3: quick menu - florida...quick menu virtual onestop – individual services user guide 3-5 v18 –...

Virtual OneStop – Individual Services User Guide 3-1 V18 – 05/2018

3: Quick Menu Chapter Contents

Job Search .................................................................................................................................................... 3-1 Quick Job Search .................................................................................................................................................. 3-1 Advanced Job Search ......................................................................................................................................... 3-11 Job Search by Employer ..................................................................................................................................... 3-13 Job Search by Education .................................................................................................................................... 3-15 Job Search by Skills ........................................................................................................................................... 3-17 Job Search by Résumé Criteria........................................................................................................................... 3-19 Job Number Search ............................................................................................................................................ 3-20

Résumé Builder .......................................................................................................................................... 3-21 The Résumé Builder Steps ................................................................................................................................. 3-21 Résumé Builder – Upload Method (External Résumé) ...................................................................................... 3-46 Résumé Builder – Copy and Paste Method ........................................................................................................ 3-48 Résumé Builder – Copy an Existing Résumé ..................................................................................................... 3-50 Edit Résumés (Résumé Tab) .............................................................................................................................. 3-51 Résumés Scores (Résumé Tab) .......................................................................................................................... 3-54

Résumé Templates...................................................................................................................................... 3-55 Create a New Résumé Template ........................................................................................................................ 3-55 Edit a Résumé Template..................................................................................................................................... 3-58

My Portfolio ............................................................................................................................................... 3-59 My Individual Profiles ....................................................................................................................................... 3-59 My Individual Plans ........................................................................................................................................... 3-90

Job Search Individuals can perform the simplest search with a Quick Search feature, at any time. This is always available at the top right of all screens. It is identical to the Job Search from the Quick Menu group, but only allows a keyword (typically an occupation), and a city or zip code. A search from the Quick Menu allows a much wider range of search criteria. Searching for a job is the most commonly used tool in the system. This is why Job Search is also the first option in the Quick Menu. Clicking the Job Search option in the Quick Menu opens several tabs that allow job seekers to search for jobs by multiple criteria. The Quick Job Search tab opens as the default and the other Job Search tabs are available for detailed searches. Note: This section of the guide describes the Job Search tabs accessed from the Quick Menu. See

the “Find and Apply for Jobs” section of Chapter 5 for instructions on applying for a job

For more information on finding a job, access the training videos in the Learning Center or click this link: Finding a Job.

Quick Job Search To perform a quick job search:

Select Quick Menu > Job Search from the Navigation pane. This screen allows for job searches by keyword.

http://trainingvideos.geosolinc.com/vos/IND/IND_06/player.html

Quick Menu


Quick Job Search Screen

To change the geographic area of the search, click the Area link. (In the example shown, click

Florida.) Additional fields will open up as shown in the figure below. The first field that opens is the Area Type drop-down list. From the Area Type drop-down list, select a category (e.g., state, city, county, zip code). The additional search field that appears will depend on your selection from the Area Type drop-down list. For instance, if you select Zip Code from the Area Type drop-down list, a Zip Code field will open in which you can enter the zip code. Click the Select by Map link to search by map.

See the “Search by Geographic Area” section of Appendix A for details on selecting an area on a map or from the drop-down lists.

Enter a keyword or phrase in the Keywords field. To expand the keyword search, click the

+ Show Keyword Search Options link. The expanded search fields allow users to search by: Jobs containing the exact keyword

wording or phrase Jobs containing all the keywords Jobs containing one or more of the

keywords Job Title Job Description Occupation Title Occupation Description Lay Job Title

Expanded Keyword Search Options

Change Geographic Area of Job Search

Quick Menu


To use additional Quick Search options, click the + Show Additional Search Options link.

Select Occupation Group from the drop-down list.

Select a Minimum Acceptable Salary from the drop-down list.

Select an Education Level from the drop-down list.

Select as many Sources as desired by clicking the checkboxes.

Select a timeframe in which jobs were posted or updated from the Jobs Posted/Updated Within drop-down list. Click the word ‘Posted’ in the link and it will change to ‘Updated’ so that users can search for jobs that were updated within the timeframe selected.

When finished entering search criteria, click the Search button. The Job Search Results screen will display the jobs that match the quick search criteria.

Click the “ Click here if you are a veteran and wish to enter your military occupation” link at the bottom of the search screen to open the Occupations by Military Specialty search screen. This screen allows users to search for occupations based on their military occupation. See the “Occupations by Military Specialty” section of Appendix A for instructions on searching for civilian jobs that are equivalent to military positions.

Click the Other Job Sites link on the Quick Job Search screen to visit other job sites.

Search Results Screen (Summary and Detailed Views) The Job Search Results screen that displays from a successful job search is shown as either in either a Summary or a Detailed view. The sample results in the following figure illustrate a summary view of the Search Results screen. This screen displays in the same format for quick job searches (described above) as well as advanced job searches or any other job searches from the different Job Search tabs (described in the following topics). The Search Results screen can be viewed as a “Summary” or as a “Detailed” view. The data columns and controls that are part of the Summary view are described below, followed by similar descriptions for the Detailed view.

Additional Quick Search Options

Quick Menu


Summary View

Quick Job Search Results – Summary View (Partial)

Columns Date Last Modified – This is the date (and time) the job was posted or edited. For Preferred

jobs, the Date field shows the last time the Employer edited the job. For other jobs, the Date field shows the date listed in the job posting; if no date was listed in the posting, this is the date the job was first advertised.

Job Title/Description Snippet – This is a short job title given to the position by whoever created the job posting. A separate row below all column data includes a snippet of the full job description included in the job posting. Both the title and snippet will have keyword matches highlighted if a key match was made for them.

Employer – This column displays the name of the employer that posted the job. If the employer chose to keep its name private, the word “Suppressed” will appear.

Location – This is the location of the job. Requirements Matched – Three columns display the matching of the job specifically to the

individual’s job skills, general requirements, or specialized requirements: or pay rate range for the job. Job Skills – This displays a circled percentage. The number is the ratio of job skills in the

individual’s profile and the job skills associated with that job or occupation. You can hover over the circled number see the ratio, and you can click on it to display each of the job skills (with a check box for your skills match).

General – This displays a circled percentage for the ratio of each of the General Requirements an employer identified for this job, and those that the individual has, based on

The summary includes three columns matching job skills and other requirements.

Quick Menu


their background information. You can click on the circled number to open the How I Match Up screen. This will display a section for details of the General Requirement Match (e.g., related occupation, education level, work experience, location, or salary). The match-up details show an icon for a quartile match for each general requirement. The original results screen displays the percentage match score, based on the aggregate of each of these.

Specialized – This displays a circled Yes or No for the ratio of each of the Specialized Requirements an employer identified for this job, and those that the individual has, based on their background information. You can click on the circled Yes or No to open the How I Match Up screen. This will display a section for details of the Specialized Requirements Match (e.g., day shift, minimum age, driver’s license requirement, or security clearance). The match-up details show a Yes or No match for each specialized requirement. The original results screen displays No unless all these requirements were matched.

Salary – This column displays the pay rate or pay rate range for the job. Source – This column shows whether the job was posted by a “Preferred” Employer (marked

with a gold star ), a Private Job Board (PJB), a newspaper (NEWS), or another source e.g. a website. A legend displays at the bottom of the listed jobs for sources.

Key Match – This column displays a number that denotes how the system ranked the job when matching it to the search criteria. A legend displays at the bottom of the listed jobs for Key Match values.

Select – This column is used to select specific jobs to display on a map. When you select checkboxes for the desired jobs, and click the Map link at the bottom of the Select column, a separate Google Map window will display with map points for the job locations.

Note: Jobs indicating suppressed in the employer column, require you to contact workforce staff to apply for them. The check box is disabled for displaying the location on these.

Other Controls The following controls (primarily at the bottom of the screen) let you display more information or continue to other actions from the search results.

Sort – To sort the search results, you can click on any column heading and sort by that column. More Information (Job Details via Job Title) – To see details about a specific job, click the Job

Title link. This displays the full Job Details screen (see page 3-9 for a full description).

Quick Menu


Change Job Search Criteria– To start a new search, click the Change job search criteria link.

Save Search – To save the job search (and automate it to run periodically), click the Save Search button at the bottom of the screen. The system will save the job search as a Virtual Recruiter Job Alert. See the topic “Virtual Recruiter” in Chapter 5 for details on saving job searches.

To see more information about jobs as part of the search results list, click the Detailed link at the top of the table. The screen will display only three columns – Job Details, Action, and Select, but it will display more fields, details, and links, as shown in the following description.

Detailed View The Search Results screen viewed as a “Detailed” view supplies a larger range of details, for several fields, all under the Job Details column. This includes details for location, salary, education level, experience, WorkKeys, language requirement, and other fields. In the Job Details column, click the Job Title link to view complete details about the job. You can click the Skills Matched link to see which skills you have compared to those that are required for the job. The Action column includes links to view more jobs from the same employer or to view more jobs similar in occupation and requirements to this one. Columns

Job Details – In the Detailed view, all the data displayed in columns in the Summary view is included as fields (laid out vertically), along with additional fields (as indicated below).

For fields that are the same as columns in the Summary view, job can be sorted by clicking the Job Details heading and selecting the field from a separate pop-up window (shown at right). Job Title – same as Summary view Job Description – same as Summary

view Employer – same as Summary view Location – same as Summary view

Quick Job Search Results – Detailed View (Partial)

You can open separate window to filter by any of the fields displayed in the detailed view. Clicking a Job Title

displays a full Job Details view.

Both views let you see the Job Skills, General and Specialized matches, and click to see matching details.

Quick Menu


Minimum Education Level – This is an indicator of any minimum degree or education requirements identified by the employer. (This can also be seen in the details of the General Requirements match.)

Minimum Experience – This is an indicator of any minimum job experience (in months) identified by the employer. (This can also be seen in the details of the General Requirements match.)

Job Type – This is an indication of the Job / Shift type, if it was indicated by the employer (e.g., regular, full time, day shift).

Workplace Skills Match – This is the matching level for Workplace Skills (also referred to as WorkKeys scores). You can click a link from the match / exceed indicator to see details about the workplace skill requirement and your skill levels.

Note: Not all systems include Workplace Skills. The system must include the function, and user must have completed a WorkKeys® test (or equivalent) to use this function, and an employer must have set it as a job requirement.

Typing Speed – This is an indicator of any typing speed requirements. (This can also be seen in the details of the Specialized Requirements match.)

Language Proficiency – This is a possible setting for many languages. If the language requirement is identified, in the posted job, it can be searched for.

Date Last Modified – same as Summary view Skills Match – same as Summary view General Requirements Match – same as Summary view Specialized Requirements Match – same as Summary view Source – same as Summary view (spelled out, rather than keyed to a legend) Site – same as Summary view Key Match – same as Summary view(spelled out, rather than keyed to a legend)

Action – In In the Action column, click one of the links to perform more actions, as described below. View job details – Click this link to view even more information about the job, including

education, work, and skills required, How I Match Up summaries, and user-friendly icon-drive snapshots of the full requirements for a specific job (see page 3-9 for a full description).

How I Match Up – Click this link to open the How I Match Up screen. (See the following topic for a description of this screen.)

View more jobs like this – Click this link to display jobs that are similar to the selected job. View more jobs from this employer – Click this link to view a list of job postings by the

selected employer. The list will include all the employer’s jobs, not just those of the same occupation.

Apply for this job – Click this link to access the various methods of applying for the job. See the “Find and Apply for Jobs” section of Chapter 5 for more information.

Other Controls The following controls (primarily at the bottom of the screen) let you display more information or continue to other actions from the search results.

More Information (Job Details via Job Title) – To see details about a specific job, click the Job Title link (or View job Details in the Action column). This displays the full Job Details screen (see page 3-9 for a full description).

Change Job Search Criteria– To start a new search, click the Change job search criteria link. Save Search – To save the job search (and automate it to run periodically), click the Save

Search button at the bottom of the screen. The system will save the job search as a Virtual Recruiter Job Alert. See the topic “Virtual Recruiter” in Chapter 5 for details on saving job searches.

Quick Menu


How I Match Up Screen The How I Match Up screen displays summaries of each of four matching areas. This How I Match Up is available through links from the Job Search Results screen, as well as from the Job Order Details screen, and can display the matches in a manner that helps the job seeker to quickly determine the appropriateness of the job for their actual skill sets and abilities. How I Match Up displays how well an individual’s skills, abilities, interest, and background matches up to those required for the job, all in one organized, easy-to-review screen. This data, displayed for any job, is grouped into four different tabular areas of matching:

General Requirements Match The General Requirements Match Score displays as a circled percentage. It is a ratio of the total quartile-match icons shown at the right of each listed General Requirement for the job (e.g., related occupation, education level, work experience, location, and salary). The quartile-match icons show the match for each general requirement based on the individual’s background information. The original results screen displays the percentage match score, based on the aggregate of each of these.

Specialized Requirements Match The Specialized Requirements Match Score displays as a circled Yes or No for the ratio of each of the Specialized Requirements an employer identified for this job, and those that the individual has, based on their background information. Yes or No icons show the match for each specialized requirement (e.g., Shift, Minimum Age, and Language Proficiency). If any one of them is No, the final match score is also No.

Skills Match The Skills Match table displays rows for four different types of skill matches (jobs skills, workplace skills, tools and technologies, and personal skills). Only the Job Skills score displays on the Job Search Results screen (as Skills Matched); to see the percentage match for other skills (e.g., Tools & Technology, or Personal Skills) you will need to view the How I Match Up screen. Each description in the Compare Value column for this Skills Match table include a link to view the specific list of skills required for that skill type against the skills you have (i.e., this view lets you access a skills gap analysis for each of the four skill types).

How I Match Up (with sample values in the four Match tables)

You can quickly review matching values for the job in four major areas.

Quick Menu


Interest and Values Match The Interest and Values table displays rows for Work Interest and for Work Values with percentile matches. Each description in the Compare Value column for the interests and for the values includes a link to view the specific ranking score against the score you have.

