25 October 2008 IEEE Sensor Council

IEEE Sensors ConferencesStatus Report

VP of Conferences

Andrei Shkel

Part A

1. Meetings Committee2. Conference planning3. Wrap up conferences 2007 Atlanta (C. Schober)4. Conferences

• Update Lecce 2008 (Pietro Siciliano)• Update Christchurch, NZ , 2009 (S. Mukhopadhyay)• Update 2010 Hawaii (R. Bannon, Katharine Cline)• Update 2011 Limerick, Ireland (Elfed Lewis)• Update 2012, 2013, Bids

5. VP of Conferences – open search

Part B

1. Co-sponsorship of Conferences (Fin. And Technical)2. Planning and Implementation of Sensor‘s Conferences

Part A1. Meetings Committee - Current members:Chair : Andrei Shkel – VP of Conferences

Brian Cunningham – (VP of Finance) (replacing Pamela Hurst)

Michiel Vellekoop– ExCom (former VP of Conferences)

John Vig – ExCom - ExCom (Founding President, Sensor Council)

Mona Zaghloul - ExCom (President, Sensor Council)

Chris Schober – ExCom (President Elect, Sensor Council)

Vladimir Lumeslky – ExCom (former VP of Technical Activities)

Bob Bannon – ExCom

Bernhard Jakoby – AdCom (former TPC Co-chair Europe/Africa)

Troy Nagle – ExCom (past editor in-chief IEEE Sensors Journal)

Lina Sarro – AdCom (former TPC Chair)

Michael Shur – ExCom (VP of Technical Activities)

Tom Wiener – ExCom (former General Chair)

Note: We still need a better balance between America, Asia, and Europe

23 June 2008 IEEE Sensor Council

Announcement

• Meetings Committee – Monday,1:30pm• Agenda

– Bid for 2012 (Thailand)– Preliminary bid for 2013

(Barcelona, open nominations)– Information on 2010 (Hawaii)

23 June 2008 IEEE Sensor Council

Part A3. Wrap up Conferences 2007

23 June 2008 IEEE Sensor Council

Abstracts recieved: 806Accepted: 380 (223 oral, 157 poster) 47%Number of Participants: 659

Continent Submitted (accepted)

Acceptence Rate

Asia/Africa 240 (91 ) (38%)

Americas 311 (154 ) (49.5%)

Europe 264 (133) (50.4%)

Academia: 60% Research Labs: 15%Industry: 21% Goverment: 4%

Net Income: $41, 454.02

23 June 2008 IEEE Sensor Council

Part A4. Conference Update Sensors 2008

Papers Submitted By Region

RegionAll

PapersAccepted

Papers

 Asia/Pacific  298 98

 Europe  469 251

 Latin America  16 2

 Middle East/Africa  14 5

 North America  143 92

Total 940 448

 Asia/Pacific 

 Europe 

 Latin America 

 Middle East/Africa 

 North America 

Accepted

 Asia/Pacific 

 Europe 

 Latin America 

 Middle East/Africa 

 North America 

Submitted

• Update from Pietro Siciliano, General Chair

23 June 2008 IEEE Sensor Council

4. Conference Update Sensors 2009• Update from Subhas Mukhopadhyay, General Chair

Category No Progress Yes

Bids presented √

Site inspected / selected √*

Contract signed √

General chair selected √TPC chair selected √

Management selected √

MOU signed √

Budget approved √

23 June 2008 IEEE Sensor Council

4. Conference Update Sensors 2010*• Update from Robert Bannon and Katharine Cline

Category No Progress Yes

Bids presented √

Site inspected / selected √*

Contract signed √

General chair selected √

TPC chair selected √*

Management selected √

MOU signed √

Budget approved √

* Hawaii

23 June 2008 IEEE Sensor Council

Category No Progress Yes

Bids presented √

Site inspected / selected √*

Contract signed √

General chair selected √

TPC chair selected √

Management selected √*

MOU signed √

Budget approved √

* Limerick, Ireland

4. Conference Update Sensors 2011*• Update from E. Leise

Issues raised• a. You, as the proposed General Chair, should submit a

budget that is approved by the IEEE Sensor Council (contact persons: VP of Finance and the VP of Conferences).

• b. The different chairs should consist of a balanced international mix, not just people from Ireland. To be discussed between GC and VP of Conferences.

• c. The national and governmental commitments that were mentioned by you in the bid should be made more clear: what is the expected financial commitment.

• d. Proposed conference dates needs to be approved by the IEEE (contact person VP of Conferences).

• e. Conference-space layout plan approved by the University of Limerick.

