if necessary.

You can specify the sender in thefollowing ways:

• Select it from the list.


• Search for it.

Note

❒ When a sender has been speci-fied, this information is addedto the scan file. Select a senderfrom the senders registered inthe delivery server.

❒ Depending on the security set-tings, [Attach Sender's Name] may be selected as the user namewhen logging in.

Selecting a sender from the list


B Select the sender.

The selected sender and its reg-istration number appear.

C Press [OK].

Using a registration number tospecify a sender name




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C Press [OK].

Searching for a sender


B Press [ ].

C Press [User (Dest.) Name].


D Enter part of the sender name.

Note

❒ Enter the first character orcharacters of the sendername.


E Press [OK].

F Select a sender.

G Press [Exit].

H Press [OK].

IIII Specify [Return Receipt] if neces-sary.

Note

❒ If you did not specify the sender

in Step H, [Return Receipt] cannot be used even if you select it.

❒ E-mail notification that the filehas been opened at the destina-tion is sent to the sender speci-fied in [Attach Sender's Name]. Touse [Return Receipt], it is neces-sary to make settings such as thee-mail address in advance in theScanRouter delivery software.

JJJJ Specify a subject if necessary.

Note

❒ To specify a subject, you can se-lect it from the list, enter it di-rectly, or combine selecting andentering it.

❒ For details about the maximumnumber of characters that can be entered, see p.119 “The net-work delivery scanner func-tion”.

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❒ When a subject has been speci-fied, this information is addedto the scan file.

❒ The subjects that can be selected

from the list must be registeredin [System Settings] in advance.See Network Guide.

The procedure to specify the subject name “[Urgent] New productappearance” is explained as an ex-ample here.

A Press [Attach Subject].

B Press the subject [Urgent].

C Press [Manual Input].


D Enter the subject “New prod-uct appearance”.

E Press [OK] twice.

KKKK Press the {{{{Start}}}} key.

Note


❒ When placing multiple origi-nals one-by-one, place the nextoriginal. For details, see p.79“Scanning Originals in SeveralTimes”.

Simultaneous Storage andDelivery

You can use the network deliveryscanner function and the storagefunction together.

The scan file is delivered and at the

same time is stored.Note

❒ This section explains mainly theprocedure for simultaneous deliv-ery and storage. For details, seep.60 “Delivering Scan Files”.


Note

❒ The procedure for placing origi-nals is the same as that for plac-ing originals for copying. Fordetails about placing originals,see “Placing Originals”, CopyReference.


Reference



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5

Note

❒ There are two ways to specifyscan settings, as described be-low:



DDDD Select the destination.

EEEE Specify the sender and a subject if

necessary.


GGGGMake sure that [Send & Store] is se-lected.

HHHHMake settings for file informa-tion if necessary.

Reference

For details about specifying fileinformation, see p.47 “Specify-

ing file information”.

IIII Press [OK].


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Checking the Status of Delivery





• Date / TimeThe date and time the deliverywas requested or the date andtime “Error” or “Cancelled”was confirmed is displayed.

• DestinationThe sending function (e-mail,Scan to Folder, or delivery func-tion) used is displayed with anicon.When multiple destinationswere selected, the first selected

destination is displayed.• Sender




AAAA Press [Scanned Files Status] on thenetwork delivery scanner screen.


Note



for five delivery operations.Press [UUUUPrev.] or [TTTTNext] toscroll through the screen.

❒ When the status of a file is “Wait-ing...”, the delivery can be can-celed by selecting that file, andthen pressing [Cancel].

❒


CCCC Press [Exit].

The network delivery scannerscreen appears.

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6. Using the Network TWAINScanner Function

This chapter explains the procedure for scanning originals with the networkTWAIN scanner using DeskTopBinder. In addition, the preparation for usingthe network TWAIN scanner is explained.

Preparation for Using the Network TWAINScanner

To use the machine as a network TWAIN scanner, the preparation described be-low is required.



See Network Guide.

Check the network settings in [System Settings], and change if re-quired.

See Network Guide.

On the client computers, install the software required for usingthe network TWAIN scanner functions, such as a TWAIN Driv-er and DeskTopBinder.

See p.11 “TWAIN Driver”.

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6

Scanning Originals

This section explains how to scanoriginals using the network TWAINscanner function.

Note

❒ When using the TWAIN scanner,you can scan the original withoutentering a user code even if [WeeklyTimer Code] has been selected in[System Settings]. See "System Set-tings", General Settings Guide.

AAAA Start DeskTopBinder, and thenselect the scanner driver.

AOn the [Start] menu, point to[Program] , point to [DeskTop-Binder V2] , and then click [Desk-TopBinder V2].

BOn the [Tools] menu, click [Scan-ner Settings].

If the scanner is already select-

ed, no scanner settings are nec-essary. Check the settings in[File format for scanned image(s)] ,and then proceed to stepE.

C Click [Select Scanner Driver...].

D Select the name of the machineyou want to use in the list, andthen click [Select...].

E Click [OK].

BBBB Place originals.

Reference



AOn the [File] menu, point to[Add Document] , and then click[Scan].

After a short while, the dialog box of the TWAIN Driver thatoperates the scanner appears.This dialog box is called thescanner properties dialog box.

Note

❒ The name of the scanner cur-rently being used is shownon the title bar of the dialog box. When multiple ma-chines are connected, makesure that the indicated ma-chine is the machine youwant to use. If it is different,click [Select Scanner] to selectthe scanner again.

❒ If the machine you want touse is not displayed in thelist, make sure that the IP ad-dress is configured and thatthe machine is correctly con-nected to the network. If themachine is still not displayedin the list after confirmingthe above, consult your net-

work administrator.BMake settings according to such

factors as the type of original,type of scanning, and orienta-tion of the original.

Note

❒ For details about the settings,see the TWAIN Driver Help.

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DDDD Click [Scan] in the scanner proper-ties dialog box.

When there are additional origi-nals to scan, place the originals,

and then click [Continue]. Whenthere are no more originals, click[Complete].

Note

❒ Depending on the security set-tings, a dialog box requestingyour user name and passwordmay appear when you press[Scan].

EEEE Save the scan file in DeskTopBind-er.

AOn the [File] menu, click [Exit].

B Enter the file name, and thenclick [OK].

The image is stored in DeskTop-Binder, and DeskTopBinderViewer closes.

----Editing and printing scan files

With DeskTopBinder, it is possible toedit and print scan files. For detailsabout how to edit and print, see Desk-TopBinder Help.

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7. Configuring/RegisteringScan Settings

This section describes how to specify scan settings and how to configure settingsaccording to the orientation of the original. In addition, this section describes theprogramming function by which you can register frequently used settings.

Specifying Scan Settings

AAAA Press [Scan Settings].

BBBB Select items such as resolution andoriginal size, and then changetheir settings.

Specify the basic scan settings

(scan type, resolution, image den-sity, scan size, and edit) as follows:

❖❖❖❖ Scan TypeOriginals are scanned accordingto the selected scan type.Select the scan type from the fol-lowing:

• Auto Color SelectThe color of original is auto-

matically detected, and thenthe original is scanned.

Note

❒ File Format Converter (op-tional) is required to usethis function.

❒ Depending on scan set-tings and/or content of your original, this scantype may not function cor-rectly.

For black and white or scalescans, select from the followingtypes:

• Text (Print)For standard originals con-taining mainly text.Pr inter pr int ing is bestscanned with Text (Print).

• Text (OCR)For standard originals con-taining mainly text.Text (OCR) is suitable forhigher OCR accuracy.

• Dropout Color

If the original includescolors you do not want toscan, you can select thecolors to exclude. You canselect red, green, blue, orother chromatic colors. If you specify narrow rangesfor the selected colors, onlythe selected colors andcolors very close to them

are excluded. If you speci-fy wide ranges for the se-lected colors, the selectedcolors and all colors basedon them are excluded.

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• Text / PhotoFor originals containing amixture of text and photo-graphs

• PhotoFor originals containing pho-tographs and other pictures(two-value).Creates scanned images suit-able for printing.

• Gray ScaleFor originals containing pho-tographs and other pictures(multi-value).

Creates scanned images suit-able for displaying on a com-puter screen.

When the original is scanned infull color, the following itemsshould be set.• Text/ Photo

For standard originals con-taining mainly text

• Glossy Photo

For originals containing pho-tographs or other pictures• sRGB

When scanning the origi-nal as a sRGB internation-al standard of color space)image, select [sRGB]. Thisfunction is available when“Full Color: Text/Photo”or “Full Color: Glossy

Photo” is selected.

Note

❒ File Format Converter (op-tional) is required to use thisfunction.

❖❖❖❖ ResolutionSelect the resolution from 100dpi, 200 dpi, 300 dpi, 400 dpi, or600 dpi.

❖❖❖❖ Image DensitySelect the image density in sev-en steps from iLighter (1) toDarkerj (7) or use Auto ImageDensity.

Note

❒ The image density settingsare disabled if ”sRGB” is se-lected.

❖❖❖❖ Scan SizeSelect the size of the original to be scanned.When [Auto Detect] is selected,the auto detect function of themachine is used to set the origi-nal size.When the size is specified, scan-ning is performed for that size,

regardless of the actual size of the original. The following sizescan be selected:A3S, A4R, A4S, A5R, A5S,11 × 17S, 81/2×14S, 81/2

×13S, 81/2 × 11R, 81/2×11S,51/2× 81/2R, 51/2 × 81/2S, B4 JISS ( Japanese IndustrialStandard), B5 JISR, B5 JISS,Custom Size

Note

❒ When [Custom Size] is select-ed, the dimensions of thescan area (width and height)can be specified.

❒ When selecting [Custom Size]for [Scan Size], see p.102 “Se-lecting a custom size”.

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❖❖❖❖ EditMake editing settings.

