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For more information and bookings please contact

Irene Epworth on the INFORMATION HOTLINE

0115 8452219(Fax: 0115 9792202)

email: [email protected]

Holiday Club Manager Paul Allison 0115 8452248

Parents’ guide

All you need to know about The Holiday Club

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Call now or go to our website to book your place 0115 8452219 www.nottinghamhigh.co.uk

The aim of The Holiday Club

School holidays should be memorable, safe and full of

activities. The Nottingham High School Holiday Clubs

enable children to have enthusiasm, purpose and

fulfilment and school holidays become exactly what they

should be - great fun!

At The Holiday Club your children will love

trying lots of different sports and

activities. Our aim is to give them

opportunities to try new things

and to motivate them so that

sport is enjoyable and

rewarding, whatever their

ability. Our staff teams

help develop personal

skill and awareness of

others, they are there to

support, encourage and

enthuse the children.

It is our priority to ensure

that every child is

encouraged to join in and

have fun. The Holiday Club is

about gaining self-confidence

and social skills through age specific

programmes that encourage and inspire

children to try new experiences.

Designed for busy parents

The Holiday Club makes childcare more fun, more

dynamic, more purposeful and more convenient for the

family. Our Breakfast & After Hours service enables busy

parents to continue to work with peace of mind, knowing

that their children are having a

great time during their

holidays and are in

very safe

hands.

“ Our children

had a very valuable

experience, staff were

exceptional and caring,

professional and fun. A

great combination!”

3

“ Staff have been veryapproachable, friendly,always pleasant and

treated my child in avery caring way.

Thank you. Would notgo anywhere else”

2

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The Holiday Club Schedule

Listed below is a typical day at The Holiday Club. The children will

take part in over 30 different sporting and leisure activities, in

addition to arts, crafts, play and music.

All times are inclusive of the joining fee (no hidden costs)

8.30am - 9.30am: Breakfast club & morning registration

9.30am - 12.45pm: Morning activities and first break -

(activities are scheduled for 1 hour slots)

12.45pm - 1.45pm: Supervised lunch break (including tuck shop)

1.45pm - 5.00pm: Afternoon activities and third break

5.00pm - 5.30pm: After hours club and collection.

Special event and presentation afternoon

Nottingham High School Holiday Club invites friends and parents to

get involved and join in the fun.

On the final afternoon there is a special demonstration, followed by

awards, prizes, raffle and goody bags.

There is also a themed activity week for the early years group (5&6

yrs).

A special guest or sporting personality is invited

to present the awards.

Age groups & range ofactivities

Nottingham High School Holiday Club

ensures that all children are catered for in

age specific groups, without prejudice. The

range of activities on offer for each age

group is carefully structured to cater for the

child’s own personal development and pace.

Each group has its own unique identity, with coloured t-shirts,

individual group leaders and a name. Children are encouraged to use

the group’s identity throughout the week with various group

competitions.

5&6 Years (Early years group) - Ducklings

This age group is housed in our Junior school.

Activities include sports, art and crafts, story telling, model making,

soft play, movement to music, adventure playground and bouncy

castle.

A themed activity week is programmed for each holiday club where

children will learn about a specific topic. Play and games are

structured around this theme.

7 - 11 Years - Robins, Merles, Owls & Hawks

A more advanced programme of activities is introduced to these age

groups. Each activity is selected to offer a wide variety of enjoyment

and fun, in particular careful consideration is taken to develop their

skills and to realise their potential.

The more serious sporting individuals can work towards a national

award in a number of sports. Activities include 30 different sports,

climbing, canoeing, science and gymnastics.

11 - 13 Years - Eagles

This is the senior age group during the week. These children are

encouraged to work with the coaches in designing their own

activities and coming up with new ideas.

They will get the opportunity to develop leadership

skills and are encouraged to help out with the

younger members.

They will experience over 40 activities, some

exclusive to their age group.