Job Details Screen To open a Job Details screen, click on the Job Title link or the View Job Details link in the Search Results screen (from the Summary or the Detailed view). The Job Order Details screen will display a series of icons at the top of the screen to depict the job's characteristics, as well as a job description and high-level requirements match. Users can then apply for the job from this screen or they can click links to expand the job order details for more information. This Job Detail view displays these icons for quick visual identification of requirements the employer identified in the job. Many of these icons may display for preferred jobs (where employers can easily identify job requirements related to each of type of icon). Fewer icons typically display for external jobs, but when the information is identified for external jobs, the icons and data will also display for those external, spidered jobs. From this Job Order Details page, individuals can:

Click on any Job Requirements icon to expand job details and focus the screen to details for that icon.

Click the standard to see the Match Up details for each of the three areas/groups related to job matching (Skills Match, General Requirements Match, and Specialized Characters Match).

Click the + Show Additional Job Information control to expand the page and display the full job details (including full In-Context LMI data, as shown in three figures below).

You can also expand the screen to see more job data including detailed LMI data , links to general matching data, and links to typical occupation data.

You can click a link to see details on Requirement Match as described in the previous topic.

Quick Menu


Job Order Detail Display (Expanded for In-Context LMI and Additional Details)

The Job Details screen includes all information entered into the system about the job. This information will include such items as the job title, source, employer, work location, salary, and full job description. The expanded screen’s multiple panes/areas include details and links to other areas of the system where individuals can research occupational information, education/training requirements, or job skills required. Other areas and links take users to their own portfolio, so that can update information such as their address, work experience, or education level. More information on these numerous panes/areas in the expanded display of Job Order Details, is discussed in Appendix B, Expanded Job Order Details).

Share this Job The Job Details screen includes links near the bottom in the Share this Job area. Users can click any of the links to share the job with others via social media or email.

You can expand the job details to see more in-context LMI data and general matching data.

Quick Menu


Share this Job Links on Job Details Screen

Job Details Screen – Additional Tools The additional tools found at the bottom of the Job Details screen (after the How to apply for this Job button) include the following.

Previously Viewed Jobs – Click the Previously Viewed Jobs link to return to other jobs that were viewed previously.

Print – Click the Print Job Order link to print the Job Details screen. Change Search Criteria – Click the Change Job Search Criteria link to change the criteria of the

job search. Select Another Job – Click the Select Another Job button to select a different job from the

Search Results screen. Comments/Concerns – Click the Do you have a comment or concern about this job posting? link

to open an instructional window that offers tips for detecting job scams and suggestions to avoid these scams. After clicking the link, a text field will open (shown below) in which the user can enter a comment and click the Send Message button to alert administrators of a possible job scam.

Comments or Concerns Text Field

Advanced Job Search The Advanced Job Search tab gives the job seeker the flexibility to perform a “targeted” job search. Users can filter the job search by multiple parameters and the system will list only those job orders that meet all of the specified criteria. To perform an advanced job search:

1 Select Quick Menu > Job Search from the Navigation pane. 2 Select the Advanced Job Search tab. 3 Select the desired search criteria.

The Advanced Job Search screen (shown on the next page) displays controls, which let users tailor their job search results based on a wide variety of search criteria. Individuals can use a combination of any of the following criteria before clicking the Search button.

Area Selection – Click the Area link to change the geographic region in which to search. See the previous section on Quick Job Searches for instructions.

Quick Menu


Job Source Criteria – Specify one or more job sources. (*If Preferred Employer is not selected, then the Preferred Employer Criteria and Preferred Job Order Criteria sections farther down on the screen are disabled).

Job Order Number(s) – Enter the number for the job order. This lets you search for a job using its system-generated job order number. You can enter either one job order number, or a list of numbers separated by commas. (It is a more useful tool for OneStop staff than job seekers.)

Job Keyword Criteria – Enter the specific words, or the unique phrases, to include in your search – in the Find jobs that have… area. You can also enter the words or phrases to exclude from the search in the But don’t show jobs that have… area. Select the areas of the system (Job Title, Occupation Description, etc.) in which to search for the keywords by selecting the appropriate checkboxes in the Fields to Search area.

Advanced Job Search Screen (Partial)

Job Occupation Criteria – Select the occupation group or specific occupation. Employer Criteria – Enter the employer name, industry code, or select the industry sector. Preferred Employers Criteria* – Specify the employer’s size, type, Federal Contractor status,

and a date range within which the posted jobs will expire. General Job Order Criteria – Specify the criteria by which to search, e.g., job experience,

education, salary, type of job (i.e., regular, temporary, seasonal, contract), job added or updated since, full or part-time, shift, duration, or if the job is a Green job, etc.

Preferred Job Order Criteria* – Specify job features e.g., if the job is a featured job meaning that staff have highlighted the job. Select the special category (e.g., job shadowing or internship), hours per week, minimum age, benefits (may specify one or more), accessibility by public transportation, affirmative action plan requirement, security clearance, enterprise zone location, driver’s license information, or if the job is federally subsidized.

Quick Menu


*Note: Selecting Preferred Employer and Preferred Job Order search criteria will return only Preferred Employer job postings.

Search for jobs by skills set – Select the skills to include in the search by selecting all checkboxes that apply. The options include matching job skills, tools and technologies, workplace skills (WorkKeys), personal skills, interests, and/or work values.

For job skills, tools & technologies, and personal skills, the description includes a link to define the matching level when you use this skill set in the search (to match above 25%, 50%, or 70%).

Note: Select as many search criteria as needed (recognizing that the more search criteria selected, the fewer jobs returned). Work Place Skills (i.e., WorkKeys) is not configured for all states, and will not show as search option if not configured for your site.

4 Click the Search button to begin the job search. The search results screen will be similar to those described in the “Quick Job Search” section above.

Job Search by Employer The Job Search by Employer screen allows individuals to search for jobs offered by a specific employer or by employers with the most job openings. To open the Job Search by Employer screen:

Select Quick Menu > Job Search from the Navigation pane. Select the Job Search by Employer tab. To search by employer, first set the geographic area in which to search (as described in the “Quick Job Search” section above).

Select one of the following search options: Search for employers by

keyword – Enter the keyword by which to search, e.g., the employer’s company name. Users can enter whole or partial company names or other keywords. After entering the search criteria, click the Search button.

Note: You may see Job Source Criteria checkboxes displayed above the keyword search. This criteria works with employers by keyword search, as it did in the previous Advanced Job Search tab.

Search for employers by first character – Select a character in the list to search for employers whose company names start with that character.

Search for employers by job opening — Select an option in the list to view employers with the most job openings. The options include the top 25, 50, 75 or 100. This feature is used by job seekers and by business representatives and job developers to determine which companies are hiring, and what the employers’ specific needs are.

Note: On the Search Results screen, click the link in the Job Openings column to view the employer’s jobs. The screen that opens is the same as the screen (displayed in Summary or Detailed view) as shown in the “Quick Job Search” section earlier in this chapter.

Job Search by Employer Screen

Quick Menu


The search results format will appear the same, regardless of which of the three search options (above) was selected. The last search option finds employers independent of job openings and displays the results definitely.

Search for employers (regardless of job openings) — This last option on the Job Search by Employer screen performs a search of all companies within the selected geographic area. Clicking the Search button, without criteria, will search the entire InfoGroup® database for all companies in the selected area, regardless of the number of job openings. This is usually a large number, and you should limit the search, rather than search for the all employers within a larger geographic area.

After clicking the Search button in the Search for employers (regardless of job openings) section, a new screen will open with three tabs – Quick Employer Search, Advanced Employer Search, and Employer Search by Occupation.

Enter search criteria on any of the three tabs and click the Search button. A Search Results screen shows matching employers. Click the Company Name link to open the

Company Information screen to learn about the employer and its posted jobs.

Search for Employers (regardless of job openings) Search Screen & Results Screen

Job Search by Employer – Search Results Screen

Quick Menu


When the Company Information screen opens, a list of available jobs (if any) appears at the bottom of the screen. To view the job details, click the link in the Job Count column.

Search for employers (regardless of job openings) – Company Information Screen

The Company Information screen includes In-Context Labor Market Information links, such as the NAICS Code Industry description.

Job Search by Education Individuals who have a certain education level or certification (e.g., a specific degree, training in a specific program, etc.) can use this tab to search for jobs specifically requiring their education and/or certification. For example, if the job seeker has both an LPN certification and a Doctorate degree, searching for jobs requiring both may quickly identify jobs for which that individual is uniquely qualified. Note: These selections are also found in the Advanced Job Search tab.

To perform a search for jobs by education: Select Quick Menu > Job Search from the Navigation pane. Select the Job Search by Education tab.

To select an Education Program, click the Choose a program link.

Quick Menu


Link to Choose a Program (and Program Selection Screen)

A new screen opens with several tabs on which to search for a program. Enter search criteria on any of the tabs and click Search. (See the “Search for Training and Education Programs” section in Chapter 6 for details on these tabs.) Search for and select a program.

The system will close the Program Search screen automatically and will enter the name of the selected program into the Education Program field on the Job Search by Education screen.

On the Job Search by Education screen, select an Education Level from the drop-down list. (Radio buttons display with the default, “Education Level or Less” selected. Change the radio button, if you want to exactly match the education level, or… You want to see jobs with education requirements that exceed the selected education

level.

Choose an Education Level (with no education requirement)

Click the bottom check box, if you want to include jobs without any education requirements, as well as job whose education requirements match the selected education level.

Click Search.

The search results screen will display all jobs that require the education program and level selected on the Job Search by Education screen.

Quick Menu


Job Search by Skills If an individual has created a list of their job skills, personal skills, interests, or work values, they can use this option to find jobs with requirements that match those characteristics by a predefined match ratio (25, 50, or 70 percent). For example, if the job seeker searches for jobs with a “moderate” match (50%) for personal skills, only those jobs for which they have more than half the required personal skills will be listed in the search results. The Job Search by Skills tab allows job seekers to investigate alternate jobs they might be qualified for based on their transferable skills. To perform a job search by skills:

Select Quick Menu > Job Search from the Navigation pane.

Select the Job Search by Skills tab.

Select the appropriate checkbox for any of the skill categories (Job Skills, Personal Skills, Interests, or Work Values) to include in the search.

Note: The options include matching job skills, tools and technologies, workplace skills (WorkKeys), personal skills, interests, and/or work values.

For job skills, tools & technologies, and personal skills, the description includes a link to define the matching level when you use this skill set in the search (i.e., to match above 25%, 50%, or 70%). If the desired skill-match level is not shown, click the linked text to change it.

Note: Job Skills and WorkKeys also have a second checkbox. When users select this search option, the system only searches for jobs where that skill set is required for the job (vs. generally required with the associated occupation). I.e., the system will search for jobs posted by registered employers or by staff members on their behalf and will only include jobs that have a list of required job skills or workplace skills for the job. Jobs that were created without a required skills list will not be found in this type of search.

Click Search.

A screen displays all jobs that match the indicated skills criteria (by the indicated percentage, where identified). This is the same search results screen shown in the “Quick Job Search” section described earlier in this chapter.

Job Search by Skills Tab

Quick Menu


Job Search by Skills – Results Screen (and Job Skills Matched to Your Skills Screen)

Job Skills Matched in Results: To specifically view the match for job skills that you have (versus those you do not have) for the displayed jobs, you can click the desired % circle link in the Job Skills column (as shown in the figure above). The system will displays a screen listing the skills the user has and the skills required for the job. You can filter the list Job Skills list by selecting one of the radio buttons just above the Job Skills table: View All Job Skills, View Job Skills You Have, or View Job Skills You Don’t Have.

Note: For details on the Match your Job Skills tool within Career Explorer, refer to the “Career Explorer” topic in Chapter 4.

Other Skills Matched in Results: Users can click the Job Skills link from the Search Results screen to view the skills required by the job, and which of the required skills they possess. However, to see the full matching details for any of the other five skills sets (when used as search criteria), the user needs to click and open the How I Match up screen. From the displayed Skills Match table you can view rows for the different types of skill matches (jobs skills, workplace skills – in included in your system, tools and technologies, and personal skills, work interest, and work values). Each description in the Compare Value column for the How I Match Up, Skills Match table includes a link to view the specific list of skills required for that skill type against the skills you have (i.e., this view lets you access a skills gap analysis for each of the four major skill types). A sample for the Tools match is shown in the figure below.

Quick Menu


Job Search by Skills – How I Match Up Screen (and Tools & Technology Matched to Your Skills Screen)

Job Search by Résumé Criteria Users who have created at least one résumé in the system can perform a job search that will use the information from their résumé as the search parameters (e.g., desired occupation, salary requirements, location, etc.). Note: If you have not built a résumé in Virtual OneStop yet, you should consider creating one. See the

topic, Résumé Builder, on page 3-21, for details on the steps for using the Résumé Builder wizard.

To perform a job search by résumé criteria: Select Quick Menu > Job Search from the Navigation pane. Select the Job Search by Résumé

Criteria tab. Select the résumé name from the drop-down list. The search criteria (area, desired occupation,

desired salary, and education level) will display automatically. Include jobs with no salary listed or with no educational requirements listed in the search by

selecting the appropriate checkboxes. Click Search. A screen displays the jobs that match the résumé search criteria. This is the same

search results screen described in the “Quick Job Search” section earlier in this chapter.

Quick Menu


Job Search by Résumé Criteria

Job Number Search Search by job order number (if known). Generally, individuals would only have a job number if a staff member has provided it. To perform a job search by job number:

Select Quick Menu > Job Search from the Navigation pane. Select the Job Number Search tab.

Enter the job order number in the Job Order Number field (this can be a whole or partial ID number). To search for multiple job order numbers, enter a list of job order numbers, separated by commas, in the Job Order Numbers field.

Select a Filter Option by choosing one of the radio buttons in the Filter Options area. If the entire job order number was entered, select the Equals radio button. If only a partial job order number was entered, select the Contains radio button.

Click Search. A screen displays the job (or jobs) that match the job order number(s). See the “Quick Job Search” section earlier in this chapter for a description of search results screens.

Multiple job sources can be searched, along with resume criteria.

The criteria is automatically determined by resume

Quick Menu


Résumé Builder The Résumé Builder wizard takes all the guesswork out of creating a professional-looking résumé. This function helps individuals create multiple résumés and post them online for prospective employers to view. Once a résumé is created, users can quickly search for jobs based on data in the résumé, and employers can find candidates based on the same criteria. The Résumé Builder wizard helps the user build a résumé step-by-step. It helps gather, arrange, and store skills, employment history, education, and other essential information so these can be shared between résumés and used throughout the many career-exploration and job search functions in the system.