• Erase BorderDelete the borders of the

scanned original accordingto the width specified.If you select [Same Width], youcan specify, in millimeters, auniform width for deletingall sides (top, bottom, left,and right). If you select [Diff.Width], you can specify, inmillimeters, a different widthfor deleting each side.

Note

❒ If you set [Scan Size] to [Au-to Detect] and specify[Mixed Sizes], one of thesides cannot be deleted.

CCCC Press [OK].

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Making the Settings Related to theOrientation of the Original and ScannedSides

To correctly display the top/bottomorientation of a scanned original on aclient computer, original orientationand page flow must be set when plac-ing the original.

For E-mail, Scan to Folder, and

a Network Delivery Scanner

AAAAMake settings for 1 Sided Origi-nal/2 Sided Original, OriginalOrientation, SADF/Batch, MixedSizes, and Divide, and Stamp.

Note

❒ The defaults can be changed us-ing [Original Settings], [OriginalOrientation Priority], [Switch to

Batch], [Mixed Original Sizes Priori-ty] of [Scanner Features]. Seep.100 “Scan Settings”.

One-sided original/Two-sidedoriginal selection

AWhen scanning one-sided orig-inals, make sure that [1 SidedOrig.] is selected.

BWhen scanning two-sided orig-

inals, press [2 Sided Orig.] to se-lect [2 Sided Orig.: T to T] or [2Sided Orig.: T to B] according tothe binding orientation of theoriginal.

CWhen the last page of two-sid-ed originals is blank, select [1Side] to skip that side and fin-ish scanning, or select [2 Sides]to scan that side as a blankpage.

Note

❒ When [1 Side] is selected for[Last Page], the file size will be bigger than a file resultingfrom individually scanningthe same pages. If the size of the e-mail exceeds the limitspecified, the e-mail cannot be sent. In this case, changethe setting of [Max. E-mail Size]

of[Scanner Features]

. Seep.104 “Send Settings”.

Top to toporiginal:

Top to bot-tom original:

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7

❒ If you select [Divide], the set-ting made here is valid forthe last page of the dividedoriginal.

DPress

[OK].

BBBBMake settings for original orien-tation,Batch/SADF, mixed origi-nal sizes, divide, and stamp bypressing [Original Feed Type].

Orientation selection

A Press the key for the same ori-entation as the actual orienta-

tion of the original, or .Reference

For details about the orienta-tion of the original and theorientation setting, see p.112“Placing Originals”.

Batch/SADF selection

AWhen scanning a large numberof originals by dividing theoriginals and scanning themindividually or in batches,check that either [Batch] or[SADF] is selected.

Note

❒ Either [SADF] or [Batch] ap-pears. If the mode you want

to select does not appear,change the mode in [Switch toBatch] of [Scanner Features].For details, see p.101 “Switchto Batch”.

❒ To enable [Wait Time for NextOriginal(s): SADF] in [ScannerFeatures], select [SADF]. Towait until the next originalsare placed, select [Batch]. See

p.101 “Switch to Batch”.

Mixed size selection

AWhen originals of differentsizes are placed, select [MixedSizes].

Note

❒ Originals of different sizesare scanned differently, de-pending on the settings andthe positions of the originals.See. p.114 “Scanning Docu-ments of Different Sizes”.

Specifying Divide

A If you want to divide and send

a file containing multiple pag-es, press [Divide / Stamp] , andthen [Divide].

B Press [Change] , and then enterthe number of divisions usingthe number keys.


D Press [Division Check ] if neces-sary.

Note

❒ If you select [Division Check ], ascreen for stopping or contin-uing scanning appears if theoriginals are scanned out of order because of a paper jamor sheets feeding together.

E Press [OK].

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Note

❒ If the final page of a dividedoriginal is blank, you canskip scanning that page. To

do this, select [1 Side] in [LastPage] in [2 Sided Original]. Toscan the blank page, click [2Sides]. For details, see p.76“One-sided original/Two-sided original selection”.

Specifying Stamping

A To stamp scanned originals,

press [Divide/Stamp] , and then[Stamp]].

Note

❒ Last pages are stamped evenif you selected not to scan thelast page.

❒ Stamping may continue if scanning is interrupted, de-pending on the cause of in-terruption.

❒ Replace the stamp cartridgewhen the stamp begins tofade. For details, see “Trou- bleshooting”, General SettingsGuide.

B Press [OK].

CCCC Press [OK].

Note

❒ The current settings are displayed.

For a Network TWAIN Scanner

When using the network TWAINscanner, make the setting using the

TWAIN Driver.

AAAA Open the Scanner Properties dia-log box.

Reference

p.70 “Scanning Originals”

BBBB Select the position from the [Docu-ment:] list in the [Document] area.

CCCC Select [ / ] or [ / ] fromthe [Orientation:] list.

Reference

p.112 “Placing Originals”

DDDDWhen the originals are placed inthe ADF, select [Simplex] or [Du-plex] in the [Side:] list.

Note❒ Originals of different sizes are

scanned differently, dependingon the sett ings. See. p.114“Scanning Documents of Differ-ent Sizes”.

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Originals can be divided and scannedto form a single file using either theexposure glass or the ADF.

When originals are divided andscanned, the machine can wait twodifferent ways for additional originals.

• Wait a specified length of time forthe next original (Time limit set)

• Wait indefinitely for the next orig-inal (No time limit set)

When a Time Limit Is Specifiedfor Additional Originals

In advance, specify the waiting timein seconds for placing the additionaloriginals.

• Scanning using the exposure glassSelect [Set Wait Time] for [Wait Time

for Next Orig.: Exposure Glass] of [Scanner Features].

• Scanning using the ADFSelect [Set Wait Time] for [Wait Timefor Next Original(s): SADF] in [ScannerFeatures].

Reference

p.100 “Wait Time for Next Orig.:Exposure Glass” or “Wait Time for

Next Original(s): SADF”

AAAA Place the originals.

Reference

The procedure for placing theoriginals is the same as that forplacing the originals for copy-ing. For details about placingthe originals, see “Placing Orig-

inals”, Copy Reference.Note

❒ Originals are scanned in order.Place them from the first page.

BBBBMake settings for scanning area

and original orientation.

Reference


CCCCMake settings for sending by e-mail, Scan to Folder, storing, ordelivering.

Reference

p.19 “Procedure for Sending E-mail”

p.34 “Procedure for Sending byScan to Folder”

p.46 “Storage Procedure”

p.60 “Delivery Procedure”

When using the exposure glass

A Press the {{{{Start}}}} key.

When scanning is finished, thetime remaining to place addi-tional originals is displayed.

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Note

❒ The selected destination ap-pears while scanning theoriginals.

BWhen there are additional orig-inals, place them within thespecified time, and then pressthe {{{{Start}}}} key.

Repeat this step until all origi-nals are scanned.

Note

❒ If you change settings whilethe machine is waiting foradditional originals, thecountdown stops. Press the{{{{Start}}}} key to resume thecountdown and scanning.

When using the ADF

A Select [SADF] in [Original FeedType].

Note

❒ If [SADF] does not appear, se-lect [SADF] in [Switch to Batch]of [Scanner Features]. See.p.101 “Switch to Batch”.

B Press the {{{{Start}}}} key.

When scanning is finished, thetime remaining to place addi-tional originals is displayed.

Note❒ The selected destination ap-

pears while scanning theoriginals.

CWhen there are additional orig-inals, place them within thespecified time.

The machine starts scanning au-

tomatically.Note

❒ If you change settings whilethe machine is waiting foradditional originals, thecountdown stops. Press the{{{{Start}}}} key to resume thecountdown and scanning.

❒ You can also use the expo-

sure glass instead of theADF. In this case, you mustpress the {{{{Start}}}} key to startscanning.

DDDDWhen all originals are scannedand the countdown is finished,the machine starts storing orsending automatically.

Note

❒ You can also press the {{{{#}}}} keyto start storing or sending.

When a Time Limit Is NotSpecified for AdditionalOriginals

AAAA Place the originals.

Reference

The procedure for placing theoriginals is the same as that forplacing the originals for copy-ing. For details about placingthe originals, see “Placing Orig-inals”, Copy Reference.

Note

❒ Originals are scanned in order.Place them from the first page.

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BBBBMake settings for scanning areaand original orientation.

Reference


CCCC Select [Batch] for [Original Feed Type].

Note

❒ If [Batch] does not appear, select[Batch] in [Switch to Batch] of [Scanner Features]. See p.101“Switch to Batch”.

DDDDMake settings for sending by e-mail, or Scan to Folder, storing, ordelivering.

Reference

p.19 “Procedure for Sending E-mail”

p.34 “Procedure for Sending byScan to Folder”

p.46 “Storage Procedure”

p.60 “Delivery Procedure”

EEEE Press the {{{{Start}}}} key.

Note

❒ The selected destination appearswhile scanning the originals.

FFFFWhen there are additional origi-nals to scan, place them and pressthe {{{{Start}}}} key.

Repeat this step until all originalsare scanned.

GGGG After all originals are scanned,press the {{{{#}}}} key.

Storing or sending starts.

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Programs

You can register frequently used set-tings in the machine memory and re-call them for future use.

Note

❒ You can register up to 10 programsfor the scanner mode.

❒ You can use the settings registeredin program No.10 as the initialmode by selecting [Program No.10]in [Change Initial Mode] of [ScannerFeatures]

.❒ Programs are not deleted by turn-

ing the power off or by pressingthe {{{{Clear Modes}}}} key. They are de-leted only when you delete themor overwrite them with anotherprogram.

❒ The setting which can be registeredin a program are as follows: thescan settings, 1 sided/2 sided orig-

inal, Top to Top/Top to Bottom,Last Page, Divide, Original FeedType, File Type, Batch/SADF, andStamp.

Registering a Program

AAAAMake the settings you want toregister in the initial display ofthe scanner mode.

