3 md050 cancelled po outbound funcational specifications

FS 030 Functional Specifications xxxConfidential

ClientGiant Stores Project Functional Specification CANCELLED PURCHASE ORDERS OUTBOUND INTERFACEGap #xxxxx

Author : A M Narasimha Raju

Creation Date : 28-Mar-2005

Last Updated : 01-Apr-2005

Last Updated By: 01-Apr-2005

Version: DRAFT 1

Approvals

Name Title Date

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Contents

Approvals........................................................................................................................... 1

Topical Essay.................................................................................................................................. 3

Basic Business Needs...................................................................................................................... 4

Major Features............................................................................................................................... 6cancelled po outbound interface.......................................................................................6

Assumptions.................................................................................................................................... 7

Pre-requisites.................................................................................................................................. 8

Definitions....................................................................................................................................... 9Category: Group of POs with similar characterstics............................................................9Category Set: User defined group of categories...................................................................9

User Procedures........................................................................................................................... 10

Examples....................................................................................................................................... 11

Business rules................................................................................................................................ 12

Technical Overview...................................................................................................................... 13

Navigation Logic........................................................................................................................... 14

Outbound interface Description...................................................................................................15Source/Target Application Integration..............................................................................15Data Feed Format/Mapping..............................................................................................15Validations....................................................................................................................... 16Data Transformation.........................................................................................................16Data Transfer Mechanism.................................................................................................16Interface Logic.................................................................................................................17Frequency/ Run Time.......................................................................................................17Response time................................................................................................................... 17Launch Parameters...........................................................................................................17Log Output....................................................................................................................... 17Restart Procedures............................................................................................................ 17Error Handling/Management/Recovery.............................................................................17

Workflow Process Definition.......................................................................................................19Open issues....................................................................................................................... 20Closed issues.................................................................................................................... 20

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Topical EssayThe purpose of this deliverable is to document the functional specifications for the

CANCELLED PURCHASE ORDERS OUTBOUND INTERFACE and their Standard Attributes, Reference Designators, Inventory Components, Sub Components, Sequences along with Routings from the Source to Oracle 8.1.7 which is our Destination.

PURCHASING Introduction

Purchasing provides the Purchase Orders window that you can use toenter Standard and Planned purchase orders as well as Blanket andContract purchase agreements. There must be defined as a buyer to usethis window.To create purchasing documents more quickly, we use the Auto CreateDocuments window. Purchasing provides you the features you need to satisfy the followingPurchasing needs.

Review all of your purchases with your suppliers to negotiate better discounts

Create purchase orders simply by entering a supplier and item details Create standard purchase orders and blanket releases from both

on–line and paper requisitions Create accurate and detailed accounting information so that you

charge purchases to the appropriate departments Check your funds availability while creating purchase orders Review the status and history of your purchase orders at any

time for all the information you need Print purchase orders flexibly by using a number of print options Inform your suppliers of your shipment schedule requirements Record supplier acceptances of your purchase orders. You

always know whether your suppliers have received and accepted your purchase order terms and conditions

Create your purchase orders by providing a quantity and price for each item you are ordering. Alternatively, you should also be able to create your purchase order simply by providing an amount if you are ordering a service that you cannot break down by price and quantity

Copy purchase orders.

Merits of Using Purchasing:

Reduce Lead Time Effective Utilization of Men, Machine and Material Effective Scheduling

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Basic Business Needs

This Data out bound interface document provides the features you need to satisfy the following basic business needs. You will be able to address the following businesss requirements:

Provides operating system flat file with CANCELLED PURCHASE ORDERS OUTBOUND INTERFACE details.

All the PURCHASE ORDER related information

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Major Features

PURCHASING Related Out Bound Interface.

