30 may 2013cms m&o-b scrutiny1 salvatore costa - catania cms m&o-b scrutiny, cern, 30 may...

30 May 2013CMS M&O-B Scrutiny 1 Salvatore Costa - Catania

CMS M&O-B Scrutiny, CERN, 30 May 2013

Tracker


Fast Facts

Tracker

Strip

15148 modules

9.3M readout channels

2500 power supplies

Pixel

1440 modules 66M readout channels

168 power supplies

Construction Cost

84 MCHF

Typical current yearly M&O-B budget

~ 1.6 MCHF

2 % of investment

2.7 kCHF/member

CMS Members assigned to project Tracker

~ 600 members

~ 400 authors

~ 300 PhDs


Tracker M&O Items Overview

Cooling

Power

Readout

Controls:

DSS

Controls:

DCS

Dry gas

Hardware M&O tasks

• Procurement of spares• Repair of faulty modules (cost per unit

- Repair Contract on M&O-A)• Repair of infrastructure• Improvement of infrastructure• Improvement of performance

(dev&prod) [ex: small current readback for sensor aging studies; new MFs, new controllers, for faster turn-on]

Mechanics Communications Store Items Manpower Areas

General Operations

Software M&O

A vulnerable system, prone to failures and incidents

• EN/CV maintenance fee• Leak search and repair• Fluid chemical analysis, fluid cleaning• Replacement of faulty parts (pumps,

motors, valves, gaskets, pipes,…)• Infrastructure improvement, • THIP(in LS1)

• Plant (N, dry air) parts: pumps, driers, compressors, instrumentation;

• Filters; piping• TK sealing, THIP(in LS1)

• E-pool rentals• Repair, FW upgrade, performance

improvement for:• Feds, FECs, local DAQ PCs,…

• Repair/Replacement, HW/ FW upgrade, performance improvement for:

• T/RH probes, PLCs & batteries, interlocks, PCs, infrastructure

• Cleaning• Infrastructure (wiring, air conditioning,

…)• “Furniture” (desks, benches, printers,

workstations,…)• Specific test/dev setups

• CERN rental cars• CERN GSM phones• Shipping• Travel for TK M&O

business

• Mechanical shop work for any M&O task (CERN, Institutes, or outsourced)

• Small purchases at CERN store for any M&O task

• Calibrations• Alignment • DQM, DCS, DSS;

operations• THIP(in LS1)


2012 Income Report

Received: 99.0% (cash 84% of received; in-kind 16%) Received + Invoiced: 99.4%

2012 Income Report (CHF)Country - Due Received Invoiced but MissingAgency (RRB-2011-079, Annex B.3) Cash In-kind not yet cashed CHF CommentsAustria 46'110 46'110 0 0 0 Belgium-FNRS 80'413 80'413 0 0 0 Belgium-FWO 52'449 52'449 0 0 0 CERN 201'965 201'965 0 0 0 Cyprus 3'107 3'107 0 0 0 Finland 48'347 48'347 0 0 0 France 102'908 102'900 0 0 8 2011 debt also paidGermany-BMBF 145'415 145'415 0 0 0 Germany-DESY 13'729 13'729 0 0 0 Hungary 2'938 2'938 0 0 0 Iran 9'321 0 0 0 9'321 bureaucratic problemsItaly 355'696 355'696 0 0 0 Spain 6'214 0 0 6'214 0 from global CMS M&OSwitzerland-ETHZ 23'714 23'714 0 0 0 Switzerland-PSI 54'117 0 54'117 0 0 Switzerland-UNIV 37'193 37'193 0 0 0 Taiwan 2'938 2'938 0 0 0 UK 89'113 44'556 44'557 0 0 USA 314'313 159'854 154'459 0 0

Totals 1'590'000 1'321'324 253'133 6'214 9'329

Grand Totals 1'574'457

1'590'000 1'580'671 9'329


• Tracker budget Requests are not split into Cash and in-kind part at the origin in principle we would like all contributions in Cash.

• However, a few Funding Agencies may provide part of their contributions in-kind.

• In 2012, in-kind contributions were provided as:1. Manpower

2. instrumentation for the extraction and servicing of the Pixel Detector during LS1.

This is noted in the Comments column in the next slide

Cash vs. In-Kind


2012 Expense Report

Expenses reported: Both finalized and currently committedExpenses attain 97% of budget – This year only 3% unspent

2012 Expense Report (kCHF) SST Pixel Tracker

RRB key

RRB Category Budgeted Actual Diff Budgeted Actual Diff Budgeted Actual Diff Comments

B.1.01 Mechanics 35 4 -31 5 3 -2 40 6 -34

B.1.02 Gas-system 40 68 -31 20 34 14 60 101 41Strips 2/3 - Pixel 1/3

B.1.03 Cryo system 0 0 0 0 0 0 0 0 0

B.1.04 Cooling system 220 233 13 30 58 28 250 291 41Strips 5/6 - Pixel 1/6

B.1.05 FE electronics 0 0 0 0 0 0 0 0 0

B.1.06Standard electronics, PS (LV, HV)

90 27 -63 20 0 -20 110 27 -83

B.1.07Standard electronics, crates

0 0 0 0 0 0 0 0 0

B.1.08Standard electronics, RO Modules

100 9 -91 0 3 3 100 12 -88

B.1.09 Controls, (DCS, DSS) 90 88 -2 50 44 -6 140 132 -8Strips 2/3 - Pixel 1/3

B.1.10 Sub-detector spares 0 0 0 0 0 0 0 0 0

B.1.11 Areas 10 20 10 80 68 -12 90 88 -2Ordinary: Strips 2/3 - Pixel 1/3. In-kind 54 (Pixel)