BBBB Press the {{{{Program}}}} key.

CCCC Press [mmmm Register].

DDDD Press the program number youwant to register.

Note

❒ Program numbers with m al-ready have settings in them.

EEEE Enter the program name with thesoft keyboard that appears on thedisplay panel.

Note

❒ You can enter up to 40 charac-ters.

❒ If it is not necessary to enter theprogram name, proceed to stepF.

FFFF Press [OK].

When the settings are successfullyregistered, m appears on the leftside of the registered programnumber and the program name ap-pears on the right side. The displayreturns to the initial display after amoment.

AGV001S

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Recalling a Program

AAAAMake sure the {{{{Scanner}}}} key is se-

lected, and then press the {{{{Pro-gram}}}} key.

BBBB Press [BBBB Recall].

CCCC Press the number of the programyou want to recall.

The registered settings are dis-played.

Note

❒ Programs are not registered innumbers that appear withoutm.

DDDD Place the originals, and then pressthe {{{{Start}}}} key.

Changing a RegisteredProgram

AAAAMake sure the {{{{Scanner}}}} key is se-lected, and then press the {{{{Pro-gram}}}} key.

BBBB Press [BBBB Recall].

CCCC Press the number of the programyou want to change.

DDDD Change settings of the program.

EEEE Press the {{{{Program}}}} key.

FFFF Press [mmmm Register].

GGGG Press the number of the programfor which you changed settings orthe number of a different pro-gram in which you want to regis-

ter the changed settings.HHHH Press [mmmm Register].

Note

❒ When you want to overwrite aprogram that is already regis-tered, a confirmation messageappears.

IIII Enter a program name.

JJJJ Press [OK].

Note

❒ If you register a program in anumber that is already regis-tered, the old program is over-written.

Deleting a ProgramAAAAMake sure the {{{{Scanner}}}} key is se-


BBBB Press [Delete].

CCCC Press the number of the programyou want to delete.

DDDD Press [Yes].

The program is deleted, and thedisplay returns to the initial dis-play after a moment.

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Changing the Program Name

AAAAMake sure the {{{{Scanner}}}} key is se-


BBBB Press [Change Name].

CCCC Press the number of the programfor which you want to change thename.

DDDD Enter a new program name.

Note

❒ A program name can be enteredusing up to 40 characters.

EEEE Press [OK].

The new program name appears briefly, and then the display re-turns to the initial display.

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8. Troubleshooting

This section contains advice on what to do if you have problems scanning anoriginal, or if the network delivery scanner or e-mail function does not work.Various messages that may appear on the control panel or client computer arelisted, along with causes and solutions.

If Your Machine Does Not Operate As YouWant

When Scanning Is Not Performed as Expected

Problems Causes and solutions

The scanned image isdirty.

The exposure glass or the exposure glass cover is dirty. Cleanthese parts. See General Settings Guide.

The image is distorted orout of position.

• The original was moved during scanning. Do not move theoriginal during scanning.

• The original was not pressed flat against the exposure glass.Make sure that the original is pressed flat against the exposureglass.

The scanned image is up-side down.

The original was placed upside down. Place the original in the cor-rect orientation.

See "Placing Originals", Copy Reference.

No image results fromscanning.

The original was placed with the front and back reversed. Whenthe original is placed directly on the exposure glass, the side to bescanned must face down. When the original is fed via the ADF, theside to be scanned must face up. See "Placing Originals", Copy Ref-erence.

The scanned images are ro-tated.

If you store full color/grayscale images in TIFF or JPEG formatwhen originals are loaded with their tops at the back of the ADF

tray, the images are rotated and scanned. Load originals in theADF so that their tops are fed first.

The scanned image con-tains white spaces.

• If you scan originals using functions other than the networkTWAIN scanner function, certain paper size and resolutionsettings may produce scanned images that are larger than thespecified size because of margins being added to the sides.Scanning at a higher resolution may reduce the margins.

• If the File Format Converter (optional ) is installed, the mar-gins may become wider.

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When the Delivery Function Does Not Work

When Stored Files Cannot Be Accessed

Network Cannot Be Browsed When Sending a Scan File

The TWAIN Driver Cannot Be Started

Stored Files Cannot Be Edited


The delivery scanner func-tion screen is not dis-played.

• If the network TWAIN scanner screen appears when the ma-chine is switched to scanner mode, press [Exit] to switch to thenetwork delivery scanner screen.

• If the display does not switch from network TWAIN scannerto network delivery scanner, the delivery scanner settings arenot correct. See p.97“Initial Scanner Setup”, and then make theappropriate settings.


The stored file is lockedand is not accessible.

The file, which is password protected, is locked because the pass-word was incorrectly entered ten times. Consult the network ad-ministrator.


The network cannot be browsed when specifyingthe destination folder.

The following machine settings may not be correct:• IP address

• subnet mask

Check the settings.

See "Connection and Setup", Network Guide.

Problems Causes and solutionsThe Scanner Properties di-alog box cannot be dis-played.

Advanced encryption has been specified in the extended securitysetting. For details about the extended security setting, consult anadministrator.


Stored files cannot be de-leted. File names and pass-words cannot be changed.Files cannot be redeliv-ered.

Limits have been imposed using the available extended securityfunction. Consult the user administrator.

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The Network Delivery Function Cannot Be Used

Operations are not possible when messages appear


The network deliveryfunction cannot be used. The delivery software may be an old version or a security settingmay be specified. Consult the machine administrator.


”Updating the des-

tination

list...Please

wait. Specifieddestination(s) or

sender's name has

been cleared.” ap-pears, and operations arenot possible.

The destination list is being updated from the network usingSmartDeviceMonitor for Admin. Depending on the number ofdestinations to be updated, there may be some delay before you

can resume operation. Operations are not possible while this mes-sage is displayed.

Wait until the message disappears. Do not switch off the powerwhile this message is displayed.

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When a Message Is Displayed

When an Error Message Appears on the Control Panel

Note

❒ If an error message that is not included in this section appears, turn off themain power switch of the machine, and then turn it on again. If the messagestill appears, note the content of the message and the error number (if dis-played), and contact your service representative. For information about howto turn off the main power switch, see General Settings Guide.

Message Causes and solutions

Authentication has failed. The entered login user name or loginpassword is incorrect. Check thelogin user name and login password.The machine is unable to authenti-cate. Consult an administrator.

Authentication with the destination

has failed. Check settings. To check

the current status, press [Scanned

Files Status].

• Check that the user name andpassword are correct.

Note

❒ A password of 64 or morecharacters may not be recog-

nized.• Check that the ID and password

for the destination folder are cor-rect.

Cannot cancel sending certain file(s).

To confirm the result, check [Scanned

Files Status].

Only files in waiting can be can-celled. Files with a delivery status ofsuccessful or other result cannot becancelled.

Cannot detect original size. Select

scan size.

• Place the original correctly.

• Specify the scan size.

• When placing an original directlyon the exposure glass, the lift-ing/lowering action of the ADFtriggers the automatic originalsize detection process. Lift theADF by more than 30 degrees.

See "Placing Originals", Copy Refer-ence.

Cannot find the specified path. Please

check the settings.

Check whether the computer nameand the folder name for the destina-

tion are correct.

Cannot log in with the entered user

name or password.

Make settings correctly for the username and password for authentica-tion.

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Cannot send scanned data. Exceeded

max. number of files. Unable to cap-

ture files.

For details about the maximumnumber of files that can be stored,see p.119 “Store”. Reduce thenumber of stored files for transmis-sion or delete unnecessary storedfiles.

Captured file exceeded max. number of

pages per file. Cannot send the

scanned data.

For details about the maximumnumber of pages per file that can bestored, see p.119 “Store”. Reduce thenumber of pages in the file, and thenresend it.

Connection with LDAP server has

failed. Check the server status.

A network error has occurred andconnection has failed. Try the opera-tion once more. If the message is still

shown, the network may be crowd-ed. Check the information of SystemSettings. See "User Tools (SystemSettings)", General Settings Guide.

Connection with the destination has

failed. Check the status and connec-

tion. To check the current status,

press [Scanned Files Status].

• Check the network settings of theclient computer.

• Check that components such asthe LAN cable are connectedproperly.

• Check that the server settings are

correct and the server is workingproperly.

Entered protection code for destina-

tion is incorrect. Please re-enter.

Make sure the protection code is cor-rect, and then enter it again. See"Registering a Protection Code",General Settings Guide.

Exceeded max. data capacity. Check the

scanning resolution, then press Start

again.

Specify the scan size and resolutionagain. Note that it may not be possi-

ble to scan very large originals at ahigh resolution. See p.107 “Relation-

ship between Resolution and FileSize”.

Exceeded max. data capacity. Check the

scanning resolution, then reset nnn

original(s).

Note

❒ “nnn” in the message represents a changeablenumber.

Specify the scan size and resolutionagain. Note that it may not be possi-

ble to scan very large originals at ahigh resolution. See p.107 “Relation-ship between Resolution and FileSize”.

Exceeded max. E-mail size. Sending E-

mail has been cancelled. Check [Max.E-mail Size] in Scanner Features.

• Increase the size of [Max. E-mail

Size].• Set [Divide & Send E-mail] to [Yes

(per page)] or [Yes (per max. size)].See p.104 “Send Settings”.


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Exceeded max. file capacity. Delete

the unnecessary stored files.

For details about the maximumnumber of files that can be stored,see p.119 “Store”. Reduce thenumber of stored files for transmis-sion or delete unnecessary storedfiles.

Exceeded max. No. of search results

which can be displayed.

Max.:nnn

Note

❒ “nnn” in the message represents a changeablenumber.

Search again after changing thesearch conditions.

Exceeded max. number of alphanumericcharacters.