For more information, access the training videos in the Learning Center or click this link: Resume Builder Part 1: Overview.

Note: See the “Résumé Templates” section later in this chapter for information on working with existing résumés and résumé templates.

To start the Résumé Builder wizard: Select Quick Menu > Résumé Builder from the Navigation pane. For individuals using the

Résumé Builder for the first time, the screen will look similar to the one below.

Résumé Builder (Starting from the Résumé Tab)

Click the Create new Résumé button.

The Résumé Builder Steps The first time users create a résumé in the system, the Résumé Builder works with the Background Wizard to step them through the process of creating and saving information. Once complete, they can use the information to create additional résumés or online job applications. The information is accessed through My Individual Profiles > Personal Profile > Background tab.

You can access Help from the link throughout the building of a resume.


Quick Menu


Throughout the wizard process, individuals may come to sections that do not apply to them. They can click the Skip this step >> link to skip that section and move to the next. When this link is selected, the system hides the related section from display as part of the résumé template. When entering information into the Résumé Builder wizard, if the individual omits required information or if information is entered in the wrong format, the wizard will display an alert with directions to help correct the issue. The Résumé Builder step-by-step instruction screens are listed below. Note: The number of steps will vary based on the Creation Method (in step 1) and template (in step 3)

selected. If any screens are not used, the wizard will automatically adjust the step numbers. The following sections cover all possible steps. Some steps pull data from the individual’s Profile (e.g., contact information, education and employment history). If the individual has already entered background information into the system, the Résumé Builder wizard will display that information when it gets to the corresponding step. The individual will be able to edit the information and add new information to the résumé, if needed.

Step 01 –Title (Creation Method, Accessibility) Step 06 – Employment History

Step 02 – Employer Search Items Step 07 – Job Skills

Desired Location Desired Occupation Desired Salary Desired Job Type (Availability) Driver’s License Information Security, Languages, and Typing Speed

Step 08 – Tools and Technology

Step 09 – Ability Summary

Step 10 – Objective

Step 11 – Honors & Activities

Step 12 – Additional Information

Step 03 – Select a Template (Set the Format & Layout) Step 13 – Contact Information

Step 04 – Education & Training Step 14 – Detailed References

Step 05 – Occupational Licenses & Certificates Review Completed Résumé

Note: Selecting “Upload” for Creation Method will add an additional “Select your Résumé File” screen, for picking the Data Source. The extra step (for Résumé Extraction), is followed by step 2 for Employer Searchable Items, and a slightly different selection of screens for accepting the “parsed out” records for the Education, Certificates, and Employment. See the topic, Résumé Builder – Upload Method on page 3-46.

Step 1: Title (Résumé Name, Accessibility, Creation Method) After clicking the Create new Résumé button, the first screen appears (similar to the following figure) to start the résumé-building process.

For more information, access the training videos in the Learning Center or click this link: Resume Builder Part 2: Creation Methods.


Quick Menu


Résumé Builder Screen – Step 1

On this first screen, perform the following tasks: Enter the Résumé Title.

The résumé title should be descriptive but brief, highlighting the individual’s skills, experience, or specialty. Employers WILL see the résumé title – it is their first exposure to the job seeker.

Indicate whether to allow employers to view your resume online, or hide it from employers.

If you select the first option (radio button), the résumé will be available to employers online. Allowing employers to see résumés online means that any employer with access to the system can view the information included in the résumé. (Users cannot selectively block some employers from viewing their résumé while allowing others access.) The information in the résumé will be accessible only to the individual if he or she does not allow employers to view the résumé.

Select the desired Résumé Creation Method. Accordingly, the system will present the necessary step(s) to help complete the required information. For example: Comprehensive – This option guides the user through entering data in a step-by-step

process to create a résumé. This is the most thorough way to create a résumé – it will use all of the system’s capabilities. If the user does not have an existing résumé (either entered in the system already or as an electronic file to be used for automated entry), this is the best option.

Upload – This option lets users upload a previously created résumé file from a standard format (e.g., Microsoft Word, WordPerfect, Adobe Acrobat, or HTML). The file is asked for just before the steps that will use information from that file.

When steps are completed they will show in green in the Progress bar.

Comprehensive is the default method (it ensures all steps are completed and reviewed). Upload parses data from the input file (and steps you through review of input). Copy Existing displays once you have created your first résumé.

Quick Menu


The system will extract data from the uploaded résumé, but users will still be guided through the same steps as they would with the internal résumé format. However, they will not need to enter all of the data manually. In certain sections, such as Objective, Work History, Skills, and Education History, the system will prefill data that was extracted from the résumé file. The user will simply review and edit the data, just as if the data were entered manually.

Copy-and-Paste Format – This option lets you copy-and-paste data from an existing résumé directly into the system. It is an easy way to enter data; however, the text may need to be reformatted. With this method, key information will not be available to employers that are searching for qualified job seekers. The entire block of pasted text displays in a Résumé Free Text section of the online résumé; the data will not be placed into the appropriate sections as it is when using the Internal Résumé method. Therefore, the résumé will not fully use the same system options. For example, education history may be listed, but it will not be seen the same way by employers looking for candidates with specific education experience.

Note: The steps for this format are shorter, as indicated in the “Copy and Paste Format” section later in this chapter. Users should be aware that the end result may not be as professional as it is with other résumé creation options and that this format may not place them in a favorable ranking position when an employer searches résumés. This is because data is not stored in a way that is fully accessible by employers conducting searches for candidates.

Quick – This option lets you create a résumé with minimal data entry (by essentially merely attaching a resume file that associated to your basic résumé fields). This can allow you to start applying for jobs more quickly, but may provide lower match results (since it does not extract/identify specific fields – it simply attaches a copy of an existing résumé file for job seekers to use).

Copy Existing Résumé – This option is available to users who have at least one résumé in the system. It allows users to create a new résumé quickly by copying data from an existing résumé without having to walk through each of the Résumé Builder steps. Users can create a copy of an existing résumé and then make edits, at any time, to change the characteristics of the new résumé and save it with a new name. (This option only displays when active resumes already exist.)

Click the Next>> button to continue to the next step. A pop-up window will display, confirming the online accessibility selected and allowing the user to change it. Click OK on the pop-up window to continue.

Step 2: Employer Searchable Items Step 2 shown on the progress bar includes screens for identifying four data items, which employers can find through refined resume search criteria, if you allow this résumé to be searchable online:

Location Occupation Salary Job Type Driver’s License Security Clearance, Languages, Typing Speed

Note: If you selected “Hide my Résumé from Employer,” in Step 1, the system may skip the screens for these “Searchable items, and go straight to Step 3, Templates. It is recommend that you do not skip this step.

Desired Location In Step 2, individuals indicate where they want to work.

Quick Menu


The Desired Location field will display the most recently selected area (in the example below, the Desired Location is Hillsborough County and Pinellas County. If the selected area is not correct, click the Edit link in the Action column or click the Edit Desired Location link.

After clicking either Edit link on the Desired Location screen, the system will display a screen with several options. (See the example below – the system displays a state map, a county map and a Zip Code link.)

Click the state map if you are willing to commute/relocate to any location in the state. Click the county map to select certain counties in which you want to work. Select either a

single county or click Select Multiple Areas to add more than one county to the list. Click the Continue button.

Click the Zip link to open a screen to enter a zip code in which you want to work. Select a radius of 5, 10, 25, or 50 miles that you are willing to travel from the zip code. Click the Continue button.

On the next screen, the system will list the selected areas. To add or remove certain areas (such as certain counties) from the desired location, click the list or the Edit link.

When all the desired locations are in the list, click the Next>> button.

Desired Occupation This step of the wizard allows individuals to identify their desired occupation. The system will use this occupation when performing a résumé-based job search using this résumé.

Select the desired occupation from the drop-down list. The list will show occupations held by the user previously (from the user’s employment background information). To choose a different occupation, click the Search for an Occupation link. For more information on selecting occupations, see the “Select an Occupation” section of Appendix A.

Check the Update background information checkbox to set the selected occupation as your default occupation.

Click Next to continue to the next step.

Desired Location Screens

Quick Menu


Select an Occupation Screen

Desired Salary This step of the wizard allows individuals to identify their desired salary.

Select a desired salary from the drop-down list. Click the View Labor Market Wage Rates link to view typical salary ranges within the selected

area, if desired. Click Next to continue to the next step.

Desired Salary Screen

Desired Job Type This step of the wizard allows individuals to identify very basic information about the type of position for which they will use the résumé being created. The Profile describes the individual’s preference as to the job’s schedule and shift, the type of employment (full-time, part-time, etc.), the expected amount of travel, and the possibility of relocation. To Create a New Job Type Profile:

Click the Add New Profile link to create a new Job Type profile.

If you don’t already see an occupation in this list, click to search for the appropriate occupation to tie to the resume.

Quick Menu


Note: If a Job Type profile exists already, you can click the Edit link in the Action column to edit the profile. Each time a résumé is created, an existing profile can be updated to reflect the individual’s preferences as to the type of position.

Desired Job Type List / Add New Profile Link

Job Type – Enter the desired job type profile. This label identifies the preferred work shift, e.g. weekends, days, nights, swing shift, etc.

Default Job Type – Check the This is your default Desired Job Type profile checkbox to make this profile the default. The first time a résumé is created, the profile entered in this step will be the default. When creating an additional profile, this box can be checked to make the current profile the default.

Desired Employment Category – Select the category (regular, temporary, seasonal, contract, or volunteer) from the drop-down list. Select Full-time, Part-time, or Full or Part Time, from the next drop-down list.

Desired Work Hours – Indicate the preferred shifts and work days by selecting the appropriate checkboxes.

Desired Travel – Select an option from the drop-down list (willing to travel or not). Users who are willing to travel can enter the percentage of time they are willing to travel in the next field.

Relocation / Telecommuting – Select options from the drop-down lists (willing to relocate or not and willing to telecommute or not).

Description – Enter additional information about the desired job type, if desired. Click the Save button to save the profile.

Quick Menu


Desired Job Type Profile Screen

The system redisplays the Desired Job Type list, with the new or updated record. Select the radio button in the Display on Résumé column if the profile should display on the résumé.

Click Next to continue to the next step.

Driver’s License Information This step of the wizard lets individuals document their driver’s license information.

Complete the information, as needed. Required fields are marked with a red asterisk *. Click Next to continue to the next step.

Quick Menu


Driver’s License Information Screen

Security Clearance, Languages, and Typing Speed This step of the wizard lets individuals document their security clearance (if any), languages in which they are proficient, and information about their typing speed.

Select a security clearance, if any, from the drop-down list. Select languages by clicking the Add a new Language link.

A new screen will open. Select a language and proficiency level in that language from the drop-down lists. Click the Save button to save that language to the record.

Note: You can add more than one language, if you have multiple language proficiencies.

Select a Typing Speed from the drop-down list. Click the Next button to continue to the next step.

Note: Security clearance, languages, and typing speed are items that can be added to employer searchable items. They are not added to the print version of the resumes. If you want these capabilities to show in your printed resume, you should add them to the Additional Information field (step 12).

Quick Menu


Security, Languages, and Typing Speed Screen

Step 3: Select a Template (Set the Format and Layout) The Résumé Template selected defines the résumé’s format and layout. Users can pick a format and change it later, edit a template, create a new template, or delete non-system templates before continuing to the next step in the Résumé Wizard. For more information on modifying templates (and elements of a résumé after creation, including the format and design), see the “Résumé Templates” section later in this chapter. If the user is creating a résumé for the first time, it is best to select one of the default system templates (Chronological, Functional, or Federal Résumé) from the drop-down list.

Note: Your specific site may have additional system templates defined, such as Re-Employment or FreeText.

To preview a sample résumé, select a template from the Current Template drop-down list at the top of the screen and click the Preview Sample Résumé with this Template link at the bottom of the screen. There are three tabs on the Résumé Layout Templates screen.

Quick Menu


Résumé Layout Templates Screen – Résumé Sections Tab

Résumé Sections Tab – This list displays the various sections that will appear on the résumé. To include a section, check the Display checkbox; to omit a section, uncheck the Display checkbox.

To move a section up or down on the résumé, hold the cursor over the icon in the first column. Hold down the left mouse button and drag the section up or down in the list. When it is in the right location, release the mouse button. To rename a section, change the text in the User-Defined Title column of the table. Click the Preview Sample Résumé with this Template link to preview the résumé. Résumé Format Tab – This screen allows individuals to change the format of the résumé (alignment, sub headers, font size, etc.). Make changes as needed and click the Save link. Section Specific Format Tab – This screen allows individuals to modify the format of various sections of the résumé, e.g. contact information, employment dates, etc., as well as what information shows on the résumé. After making changes, click the Save link. To create a new template, click the New Template link at the bottom of the Résumé Sections tab.

Quick Menu


Step 4: Education and Training The Education and Training screen allows users to describe their education and training background. Users can enter as many pieces of education information as necessary. For instance, users with a bachelor’s degree would enter that information and then save it. Individuals can then add their high school information and then save it.

Note: If the External Résumé creation method was chosen, the Education and Training screen will display any extracted records from the source file. This is the first Résumé Builder wizard screen that will display any extracted records. Users can delete the extracted records, or make changes in the same way used for any other Education entry.

Select the level of education (e.g. Master’s Degree, Vocational School Certificate, GED, etc.) from the Qualification Level drop-down list and enter the Course of Study (e.g. Architecture, Natural Science, etc.).

Click the Select Educational Program Classification link. A search window will open in which to search for the type of program (e.g. Accounting, Nursing, etc.).

Continue filling in the screen with information about the selected “Qualification Level.” When finished entering information, click the Save button.

To add another degree or certification, click the Add a new Education History link. This will open the Education and Training screen shown in the figure above. Enter as many education/training records as necessary. When finished entering all education/training information, click Next.

Education and Training Screen

Quick Menu


Add New Education History Link

To edit an education/training record, click the Edit link in the Action column. To delete an education/training record, click the Delete link.

To display a record on the finished résumé, click the Display on Résumé checkbox.

Step 5: Occupational Licenses & Certificates Use the Occupational Licenses & Certificates screen to record any licenses or certificates you have. Users can enter as many licenses and certificates as necessary. For instance, enter the information about a license you currently hold and then save it. You can then add information about a certificate you earned and then save it. Continue adding as many records as needed.