B.1.12 Communications 20 59 39 10 9 -1 30 68 38

B.1.13 Store Items 40 22 -18 10 0 -10 50 23 -27

B.1.14Hired Manpower @ CERN (kCHF)

660 664 4 60 127 67 720 791 71Cash 591 (Strips 539, Pixel 52). In-kind 200 (Strips 125, Pixel 75)

Material Resources Total (kCHF)

1'305 1‘193 -112 285 347 62 1'590 1'539 -51

Categories shared by conventional fractions between Strips and Pixels

In kind


Use of available cash reserve Already one year ago a reduction was applied to the 2013 Budget request

because of previously accumulated cash reserve:

Now, the reduction we thought we could apply to the 2014 needs stems from this calculation:

Needs estimated for 2013 in Feb 2012 2030 -

Financial Request 1580 =

Cash reserve thought to be exploited in 2013 450

Refined Need estimate for 2013, redone in Feb 2013 2104 -

Financial Request 1580 =

Cash reserve expected to be exploited in 2013 524

Available cash at end of 2012 1061 -

Expect to spend in 2013 in addition to request 524 =

Remaining Cash reserve 537 -

Want to keep for cash flow purposes (agreed in past TFB) 257 =

Can reduce estimated 2014 needs by 280


• Procedure similar to last few years:• Panel of Technical Coordinators/Field Managers/experts estimated needs

Total estimated needs in 2014: 1845k Reductions applicable on sheer needs with criteria in previous slide, reusing

(part of) available cash: 280k Further reduction of 50k was requested by TK FB to fend off a predictable

average share increase for all FA’s except CERN CERN has been voluntarily paying an extra quota in addition to its PhD-count based fair

share (this lowering the fair quota of others) since this share system was adopted by TK. It now needs to reduce the extra quota by ~50k.

Budget request for 2014 is 1515k, or 65k less than the 2013, and reduced 85k compared to one-year-ago projection

Budget Preparation

Frank Hartmann, chair

Antii Onnela (Eng/Infrastructure) Andromachi Tsirou (DSS) Karl Gill (ex PM)

Gino Bolla (Pixels Ops + Tech FM) Paola Tropea (Coling/Gas) Nicola Bacchetta (TC)

Danek Kotlinski (Pixel Ops) Ettore Focardi (Strips Ops) Andrea Venturi (Dep PM)

Erik Butz (Strips Ops + Tech FM) Patrice Siegrist (Strips Safety Off.) Salvatore Costa (RM)


Budget Request 2014 and Projection through 2017

TRACKER (Strips+Pixel) 2014 2015 2016 2017

NeedsSavings to be

reused Request

B.1.01 Mechanics 40 40 30 30 30

B.1.02 Gas-system 120 120 70 70 70

B.1.03 Cryo system 0 0

B.1.04 Cooling system 345 210 135 200 200 250

B.1.05 FE electronics 0 0

B.1.06 Standard electronics, PS (LV, HV) 50 50 0 60 60 60

B.1.07 Standard electronics, crates 0 0

B.1.08 Standard electronics, RO Modules 175 20 155 60 60 60

B.1.09 Controls, (DCS, DSS) 80 80 100 100 100

B.1.10 Sub-detector spares 0 0

B.1.11 Areas 55 55 30 30 30

B.1.12 Communications 90 90 60 60 60

B.1.13 Store Items 50 50 50 50 50

B.1.14 Hired Manpower @ CERN (KCHF) 840 50 790 720 720 720

Material Resources Total (kCHF) 1845 330 1515 1380 1380 1430

New Pixel CO2 Cooling Plants will be already installed its maintenance adds to existing ones. In 2017 it will serve the upgraded Pixel at full power


2013 Hired Manpower Details (FTE)

Ordinary Maintenance and Operations

Overall System Expert 3.60DAQ 1.50DCS [Provided by Institutes as ESP in 2013] 0.00Power 1.20

DSS 0.40

THIP (Temperature and Humidity Improvement Project)

Improvements towards cold operation (sealing, inertion, cooling, instrumentation and monitoring)

8.20

DPG/Operations feedback Detector recommissioning and codeimprovements for cold operation 1.60

Admin Admin 0.50TOTAL FTEs 17.00

• Number of individual persons involved is ~ 35 - 40• In 2014, total foreseen FTEs is about the same but manpower

will shift from THIP towards Operation and Software


Evolution 2008-2017

2008 2009 2010 2011 2012 2013 2014 2015 2016 20170

500

1000

1500

2000

2500

1913

2389

18251735

1590 1580

1726

2325

1570

1254

1539

990

187

64

255

481

51

590

1515

1380 13801430

Budget (kCHF) vs. year

budgetprojectedspentunspent


Comments on evolution After a few years of accumulating savings, in 2012 the budget was almost fully

spent, and in 2013 ~2/3 of the request (or ~1/2 of the estimated expenditure), has been used up.

Had previous requests had been lower and savings not accumulated, the TK request would have had to increase during LS1, that is for both 2013 and 2014.

What has made possible not to increase the total request for 2013 and 2014 compared with the previous years is the fact that some LS1 jobs had been budgeted early so that the corresponding collected money had accumulated as savings.

So in retrospective the TK has in practice spread over a few years ahead of LS1 the higher costs of LS1,

thus smoothing out the time profile of its requests to Funding Agencies ever slowly decreasing since 2009 instead of exhibiting a significant increase in 2013-2014 due to LS1

activities/refurbishments.

30 may 2013cms m&o-b scrutiny1 salvatore costa - catania cms m&o-b scrutiny, cern, 30 may...

Documents

tk mob

report cms mob scrutiny

mo task cern

contributions inkind

inkind contributions

performance improvement

slide cash

infrastructure improvement