Brothers, Sisters and Friends

Requests for friends and family members to be together

should be done in advance by including this information on the

booking form. We will endeavour to honour all requests as long as

the dynamics of the group and activities are not compromised. We

would ask you to avoid late requests when group lists have been

compiled.

Essential Information - what you need to know

Child information

There must be a completed child information form for every child on

The Holiday Club. These forms will be sent to you when you have

returned your completed application form, which comes as part of

the welcome information. These forms are essential as they carry

important information about your child. To comply with the Data

Protection Act, this information will only be accessible to the

management of the Holiday Club.

Procedure for registration

� Registration for the first morning is between the hours of 8.30am -

9.30am at the Dining Hall & 6th Form Centre.

Please allow 15 - 20 minutes for this first morning. There will be an

opportunity to meet staff and ask any questions. For all subsequent

days, registration is direct with the group coaches, in the Sports Hall

or Junior School for the early years group (5 & 6 Years)

� T - Shirt. Each child receives a complimentary T-shirt at

registration. These are great souvenirs but children are

encouraged to wear them throughout the week to give each

group a unique identity.

� At the end of the day or if you choose to collect early, you will be

asked to identify your child or the child you are collecting. They

must then be signed out by the relevant group coaches. Do not

leave the premises without carrying out this procedure.

� If your child is allowed to arrive or leave The Holiday Club by

themselves, then please provide a written letter of authorisation.

What you'll need for the Club

� Swimming kit and towel, including goggles and swim cap if

required. Swimming is each day.

� Packed Lunch and a snack. We provide drinking water.

� Small amount of spending money for the Tuck Shop

(not compulsory)

� Clothes suitable for the activities; please arrive in tracksuit. Also

an outdoor coat for some activities

� Sun cream and a sun hat for warm weather conditions

Personal and electrical items

Please avoid your child bringing with them expensive electrical

items, including:

� ipods, MP3 players, hand held games, cameras, etc

� Mobile phones are permitted, but to be kept in a safe place and

only used to contact parents. The school cannot be responsible for

lost items.

54

“ Lots ofactivities forboth boys andgirls, we had agreat time!”



Quality & safety

The Holiday Club is safe, with 10 years of experience we have an

exemplary health and safety history and your children’s safety is our

priority. We are registered with ISIS and Care Standards Inspectorate.

Our staff teams are cleared using Disclosure through the Criminal

Records Bureau.

Our coaches attend a comprehensive staff training programme that

includes:

� Supervision of children � Child protection. � First aid

� Fire procedures � Equipment safety

The manager is a qualified and experienced teacher & coach and

attends regular training programmes. Staff qualifications are further

enhanced through our work with the national governing bodies.

Staff selection policy

All staff must:

� Be interviewed

� Provide personal references

� Be registered/cleared carrying out an ENHANCED DISCLOSURE

No person applying for the position available will be treated less

favourably than any other person on the grounds of their race, colour,

religion, language, culture, gender, appearance, disability, marital

status, class, personality or lifestyle. We will endeavour to employ

staff that represent in some way the different ethnic groupings of

children attending the Holiday Club.

Insurance

We have public liability and employer’s liability insurance cover.

Groups

� Children are coached in minimum ratios of 1:16.

� The ratio for under 8s is 1:8

� These ratios are increased further with the manager and helpers

Under 5s

For legal reasons we can only accept children in The Holiday Club

who are in compulsory full time education. This does not include

nursery, kindergarten or pre-prep school children.

Lost property

Due to the nature of the activities, we recommend that your children

do not wear their best or most expensive clothing in The Holiday

Club. We cannot guarantee the return of lost property, but we

endeavour to return items that are clearly labelled with your child’s

full name.

Packed lunch

Please Note: we are usually not able to provide refrigeration for

lunches. We advise that you use an insulated container with a frozen

pack or avoid high-risk foods such as meats, meat products, dairy

products, rice and pulses. Place the frozen pack on top of the food,

if possible.