Occupational Licenses & Certificates Screen

Enter information for each license or certificate, e.g. the name of the license or certificate, the issuing organization, completion date, etc. When finished entering the information for the license or certificate, click the Save button.

The system will display the licenses and certificates in a table, as shown below.

Quick Menu


Occupational Licenses & Certificates Table

To add more licenses or certificates, click the Add a new Occupation License(s) – Certificate(s) link. An Occupational Licenses & Certificates screen opens; enter a new record, as described above.

To edit a record, click the Edit link in the Action column. To delete a record, click the Delete link. To display the license or certificate on the résumé, click the Display on Résumé checkbox.

Note: Like several of the steps, a link lets you skip this step if no certifications apply. You can also uncheck previously saved certifications, if they no longer apply.

Quick Menu


Step 6: Employment History Use the Employment History screen to record work history information. Users can enter as many employment records as desired. For instance, they can enter the information about their current position and then save it, or they can add information about their last position and save it. Continue adding work history records, as necessary. To add a new employment record:

Click the Add Employment History link (below the table).

This displays an Employment screen with four areas for data entry: Employer – Enter the employer’s company name and address. While entering the

employer’s name, the system’s predictive text feature will display a list of possible names. Users can select the employer from the list (if it appears) or continue entering the information manually. If the employer already exists in the system and is selected from the predictive text list, the system will fill in the employer’s address information, as well.

Job Title – Enter the job title. The predictive text feature will display a list of possible titles. To select one, click on it or ignore the predictive text and simply type in the title.

Occupation – If a job title was selected from the predictive text list or a system-recognized title was entered in the previous field, the system will load the Occupation drop-down list with possible matching occupations. Select the occupation from the drop-down list. The system will fill in the Occupation Title and Occupation Code fields, which are read-only.

If none of the occupations in the drop-down list is a match, click the Search for an occupation link. A new window opens so the user can search for the correct occupation. Position – Select the type of employment (e.g., regular, temporary, full or part-time, etc.),

and enter salary information and the dates of employment. Select a reason for separating from the company and add additional separation comments, if desired. Describe job duties in the Job Duties text box.

Employment History Table

Quick Menu


Employment History Screen

Click the Insert Occupational Description link just under the text box to have the system enter a pre-defined occupation description automatically in the Job Duties text box. You will see the description displayed, and be given a choice to have the field be pre-populated from either O*NET occupational outlook handbook (detailed description or summary description). If users have trouble thinking of the correct terms to describe their job duties, they can click the Insert Action Words link. A new window will open, displaying lists of words, sorted by category. To add a word to the Job Duties text box, simply click on it.

Action Words List (Partial)

Click the Save button to save this employment record. After clicking Save, the system will display a confirmation window. Users can click OK to add this

new employment record to their active résumés and to their background information.

Quick Menu


The system will then display two more confirmation windows. The first will ask if the system should add the skills associated with this employment record to the user’s current list of skills. If so, click OK. The second confirmation window asks if the system should add the technical skills associated with this employment record to the user’s current list of skills. If so, click OK.

Add Skills to Current List Confirmation Windows

Click Save to save the employment record. When employment records are saved, the system will display them in the Employment History table, as shown below. Click the checkbox below the table to allow employers to see the salary history and reasons for leaving previous employers on the résumé.

Updated Employment History

To add another employment record, click the Add Employment History link. The Employment History entry screen will open. Continue entering employment records as described above, entering as many records as desired.

To display a record on the résumé, click the Display on Résumé checkbox. To allow potential employers to see the salary history and the reasons for leaving previous jobs,

click the checkbox under the table. To edit an employment record, click the Edit link in the Action column. To delete an employment

record, click the Delete link in the Action column.

Quick Menu


When finished entering or editing employment records, click the Next button.

Step 7: Job Skills Based on the occupational titles selected in the previous step, the system creates a list of job skills associated with those occupational titles. In this step, users can modify the list.

If this list is correct, click the Next button to advance to the next step. Pre-checked skills come from the employment history step or from the Background Wizard and

are based on occupational titles selected when adding an employment record. To remove skills from the list, uncheck the corresponding checkbox. To modify skills, click the Modify Skills link at the bottom of the screen.

Skills List (and Modify Skills Link)

The Job Skills Categories screen will open. Select or deselect skills as needed. When finished, click the Save Skills and Continue button. See the “Your Job Skills” section of Chapter 4 for instructions on modifying job skills.

Quick Menu


Step 8: Tools and Technology The Tools and Technology screen allows users to select the technology abilities they have and the job-related tools they are proficient in using. The Tools and Technology screen displays its skills similar to the previous Job Skills screen. However, it is divided into two sections – the top list contains technology-related skills and the bottom section contains a list of job-related tools. Based on the occupational titles selected in an earlier step (e.g., Employment), the system creates a list of Current Technology and Current Tools skills associated with those occupational titles. In this step, users can modify the list. Review the tools and technologies on the displayed list:

If the displayed list is correct, click the Next button to advance to the next step.

Pre-checked Tools & Technologies come from the Employment History step or the Background tab –they are based on occupation titles selected when adding an employment record.

To remove skills from the list, uncheck the corresponding checkboxes.

“Tools & Technology” Screen

Quick Menu


To add new Technology or Tools skills, you can use either of two links at the bottom of the list: Click the Add tools and technology by

Keyword link, and enter a keyword. Click Search. Select from the Technology results and Tools

results (by keyword). Click the Add button.

Or… Click the Add tools and technology by

occupation link, and use the Occupation Search to list occupations.

Select an occupation. All tools and technologies for that the occupation are displayed in the list (unchecked).

Select the Technology and Tools listing to be added.

Select all skills in which you are proficient. Click the Add these tools and technology button.

The system will add the selected items to the individual’s list of tools and technology, automatically.

When finished modifying the list, click Next.

Step 9: Ability Summary The next Résumé Builder wizard step lets users add a summary of their abilities on the Ability Summary screen. In this optional step, users can add a description of their key abilities and skills in the textbox provided. To skip this step, click the Skip this step link at the top or bottom of the screen.

Ability Summary Screen

To have the system add a predefined statement of typical abilities for the selected occupation, click the Insert Occupation Specific Sample Text link under the text box. Modify the text as necessary. When finished entering the ability summary, click the Next button to proceed to the next step.

Quick Menu


Step 10: Objective The next step of the Résumé Builder wizard is to add career-related goals and objectives on the Objective screen. In this optional step, individuals can add their goals and objectives in the textbox provided. To skip this step, click the Skip this step link at the top or bottom, right of the screen.

Objective Screen

To have the system add a predefined description of typical goals and objectives for the selected occupation, click the Insert Occupation Specific Sample Text link under the text box. Modify the text as necessary. When finished entering your goals and objectives, click the Next button to proceed to the next step.

Step 11: Honors & Activities The next step of the Résumé Builder wizard lets users add descriptions of honors they received and activities in which they participate (or have participated) on the Honors & Activities screen. In this optional step, users can add their honors and activities descriptions in the textbox provided. To skip this step, click the Skip this step link at the top or bottom, right of the screen.

Honors & Activities Screen

To have the system add a sample statement regarding typical honors and activities related to the selected occupation, click the Insert General Sample Text link under the text box. Modify the text as necessary. When finished entering honors and activities descriptions, click the Next button to proceed.

Quick Menu


Step 12: Additional Information The next step of the Résumé Builder wizard allows individuals to add information that may be of interest to employers on the Additional Information screen. In this optional step, users can add any additional information in the textbox provided. To skip this step, click the Skip this step link at the top or bottom right of the screen.

Additional Information Screen

To have the system add a sample statement regarding typical additional information related to the selected occupation, click the Insert General Sample Text link under the text box. Modify the text as necessary. When finished entering additional information, click the Next button to proceed to the next step.

Step 13: Contact Information On the Contact Information screen:

Enter your name and home address. If your mailing address is the same as your home address, click the Check here if mailing address is the same as above checkbox in the Mailing Address section.

Enter a phone number (or numbers) and an email address. Users who currently do not have an email address can click the Create E-mail Account link. A popup window containing a list of links to free e-mail services will open. To read the email policy, click the Read Our E-mail Security Policy link.

At the bottom of the screen, select the checkboxes for all items that should display on the résumé.

Click the Next button to proceed to the next step.

Quick Menu


Contact Information Screen

Step 14: Detailed References On the Detailed References screen, individuals will enter references (one at a time) so that employers may contact the references to learn more about the user’s employment and education background.

Detailed References Screen

Click the Add New Reference link. On the displayed Detailed References screen, enter: First and last name Employer company name and job title (if this is a professional reference)

Quick Menu


Address. Phone number Email address Type of reference Number of years known

Click the Save button to save the reference.

The system will display the reference(s) in a table, as shown at right.

To add another reference, click the Add New Reference link. The Detailed References Entry screen will open. Enter another reference as described above.

To edit a reference, click the Edit link in the Action column. To delete a reference, click the Delete link in the Action column.

To display the reference on the résumé, click the checkbox in the Display on Résumé column. Users who prefer to have the statement, “References Available on Request” on your résumé, can click the checkbox under the table. If this checkbox is selected, the system will uncheck the boxes in the Display on Résumé column automatically.

To change the order in which the references display, click the up or down arrows in the Display Order column.

When finished entering or modifying references, click the Finish button to display the résumé.

Review the Completed Résumé The system displays the finished résumé as the last step of the Résumé Builder (as shown below). On the Résumé Review screen, users can:

Review – Review the résumé and make changes by clicking the title links of each résumé section. To change the Résumé Title, click the Résumé Title link at the top of the screen or click the Edit Title link at the bottom of the screen, in the Additional Résumé Options area. To edit their contact information, users can click on their name at the top of the résumé.

Accessibility – Change the résumé’s accessibility (online/not online) by clicking the link in the Accessibility column at the top of the screen.

Layout – Change the résumé layout by selecting a different option from the Résumé Layout Templates drop-down list.

Delete – Delete the résumé by clicking the Delete Résumé link at the bottom of the screen. Print – Print the résumé by clicking the Print Résumé link at the bottom of the screen. Copy – Copy the Résumé by clicking the Copy Résumé link in the Additional Résumé Options

area. Job Search – Start a Job Search by clicking the Job Search link in the Additional Résumé

Options area. Email – Send the résumé by clicking the Email Résumé link in the Additional Résumé Options

area. Download – Download the résumé by clicking the Download Résumé link in the Additional

Résumé Options area. Save – Click the Save Résumé & Return button to save the résumé and return to the list of

résumés. The system uses information entered in the Résumé Builder as the basis for future résumés. The system stores the information as part of the individual’s background data.

Detailed References Table

Quick Menu


Résumé Review Screen (Partial)

After saving the résumé, the system will display a screen, similar to the one below, that asks “What would you like to do next?” and provides several links to commonly used tools in the system. Click a link to go to that portion of the Virtual OneStop system. To open the Directory of Services screen, click the Return to Directory of Services button.

“What would you like to do next?” Screen

This link expands to let you review and edit all the Résumé items that are Employer Searchable fields.

Section links open to the same screens used in steps of the Résumé Builder.

Quick Menu


Résumé Builder – Upload Method (External Résumé) Individuals can use the External Résumé method of building a résumé which lets them upload a résumé they have saved (typically as a Word document or some other type of word processing file). Using this method, the system asks for only basic contact information and then attaches the uploaded résumé to the individual’s résumé record. To create a résumé using the Upload option, open the Résumé Builder by clicking Résumé Builder from the Navigation pane. Click the Create New Résumé button. The Copy-and-Paste screens are:

Step 01 –Title (Name, Accessibility, Creation Method, Upload)

*Step 04 – Education & Training (review/edit parsed records)

Step 02 – Select Upload Résumé File (shown in figure above)

*Step 05 – Occupational Licenses & Certificates (review/edit parsed records)

Step 03 – Employer Searchable Items (same as Step 02 in Comprehensive creation method)

*Step 06 – Employment History (review/edit parsed records)

Desired Location Desired Occupation Desired Salary Desired Job Type (Hours/Days Available) Driver’s License Information Security, Languages, and Typing Speed

Step 07 – Job Skills Step 08 – Technical Skills & Tools Step 09 – Contact Information Step 10 – Detailed References

Review Completed Résumé

* = Parsed record After clicking the Create new Résumé button, the first screen that appears (similar to the following figure) starts the résumé-building process.

Enter a title for the résumé. Select whether the résumé will be available to employers online by selecting the corresponding

radio button in the Résumé Accessibility area. Allowing employers to see résumés online means that any employer with access to the system can view the information included in the résumé. Users cannot selectively block some employers from viewing their résumé while allowing others access.

Note: If individuals do not allow employers to view their résumés, the information in the résumé will be accessible to the individual only.

Select Upload as the Résumé Creation Method. This option lets users upload a previously created résumé file from a standard format (e.g., Microsoft Word, WordPerfect, Adobe Acrobat, or HTML).

Quick Menu


Résumé Builder – External Résumé Method

Click the Next button to continue to the next step.

A pop-up window will display, confirming the online accessibility selected and allowing the user to change it.

Click OK on the pop-up window to continue. On the next screen, click the Browse button (or

Choose File button, depending on browser).

A dialogue box opens so you can navigate to the résumé document on your computer and select it. The name of the selected file will appear in the field. (The file extract was considered step 2).

Quick Menu


Click the Next button to proceed. You will be at step 3, Employer Searchable Items. Proceed

through the rest of the steps. Review the résumé and make changes, if necessary. Click the Save Résumé & Return button to save the résumé and open the Résumé Builder

screen.

Steps with an asterisk,*, display “parsed” records from the uploaded résumé. Each record will have a red line at the bottom of the screen, indicating which parsed data record is displayed.

For example, Step 4, Education and Training (shown at right) indicates you are viewing one of three parsed records. When you make one of three changes and select Next, you move to the second record, then the third, before completing Step 4, Education. Step 6, Employment, will similarly display parsed records. It will also display two pop-ups when you save each employment record. These are confirmations to let you add Job Skills, and Technical Skills & Tools, associated with the employment record. Just as in the standard Résumé Builder steps, the skills are added (if you select OK) based on the Occupation Code associated with the Employment record.