Make sure the maximum number ofcharacters which can be entered, andthen enter it again. See p.117 “Speci-fications for Transmis-sion/Store/Delivery Functions”.

Exceeded max. number of alphanumeric

characters for the path.

The maximum number of characterswhich can be entered for the path is128. Check the number of characteryou entered, and then enter the pathagain. See p.118 “Scan to Folder”.

Exceeded max. number of files whichcan be sent at the same time. Reduce

the number of the selected files.

The number of files exceeded themaximum number possible. Reducethe number of files and send themagain.

Exceeded max. number of files which

can be used in Document Server at the

same time.

Check the files stored by the otherfunctions, and then delete unneededfiles. See "Document Server", GeneralSettings Guide.

Exceeded max. number of pages per

file. Do you want to store the scanned

pages as 1 file?

Specify whether to use Specifywhether to use the data or not. Scanthe pages that were not scanned andstore them as a new file. See p.45“Storing Files”.

Exceeded max. number of standby files.

Try again after the current file is

sent.

There are 100 files waiting in thesending queue for e-mail, Scan toFolder, or delivery functions. Waituntil files have been sent.

Exceeded max. page capacity per file.

Press [Send] to send the scanned data,

or press [Cancel] to delete.

Because the number of pages hasreached the maximum number thatcan be sent, the data up to this pointis sent. Scan the remaining pages af-

ter transmission.


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Exceeded time limit for LDAP server

search. Check the server status.

A network error has occurred andconnection has failed. Try the opera-tion once more. If the message is stillshown, the network may be crowd-ed. Check the information of SystemSettings. See "User Tools (SystemSettings)", General Settings Guide.

LDAP server authentication has failed.

Check the settings.

Make settings correctly for the username and the password for LDAPserver authentication.

Load paper of the following sizes. Re-

quired: A3L B4 JISL A4K A4L 11 ×

17L 8 1/2 × 14L 8 1/2 × 11K 8 1/2 ×

11L

Load paper of the sizes listed in themessage.

Memory is full. Cannot scan. The

scanned data will be deleted.

Because of insufficient hard diskspace, the first page could not bescanned. Try one of the followingmeasures:

• Wait for a while, and then retrythe scan operation.

• Reduce the scan area or scanningresolution. See p.97 “Scan Set-tings”.

• Delete unneeded stored files. Seep.54 “Deleting Files”.

Memory is full. Do you want to store

scanned file?

Because there is not enough freehard disk space in the machine forstoring in the Document Server, onlysome of the pages could be scanned.Specify whether to use the data ornot.

Memory is full. Press [Send] to send

the current scanned data, or press

[Cancel] to delete.

Because there is not enough freehard disk space in the machine for

delivering or sending by e-mailwhile storing in the Document Serv-er, only some of the pages could bescanned. Specify whether to use thedata or not.

Original is being scanned by another

function.

The machine is using another func-tion such as copying. Retry scanningafter the operation with the otherfunction is completed.

Output buffer is full. Sending the

data has been cancelled. Please try

again later.

Too many files are waiting to be de-livered. Please try again after theyhave been delivered.


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Selected file is currently in use.

Cannot change file name.

You cannot change the name of a filewhose status is “Waiting...” or that is

being edited with DeskTopBinder.Change the file name after cancelingdelivery or completing editing.


Cannot change password.

You cannot delete the password of afile whose status is “Waiting...” orthat is being edited with DeskTop-Binder. Delete the password aftercanceling delivery or completing ed-iting.


Cannot change user name.

You cannot change the user name fora file whose status is “Waiting...” orthat is being edited with DeskTop-

Binder. Change the user name aftercanceling delivery or completing ed-iting.


Cannot delete it.

You cannot delete a file whose statusis “Waiting...” or that is being editedwith DeskTopBinder. Delete the fileafter canceling delivery or complet-ing editing.

Selected files contain file(s) that

the user does not have access privi-

leges to. Please note that only thefiles with access privileges will be

deleted.

You have tried to delete files withoutthe authority to do so. The files can

be deleted by the file administrator.To delete a file which you are not au-thorized to delete, contact the file ad-ministrator.

Sender's name is not selected. Please

specify sender's name.

A sender's name should be specified before sending e-mail. Send e-mailafter specifying the sender's name.

Sending the data has failed. The data

will be resent later.

A network error has occurred and afile was not sent correctly. Wait untilsending is retried automatically after

the preset interval. If sending failsagain, consult the network adminis-trator.


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Sending the data has failed. To con-

firm the result, check [Scanned Files

Status].

While a file was being sent, a net-work error occurred and the filecould not be sent correctly. Try theoperation once more.

If the message is still shown, the net-work may be crowded. Consult thenetwork administrator.

If multiple files were sent, use theScanned Files Status screen to checkfor which file the problem occurred.See p.30 “Checking the E-mail Re-sults”, p.43 “Checking the Scan toFolder Results”, or p.67 “Checkingthe Status of Delivery”.

The destination list has been updated.Specified destination(s) or sender's

name has been cleared.

A specified destination or sender'sname was cleared when the destina-tion list in the delivery server wasupdated. Specify the destination orsender's name again.

The E-mail address entered is not cor-

rect. Please re-enter.

Make sure the e-mail address is cor-rect, and then enter it again.

The entered path is not correct.

Please re-enter.

Confirm the destination computerand the path, and then enter it again.

The specified group contains someinvalid destination(s). Do you want to

select only valid destination(s)?

The specified group contains somedestinations for sending by e-mailand some destinations for sending

by Scan to Folder. To select destina-tions for sending by email, press [Se-

lect] for the message displayed onthe e-mail screen. To select destina-tion for sending by Scan to Folder,press [Select] for the message dis-played on the Scan to Folder screen.

Transmission has failed. Insufficient

memory in the destination hard disk.

To check the current status, press

[Scanned Files Status].

Transmission has failed. There was

not enough free space on the harddisk of the SMTP server, FTP server,or client computer at the destination.Allocate sufficient space.

Updating the destination list...

Please wait. Specified destination(s)

or sender's name has been cleared.

If a destination or sender's name wasalready selected, re-select it after thismessage disappears.

Updating the destination list has

failed. Try again?

Check whether the server is connect-ed.

You do not have the privileges to usethis function.

The machine has not been set to al-low you to use the function. Consultan administrator.


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When an Error Message Appears on the Client Computer

This section describes the main possible causes and solutions for error messagesdisplayed on the client computer when the TWAIN Driver is used.

Note

❒ If an error message that is not included in this section appears, turn off themain power switch of the machine, and then turn it on again. If the messagestill appears, note the content of the message and the error number (if dis-played), and contact your service representative. For information about howto turn off the main power switch, see General Settings Guide.


[Cannot add any more scanning mode.] The maximum number of modes that can

be stored is 99. Delete unneeded modes.[Cannot connect to the scanner. Check the network Ac-

cess Mask settings in User Tools.]

The access mask is set. Consult the net-work or scanner administrator.

[Cannot detect the paper size of the original.

Specify the scanning size.]

• Place the original correctly.

• Specify the scan size.

• When placing an original directly onthe exposure glass, the lifting/lower-ing action of the ADF triggers the au-tomatic original size detectionprocess. Lift the ADF by more than 30

degrees.

[Cannot find the scanner. Check if the scanner main power

is on.]

• Check whether the main powerswitch of the machine is turned off.

• Check whether the machine is con-nected to the network correctly.

• Deselect the personal firewall func-tion of the client computer.

• Use an application such as telnet tomake sure SNMPv1 or SNMPv2 is setas the machine’s protocol. For details,

see Network Guide.

[Cannot find "XXX" scanner used for the previous scan.

"YYY" will be used instead.]

Note

❒ “XXX” and “YYY” indicate scanner names.

• Check whether the main powerswitch of the scanner used for the pre-vious scan is turned off.

• Check whether the scanner used forthe previous scan is connected to thenetwork correctly.

• Deactivate the personal firewall of theclient computer.

• Use an application such as telnet tomake sure SNMPv1 or SNMPv2 is setas the machine’s protocol. For details,see Network Guide.

• Select the scanner used for the previ-ous scan.

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[Cannot specify any more scanning area.] The maximum number of scanning areasthat can be stored is 99. Delete unneededscanning area.

[Clear Misfeed(s) in ADF.] Remove jammed originals, and placethem again.

Check whether the originals are suitableto be scanned by the machine.

[Communication error has occurred on the network.] Check whether the client computer canuse the TCP/IP protocol.

[Error has occurred in the scanner.] Check whether the scanning settingsmade with the application exceed the set-ting range of the machine.

[Error has occurred in the scanner driver.]• Check whether the network cable isconnected correctly to the client com-

puter.

• Check whether the Ethernet board ofthe client computer is recognized cor-rectly by Windows.

• Check whether the client computercan use the TCP/IP protocol.

[Fatal error has occurred in the scanner.] An unrecoverable error has occurred inthe machine. Call your service represent-ative.

[Insufficient memory. Close all other applications, then re-

start scanning.]

• Close all the unnecessary applicationsrunning on the client computer.

• Uninstall the TWAIN Driver, restartthe computer, and then reinstall theTWAIN Driver.

[Insufficient memory. Reduce the scanning area.] • Reset the scan size.

• Lower the resolution.

• Set with no compression. See TWAINDriver help.

Note

❒ “The Relationship between the Reso-lution and the Scanning Area” chart inHelp for halftone scanning might notalways apply. Scanning cannot be per-formed if large values are set for

brightness when using halftone orhigh resolution.

❒ When a paper misfeed occurs in themachine during printing, scanning

cannot be performed. In this case, af-ter the misfed paper has been re-moved, proceed with scanning.


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[Invalid Winsock version. Please use version 1.1 or higher.] Install the operating system of the com-puter or copy Winsock from the operat-ing system CD-ROM.

[No response from the scanner.] • Check whether the machine is con-nected to the network correctly.