Child security

At registration, Parent/Carers are asked to adhere to our registration

and collection policy.

Children must be signed out by their collecting adult, recording the

time of departure so that we are aware that the child has left and

who they have gone with.

Any child wishing to go home unaccompanied must have a signed

note from their parent/carer indicating this.

76

“ Excellent 10/10!

Coaches are very safety

conscious, I am happy

to leave the children in

The Holiday Club

knowing they will be

looked after well”



Child Protection Policy

Nottingham High School Holiday Club seeks to safeguard all children

against all forms of child abuse.

Since the Children Act legislation of 2004, promoting and

safeguarding the welfare of children has been a statutory as well as a

professional and personal responsibility of teachers, coaches and all

others who have dealings with children.

All adults who are employed by Nottingham High School must

therefore be familiar with the issues involved and the procedures to

be followed.

When any person has knowledge or suspicion that a child is either

being abused, or is at risk of abuse, or that a carer has seriously

neglected or failed to protect a child, he/she has a personal duty to

report this to:

1. The Manager of The Holiday Club or

2. The local Child Protection agency (details given in welcome

information)

Health & Safety

The Governors of Nottingham High School recognise and accept their

responsibility as an employer for providing a safe and healthy work

place and working environment for all their employees. The school

management take all steps within their power to meet this

responsibility, paying particular attention to the provision and

maintenance of:

� Plant, equipment and systems of work that are safe.

� Safe arrangements for the use, handling, storage and

transportation of articles and substances.

� Sufficient information, instruction, training and supervision to

enable all employees to recognise hazards and contribute

positively to their own safety and health at work and to the health

and safety of others.

� A safe place to work, and safe access to it.

� A healthy working environment.

� Adequate welfare facilities.

Illness and Infectious Children Policy

The objective of this policy is to ensure that the health of participants

is not compromised by other children who are ill or infectious. Where,

in the opinion of the Club Manager, a child is or becomes ill or

infectious, the Club Manager will contact the parents to discuss

appropriate action for the good of all. This may include excluding the

child from the Club.

Administration of Medication Policy

The objective of this policy is to ensure the effective administration of

any medication required by any child attending the Holiday Club. All

parents will be given a questionnaire relating to any existing medical

conditions and these must be returned before the child is admitted.

Where medication is required, full written instructions (signed) must

be handed to the Club Manager at the start of the week. The Club

Manager will take the appropriate steps to ensure that only the

specific instructions are implemented. All medication is to be kept in

a secure (locked) environment throughout. The Club Manager will

liaise with all staff to ensure that they are informed of medical needs.

A record must be made of any medicinal product administered to any

child on the premises, including the date and circumstances of its

administration, by whom it was administered, including medicinal

products which the child is permitted to administer to himself/herself,

together with a record of the parent’s consent.

Complaints Policy

Feedback forms are issued to all participants

on the final afternoon of the club week.

Parents/guardians wishing to make formal

feedback at other times may do so by

speaking to the Club Manager or by

completing the feedback form at other times.

Feedback will be treated in the strictest

confidence.

Photograph Policy

Photographs taken during the Holiday Club

will only be taken by registered staff. They

will only be used for internal publications but

will occasionally be used by outside agents.

If you do not wish your child to be

photographed please inform the manager.

“ Excellent - what an opportunity forall children toexperience sport

and develop a lovefor sport”

98


Accident Reporting

It is essential that all incident report forms are signed by the

manager. Parents are informed so that they are immediately and fully

aware of anything that may have occurred to their child that day.

Evacuation Procedures

Evacuation procedures and protocols are explained in detail to all

children on the first morning of each holiday club.

Fire Evacuation, including alarms and assembly points are explained

and relate to all buildings. In the swimming pool, the drowning

alarm is sounded and the procedures for safe water evacuation are

explained.