23 June 2008 IEEE Sensor Council

Sensors’12* MatrixCategory No Progress Yes

Bids presented √*

Site inspected / selected √

Contract signed √

General chair selected √

TPC chair selected √

Management selected √

MOU signed √

Budget approved √

*Asia, solicitation in progress

Possible Bids

• Thailand– General Chair, Adisorn Tuantranont – TPC Chair, Tan Ooi Kiang– “NECTEC, the organization that is a main driver for

Sensor Community in Thailand and I work for, and we are ready to be a host. So please provide us information and detail that we need to do in the process of bidding.”

• Japan– General Chair, Esashi (?)

23 June 2008 IEEE Sensor Council

Sensors’13 MatrixCategory No Progress Yes

Bids presented √*

Site inspected / selected √

Contract signed √

General chair selected √

TPC chair selected √

Management selected √

MOU signed √

Budget approved √

* America, solicitation in progress

23 June 2008 IEEE Sensor Council

Sensors’14 MatrixCategory No Progress Yes

Bids presented √*

Site inspected / selected √

Contract signed √

General chair selected √

TPC chair selected √

Management selected √

MOU signed √

Budget approved √

* Europe, solicitation in progress

Possible Bids

• Barcelona, Spain• Suggested, Germany (e.g., Munich)• Open for suggestions

SENSORS 2014

Barcelona

Barcelona is situated on Spain's beautiful Mediterranean coast. It is the country's second most important city, with over 1.5m inhabitants, and the economic and administrative capital of Catalonia.

Barcelona is world famous as a city of culture. Over 40 museums including the Museu Picasso, the Fundació Joan Miró and the Fundacio Antoni Tàpies hold permanent exhibitions of works by the artists, as well as temporary shows. The world's finest collection of Romanesque art may be found at the Museu Nacional d'Art de Catalunya.

Barcelona

Exhibitions of contemporary art are always on at the Museu d'Art Contemporani de Barcelona (MACBA) and there are numerous other art galleries and museums around the city.

Great architecture and design are characteristics of Barcelona and may be seen in its streets, squares, bars and restaurants as well as landmark buildings by Gaudi and other celebrated architects.

There are countless restaurants and bars to delight every taste and budget, from Catalan cuisine to world-class international dining. The city also offers exceptional shopping, especially for fashion and stylish contemporary design.

Barcelona has one of the world's most famous and charming funfairs situated on the mountain of Tibidabo, overlooking the city.

Beautiful public spaces, cinemas, theatres, flamenco performances, Europe's biggest aquarium, bullfights, art, music, popular festivals are just some of the entertainments on offer when you visit one of Europe's most exciting and culturally rich cities. For further information visit www.barcelonaturisme.com, www.bcn.es

Conference Facilities

World Trade Centre Barcelona:  Convention centre and business centre for

conferences, seminars, showrooms, exhibitions, courses, meetings and special events. Located in the Barcelona harbour at Moll de Barcelona s/n, Edifici Est, 1ª Planta, 08039 Barcelona.Website ·http://www.wtcbarcelona.com/ Tel: 935 088 125 Fax: 935 088 075

Palau de Congressos: Conference centre with events mangement team,

advanced technology,broadband Internet access. At Av Diagonal 661-671, 08028 Barcelona.Website http://www.pcongresos.com/ Tel: 933 644 400 Fax: 933 644 401

Centre Convencions International Barcelona:  International conference centre. Catering services,

security, furniture, stands, hostesses and technical services. At Rambla Prim 1-17, 08019 Barcelona Website http://www.ccib.es/ Tel: 932 301 000 Fax: 932 301 001

Funding opportunities

Spanish government through European Union Up to 100.000€

Universities i.e.: Technical University of Catalonia

Up to 50.000€ for invited speakers, funding for students….

Organizing Commitee

DR. CARLES CANÉ DR. SANTIAGO MARCO DR. JOSÉ A. PLAZA DR. LLUíS PRADELL DRA. JASMINA CASALS

Part A5. VP of Conferences

• Have been VP of Conferences since 2004• Conferences:• 2003 Toronto (pub. Chair)• 2004 Vienna (co-general Chair)• 2005 Irvine (generail Chair)• 2006 Daegu (co-general Chair)• 2007 Atlanta• Preparations:• 2008 Lecce• 2009 NZ• 2010 Hawaii• 2011 Ireland• 2012 Bid to be presented

• Successor: Looking for VP of Conferences

Part B1. Co-sponsorship of Conferences

(Financial and Technical)

Procedure now:

• Request is sent to VP of Conferences• VP checks if all info is available• VP sends request to Meetings Committee• Vote per email• If „Yes“ MoU must be written and signed• Confirmation to HQ that Sensors Council

sponsors a conference

• Goal: provide continuity from conference to conference– Use the same management company– Use the same paper submission and

review process– Use the same reporting system– Use the same website template– Define boundaries of what is handled by

local organizing committee

Part B2. Planning and Implementation of

Sensor‘s Conferences