• The network is crowded. Wait for awhile, and then try to reconnect.

[No User Code is registered. Consult your system admin-

istrator.]

Access is restricted with user codes. Con-sult the system administrator of the ma-chine.

[Please call your service representative.] An unrecoverable error has occurred inthe machine. Call your service represent-ative.

[Scanner is in use for other function. Please wait.] A function of the machine other than thescanner function is being used such as thecopier function. Wait for a while and re-connect.

[Scanner is not available. Check the scanner connection

status.]

• Check whether the main powerswitch of the machine is turned off.

• Check whether the machine is con-nected to the network correctly.

• Deselect the personal firewall func-tion of the client computer.

• Use an application such as telnet tomake sure SNMPv1 or SNMPv2 is setas the machine’s protocol. For details,see Network Guide.

[Scanner is not available on the specified device.] The TWAIN scanner function cannot beused on this machine. Contact your serv-ice representative.

[Scanner is not ready. Check the scanner and the op-

tions.]

Check whether the ADF cover is closed.

[The name is already in use. Check the registered names.] You tried to register a name that is al-ready in use. Use another name.

[The login user name, login password, or driver encryp-

tion key entered is invalid.]

• Check the login user name, login pass-word, and driver encryption key.

• Permission to use this function has not been granted. Contact the machineadministrator.


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9. Initial Scanner Setup

This section explains all required settings and procedures for using the machineas a network scanner.

Reference

First, see General Settings Guide to make basic settings, and then make scannersettings. For details about settings for e-mail, see "Connection and Setup",Network Guide.

Scanner Features

The settings for using the network scanner functions of the machine are listed

below. Make the necessary settings.

Note

❒ Make settings for the items marked with ❍ if necessary.

❖❖❖❖ Scan SettingsFor explanations of settings, see p.100 “Scan Settings”.

*1 File Format Converter (optional) is required to use this function.

Settings Default E-mail Scan toFolder

Store Delivery TWAIN

Default ScanSettings Scan Type Text (Print) ❍ ❍ ❍ ❍

Resolution 200 dpi ❍ ❍ ❍ ❍

Image Density Auto ImageDensity

(Medium)

❍ ❍ ❍ ❍

Scan Size Auto Detect ❍ ❍ ❍ ❍

Wait Time for Next Orig.:Exposure Glass

Set WaitTime (60)

❍ ❍ ❍ ❍

Wait Time for Next Origi-

nal(s): SADF

Set Wait

Time (60)

❍ ❍ ❍ ❍

Original Settings 1 SidedOriginal

❍ ❍ ❍ ❍

Switch to Batch SADF ❍ ❍ ❍ ❍

Mixed Original Sizes Priority Off ❍ ❍ ❍ ❍

Original Orientation Priority ❍ ❍ ❍ ❍

Change Initial Mode Standard ❍ ❍ ❍ ❍

Background Density of

ADS (Full Color)

Medium ❍ ❍ ❍ ❍

A.C.S. Sensitivity Level *1 Medium ❍ ❍ ❍ ❍

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❖❖❖❖ Destination List SettingsFor explanations of settings, see p.104 “Destination List Settings”.

Note

❒ If [Off] is selected for [Delivery Option] in [File Transfer] in [System Settings], [Des-tination List Display Priority 1] and [Update Delivery Server Destination List] will not be displayed. For details see "Connection and Setup", Network Guide.

❖❖❖❖ Send SettingsFor explanations of settings, see p.104 “Send Settings”.

❖❖❖❖ Administrator Tools

For explanations of settings, see p.106 “Administrator Tools”.



Destination List DisplayPriority 1

DeliveryServer

❍ ❍ ❍

Destination List DisplayPriority 2

E-mail Ad-dress

❍ ❍

Select Title Title 1 ❍ ❍ ❍

Update Delivery ServerDestination List

- ❍



TWAIN Standby Time 10 sec. ❍ ❍ ❍ ❍ ❍

File Type Priority Multi-page:TIFF

❍ ❍

Compression (Black & White) On ❍ ❍ ❍ ❍

Compression (Gray Scale /Full Color)

On(Compres-sion Level 3)

❍ ❍ ❍ ❍

Print & Delete Scanner Journal Delete All af-ter Printing

❍ ❍ ❍

Print Scanner Journal - ❍ ❍ ❍

Delete Scanner Journal - ❍ ❍ ❍

Max. E-mail Size 2048 KB ❍

Divide & Send E-mail Yes (permax. size)

❍

E-mail Information Language AmericanEnglish

❍

Store File Priority Off ❍ ❍ ❍ ❍



Menu Protect Level 2 - - - - -

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Adjusting Scanner Features

In Scanner Features, you can makesettings for basic operations when us-ing this machine as a scanner. Nor-mally, you can use the machine withits default settings. However, you canchange the settings to suit your needs.

This section describes the ScannerFeatures settings. For details aboutthe settings for the whole system, seeGeneral Settings Guide.

AAAA Press the {{{{User Tools/Counter}}}} key.

BBBB Press [Scanner Features].

CCCC Press [Send Settings].

DDDD Press the item to be set.

Example: TWAIN Standby Timesetting

EEEE Change the setting.

• To select an item, touch its keyon the screen. The item is high-lighted.

• To enter numbers, use the numberkeys.

Note

❒ To cancel changing a setting,press [Cancel]. The setting re-turns to the previous condition.

FFFF Press [OK].

GGGG Repeat steps CCCC to FFFF to make the

necessary settings, and then click[Exit].

HHHH Press [Exit].

The main menu reappears.

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Settings

Scan Settings

This section explains how to set thedefaults for scan settings.

The scan settings consist of the fol-lowing. For the table about settingsand defaults, see p.97 “Scanner Fea-tures”.

❖❖❖❖ Default Scan SettingsVarious basic settings (scan type,resolution, image density, andscan size) can be set. You can regis-ter the scan settings in the sameway as specifying them. For de-tails, see p.73 “Specifying Scan Set-tings”.

• Scan Type

• Resolution

• Image Density

• Scan Size

❖❖❖❖ Wait Time for Next Orig.: Exposure GlassWhen dividing originals and scan-ning them individually with theexposure glass to form a single file,select [Off], [Set Wait Time], or [Con-tinuous Wait] for the waiting status.

Note

❒ If [SADF] or [Batch] is specified as[Original Feed Type] when scan-ning, this setting is invalid. Fordetails, see p.77 “Batch/SADFselection”.

❒ If [Off] is selected, sending willstart automatically after onepage of original is scanned.

❒ If [Set Wait Time] is selected, en-ter the wait time in seconds (3-999) for placing additional orig-inals with the number keys.Scanning will start if additionaloriginals are placed and the{{{{Start}}}} key is pressed withinthis time. You can end scanningand begin transmission bypressing the {{{{#}}}} key within thistime. Once the specified timehas elapsed, transmission startsautomatically.

❒ If [Continuous Wait] is selected,the machine will wait for addi-tional originals until the {{{{#}}}} keyis pressed. Scanning will startwhen additional originals areplaced and the {{{{Start}}}} key ispressed. You can end scanningand begin sending by pressing

the {{{{#}}}} key.❒ If originals are placed in the au-

t o m a t i c do c u m e nt f e e de r(ADF), transmission will startwithout waiting for additionaloriginals after all originals inthe ADF have been scanned, re-gardless of the specified set-tings.

❒

If a paper misfeed occurs or anyof the following operations isperformed while the machine iswaiting for additional originals,the countdown stops and doesnot start again until the {{{{#}}}} keyis pressed.

• Changing the settings suchas the scan settings

• Opening the upper cover of

the ADF• Pressing the {{{{Interrupt}}}} key to

activate the copy mode

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❖❖❖❖ Wait Time for Next Original(s): SADFWhen dividing originals and scan-ning them separately with theADF to form a single file, select [SetWait Time] or [Continuous Wait] forthe waiting status.

Note

❒ This setting is valid if [SADF] isspecified for [Original Feed Type]when scanning. For details, seep.77 “Batch/SADF selection”.

❒ If [Set Wait Time] is selected, en-ter the wait time in seconds (3-

999) for placing additional orig-inals with the number keys.Scanning will start automatical-ly if additional originals areplaced within this time. You canend scanning and begin trans-mission by pressing the {{{{#}}}} keywithin this time. Once the spec-ified time has elapsed, transmis-sion starts automatically.

❒ If [Continuous Wait] is selected,the machine will wait for the ad-ditional originals until the {{{{#}}}}key is pressed. Scanning willstart when additional originalsare placed and the {{{{Start}}}} key ispressed. You can end scanningand begin sending by pressingthe {{{{#}}}} key.

❒ Even if originals are placed onthe exposure glass, the machinewill operate according to thespecified settings. However,every time originals are placedon the exposure glass, you mustpress the {{{{Start}}}} key to startscanning.

❒ If a paper misfeed occurs or anyof the following operations is

performed while the machine iswaiting for additional originals,the countdown stops and doesnot start again until the {{{{#}}}} keyis pressed.

• Changing the settings suchas the scan settings

• Opening the upper cover of the ADF

• Pressing the {{{{Interrupt}}}} key toactivate the copy mode

❖❖❖❖ Original SettingsSet the default for whether origi-nals are one-sided or two-sidedand if two-sided, the relationship between those sides. When theoriginals are always the same, setthis for the default to make opera-

tion easier. You can select [1 SidedOriginal], [2 Sided Orig.: T to T] (Topto Top), or [2 Sided Orig.: T to B] (Topto Bottom).

Reference


❖❖❖❖ Switch to BatchSelect [SADF] or [Batch] as the scan-ning mode that appears as [OriginalFeed Type] of [Scanner Features].

Reference

p.79 “Scanning Originals in Sev-eral Times”

❖❖❖❖ Mixed Original Sizes PriorityThis setting determines whetherthe original size is to be automati-cally detected when originals of different sizes are inserted in theADF. You can select [On] or [Off].