Résumé Builder – Copy and Paste Method Individuals can use the Copy and Paste Format method of building a résumé which lets them copy data from an existing résumé file and paste it into the Résumé Builder. This method is quick but it does not provide the functionality of the Résumé Builder wizard. As noted in the previous section, when the individual uses the wizard to build a résumé, the system will enter the information provided into the individual’s background automatically. If an individual uses the “Copy and Paste” method, the system will not update the person’s background automatically. Selecting the Copy-and-Paste format option in step 1 provides limited formatting options. It will not display exactly like the system’s internal résumé format. If the resume data is in a formatted document (e.g., a Microsoft Word document with bold, italic, or bullets) it would be better to use the internal résumé method and paste data from the source document into the specific résumé sections.

Parsed records may require added entries (e.g., Completion Date).

Quick Menu


The “Copy and Paste” method skips several of the steps used when building a résumé with the “Internal Résumé” method. However, the screens that are used in both methods will work identically, and should be completed in the same manner described in the sections above. The Copy-and-Paste screens are:

Step 01 –Creation Method, Title, and Accessibility *Step 04 – Education & Training Step 02 – Résumé Cut & Paste (free text paste) *Step 05 – Occupational Licenses & Certificates Step 03 – Employer Searchable Items (same as

Step 02 in Comprehensive creation method) *Step 06 – Employment History (review/edit parsed records)

Desired Location Desired Occupation Desired Salary Desired Job Type (Hours/Days Available) Driver’s License Information Security, Languages, and Typing Speed

Step 07 – Job Skills

Step 08 – Technical Skills & Tools

Step 09 – Contact Information

Review Completed Résumé

To create a “Copy and Paste” résumé: Select Résumé Builder from the Quick Menu. On the first screen, select Copy-and-Paste Format in the Résumé Type area.

The system will display a message, stating that key information will not be available to employers if the copy and paste method is used. To continue creating the résumé, click the OK button.

Copy and Paste Message

On the Résumé Free Text screen (shown below), paste the résumé data in the text box and click Next to proceed.

Quick Menu


Résumé Free Text Screen

Enter information, or click Next to accept the default information, on the screens for the remaining steps as described in the previous Résumé Builder section.

After completing all sections of the résumé, the system will display the résumé review screen. See the previous section of this Guide for instructions on reviewing the résumé. Click the Save Résumé & Return button to save the résumé.

Note: The “Copy & Paste” method will still displays the screens for the “Employer Searchable Items,” which are based on the user’s defaults Background data. The user will be able to save this data to their résumé. Data parsed from the “copy & paste” information will also be displayed in steps (e.g., Education or Employer records), so it can also be saved to background data if applicable. However, only the information in Step 2, Résumé Cut & Paste, will be displayed or printed when if you choose to display, print, or send the résumé.

Résumé Builder – Copy an Existing Résumé Individuals can simply copy an existing résumé to create a new one. This method is a quick way to create multiple résumés that may focus on different aspects of the individual’s work experience or training. To copy an existing résumé and create a new one, open the Résumé Builder by selecting Résumé Builder from the Navigation pane.

Click the Copy link in the Action column of the résumé to be copied. On the screen that opens: Select the desired Résumé Creation Method. Enter the title of the résumé.

Quick Menu


Indicate whether the résumé will be available to employers online by selecting the corresponding radio button in the Résumé Accessibility section.

Click the Next button. The system will walk the user through the Résumé Builder steps as described in the “Résumé Builder Steps” section earlier in this chapter.

Edit Résumés (Résumé Tab) Individuals can use the Résumé Builder function to edit existing résumés. To edit a résumé, open the Résumé Builder by selecting Résumé Builder from the Navigation pane.

Open the specific résumé by clicking on its Title link in the Résumé Title column or the Edit link in the Action column.

Résumés Tab

Edit most sections of the résumé by clicking the title links of each section. This will display the same entry screens used in the Résumé Builder (e.g., to edit any additional information, users can click on the Additional Information link as shown below).

Quick Menu


Edit Résumé – the Additional Information Link opens the Additional Information Textbox

To change the Résumé Title, click the Résumé Title link at the top of the screen or click the Edit Title link at the bottom of the screen.

To edit their contact information, users can click on their name at the top of the résumé. Change the résumé’s accessibility (online/not online) by clicking the link in the Accessibility

column at the top of the screen. Change the résumé layout by selecting a different option from the Résumé Layout Templates

drop-down list. Click the Save Résumé & Return button to save the changes.

Additional Employer Searchable Items When employers search the system for possible candidates, they search for candidates who possess the skills and experience that are most important to the position. In order to make it easier for prospective employers to find their qualifications, individuals should ensure the information on their résumés is as complete and up-to-date as possible. To quickly see which items on the résumé are “searchable” by employers, click the + Show Additional Employer Searchable Items link near the end of the résumé. Searchable Items include such things as Desired Salary, Security Clearance, Job Skills, Typing Speed, etc.

Show Additional Employer Searchable Items Link

The screen will display all the items that can be made “searchable.” To modify any of the items in the list, click on the link. The screen will open the item in edit mode. Make any necessary changes and save the item. If there are multiple items to be updated, click the Details link at the bottom of the list. The system will display all the “searchable” items on one screen. To edit any of the items, click the Edit link for that item.

Quick Menu


Additional Employer Searchable Items

Note: Not all systems include Workplace Skills. The system must include the function, and user must have completed a WorkKeys® test (or equivalent) to use this function. If you have this function, then Workplace Skills is the one Résumé Searchable item that the individual cannot edit themselves. They can open the screen to see the scores they have, which can be seen by employer when they are searching candidates and accessing this resume.

Additional Résumé Options At the bottom of the résumé in the Additional Résumé Options section, there are additional links that allow users to perform other tasks with the résumé. These additional options are explained below.

Edit Title – As mentioned earlier, users can click the Edit Title link to change the résumé’s title. Copy – Copy the résumé by clicking the Copy Résumé link. Job Search – Start a Job Search by clicking the Job Search link. Email – Send the résumé by clicking the Email Résumé link. The system allows users to choose

to send the résumé as an attachment or in the body of the email. Download – Download the résumé by clicking the Download Résumé link.

Other functions on the Résumés Tab include the following.

Get Help – Get help by clicking the Tips on preparing your résumé link under the table. The system displays Step 3 – Preparing Your Résumé as discussed earlier in this chapter.

Reactivate – To reactivate expired résumés, click the corresponding checkboxes in the Select column and click the Reactivate All Expired Résumés link at the bottom of the table. The system sets résumés that have not been modified in over 90 days to an “Expired” status so they will no longer display to employers. This function will reactivate them so that employers can find them in the system.

Delete – To delete a résumé, select the corresponding checkbox and click the Delete link in the Select column.

Each of these areas are searchable items by employers.

The links take you to areas in the Individual’s profile where that data is

Quick Menu


Create New – To create a new résumé, click the Create new Résumé button (at the bottom of the screen).

Job Search – To start a job search based on the selected résumé, click the corresponding Job Search link in the Action column. See the “Job Search by Résumé Criteria Tab” section earlier in this chapter for instructions on searching for jobs based on résumé criteria.

Résumés Scores (Résumé Tab) A column on the Résumés tab labeled Résumé Score (out of 100) indicates the ranking for inclusion of desirable elements/characteristics in each résumé. Individuals can use this score to help them build a better résumé. The calculated score for each résumé considers ranking values for several of the different elements in the résumé (elements associated with data collected at different points in Résumé Builder wizard).

View Résumé Score and Details

When you create a résumé, the system calculates a Résumé Score at the end of the Résumé Builder wizard. The system displays the score at the top of the final Résumé Review screen, as well as on the Résumés tab, as a numeric value (as shown above). This value is determined by as many as 13 different scoring items. There are three links on the Résumé tab that you can click to see or change information on the scoring for each résumé.

Score link, in the Action column – click this to generate a score for a résumé that does not already have a score (e.g., if a résumé was created before this feature existed).

Clicking the score displays all criteria details….

… The Score Details include Green or Red indicators, and comments for the result of each Résumé Score Item.

Quick Menu


Score Again link, in the Action column – click this to regenerate an existing score (e.g., after you made specific changes to the résumé).

The circled numeric score in the Résumé Score column – click this to display a screen with details for each of the scoring criteria that made up the Résumé Score number. The screen provides users with visual suggestions on which element in their résumé they should improve.

You may want to consider addressing each of these in your résumé before your regenerate your score again, and then continue with the use of the résumé (e.g., determine that your résumé summary is too short, and open the résumé to highlight your expertise in the summary). The previous screen shows the sample score details (results that determined the score and comments for consideration).

Résumé Templates The Résumé Layout Templates screen lets the user create résumé templates. There are four system-generated templates: Chronological, Functional, Free Text and Federal. The templates control the look of résumés and let the user control the arrangement of the résumé sections using a simple drag-and-drop feature. From the Résumé Layout Templates screen, individuals can define their own new templates, apply their templates to a résumé (at the start of résumé creation or any time after the résumé is finished), and edit the résumé template at any time.

Create a New Résumé Template To create a new template:

Open the Résumés Tab (Quick Menu > Résumé Builder). Click the title link of any résumé in the list. Select a layout from the drop-down list (Functional, Free Text, or Federal), if you don’t want to

start with the layout of the default template (Chronological). Click the New Template link (under the Layout drop-down list).

New Template Link

The Résumé Layout Templates screen will open (as shown in the following figure). Enter the name of the new template in the Template Name field at the top of the screen.

Quick Menu


There are three tabs on the Résumé Layout Templates screen. Users can change the settings on any of the three tabs to adjust the template’s layout and determine what information should be included on résumés built with the template.

Résumé Layout Templates Screen – Résumé Sections Tab

Résumé Sections Tab The Résumé Sections tab (shown in the figure above) displays the various sections that will appear on the résumé. To include a section, check the Display checkbox; to omit a section, uncheck the Display checkbox.

To move a section up or down on the résumé, hold the cursor over the icon in the first column. Hold the left mouse button and drag the section up or down in the list. When it is in the right location, release the mouse button. To rename a section, change the text in the User-Defined Title column of the table. Click the Preview Sample Résumé with this Template link to preview the résumé.

Résumé Format Tab This tab allows users to change the format of elements on the résumé template (alignment, subheaders, font size, etc.).

Section Titles – Changes in this section will affect all section titles only (not the text found in each section). Indicate if the titles should align left, center or right; select the title size and font; select a font style, if desired (bold, italic or both); and select whether the title should be underlined.

Section Body Text – Changes in this section will affect the text found in each section only (not the section titles). Indicate if the body text should align left, center or right; select the font size and font; and select a font style, if desired (bold, italic or both).

Quick Menu


Section Sub Headers – Changes in this section will affect only the subheaders (neither the text found in each section nor the section titles). Indicate if the subheaders should show or not; if they should align left, center or right; select the sub header size and the font; and select a font style, if desired (bold, italic or both).

When finished editing the fields, click the Save button to save the changes.

Section Specific Format Tab This tab allows users to modify the layout and format of the contact information, employment history, education history and certification history on the résumé. After making changes, click the Save link.

Contact Section – Indicate if the contact information should align left, center or right; select the font size and the font; and select a font style, if desired (bold, italic or both).

Employment History Section – Indicate if the employment dates should show or not. Select the order in which the employment history should display from the drop-down list. Select the employment dates format and alignment. Select if the following items should appear on the résumé: Employment descriptions (also indicate if they should be indented), occupations, and employment type.

Education History Section – Indicate if the education dates should show or not. Select the order in which the education history should display from the drop-down list. Select the education dates format and alignment. Select if the education descriptions should appear on the résumé.

Certification History Section – Indicate if the certification dates should show or not and select the order in which the certification history should display from the drop-down list.

When finished editing the fields, click the Save button to save the changes.

Résumé Format Tab

Quick Menu


Section-Specific Format Tab

Edit a Résumé Template To edit a Résumé Template, open an existing résumé (on the Résumés Tab). Select the template to be edited from the drop-down list and click the Edit Template link (Résumé Layout Templates section).

Edit Template link

The system will open the Résumé Layout Templates screen. Information can be changed on any of the three tabs, as described in the “Create a New Résumé Template” section earlier in this chapter.

Quick Menu


My Portfolio The My Portfolio section in the Quick Menu provides users with quick access to their personal information within the system. The profile and plan folders in the portfolio let users access many of the same services described in the previous sections of this User Guide. Through these screens, users can view and maintain their personal data, search history, self-assessments, employment plan information (such as résumés and job applications), training, benefits, and financial plans. There are two sets of folders in this area: My Individual Profiles – These profiles contain individuals’ personal profile (general information, background, and activity lists), searches (for jobs, employers, training programs, etc.), self-assessments, and communications (e.g., alerts and messages). My Individual Plans – These plans contain the individual’s Employment, Training, Benefits, and Financial Plan Profiles. For quick access to any folder in the Portfolio, simply select My Portfolio from the left menu, and then click the plus sign + next to the folder to expand it. To open a subfolder or tab, click on its title link (as shown in the figure above).

My Individual Profiles The Individual Profiles are a set of folders that store the individual’s personal information, searches, self-assessment tools, and communications. The Individual Profiles folders are described below. Personal Profile – This profile contains contact information, background information (such as job history), saved activities list, and personal notes. Search History Profile – This profile contains information and links to previously viewed jobs, employers, training programs, occupations, industries, etc. Self-Assessment Profile – This profile contains tools to define the individual’s job skill set, personal skill set, interests, work values, and abilities. Communications Profile – This profile contains tools to manage messages, correspondence, letter templates, members in the user’s Career Network, system alert subscriptions, and an email log. To access the Individual Profiles, select My Portfolio > My Individual Profiles on the Navigation pane. The Individual Profiles screen displays the individual profile folders. To select a profile, click the profile folder icon or the title link.

My Portfolio

Quick Menu


My Individual Profiles

For more information on the Individual Profile folders, access the training videos in the Learning Center or click this link: An Overview of the New Individual Profile Folders.

Personal Profile The Personal Profile contains information about the individual that is useful for job searches. The folder lets individuals work with the following information, displayed on separate tabs: General Information – This tab contains the individual’s login information, name, contact information, preferred notification method, etc. Background – This tab contains information about the individual’s employment and educational background. Activities – This tab contains information about any activities stored for future reference. Memo – This tab contains personal reminders or comments the individual has created. Documents – This tab contains documents the individual has uploaded (or any that staff has uploaded and made viewable to the individual).