Weather Conditions

Hot, Sunny weather

When the weather is particularly warm the following precautions

must be taken:

� If there is any possibility of sunburn or sunstroke please ensure

that the children wear adequate protection i.e. hat and sun cream

of the correct factor.

� Children must have enough to drink for the whole day. This

problem is made more acute as the children are participating in

sport. Drinking water will be available.

Cold, wet weather

When the weather is particularly cold or wet children will remain in

the indoor areas.

Swimming

We have a very comprehensive swimming policy. One of the main

priorities is to ensure that we assess the ability of the child, that

governs whether the child wears armbands and which zones the

child is allowed to swim in. To enable this process to work we test

each child and record the results. The estimate of parents is not

ignored but a test is carried out just to confirm the ability

Bullying

If a child feels that they are being bullied then they are encouraged

to report this to their Group Coach. Once a member of staff has been

informed they will report the incident to the manager immediately

who should then discuss the matter with the child and with their

Group Coach. If the manager feels that there is a legitimate complaint

they then need to discuss the matter with the person being accused

of bullying. It is worth bearing in mind that the bully may have

problems of their own which are resulting in this behaviour and need

to be dealt with sensitively and fairly. There may be reasons for their

bullying but there are no excuses for such behaviour. If we are

convinced that bullying has taken place then we will decide what

action is appropriate. In a serious case we may need to consider the

removal of the bully from the Holiday Club.

Behaviour Policy

Expected Behaviour From Children

Show respect for all children on Holiday Club treating them as they

would wish to be treated.

Swearing, abusive and hurtful language is not acceptable. Aggressive

behaviour or violence cannot be tolerated.

Show respect for all personal property and the facilities.

Show respect for all staff. Listen to and follow instructions of the staff

team.

One child’s behaviour will not be allowed to endanger the other

children in the group by absorbing or distracting the supervising staff.

Parent Responsibilities

We would expect you to inform us both verbally and via the Holiday

Club Attendance Form of any potential behaviour issues that would

help us deal with your child whilst on Holiday Club. We would expect

you to support action taken by staff to encourage good behaviour.

Staff Responsibilities

To treat all children fairly and recognise that each is an individual.

To protect children’s self-esteem and develop them.

To provide a challenging, relevant, appropriate and fun week.

To be clear about the rules and use sanctions consistently. No physical

punishment will ever be used.

To be a good role model.

Parents may be involved in a clear behaviour management

procedure:

Initially the Group Coach will try to deal with the situation.

If unsuccessful: Manager will try to deal with the situation, removing

the child from the group but having a witness.

If unsuccessful: Parent/carer will be involved. If the parent/carer

does not come to collect the child, a note will be given to them

requesting that the parent/carer sees the manager in the

morning.

If unsuccessful: The manager will consider

suspending the child after consultation with

Headmaster.

Sick Child Policy

If your child is ill and you are unsure

whether to send him/her to Holiday Club,

please contact us as we have clear

procedures in these circumstances.

Uncollected/Lost Child

There are a number of reasons why a child may remain uncollected

at the end of the day, perhaps if a parent is delayed or confused

about who is collecting or about the time of collection. Should this

occur then the following action will be taken:

We will attempt to contact you using the child details information.

At least two adults will remain with the child until collected.

We will not allow the child to return home alone or with an

unauthorised adult unless we have your permission.

Upon collection we will politely ensure that the parent understands

the procedures.

If this occurs more then once for the same child we will be obliged to

ask the child not to return.

If after two hours no one arrives to collect the child and we have

been unable to contact anyone by telephone, we will call the local

social services department who will make arrangements for a social

worker to collect the child.

We also have procedures if a child is lost on the Holiday Club so

please contact us should you require a copy.


“ My son really enjoyed his time at

The Holiday Club. Staffappeared very caring.

His swimming came onreally well because of

his time there.”

1110


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Documents

holiday club isabout

holiday club schedulelisted

hours club

busy parentsthe holiday

holiday clubschool holidays

children willtake

break activities

afternoon activities