Note

❒ If the original size is specifiedwhen scanning, this setting isignored.

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❒ When [Off] is selected and [AutoDetect] is selected for scan size, if originals of different sizes areplaced in the ADF, the maxi-mum size will be detected as the

scan size.

❖❖❖❖ Original Orientation PrioritySelect the default for originalplacement orientation. When orig-inals are always positioned thesame way, select that orientationas the default to make operationeasier.

Referencep.76 “Making the Settings Relat-ed to the Orientation of theOriginal and Scanned Sides”

❖❖❖❖ Change Initial ModeSelect [Standard] to use the stand-ard settings as the initial modewhich is the mode of the machineimmediately after the operation

switch is turned on or modes arecleared or reset.Select [Program No.10] to use the set-tings stored in Program No.10 asthe initial mode.

❖❖❖❖ Background Density of ADS (Full Color)With this setting, you can processscanned images to erase unwantedpaper features (such as lines on

rough paper).

❖❖❖❖ A.C.S. Sensitivity LevelSet the sensitivity level for detect-ing colors/black and white to scanthe original when [Scan Type] is setto [Auto Color Select].

Selecting a custom size

When selecting [Custom Size] as thescan size, follow the procedure be-

low.AAAA Press [Custom Size] on the Scan

Size Setting screen.

BBBB Enter the original size with thenumber keys.

Select and enter values for [X1] and[Y1], and then press the {{{{#}}}} key.

CCCC Enter the scan starting point in re-lation to the standard scan start-ing point.


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DDDD Enter the scan size (area) with thenumber keys.


Depending on how the original ispositioned, the scan area will be asfollows:

shows the face of the original.

shows the back of the original.

shows the feeding direction.The range of possible original sizesand scan sizes is as follows:

• Original SizeX1: 140-432 mm (5.5”-17.0”)Y1: 140-297 mm (5.5”-11.7”)

• Scan Area

X3: 10-432 mm (0.4”-17.0”)Y3: 10-297 mm (0.4”-11.7”)

Keep the scan area settings withinthese ranges.

EEEEWhen all dimensions are entered,press [OK].

FFFFMake sure that the area specifiedin step DDDD (X3 and Y3) is shown inthe [Custom Size] field, and thenpress [OK].

GGGG Press [Exit] twice.

The main menu reappears.

ZHSY055E

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Destination List Settings

Select the defaults for the titles andthe display priority for the destina-

tion list in the machine and the deliv-ery server.

❖❖❖❖ Destination List Display Priority 1Select a destination list to be dis-played when the machine is in theinitial state. You can select either[E-mail / Folder] or [Delivery Server].

❖❖❖❖ Destination List Display Priority 2

This function is available when [E-mail / Folder] is selected for [Destina-tion List Display Priority 1].Select a destination list to be dis-played when the machine is in theinitial state.You can select either [E-mail Ad-dress] or [Folder].

❖❖❖❖ Select Title

Select the titles for destinationsand group destinations of e-mailand Scan to Folder. Selected titlesappear in the e-mail and Scan toFolder destination list to be usedfor searching for destinations. Se-lect [Title 1] (ten titles), [Title 2] (tentitles), or [Title 3] (five titles).

❖❖❖❖ Update Delivery Server Destination List

To update the delivery server des-tination list, press [Update DeliveryServer Destination List].Normally, the delivery server des-tination list is automatically updat-ed. This function allows manualupdating at any time.

Send Settings

This section explains how to set thedefaults for settings such as the com-

pression level for the scan file andswitching to and from the networkTWAIN scanner function.

The settings consist of the following.For the table about settings and de-faults, see p.97 “Scanner Features”.

❖❖❖❖ TWAIN Standby TimeWhen the machine is being used tosend e-mail or a file, or functioningas Document Server or a networkdelivery scanner, a scanning re-quest to the machine as a TWAINscanner will switch the machine tothe network TWAIN scanner func-tion. This setting determines thedelay until the machine switches tothe network TWAIN scanner func-tion.

• When [Off] is selected, the ma-chine will switch to the networkTWAIN scanner function atonce.

• When [On] is selected, you canenter the delay time with thenumber keys (3-30 seconds).The machine will switch to thenetwork TWAIN scanner func-tion when the time set here

passes after the last key opera-tion.

❖❖❖❖ File Type PrioritySelect whether to send the scannedoriginals as single-page files or amultiple-page file.For single-page files, select eitherTIFF/JPEG or PDF. For multi-pagefiles, select either TIFF or PDF.

Note

❒ You cannot select multi-pageTIFF format for an image storedin JPEG format.

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❖❖❖❖ Compression (Black & White)Select whether or not to compress black and white scan files.

Note

❒ The actual time required for filetransfer will vary depending onthe file size and network load.

❒ Compression reduces the timerequired for transferring thescan file.

❖❖❖❖ Compression (Gray Scale / Full Color)Specify whether or not to com-press multi-level (grayscale/fullcolor) scan files. Select [On] or [Off].

Note

❒ If you select [On], you can speci-fy the compression level be-tween one and five.

❒ The image quality is better forlower compression, but the timerequired for file transfer in-

creases accordingly.❒ The actual time required for file

transfer will vary depending onthe file size and network load.

❖❖❖❖ Print & Delete Scanner JournalUp to 250 transmission/deliveryresults can be checked on this ma-chine. If the stored transmis-sion/delivery results reach 250,

select whether to print the delivery journal.

• [Delete All after Printing]:The transmission/delivery journal is printed automatically.The printed journal is deleted.

• [Do not Print: Delete Oldest]:Transmission/delivery resultsare deleted one by one as new

results are stored.• [Do not Print: Disable Send]:

Transmission/delivery cannot be performed when the journalis full.

Note

❒ When printed, all records aredeleted after printing. When notprinted, records over the limit

are automatically deleted insuccession from the oldestrecord.

❒ While the journal is being print-ed, files with the status waitingcannot be sent.

❖❖❖❖ Print Scanner JournalThe scanner journal is printed anddeleted.

❖❖❖❖ Delete Scanner JournalThe scanner journal is deletedwithout being printed.

❖❖❖❖ Max. E-mail SizeSelect whether or not to limit thesize of an e-mail to which an imageis attached.When [On] is selected, enter the

size limit (128-102400 KB) with thenumber keys.

Note

❒ When the SMTP limits the size,match that setting.

❖❖❖❖ Divide & Send E-mailThis function is effective onlywhen [On] is selected for [Max. E-mail Size]

.Select whether or not an image ex-ceeding the size specified in [Max.E-mail Size] should be divided andsent using more than one e-mail.Select either [No], [Yes (per Page)], or[Yes (per Max. Size)]. When [Yes (perMax. Size)] is selected, enter theMax. Number of Divisions (2-500)with the number keys.

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Note

❒ When [Multi-page: TIFF] or [Multi-page: PDF] is selected for [FileType Priority], the image will not

be divided even if [Yes (perPage)] is selected.

❒ When [Yes (per Max. Size)] is se-lected, some received files maynot be able to be restored, de-pending on the type of e-mailsoftware.

❒ When [No] is selected, the e-mailis not sent if its size exceeds thelimit, and an error message ap-pears. The scan file is discarded.

❒ Set the maximum e-mail sizewithin the capacity of the SMTPserver.

❖❖❖❖ E-mail Information LanguageSelect the language in which e-mail information such as title, doc-ument name, and sender's name is

sent.Select one of the following 20 lan-guages: British English, AmericanEnglish, German, French, Italian,Spanish, Dutch, Portuguese,Polish, Czech, Swedish, Finnish,Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, Tra-ditional Chinese, Russian, andHangul.

Note

❒ The e-mail text which is a tem-plate cannot be changed.

❖❖❖❖ Store File PrioritySelect [Send & Store], [Store Only], or[Off] as the default that is displayedwhen modes are cleared or reset,or immediately after the operation

switch is turned on.

Note

❒ If you select [Send & Store],"Send & Store" appears in [Scan-ner Features], and files are stored

and sent simultaneously.❒ If you select [Store Only], "Store

Only" appears in [Scanner Fea-tures], and files are only stored.

❒ If you select [Off], [Scanner Fea-tures] shows that nothing has been selected. If you want tostore files, specify [Store File] forscanning.

Administrator Tools

❖❖❖❖ Menu ProtectYou can prevent unauthenticatedusers from changing the user toolssettings.

Note

❒

For details, consult the adminis-trator.

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107

10. Appendix

Relationship between Resolution and File

Size

Resolution and scan area are inversely related. The higher the resolution is set,the smaller the area that can be scanned. Conversely, the larger the scan area, thelower the resolution that can be set.

The relationship between the scanning resolution and the file size is shown be-low. If the file size is too large, the message “Exceeded max. data capacity.Check the scanning resolution.” appears on the control panel of the ma-chine. Specify the scan size and resolution again.

Limitation

❒ Depending on the image compression level, the maximum image size will be limited.

When Using for E-mail, Scan to Folder, or Store, or as a NetworkDelivery Scanner

❖❖❖❖ When Text, Text / Photo, or Photo is selected as the Scan Type

All combinations up to A3/297 × 432 mm (11" × 17") and 600 dpi are possible.

❖❖❖❖ When Gray Scale is selected as the Scan TypeThe originals can be scanned using combinations marked with ❍ in the table.

*1 The scanning size must be manually entered.