General Information Tab The General Information Tab contains details on the individual’s login, contact information, preferred notification method, site access, demographics, citizenship, disability status, education, employment, ethnicity, and military service. Users can add or modify the data on the General Information Tab, as needed. Click the Save button to save the changes.

Background Tab The Background Tab contains information that is useful in creating résumés. The system will use this background information when creating résumés. (When creating résumés, the individual can modify the background information to suit each résumé, as needed.) If the individual has created at least one résumé, much of the background information entered when creating the résumé will appear on this tab. The Background Tab stores the following information:

http://trainingvideos.geosolinc.com/vos/STAFF/v11/IndProfile/IndProfile.html

http://trainingvideos.geosolinc.com/vos/STAFF/v11/IndProfile/IndProfile.html

Quick Menu


Core Background Items Education and Training Occupational Licenses & Certificates Employment History Job Skills Tools and Technology Skills

Résumé Items Objective Ability Summary Honors & Activities Additional (Résumé) Information Detailed References

Additional Employer Searchable Items Desired Occupation(s) Desired Job Type Desired Location(s) Desired Salary Driver’s License Information Languages Security Clearance Typing Speed

For descriptions of these items, see the “Résumé Builder” section earlier in this chapter. To edit any of the Background information, click the corresponding Edit link. To delete information from the Background Tab, click the corresponding Delete link. To add information, click the Add... link that appears at the bottom of each section. Users who have not created a résumé or entered information into this tab yet, can click the Start the Background Wizard link at the top of the screen to begin filling in their background information. The Background Wizard will walk users step-by-step through the process of completing the fields on the Background Tab.

For more information on the Background Wizard, access the training videos in the Learning Center or click this link: Background Wizard.

Background Wizard The Background Wizard is an ideal tool for individuals who have yet to complete their background information. The wizard also helps individuals add new information and modify existing background information one step or section at a time. To start the Background Wizard:

Click the Start the Background Wizard link. Starting with step one, “Education and Training,” the wizard guides the individual through recording their background information.

Click the Next button in each section/step to save the changes and advance to the next section.

Background Tab – Sample Edit Link


Quick Menu


Click the Skip this step >> link if the item does not apply.

Note: If the user has created at least one résumé in the system, the Background Wizard will prompt the user to add the background information being entered to their résumés. This process updates the users’ résumés automatically so they do not need to update their résumés manually. Users can simply have the Background Wizard update the résumés for them while they are adding background information.

If any required information is omitted or if information is entered using the wrong format, the Background Wizard will display a pop-up box with directions to help correct the problem. All Background Wizard screens are identical to the equivalent Résumé Builder screens. Please see the “Résumé Builder” section of this chapter for instructions on entering information on these screens.

Step 1: Education and Training The first Background Wizard screen allows users to enter education and training information.

Step 2: Occupational Licenses & Certificates Enter information about any occupational licenses and certificates currently held.

Step 3: Employment History Enter details about previous employers and positions on the Employment History screen.

Step 4: Job Skills The system will create a list of job skills, based on the occupational title(s) entered in the previous step. Users can modify this list of skills on the Job Skills screen.

Step 5: Tools and Technology Enter the technology abilities you have and the job-related tools you are proficient in using.

Step 6: Objective Enter your career-related goals and objectives in the text box provided.

Step 7: Ability Summary Enter a summary of your occupational abilities in the text box provided.

Step 8: Honors and Activities Enter a description of honors you have received and activities in which you have participated in the text box provided.

Step 9: Additional Information Enter additional information that may be of interest to potential employers.

Step 10: Detailed References Enter references so that employers may contact them to learn more about you.

Step 11: Desired Occupation(s) Select the occupations in which you are interested.

Step 12: Desired Job Type Enter the type of position for which you are looking (e.g. full-time, regular, seasonal, etc.).

Step 13: Desired Location Select the location in which you prefer to work.

Step 14: Desired Salary Select the minimum salary you expect to earn.

Quick Menu


Step 15: Driver’s License Information Enter your driver’s license information.

Step 16: Languages and Proficiency Enter the languages you speak and indicate how proficient you are in them.

Step 17: Security Clearance Indicate your security clearance, if any.

Step 18: Typing Speed Select your typing speed from the drop-down list.

Finishing will return you to the Background tab, with all of the changes for the separate sections now included in the display of the tab.

Activities Tab The Activities Tab contains a list of suggested activities that will help individuals find a job, learn more about a career, or find appropriate education or training programs. The system offers suggestions based on the user’s answers to questions on the first two screens. To begin the process of finding activities that will assist with career development, click the Add/Modify Activities button. On the first screen, the system will ask about the type of assistance needed. Select all the checkboxes that apply. Click the Next button to proceed to the next step.

Activities tab (with no entries)

Activities Tab –Determination of Assistance Needed

Quick Menu


On the next screen, the system will ask more in-depth questions that are based on the checkboxes selected on the first screen. Answer each question (Yes or No) and click the Next button to proceed to the next step.

Activities Tab – First Set of Questions

The next screen provides a list of recommended activities, based on the answers provided on the previous screen. To start an activity, click the corresponding Click here link. The system will open the appropriate screen, depending on which activity is selected.

Quick Menu


Activities Tab – Recommended Activities List

For instance, if users select Click here to identify occupations similar to yours that match your skills and strengths, the system will open the Occupation Search screens. Users can search for an occupation by keyword, education, etc. to view and research all similar occupations. After completing an activity, select the Complete checkbox. The system will redisplay the list of recommended activities with a line drawn through the ones that are complete.

Activities Tab – Recommended Activities Marked Complete

Return to the Activities Tab at any time to complete more recommended activities. To delete activities from the list, click the checkbox in the far-right column and click the Delete link at the bottom of the list.

Quick Menu


Memo Tab The Memo Tab is used to store notes that may be helpful with job searches. To add a memo, click the Add a memo button.

Memo Tab

On the screen that opens, enter the memo’s subject in the Subject field. Enter the memo in the Details field. Click the Spell Check link to check the spelling of the memo. (See the “Spell Check” section of Appendix A for instructions on using the spell check function.) Click the Save button to save the memo. The system will display a message confirming the memo was saved. Click the Return to Memos Folder button to return to the list of memos. To mark a memo as complete, select a corresponding checkbox in the Complete column. To delete a memo from the list, click the checkbox at the far-right and click the Delete link at the bottom of the list.

Documents Tab The Documents tab lets individuals upload documents, manage any documents they uploaded, and view any documents uploaded by the system or by staff (that are flagged for their viewing).

Documents Tab

Documents recently uploaded, and untouched by staff will still let the user delete them or make changes to the name or class.

Quick Menu


Note: Not all sites include this Documents option. However, if the option is purchased and turned on for staff, it is also turned on for individuals.

There are many points in Virtual OneStop where staff must validate or verify data input through verification documents supplied by the individual. For example, documents are used to verify data as part of qualifying for additional services funded by government programs (e.g., a staff member may ask a client to display a Social Security card, birth certificate, or driver’s license to verify information). Individuals may upload documents to assist staff in their verification, and may then review documents whose images are stored for them as part of this verification.

To add / upload a document: Click the Documents tab, then click Upload a Document button.

The Add Document screen displays. On the screen that opens, select a description of the document from the Document Description

drop-down list. (This will be the displayed Class.)

Upload Document Screen & Document Description List (Partial)

Enter the Document Tags in the text field provided. (These will be indexed with the document, and helps staff search and individuals filter or search for the document.)

Attach the document. Select the Browse button to locate

the file you wish to upload (or Choose File for Chrome browsers)

Choose the file to upload.

Note: You can click a Supported File Format link to see a list of supported file formats.

Press Save as the final step to save and upload the document.

You can later filter by these entries for Class and Tags.

Quick Menu


General Profile, Documents Tab (After Adding Documents)

After you have uploaded the file it displays in the list on the Documents tab. You can click the View link at the right of each document to see the image and other details for the document.

Note: The Class column reflects the drop-down selected for “description.” If the user has many documents on this tab, they can filter by a Class and/or by specific words in the Document Tags (and use the Tags column to help identify the specific document).

Users can also click links for viewing and changes: View to open or download the image, Edit to change the description or tags, Meta Data to change only the data tag, or Delete to remove the document. This is allowed until staff reviews/validates the document. After that, Delete will not display, and Edit and Meta Data will open a screen without the ability to make changes. Users will need to enter their password to view, edit, or delete their documents.

To scan and save a document: Individuals whose systems include scanning capabilities, can scan a document and add the file to their Documents tab. The process is started similarly to the Upload a Document process.

Click the Documents tab, then click the Scan a Document button. In Documents Information:

Select from the Document Description drop-down list. (This will be the displayed Class.) Enter the Document Tags in the text field provided.

In Scan Options: Review the parameters in the Scan Options and the Setting areas. Change any of them as

required (e.g., the source scanner or the color setting). Select the source of the document from the Select Source drop-down list. (If there are no

scanners displayed in the drop-down list, it means that the system cannot find any scanners connected to the computer.)

Select the Pixel Type (BW, Gray, or RGB). (Color usually increases the file size.)

Users can delete or edit files they recently uploaded (e.g., change the description or tags), until staff review them. But they will need to enter their password to view or change them.

You can filter on the tags and descriptions you included.

Quick Menu


Select the Resolution of the scanned image. (Higher resolutions result in better quality scanned images but make the file size larger.)

In Settings: Select all the checkboxes that apply to the scanned document.

Checkboxes are dependent on the scanner (e.g., a flatbed scanner may not have Auto Document Feed or Duplex settings).

Scanned Document Screen (Partial)

Click the Scan Document button (to perform the image scan). Preview the document in the Scanned Images section of the screen. Users can move, align, and

crop the image using the controls on the screen. Enter the name of the document in the Document Name field. Click the Upload Document button to upload the document into the system.

A confirmation box will indicate the document is uploaded. You can then continue to make any changes from the screen, or return to the previous Documents tab view.

Hover over the controls to view instructions.

Quick Menu


Search History Profile The Search History Profile folder lets individuals view and manage their occupation, job, training program and employer searches. The folder lets users work with this information, displayed on separate tabs.

Search History Tabs

Jobs Tab The Jobs Tab contains information about the jobs the individual has searched for and viewed in the system. (If no jobs have been viewed yet, no table appears.)

Jobs Tab

On the Jobs Tab: Click a Job Title link to view information about that job listing. Select the corresponding checkbox in the Select column and click the Delete link to remove the

job from this list. Click the Search for a Job button to search for a job. For more information about searching for a

job, see the “Job Search” section at the beginning of this chapter.

Quick Menu


Employers Tab The Employers Tab displays information about the employers for whom the user has searched or about whom the user has recorded information.

Employers Tab

On the Employers Tab: Click a link in the Employers column to view and modify information about that employer. Select the corresponding checkbox in the Select column and click the Delete link to remove the

employer from this list. Click the Search for an Employer button to search for an employer. For more information about

searching for employers, see the “Find Employers Posting Jobs” section of Chapter 5. To add an employer to the list, click the Enter New Employer Contact link. On the screen that

opens, enter the employer contact information and click the Save Information button. The employer information is saved to the Employers list.

Add an Employer to the Employers Tab

Quick Menu


Programs Tab The Programs Tab displays a list of training programs for which individuals have searched or which they have accessed during a job search. If the user has not accessed any training programs, the Programs table will not appear.

Programs Tab

On the Programs Tab: Click the title link in the Programs column to view more information about that program. Select the corresponding checkbox in the Select column and click the Delete link to remove the

program from the list. Click the Search for Training Programs button to search for a training program. For more

information about searching for a training program, see the “Search for Training and Education Programs” section of Chapter 6.

Occupations Tab The Occupations Tab displays information about the occupations the individual has researched. If no occupations have been searched for in the system, the Occupations table will not appear. On the Occupations Tab:

Click the title link in the Occupations column to view more information about that occupation.

Select the corresponding checkbox in the Select column and click the Delete link to remove the occupation from the list.

Click the Search for an Occupation button to search for an occupation. For instructions on searching for an occupation, see the “Select an Occupation” section of Appendix A.

Occupations Tab

Quick Menu


Industries Tab The Industries Tab displays the industries the individual has researched. If no industries have been searched for, the Industry table will not appear.

Industries Tab

On the Industries Tab: Click the title link in the Industry column to view more information about that industry. Click the Search for an Industry button to search for an industry. For instructions on searching

for an industry, see the “Select an Industry” section of Appendix A.

Areas Tab The Areas Tab displays the geographical areas you have accessed during your job searches. On the Areas Tab:

Click the title link in the Area Name column to view more information about that area. The system

will open the Area Summary Tab of the Area Profile (i.e., the same as Labor Market Services > Area Profile from the Navigation pane, selecting the area).

Select the corresponding checkbox in the Select column and click the Delete link to remove the area from the list.

Click the Search for an Area button to search for an area. For instructions on searching for an industry, see the “Select a Geographic Search Area” section of Appendix A.

Areas Tab

Quick Menu


Self-Assessment Profile The Self-Assessment Profile folder contains information about the individual’s skills and work interests assessments. (All systems may not include the functions covered in this section.) The Self-Assessment Profile lets individuals work with their assessments, each of which displays on separate tabs.

Self-Assessment Profile

Job Skills Tab The Job Skills Tab displays the individual’s job skills. If the individual has not assessed his or her job skills yet, no table will display. Users can add and modify job skills on this screen.

Self-Assessment Profile – Job Skills Tab

On the Job Skills Tab: Click the Edit Job Skills link to modify job skills. The Job Skills Category screen will open so that the individual can add skills to the list or remove skills from the list. For instructions on using Job Skills, see the “Your Job Skills” section of Chapter 4. Click the Find Matching Occupations and Jobs button to search for occupations and jobs that match the skills in the list.

Quick Menu


Personal Skills Tab The Personal Skills Tab displays a list of the individual’s personal skills.

Self-Assessment Profile – Personal Skills Tab

On the Personal Skills Tab: Click the Edit Personal Skills link to modify personal skills. The Personal Skills screen will open

so that the individual can add skills to the list or remove skills from the list. For instructions on using Job Skills, see the “Your Personal Skills” section of Chapter 4.

Click the Find Matching Occupations and Jobs button to search for occupations and jobs that match the skills in the list.