This purchasing related out bound interface will provides the operating system flat file with cancelled purchase order details from Oracle applications 11i. The cancelled purchase order report contains the following information.

o CLOSED_CODE,

o CANCEL_FLAG,

o PO_HEADER_ID,

o AGENT_ID,

o TYPE_LOOKUP_CODE,

o LAST_UPDATE_DATE,

o LAST_UPDATED_BY,

o SEGMENT1,

o SUMMARY_FLAG,

o ENABLED_FLAG,

o START_DATE_ACTIVE,

o END_DATE_ACTIVE,

o LAST_UPDATE_LOGIN,

o CREATION_DATE,

o CREATED_BY,

o VENDOR_ID,

o VENDOR_SITE_ID,

o VENDOR_CONTACT_ID,

o SHIP_TO_LOCATION_ID,

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o BILL_TO_LOCATION_ID,

o TERMS_ID,

o CURRENCY_CODE,

o RATE_TYPE,

o RATE_DATE,

o RATE,

o FROM_HEADER_ID,

o START_DATE,

o END_DATE,

o BLANKET_TOTAL_AMOUNT,

o AUTHORIZATION_STATUS,

o REVISION_NUM,

o REVISED_DATE,

APPROVED_FLAG,

APPROVED_DATE,

AMOUNT_LIMIT,

MIN_RELEASE_AMOUNT,

PRINT_COUNT,

PRINTED_DATE,

VENDOR_ORDER_NUM,

CONFIRMING_ORDER_FLAG,

COMMENTS,

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REPLY_DATE,

RFQ_CLOSE_DATE,

QUOTE_TYPE_LOOKUP_CODE,

QUOTATION_CLASS_CODE,

ACCEPTANCE_REQUIRED_FLAG,

ACCEPTANCE_DUE_DATE,

CLOSED_DATE,

USER_HOLD_FLAG,

APPROVAL_REQUIRED_FLAG,

FIRM_STATUS_LOOKUP_CODE,

FIRM_DATE,

FROZEN_FLAG,

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Assumptions

This specification document assumes that the following statements are true:

o Inventory setup complete.

o Purchasing setup complete.

o Cancelled purchase orders should have occurred

o The out bound interface generates operating system flat file with ‘|’ delimiter.

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Pre-requisiteso Inventory setup complete.

o Purchasing setup complete.

o Cancelled purchase orders should have occurred

o The out bound interface generates operating system flat file with ‘|’ delimiter.

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Definitions

.

Inventory Organization: A physical or logical warehouse/location to manage inventory.

Purchase Order Types:Purchasing provides the following purchase order types: Standard Purchase Order, Planned Purchase Order, Blanket Purchase Agreement,and Contract Purchase Agreement.

Standard Purchase Orders:Standard purchase orders for one–time purchaseof various items. Create standard purchase orders when the details of the goods or services you require, estimated costs,quantities, delivery schedules, and accounting distributions.

Cancelled Purchase Orders:The purchase orders which are closed and which are cancelled.

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User ProceduresThe user procedures for the business process are as follows:

NA

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Examples

NA

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Business rules The purchase orders, which are closed and cancelled. Only such purchase orders were taken for generating report through

purchasing related out bound interface.

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Technical Overview

Considerations N/A

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Navigation Logic

Entry mode N/A

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Out Bound Interface Description

The Purchasing related out bound interface can run whenever the user wants to know the cancelled purchase order details. This interface generates operating system flat file with ‘|’ delimited data. This data collects from Oracle applications 11i and can be used in legacy systems as an input.

Source/Target Application Integration

Application Integration Scope

Name Source Application

Source Application Version

Source Platform

Targe Application

Target Platform

Frequency

File size # of trx

Purchasing related out bound interface

Oracle Applications 11i

11.5.10 Linux NA NA Very Frequent

NA NA

<Source/Target Application Requirements/Dependencies>

Data Feed Format/Mapping

<Data Feed Format>

Column Position(From/To)

Max length

Validation(LOV)

Data type Required

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Data Mapping

Column in data feed Value How does it map to Oracle ERP? (Table.Column)

Remarks

Validations

Data Transformation

Data Transfer Mechanism

Interface Logic

Frequency/ Run Time

Very frequent.

Response time

Immediate

Launch Parameters

The typical launch parameters for this interface are:

Sequence Parameter Name

Parameter Description

Required? (Yes/No)

Default Value

Value Set

Comments

Log Output

Restart procedures if Inventory related outbound interface failed are as follows:

1)Delete the operating system flat file.

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2)Re-run the PL/SQL procedure to generate the report

Error Handling/Management/Recovery

In case of exceptions, should do the following:NA

In case error correction is needed: NA

In case, alerts need to be sent : NA

Security Considerations

There is no security considerations.

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Workflow Process Definition NA

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Open/Closed Issues

Open issues

Num Issue description Resolution Owner

Closed issues

Num Issue description Resolution Owner

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