100 dpi 200 dpi 300 dpi 400 dpi 600 dpi

A3 ❍ ❍ ❍ ❍ ❍

B4 ❍ ❍ ❍ ❍ ❍

A4 ❍ ❍ ❍ ❍ ❍

B5 ❍ ❍ ❍ ❍ ❍

A5 ❍ ❍ ❍ ❍ ❍

B6 *1 ❍ ❍ ❍ ❍ ❍

A6 *1 ❍ ❍ ❍ ❍ ❍

A7 *1 ❍ ❍ ❍ ❍ ❍

11 ×17 ❍ ❍ ❍ ❍ ❍

Legal (81/2 × 14) ❍ ❍ ❍ ❍ ❍

81

/2 × 13 ❍ ❍ ❍ ❍ ❍

Letter (81/2 × 11) ❍ ❍ ❍ ❍ ❍

51/2 × 81/2 ❍ ❍ ❍ ❍ ❍

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Appendix

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0

❖❖❖❖ When Full Color is selected as the Scan TypeThe originals can be scanned using combinations marked with ❍ in the table.


100 dpi 200 dpi 300 dpi 400 dpi 600 dpi

A3 ❍ ❍ ❍ ❍

B4 ❍ ❍ ❍ ❍

A4 ❍ ❍ ❍ ❍ ❍

B5 ❍ ❍ ❍ ❍ ❍

A5 ❍ ❍ ❍ ❍ ❍

B6 *1 ❍ ❍ ❍ ❍ ❍

A6 *1 ❍ ❍ ❍ ❍ ❍

A7 *1 ❍ ❍ ❍ ❍ ❍

11 ×17 ❍ ❍ ❍ ❍

Legal (81/2 × 14) ❍ ❍ ❍ ❍

81/2 × 13 ❍ ❍ ❍ ❍

Letter (81/2 × 11) ❍ ❍ ❍ ❍ ❍

51/2 × 81/2 ❍ ❍ ❍ ❍ ❍

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Relationship between Resolution and File Size

109

10

When Using as a Network TWAIN Scanner

Reference

To specify the scanning area or resolution when using the machine as a net-work TWAIN scanner, see TWAIN Driver Help.

❖❖❖❖ When Binary, Halftone, Gray Scale, 8 colors, or 8 colors (halftone) is selected as theColors/ GradationsThe originals can be scanned using combinations marked with ❍ in the table(Original orientation:S).

*1

The scanning size must be manually entered.

100dpi

200dpi

300dpi

400dpi

500dpi

600dpi

700dpi

800dpi

900dpi

1000dpi

1100dpi

1200dpi

A3 ❍ ❍ ❍ ❍ ❍ ❍

B4 ❍ ❍ ❍ ❍ ❍ ❍

A4 ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍

B5 ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍

A5 ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍

B6 ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍

A6 ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍

A7 *1 ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍

11×17 ❍ ❍ ❍ ❍ ❍ ❍

Legal

(81/2×14) ❍ ❍ ❍ ❍ ❍ ❍ ❍

81/2×13 ❍ ❍ ❍ ❍ ❍ ❍ ❍

Letter

(81/2×11) ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍

51/2×81/2 ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍

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0

❖❖❖❖ When 16770K colors is selected as the Colors/ GradationsThe originals can be scanned using combinations marked with ❍ in the table(Original orientation:S).


100

dpi

200

dpi

300

dpi

400

dpi

500

dpi

600

dpi

700

dpi

800

dpi

900

dpi

1000

dpi

1100

dpi

1200

dpiA3 ❍ ❍ ❍ ❍

B4 ❍ ❍ ❍ ❍

A4 ❍ ❍ ❍ ❍ ❍ ❍

B5 ❍ ❍ ❍ ❍ ❍ ❍

A5 ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍

B6 ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍

A6 ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍

A7 *1 ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍

11×17 ❍ ❍ ❍ ❍

Legal

(81/2×14) ❍ ❍ ❍ ❍ ❍

81/2×13 ❍ ❍ ❍ ❍ ❍

Letter

(81/2×11) ❍ ❍ ❍ ❍ ❍ ❍

51

/2×81

/2 ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍

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Relationship between File Type Specified for Scanning and File Type Specified for E-mail/File

111

10

Relationship between File Type Specifiedfor Scanning and File Type Specified for E-mail/File

The relationship between the file type specified when scanning originals and thefile type converted into when sending e-mail or storing files is shown below byscan type.

*1

When Gray Scale or Full Color is used, the file format is converted to JPEG when[On]

is selected for [Compression (Gray Scale/Full Color)] in [Send Settings], and TIFF when[Off] is selected.

Note

❒ Files are stored in single-page style. When sending files by e-mail, you can se-lect single-page style or multi-page style.

❒ You cannot select multi-page TIFF format for an image stored in JPEG format.

File type specified Single page Multi page

Scan type TIFF/JPEG PDF TIFF PDF

Text (Print)

TIFF

PDF

TIFF

PDF

Text (OCR)

Text / Photo

Photo

Gray ScaleTIFF (Non-com-pression) /

JPEG (Compres-

sion) *1

TIFF (Non-com-pression)

Full Color:Text/Photo

Full Color: GlossyPhoto

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Appendix

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0

Placing Originals

To correctly display the top/bottom orientation of the scanned original on a cli-ent computer, the placement of the original and the settings made on the controlpanel and scanner driver must match.

There are two orientations for placing the original. See the table below.

Note

❒ Normally, an original is or , but in the table below, a square original isused to make original orientation easy to understand. If the actual shape of the original is different, the combination of original orientation and the orien-tation specified on the control panel or scanner driver does not change.

An original to be scanned

Decide the placement method.

Exposure glass ADF

Place the original.

(There are two original orienta-

tions.)

Place theoriginal sothat the topedge touchesthe top left ofthe exposure

glass. *1

Place theoriginal sothat the topedge touchesthe rear of theexposureglass.

Place the topedge of theoriginal first. *1

Place theoriginal sothat the topedge touchesthe back ofthe ADF.

Speci-

fy theorien-tation.

When scanning usingthe e-mail function, theScan to Folder func-

tion, the Store function,or the delivery scannerfunction

(Specified on the con-trol panel screen)

When scanning usingthe TWAIN scannerfunction

(Specified in the Scan-ner Control dialog box)

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Placing Originals

113

10

*1 When using the machine as a network TWAIN scanner, this is the standard orienta-tion for the TWAIN Driver. Normally, set the original this way.

The original displayed on acomputer

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Appendix

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0

Scanning Documents of Different Sizes

The following table shows how originals of different sizes in a batch are scanneddifferently according to the setting and the position of the originals.

*1 [Auto detection (Uni-size)] is selected under the TWAIN Driver.*2 [Auto detection (Multi-size)] is selected under the TWAIN Driver.

Reference

For details about the TWAIN Driver settings, see TWAIN Driver Help.

Settings E-mail/Scan to Folder/Store/Net-work Delivery Scanner

TWAIN Scanner

[Mixed Sizes] is notspecified. ([Scan Size]

is set to [Auto Detect]) *1

• Auto detection is used to de-termine the size of each origi-nal placed on the exposureglass.

• A whole batch of originalsplaced in the ADF will bescanned using the size of the

maximum size original.

A whole batch of originals isscanned using the size of the firstoriginal.

[Mixed Sizes] is notspecified. ([Scan Size]

is set to [Auto Detect]) *2

Auto detection is used to determine the size of each original.

[Scan Size] is specified. When an original is smaller than the specified size, a blank space ap-pears in the resulting image.

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Software Supplied on CD-ROM

115

10

Software Supplied on CD-ROM

Table of files

TWAIN Driver

This driver is required to scan an original on the machine.

To use the machine as a network TWAIN scanner, this driver must be installed.

❖❖❖❖ File storage folderThe files are stored in the following folder on the CD-ROM provided with thismachine:

\DRIVERS\TWAIN

❖❖❖❖ System requirements

• HardwarePC/AT-compatible machines that support the operating system properly

Limitation

❒ Under Windows NT with RISC-based processors (MIPS R series, AlphaAXP, or PowerPC), this driver is not supported.

• Operating systemMicrosoft Windows 95/98/MeMicrosoft Windows 2000/XP

Microsoft Windows NT 4.0• Display resolution

800 × 600 pixels, 256 colors or higher

CD-ROM Wizard for the TWAIN Driver and utilities

Drivers Twain TWAIN Driver for Windows 95/98/Me,Windows XP, Windows 2000, Windows NT4.0

Utility DeskV2 DeskTopBinder Lite

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Appendix

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0

DeskTopBinder

DeskTopBinder is to be installed on the client computers for integration andmanagement of various kinds of files such as scan files, files created with appli-

cations, and existing scan files. This software allows you to use various functionsfor stored scan files such as viewing stored files. Also, with the ScanRouter de-livery software, you can view the files stored in in-trays of the delivery server oruse other functions for stored files.

Reference

See DeskTopBinder Help or the manuals for DeskTopBinder.

❖❖❖❖ File storage folderThe files are stored in the following folder on the CD-ROM provided with this

machine:\UTILITY\DESKV2

❖❖❖❖ System requirements

• HardwarePC/AT-compatible machines that support the operating system properly

• Operating systemMicrosoft Windows 98SE/MeMicrosoft Windows 2000/XP

Microsoft Windows Server 2003• Display resolution

800 × 600 pixels, 64K colors or higher

❖❖❖❖ Software installed with DeskTopBinder

• Auto Document LinkAuto Document Link on the client computer monitors in-trays of the deliv-ery server. In addition, the files delivered to in-trays can be retrieved or no-tification of the arrival of a file can be received at the client computer withthis software.

• Function PaletteFunction Palette allows you to use functions such as the network TWAINscanner, printing, printing preview, sending files by e-mail, or sending fax-es without starting DeskTopBinder. You must make settings in advance in[Extended Features...] to use Function Palette. For details, see manuals relat-ed to DeskTopBinder.

• Extended Features WizardYou can make the same settings in [Extended Features...] of the [Tools] menuwith Extended Features Wizard. For details, see manuals related to Desk-

TopBinder.