Workplace Skills Tab If the individual has the results of a WorkKeys® assessment test recorded in the system, those results will appear on the Workplace Skills Tab. The individual can view the WorkKeys® scores for National Career Readiness Certificate assessments and the scores for other foundational skills assessments.

Note: Not all systems will include this WorkKeys® function. Some states may not use it, or they may use a state-specific alternative Workplace Skills assessment (which may allow individual access to the testing site). Contact your OneStop if you want to know more about this.

For instructions on using Workplace Skills, see the “Your Workplace Skills” section of Chapter 4.

Quick Menu


Workplace Skills Tab

On the Workplace Skills Tab: Click the Review WorkKeys Scores link to review and modify the scores temporarily. Doing this

can help individuals evaluate the occupations for which they might be qualified if they were to increase their scores in certain areas. Editing the WorkKeys® scores to explore occupations will not change the scores in the system permanently.

Click the Find Matching Occupations and Jobs button to search for occupations and jobs that match the WorkKeys® Scores in the list.

Soft Skills Tab If your site is configured to include an additional assessment, known as the Talify assessment, then a separate tab will display to the right of the Workplace Skills. This is a unique type of soft skills assessment that measures abilities acquired naturally or developed through education, training, self-study, hobbies, or on-the-job tasks. Through the added Soft Skills assessment tab, job seekers can access a site to answer questions, such as whether they prefer generating new business or managing a team or whether they consider themselves more assertive or collaborative. The system adds the recorded assessment to the Soft Skills tab (and employers can view the assessment as an additional tool to identify candidates they want). When the configurable Talify Assessment option is purchased, the individual will see:

• An added Soft Skills tab in their Self Assessments Profile (for Talify assessment) • A Go to Talify Assessment link on the tab (to access the Talify Assessment site and perform the

self-assessment) • A view of their recorded assessment (as shown below)

Quick Menu


Note: Most sites do not include this tab. If your state is configured to use this specific alternative Soft-

Skills assessment, they may not include the following Work Interests or Work Values assessments. Contact your OneStop if you want to know more about this specific assessment.

Work Interests Tab The Interests Tab displays the individual’s work interests. The work interests appear in the list as characteristics, e.g. enterprising, creative, etc. If the individual has not assessed his or her interests yet, no table will display. Users can add and modify work interests on this screen.

On the Interests Tab:

If no interests have been recorded yet, click the Edit Work Interests link to open the Interest Analyzer. For instructions on analyzing work interests, see the “Your Interests (Work Interest Analyzer)” section of Chapter 4.

Click the Review Work Interests link to review and modify existing work interests. Click the Find Matching Occupations and Jobs button to search for occupations and jobs that

match the work interests in the list.

Interests Tab

Quick Menu


Work Values Tab The Work Values Tab displays the individual’s work values, which are those work-related factors that are of importance to the individual. If the individual has not assessed his or her work values yet, no table will display. Users can add and modify work values on this screen. On the Work Values Tab:

If no work values have been recorded yet, click the Edit Work Importance link to open the Work Importance Analyzer. For instructions on analyzing work values, see the “What’s Important (Work Importance Analyzer)” section of Chapter 4.

Click the Review Work Importance link to review and modify existing work values. From the screen that opens, individuals can retake the assessment or modify the scores, by clicking the Retake Work Importance Analyzer button

Click the Find Matching Occupations and Jobs button to search for occupations and jobs that match the work values in the list.

Tools and Technology The Tools and Technology tab allows users to select the technology abilities they have and the job-related tools they are proficient in using. The Tools and Technology screen is similar to the Job Skills screen. The screen displays a table that lists the individual’s technology-related skills and the job-related tools.

To edit the list of tools and technology, click the Edit Tools and Technology link.

“Tools & Technology” Tab and Edit Screen

Work Values Tab

Quick Menu


On the screen that opens, users can select all the skills in which they are proficient by clicking the checkboxes and clicking the Save button. (To remove tools and technologies from the list, uncheck the checkboxes.)

Tools & Technology Selection Screen (Partial)

Users can also add new Technology or Tools skills, by using either of two links at the bottom of the list: Click the Add tools and technology by Keyword link, and enter a keyword.

Click Search. Select from the Technology results and Tools results (by keyword). Click the Add button.

Or… Click the Add tools and technology by occupation link, and use the Occupation Search to list

occupations. Select an occupation.

All tools and technologies for that the occupation are displayed in the list (unchecked). Select the Technology and Tools listing to be added.

Quick Menu


The system will add the selected tool and technology items to the user’s list. This way users can include all their proficiencies in their “Tools and Technology” list. This could increase their chance of finding a position that matches most or all of their skill sets.

Adding Tools and Technology by Keyword

Quick Menu


Multiple Tab The Multiple Tab displays all the self-assessment results on one screen, each in its own section. Users can select the various skills they would like to include when performing a search for a matching occupation or job – in effect, conducting a search for jobs that match all their skills and interests. To find occupations and jobs that match their career assessment result, users select the checkbox for the specific assessments they wish to include and then click the Find Matching Occupations and Jobs button at the bottom of the screen that vertically displays all the different assessments.

Note: Not all systems will include this function.

Multiple Tab Sections (Partial)

On the Multiple Tab:

Select the checkboxes for the skills, interests and/or values to include in an occupation or job search. Click the Find Matching Occupations and Jobs button to search for occupations and jobs that match the selected items.

Quick Menu


Multiple Tab

Select how closely the occupation or job should match the recorded skills and interests and click Continue.

From the Results list, click on an Occupation Title to view the available jobs in that occupation.

Change the data viewed in the Results list by selecting a different option from the Data to Display drop-down list. Users can view: Multiple Assessment – this default

setting shows how well the individual’s skills and interests matched the listed occupations, as well as the number of current job openings in those occupations.

Labor Market Information – which shows estimated employment levels – both current and projected.

Education Information – which shows the recommended education levels for the listed occupations.

Click the Edit link in each section to modify the assessments in that section.

Quick Menu


Soft Skills Tab If your site is configured to include an additional assessment, known as the Talify assessment, then a separate tab will display to the right of the Workplace Skills. This is a unique type of soft skills assessment that measures abilities acquired naturally or developed through education, training, self-study, hobbies, or on-the-job tasks. Through the added Soft Skills assessment tab, job seekers can access a site to answer questions, such as whether they prefer generating new business or managing a team, or whether they consider themselves more assertive or collaborative. The system adds the recorded assessment to the Soft Skills tab (and employers can view the assessment as an additional tool to identify candidates they want). When the configurable Talify Assessment option is purchased, the individual will see:

• An added Soft Skills tab in their Self Assessments Profile (for Talify assessment) • A Go to Talify Assessment link on the tab (to access the Talify Assessment site and perform the

self-assessment) • A view of their recorded assessment (as shown below)

Note: Some states may not use it, or they may use a state-specific alternative Workplace Skills assessment (which may allow individual access to the testing site). Contact your OneStop if you want to know more about this.

Communications Profile The Communications Profile folder lets individuals view and manage their messages, correspondence, templates, career network, system alert subscriptions, and email log. Each of these items is displayed on a separate tab within the Communications Profile.

Quick Menu


Communications Profile

Messages Tab The Messages Tab displays messages the individual has sent or received. On the Messages Tab, users can:

Create new messages Read received messages Delete messages Mark messages as read Reply to messages Filter messages

See the “My Messages” section of Chapter 2 for detailed instructions on using the Message Center.

Messages Tab

Quick Menu


Correspondence Tab The Correspondence Tab displays letters the individual has created. On the Correspondence Tab, users can:

Create a new letter View a letter Print a letter Download a letter Copy a letter Edit a letter Delete a letter Filter the list of letters

See the “Letter Builder” section of Chapter 5 for detailed instructions on creating letters in the system.

Communications Templates Tab The Templates Tab displays correspondence (letters) the individual has created and saved as templates, as well as system-created correspondence templates. On the Templates Tab, users can:

Create a new correspondence template – Click the Create New Template button to create a new letter template.

New Correspondence Template Screen

Template Name – Enter a name for the template. Template Type – Select the template type (Cover Letter, Follow Up Letter, Acceptance

Letter, or Other). After selecting a type, the system will display a link next to the drop-down list. Click the link to view a sample of that type of letter. For instance, if Cover Letter is selected, users can click the View Cover Letter Instructional Sample link to view a sample cover letter in a pop-up window.

Correspondence Tab

Quick Menu


Status – You can change the status from Active to Inactive, but you shouldn’t (unless you are sure you no longer want to use that template). Once it is inactive, only staff can reset it to active.

Body Text – Type (or paste) the text of the letter in the Template Body Text box. Spell Check – Click the Spell Check link to check the spelling. Delete Text – Click the Clear Text link to delete the text from the Template Body Text box. Remove Formatting – Click the Remove All Formatting link to remove any formatting that

was added to the text. Insert Variable – Click the Insert Variable link to insert variables (e.g., Recipient’s Company

Name, Address, Today’s Date, etc.). Save – Click the Save button to save the new template.

Edit a template – Click the corresponding Edit link in the Action column. A screen identical to the “New Correspondence Template” screen shown above will open. Change the Template Name, Type, Status and/or Body Text. Click the Save button to save the changes.

Note: Users cannot edit System default templates or templates created by others. To edit a template that someone else created, copy it and save it as a new template.

Templates Tab

Preview a template – Click the corresponding Preview link to view the template. (The Preview screen does not allow changes.)

Copy a template – Click the corresponding Copy link in the Action column to open the template in edit mode. Users can create a new template by copying an existing one and then editing it and saving it with a different name. After clicking the Copy link, a screen identical to the “New Correspondence Template” screen shown above will open. Change the Template Name. Users may also change the Type, Status and/or Body Text. Click the Save button to save the changes. Template Filter Criteria

Quick Menu


Delete a template – Click the corresponding checkbox in the far-right column and click the Delete link to delete the selected template(s). Users can only delete only templates they created, not templates that are shared or generated by the system.

Filter the list of templates – Click the + Show Filter Criteria link to open the filter fields. Select a Template Status, Letter Type, and/or System Type. To view only templates they created, users may click the Created by Me checkbox. Click the Filter link to filter the list. The screen will refresh, displaying only templates that match the selected criteria. To clear the filter, click the Reset Filter link.

Note: Letters created from these templates will be “signed” as the person who is logged in. This is true no matter who created the template.

Career Network Tab The Career Network Tab is a social networking tool for communicating with individuals registered in the Virtual OneStop system who wish to participate in career networking or who have similar backgrounds or interests (e.g., they are employed in a similar career or they reside in a particular geographic area). The Career Network Tab displays the status of others in the user’s network (these are the individuals who have accepted or are pending acceptance of the user’s invitation). The screen also will display individuals who have invited the user to their network. Participating in the Career Network allows individuals to send messages directly to other members. Note: The Career Network Tab is an optional feature, which may not display on your site, unless it has

been configured for your site. Ask your local OneStop representative about the feature if you are interested and do not see it.

On the Career Network Tab: Search for People to Add to Your Network

Click the Search for people to add to your network button. On the Search screen, select the Area in which to search. Select the Occupation for which to search. Users can also select a minimum Education Level. Click the Search button to begin the search. The Search Results screen displays all individuals who match the search criteria. Click the Invite link in the Action column to invite the person to your network. The system will

change that person’s status to Invited.

Show Preferences

Click the + Show Preferences link. Profile Status – Select a profile status: Public status allows other individuals to invite the

user to be part of their network; Private does not allow invitations. The default setting is Public. If users change their status to Private after someone has invited them to join another network, that person will continue to see that invitation status on his or her network. A Private status only keeps the user hidden from new searches, not from existing searches or invitations already in the system.

Quick Menu


Profile Picture – Upload a profile picture that will display, if desired. To do so, click the Browse button, navigate to the image on your computer and select it. Click the Delete link to delete the profile picture.

Save – Click the Save Preferences link to save the preferences. Show Display Options

Click the + Show Display Options link. From the Display drop-down list, select the

Network to display on the Career Network screen (the user’s network or other job seekers’ networks). These options are explained below.

My Network This option will display others you have invited to your network or who are members of your network already. With this option, users can:

View network members’ data (e.g. their acceptance status). When individuals invite others to become part of their network, the invitee’s status is Pending. When they accept the invitation, their status changes to Accepted.

View network member’s professional information e.g., occupation, length of employment, location, and education.

View the date others were invited to join your network. Remove members from the network by selecting the corresponding checkbox and clicking the

Remove link at the bottom of the table. Send messages to members of the network by clicking the Send Message link in the Action

column. The system will open the System Message screen. Enter the Subject and the Message and click Send.

Filter the users who display on the Career Network screen by selecting an option from the Filter drop-down list – Display All, Display Accepted (to display those who have accepted your invitation), or Display Not Yet Accepted (to display those you have invited but who have not yet answered).

Click the Go to Your Message Center link to open the Messages Tab. Here, users can view messages sent to or received from members of the network. Messages that are sent to or from network members will include a special icon (as shown below).

Message Center – Messages between Network Members

Other Job Seekers Networks This option will display members of other networks to which the user belongs or to which the user has been invited. With this option, users can:

View the inviter’s data, e.g. name and location. View your acceptance status and when you were invited to join the network. Accept or reject invitations and remove yourself from their network. To accept an invitation,

select the corresponding checkbox and click the Accept link. The system will change the link from Accept to Send Message. To reject an invitation or to remove yourself from the network, select the corresponding checkbox and click the Reject link.

Quick Menu


Send a message to members of the other network (if you accepted the invitation). To send a message, click the Send Message link in the Action column. The system will open the System Message screen. Enter the Subject and the Message and click Send.

Click the Go to Your Message Center link to open the Messages Tab. Here, users can view messages sent to or received from members of the network.

Subscriptions Tab The Subscriptions Tab displays system alerts that the user can receive. From this screen, users can elect to receive (or not receive) the alerts in the list. To receive any of the alerts in the list, select Receive from the drop-down list in the Action column. If users do not wish to receive an alert, they can select Don’t Receive from the drop-down list in the Action column. Click the Save button at the bottom of the screen to save the selected preferences.

Subscriptions Tab

Note: Only the system alerts that can be configured to allow users to “opt out” will appear on this screen.

Quick Menu


Email Log Tab The Email Log Tab displays a log of the individual’s email messages – both sent and received. The emails may include those sent to external email addresses with an attached résumé or email messages sent through the system to other users. If the user’s system includes this feature, the user will be able to send and receive emails through the system on the Email Log screen. To view emails that were sent or received, select an option from the Display Emails drop-down list. To open an email, click the View link in the Action column.

Email Log Screen Showing Emails Sent

My Individual Plans The My Individual Plans section stores the individual’s job search and career information, tracks training plans the individual has created, provides access to data on government benefits to which the individual may be entitled, and provides access to budgeting tools to help individuals assess their financial needs. This option may or may not be included in the user’s system. To access the My Individual Plans screen, select My Portfolio > My Individual Plans on the Navigation pane. The Individual Plans screen displays several individual plan folders to help you set and define your Employment, Training, Benefits, and Financial Plans. To select a plan profile, click the folder icon or the title link.

Quick Menu


Employment Plan Profile The Employment Plan Profile contains information about the individual’s job search activities and stores résumés, jobs (applied for), online job applications, Virtual Recruiter alerts, and employment strategy. The folder lets individuals work with the following information, displayed on separate tabs: Résumés – The Résumés screen lets the individual review, create, and modify résumés and use the Résumé Builder to create résumés. Job Applications – The Job Applications screen lets the individual review jobs they viewed, their job applications, and job details. Online Application – The Online Applications screen lets the individual review, complete, print, and submit online job applications. Virtual Recruiter – The Virtual Recruiter screen lets individuals create and manage job search alerts. Employment Strategy – This tab only displays for systems that include REX. The Employment Strategy screen provides links to various parts of the system where they can research occupations, job market data, and career options. The system suggests various options that are based on the individual’s work experience, goals, education, etc. Employment Goals –The Employment Goals screen lets users review the employment plans created by staff to provide assistance to the user in creating a formal employment strategy.

Résumés Tab The Résumés tab contains details on résumés the individual has created and saved in the system. On the Résumés tab:

Open or modify a résumé by clicking the résumé’s title link. See the “Review Completed Résumé” section of this chapter for instructions on the various tools available on the résumé screen.

Start a job search based on the data in a résumé by clicking the corresponding Job Search link in the Action column. See the “Job Search by Résumé Criteria Tab” section earlier in this chapter for more details.

Create a new résumé by copying an existing one. To do so, click the Copy link in the Action column. The Résumé Builder wizard will open to walk the user through the steps of creating a new resume. The individual can simply give the résumé a new name and modify the data as needed.

Edit the résumé by clicking the Edit link Action column.

Employment Plan Profile

Résumés Tab

Quick Menu


Click the Tips on preparing your résumé link to view suggestions to create an effective and professional résumé, as well as many other job search tips.

To reactivate expired résumés, click the corresponding checkboxes in the Select column and click the Reactivate All Expired Résumés link at the bottom of the table. The system sets résumés that have not been modified in over 90 days to an “Expired” status so they will no longer display to employers. This function will reactivate expired résumés so that employers can find them in the system.

Create a new résumé (from scratch, rather than by copying an existing résumé) by clicking the Create new Résumé button. The Résumé Builder wizard will open to walk the user through the steps of creating a new resume. See the “Résumé Builder” section earlier in this chapter for instructions on creating a résumé.

Job Applications Tab The Job Applications screen lets individuals review jobs they viewed and/or applied for, as well as job detail data. See the “Find and Apply for Jobs” section of Chapter 5 for instructions on finding jobs.

Job Applications Tab

The table displays basic job information, such as the title, employer, occupation, and the date the individual viewed the opening. On the Job Applications Tab:

Click the Job Title link or Details link to review the job posting, and make entries/edits for your application.

In the Application Information area of the displayed screen, clicking Yes opens dynamic controls to maintain a record of your first contact with the employer, and additional contacts toward a hire (or a non-hire).

Click the Details link in the Action column to view more information about the job (same screen as Job Title). The Details screen contains a Note field in which individuals Application Information Section of the Job Details

Screen

Quick Menu


can enter notes about the job and indicate whether they are interested in the position. If the individual has applied for the job, he or she also can enter details about the application process, such as the contact method (website, phone, email, etc.) and the dates associated with the application process. If interested in the job, select Interested from the drop-down list. Answer the Did you contact this employer? question by selecting the Yes or No radio button.

Yes expands the Application Information section, with additional information (as indicated in the figure above).

If the user has contacted the employer, they can enter the date the employer was contacted. They can also enter details about the application process, and the dates associated with the application process. (They can enter the contact method – website, phone, email, etc., in the Contact Method section)

As the application/interview process continues, return to this screen to update the remaining date fields. Remember to click the Save button at the bottom of the screen each time the information is updated.

On the Job Details screen, click the View Job Details link to view a very detailed description of the job, as well as links to Labor Market Information (LMI) data, other jobs, etc.

Job Details Screen

Quick Menu


Online Application Tab The Online Application screen lets individuals review and complete their background information, which the system will use when submitting online applications. The screen provides a link to open the Background Wizard and links to print a blank application or a completed application. The user can also email the application from this screen.

Online Application Tab (Partial)

On the Online Application screen: Click the Background Wizard link to open the Background Wizard and update background

information that will be used when submitting online applications. Click the Print blank Job Application link to print a copy of the application with no personal data

filled in.

Quick Menu


Click the Print Job Application link to print the online application as it appears on the screen with background information filled in.

Click the Send Email link to send the online application form to a prospective employer or to a staff member for review.

Virtual Recruiter Tab The Virtual Recruiter allows individuals to create job searches and save them. They can then tell the system how often and when to run the Virtual Recruiter searches and how they want to be notified of the search results. The Virtual Recruiter screen displays all of the individual’s saved job searches or ‘alerts.’ The Virtual Recruiter will run the search(es) automatically and when it finds jobs that meet the search criteria, the system sends a notification by email, internal message, and/or cell phone text message. See the “Virtual Recruiter” section of Chapter 5 for instructions on saving job searches to your Virtual Recruiter. The Virtual Recruiter screen lets the individual create, modify and run the automated Virtual Recruiter job searches.

Virtual Recruiter Screen

On the Virtual Recruiter screen: Click the Title link to modify the search settings of an existing Virtual Recruiter alert, e.g., how

often to run the search, expiration date, etc. Click the Save button to save the changes. Click the Run link in the Action column to run the search. Select the corresponding checkbox(es) and click the Delete link at the bottom of the table to

delete the selected Virtual Recruiter search(es). Click the Create new Job Alert button to create a new Virtual Recruiter search.

Note: There are two ways to create Virtual Recruiter job searches. As described above, users can use the Virtual Recruiter Tab to create new alerts. The other way is to save a job search. Whenever users run a job search, the system displays a Save Search button at the bottom of the Search Results screen. Clicking the Save Search button saves the search criteria used in the job search, creating a new Virtual Recruiter alert.

For more information on using the Virtual Recruiter, access the training videos in the Learning Center or click this link: The Virtual Recruiter for Individuals.



Quick Menu


Employment Strategy Tab (REX Only) The Employment Strategy displays the goals and objectives that have been established by the system, as well as by staff, as a road map for users to reach their employment goal. The information displayed on this screen will vary, depending on the individual’s background information, stated goals, and other information entered during system registration and while exploring career and educational opportunities.

This tab and option only displays for systems that include REX. See the “Employment Strategy” section of Chapter 2 of this User Guide for more information..

Employment Goals When job seekers work with their regional workforce staff to focus on gaining employment, staff can create an Individual Employment Plan (IEP) for them. This IEP is a tool used by staff to plan, record, and track any employment and career goals, achievement objectives, and related services that they help to set up for the job seeker. Although the staff member manages the IEP, and the goals that are listed on this tab, individuals can view their IEP on the Employment Goals screen.

Note: This tab is specifically for working with OneStop staff to set and monitor goals, objectives, and activities. Contact your OneStop to find out more about how this works. It may include additional training that you qualify for through specific federal programs.

Employment Goals Tab

On the Employment Goals screen, click the View Details link to view the goals and objectives, and their start dates and projected completion dates. Click the Print Window button at the bottom of the window to print a copy of the IEP.

Training Plan Profile The Training Plan Profile displays information about classroom or online training programs in which the individual has enrolled on two tabs – Classroom Training and Online Training (as shown at right).

Classroom Training and Online Training Tab Selection

Quick Menu


For more information on using the Training Plan, access the training videos in the Learning Center or click this link: Introducing the Training Plan and Financial Plan Profiles.

Classroom Training Tab The Classroom Training Tab provides details on the federal or local training programs in which the individual is currently enrolled or that the individual has completed. These may include Trade Act or Workforce Investment Act programs. The system-generated information on this screen is based on case management activities that workforce staff members have entered on the individual’s behalf. Users can search for training providers or education programs by clicking either of the links at the bottom of the screen. Individuals may not alter information on the Classroom Training Tab. See the “Training Providers and Schools” section of Chapter 6 in this User Guide for instructions on searching for training providers.

Classroom Training Tab

http://trainingvideos.geosolinc.com/vos/STAFF/v11/TrainandFinPlan/TrainandFinPlan.html


Quick Menu


Online Training Tab The Online Training Tab displays the online courses in which the individual is currently enrolled or that the individual has completed. On the Classroom Training Tab:

Click the Course Title link or the View link to view detailed information about the selected course. These links will take the individual to the Alison website.

Click the Go to Online Learning Resources link to view information about other online training and learning opportunities.

Benefits Plan Profile The Benefits Plan Profile tabs contain general data on the benefits, programs, and services related to employment with which staff case managers can assist individuals. Individuals can use these tabs to research some state and federal programs and benefits before working with staff to apply for and participate in these programs and benefits.

Benefits Plan Profile

Unemployment Benefits Tab The Unemployment Benefits screen displays information about unemployment benefits, with links to more information. This may include links to basic information on eligibility data, filing data, and other tools or sites for unemployment benefits. A separate section will display as the last section, File a Claim, for a link to start and Unemployment Insurance claim.

Note: Only states that include REX of GUS unemployment modules that provide claim filing functionality have the Unemployment Benefits tab configured for the site. If you don’t see this tab, and believe it should exist, contract your OneStop representative.

Unemployment Benefits – This link takes you to a screen that offers very basic Unemployment Benefits information and eligibility requirements. The screen also provides a link to the Career OneStop site where individuals can obtain even more state-specific information.

Online Training Tab

Quick Menu


Eligibility – This link takes the user to a screen that offers some basic information on program eligibility requirements. The screen also offers a link to the Career OneStop site where individuals can obtain even more state-specific information.

Filing – This link opens a screen with basic information about the filing process. The link on the screen will open the Career OneStop site where individuals can obtain even more state-specific information.

File a Claim – Click the File a Claim link to begin the process of determining eligibility. The system will walk the individual through the steps of eligibility determination.

Unemployment Benefits Tab

Workforce Investment and Opportunity Act (WIOA) Tab The Workforce Innovation and Opportunity Act (WIOA) screen displays basic information about the Workforce Investment Act (WIOA) program, which provides funding for employment-related education and training. The WIOA program is available to adult workers, dislocated workers, and youth who face obstacles to employment. Individuals can use this tab to become acquainted with the program, and determine if they should work with a case manager to apply for WIOA-funded services. The screen provides several links to sites that have more information on WIOA services.

Quick Menu


WIOA Benefits Tab

Trade Adjustment Assistance (TAA) Tab The Trade Adjustment Assistance (TAA) screen displays basic information about the Trade Adjustment Assistance (TAA) program, which provides benefits and services to workers who become unemployed due to the impact of international trade. Individuals can use this screen to become acquainted with the TAA program and can link to the U. S. Department of Labor (DOL) website where they can determine if a petition for TAA exists already. Other links on the screen will bring individuals to the specific areas of the DOL website where they can learn about their own eligibility, how to file a petition, and determine whether they should work with a case manager to apply for TAA services, etc.

Quick Menu


TAA Benefits Tab

Other Benefits Tab The Other Benefits screen provides links to information about various local, state and federal benefits for which the individual may be eligible. These links are also provided on the Directory of Services screen. See Chapter 8 of this User Guide for more information on Community Services. See Chapter 10 of this User Guide for more information on Unemployment, Veteran, Youth and Senior Services.

Other Benefits Tab

Financial Plan Profile The Financial Plan Profile folder contains information about budgets the individual has created in the system. The folder lets individuals work with the following information, displayed on separate tabs.

Quick Menu


For more information on using the Financial Plan Profile, access the training videos in the Learning Center or click this link: Introducing the Training Plan and Financial Plan Profiles.

For instructions on creating a budget and using the tools in the Financial Plan Profile, see Chapter 9.

Financial Literacy Tab This tab displays some free links to a website that helps with providing financial literacy courses or information (e.g., the congressionally chartered Federal Financial Literacy and Education Commission, or the National Endowment for Financial Education).

Overall Budget Tab The Overall Budget screen displays the individual’s monthly budget.

Financial Plan Profile (Overall Budget Tab)

On the Overall Budget screen: Click the Overall Budget Planning button to create a new budget. Click the Change link in the Action column to modify an existing budget.



Quick Menu


Training Budget Tab The Training Budget screen displays the individual’s training budget. A wizard helps individuals create a training budget, using a three-step process. Users first explore training programs and providers via the Education Services link. They can then select the Training Expense Planning tool to create or modify a plan that will estimate the cost of training for a selected time period. Users may also explore financial aid for training. After individuals establish a suitable training plan, with useful courses to further their career goals, the Financial Plan considers an individual’s budget and the established training costs. This tool combines all relevant elements to see if school costs will create an insurmountable burden, or just a temporary inconvenience, to the individual. Links are also available to determine if financial aid resources are available to offset the costs of education and the potential loss of salary when cutting back on work hours while attending training. See the “Training Budget Planning” section of Chapter 6 of this User Guide for instructions on using the Training Budget.

Transition Budget Tab The Transition Budget screen displays the individual’s plan to increase wages in the case that either income or benefits are reduced. The plan allows individuals to analyze their expenses and income for the selected timeframe and create a plan for transitioning away from assistance that will be reduced or stopped at a future date.

Transition Budget Tab

See the “Transition Budget Planning” section of Chapter 9 of this User Guide for instructions on using the Transition Budget tool.

Training Budget Tab

Quick Menu


[This page intentionally left blank.]