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Specifications for Transmission/Store/Delivery Functions

117

10

Specifications forTransmission/Store/Delivery Functions

Note

❒ Depending on the type or settings of the file or document, you may not beable to specify the destination or enter the maximum number of charactersstated below.

Transmission

E-mail

*1 This is the total number of characters entered directly and from subjects selected inthe subject list.

*2 The e-mail address must meet the following requirements:A The address must be specified using one of the following formats:

• name• name@domain

B "name" and "domain" inA must only consist of the following characters:• numbers (0–9)• letters (a-z, A-Z)• symbols (! # $ % & ' * + - / = ? ^ _ ` { | } ~)• Period (.). They can be used anywhere except the beginning and end of an ad-

dress or before @. Periods cannot be used next to each other.*3 An e-mail address found using a LDAP server search cannot be specified properly if

the address exceeds 128 characters.*4 100 destinations can be entered directly(including LDAP search).

The remaining 400 destinations can be selected from the registered addresses.*5 This is the total number of e-mail destinations and file destinations.

Maximum Number of Characters That Can BeEntered for E-mail

Title 128 *1

Message 80

E-mail Address 128 *2

Maximum Number of Destinations That Can BeSpecified at Once

500 *3 *4

Maximum Number of Destinations That Can BeRegistered in the Destination List

2000 *5

Maximum Transmittable Sizes Files 725.3 MB per file

Pages 2000 per file

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0

Scan to Folder

*1 When directly entering the destinations, up to 50 destinations can be specified.*2

This is the total number of e-mail destinations and file destinations.

Simultaneous Transmission

The following table shows the maximum number of destinations when perform-ing E-mail and Scan to Folder simultaneously.

*1 An e-mail address found using a LDAP server search cannot be specified properly if the address exceeds 128 characters.

*2 A total of 100 e-mail destinations and file destinations can be entered directly (in-cluding destinations selected using LDAP search).

Maximum Number of Characters That Can BeEntered for Scan to Folder

SMB Destination folderpath: 256 characters

User name: 128characters

Password: 128 char-acters

FTP Server name: 128characters

Destination folderpath: 256 characters

User name: 128characters

Password: 128 char-acters


50 *1


2000 *2

Maximum Transmittable Size 2000 MB per file

TransmissionType

Destination Se-lection Method

SelectableNumber of Des-tinations

SelectableNumber of Des-tinations forEach Function

SelectableNumber of Des-tinations for E-mail and Scan to

Folder

E-mail Selected from thedestination list

500 500 550

Direct input (in-cluding LDAP

search) *1

100 *2

Scan to Folder Selected from thedestination list

50 50

Direct input 50 *2

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Specifications for Transmission/Store/Delivery Functions

119

10

Store

*1 On the control panel, the first 16 characters are displayed. When viewing the storedfiles from a client computer using DeskTopBinder, all the entered characters can beviewed.

*2 This is the total number of files that can be stored under the scanner, copier, store,and printer functions.

The network delivery scanner function

*1 This is the total number of characters entered directly and from subjects selected inthe subject list.

*2 The e-mail address must meet the following requirements:A

The address must be specified using one of the following formats:• name• name@domain

B "name" and "domain" inA must only consist of the following characters:• numbers (1–9)• letters (a-z, A-Z)• symbols (! # $ % & ' * + - / = ? ^ _ ` { | } ~)• Period (.). They can be used anywhere except the beginning and end of an ad-

dress or before @. Periods cannot be used next to each other.*3 The maximum number of destinations that can be selected depends on the ScanRout-

er delivery software. For details, see the manual provided with the ScanRouter de-livery software.

Maximum Number of Characters That Can BeEntered for Stored File Information

File Name 64 *1

User Name 20 *1

Password 4-8 digit number

Maximum Number of Stored Files That Can BeSelected at Once

30

Maximum number of files that can be stored 2000 *2

Maximum number of pages that can be stored 9000 *2

Maximum Number of Pages per file That CanBe Stored

1000

Maximum number of characters that can be en-tered for delivery

Title 128 *1

Delivery Destination (E-Mail Address)

128 *2


500 *3


See the manual provided with the Scan-Router delivery software.

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Specifications

Scan method Flatbed scanning

Maximum power consumption 1500WImage sensor type Surface of exposure glass/ADF: CCD Image Sensor

Back of ADF: Contact Image Sensor

Scan type Sheet, book

Interface Ethernet interface (10BASE-T or 100BASE-TX), IEEE 1394(IP over 1394) (optional), and IEEE 802.11b (Wireless LAN)(optional)

Maximum scan size A3/297 × 432 mm, 11 × 17 inches

Sizes that can be detected auto-matically • Exposure glassA3S, B4S, A4RS, B5RS, 8” × 13”S

• ADFA3S, B4S, A4RS, B5RS, A5RS, B6RS,8.5” × 13”S, 8KS, 16KRS

Resolution 600 dpi (8-bit grayscale)

Variable range of scan resolution • E-mail/Scan to Folder/Network Delivery ScannerSetting range: 100 dpi, 200 dpi, 300 dpi, 400 dpi, and 600 dpi

• TWAIN ScannerSetting range: 100 dpi - 1200 dpi

File formats that can be sent by e-mail TIFF, JPEG, PDF

Compression method Black & White: TIFF (MH, MR, MMR)

Gray Scale/Full Color: JPEG

Protocol Network: TCP/IP

Sending e-mail: SMTP

Scan to Folder: SMB, FTP

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121

INDEX

A

A.C.S. Sensitivity Level, 102Administrator Tools, 98, 106

BBackground Density of ADS (Full Color), 102

C

Checking the status of delivery, 67{Check Modes}}}} key, 3{Clear Modes}}}} key, 3{Clear/Stop}}}} key, 4Compression (Black & White), 105

Compression (Gray Scale / Full Color), 105

D

Default Scan Settings, 100Delete Scanner Journal, 105Delivering Scan File, 57DeskTopBinder, 69, 116Destination List Display Priority 1, 104Destination List Display Priority 2, 104Destination List Settings, 98, 104

Display panel, 3Divide & Send E-mail, 105Dropout Color, 73

E

Edit, 75E-mail, 5, 17, 117E-mail Information Language, 106E-mail Screen, 18{Energy Saver}}}} key, 3

{#}}}} Enter key, 4

F

File Type Priority, 104FTP server, 6, 37Function keys, 4Function status indicators, 4

I

Indicators, 3Installing software, 11{Interrupt}}}} key, 3

L

LDAP server, 5Login (Using the Control Panel), 13Log Off (Using the Control Panel), 14

M

Main power indicator and power indicator, 3Max. E-mail Size, 105

Menu Protect, 106Mixed Original Sizes Priority, 101

N

Network delivery scanner, 8Network Delivery Scanner Screen, 59Network TWAIN scanner, 9, 69Number keys, 4

O

Operation switch, 4Original orientation and scan area, 76Original Orientation Priority, 102Original Settings, 101

P

Print & Delete Scanner Journal, 105Print Scanner Journal, 105{Program}}}} key, 3

Programming E-mail Addresses and Folders, 15Programs, 82

Q

Quick Install, 11

R

Relationship between File Type Specifiedfor Scanning and File Type Specified for

E-mail/File, 111Relationship between

resolution and file size, 107Resolution, 74

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122 EN USA B180-7519

S

Save, 71Scanning originals, 70Scanning Originals in Several Times, 79Scan Settings, 97, 100Scan Size, 74Scan to Folder, 6, 31, 118Scan to Folder Screen, 32Scan Type, 73, 74Selecting a custom size, 102Select Title, 104Send Settings, 98, 104Simultaneous Storage and Delivery, 65Simultaneous Storage

and Sending by E-mail, 28Simultaneous Storage

and Sending by Scan to Folder, 41

SMB, 6, 36SMTP server, 5Software supplied on CD-ROM, 115sRGB, 74Stamp, 78{Start}}}} key, 4Store, 7, 45, 119Store File Priority, 106Storing Files, 45Switch to Batch, 101

T

Transmission, 117TWAIN Driver, 115TWAIN Standby Time, 104

U

Update Delivery Server Destination List, 104User Authentication, 13

User Code Authentication(Using the Control Panel), 13{Use Tools/Counter}}}} key, 3

W

Wait Time for Next Orig.Exposure Glass, 100

Wait Time for Next Original(s)SADF, 101

When a Time Limit Is

Not Specified for Additional Originals, 80

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In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

aaaa means POWER ON.

bbbb means POWER OFF.

cccc means STAND BY.

Note to users in the United States of America

Note:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursu-ant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection againstharmful interference in a residential installation. This equipment generates, uses and can radiate radiofrequency energy and, if not installed and used in accordance with the instructions, may cause harmfulinterference to radio communications. However, there is no guarantee that interference will not occurin a particular installation. If this equipment does cause harmful interference to radio or television re-ception, which can be determined by turning the equipment off and on, the user is encouraged to try tocorrect the interference by one more of the following measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and receiver.

Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected.Consult the dealer or an experienced radio /TV technician for help.

Caution:

Changes or modifications not expressly approved by the party responsible for compliance could voidthe user's authority to operate the equipment.

Note to users in Canada

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

Caution (in case of 100BASE-TX environment):

Network interface cable with ferrite core must be used for RF interface suppression.

Declaration of Conformity

Product Name: Printer/Scanner Controller + Copy Machine

Model Number:C2824/DSc428/LD328c/Aficio 3228CC3528/DSc435/LD335c/Aficio 3235CC4535/DSc445/LD345c/Aficio 3245C

Responsible party: Ricoh Corporation

Address: 5 Dedrick Place, West Caldwell, NJ 07006

Telephone number: 973-882-2000

This device complies with Part 15 of the FCC Rules.

Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and2. this device must accept any interference received,

including interference that may cause undesired operation.

Copyright © 2004

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O p er at i n gI n s t

r u ct i on s

S c ann er R e

f er en c e