2021 exhibit show
TRANSCRIPT
The DeVos PlaceSteelcase Ballrooms A & B
Nov. 11 – 12, 2021Reserve your space today by visiting masb.org/for-exhibitors for more information.
2021 EXHIBIT SHOWJoin us for the premier education trade show in Michigan!
#MASBALC@MISchoolBoards
@MASBMISchoolBoards
company mischoolboards
2021 EXHIBIT SHOWDear Friends of Public Education,We’re pleased to invite you to join the MASB Exhibit Show held during our 2021 Annual Leadership Conference in Grand Rapids and online! We offer you a unique opportunity to network with the largest group of school board members and superintendents from Michigan all in one location.
As an exhibitor you can:
• Build your contacts and make connections with school board members, superintendents and administrators
• Promote your brand and increase awareness of your products and services with representatives from more than 600 Michigan public school districts, intermediate districts and public school academies
• Leverage days with dedicated “exhibit show only” time blocks and a continuous online presence
• Support the training and development of school board members while enriching the educational experience for Michigan’s public education students
We hope to see you there!
Don P. Wotruba, CAE Executive Director
Exhibitor Set-Up and Registration Open
Grand Opening & Welcome Reception(in person only)
Exhibitor Box Lunch(in person only, in exhibit hall)
Virtual Exhibit Show(dedicated time, but our platform allows for communication during the entire event)
Exhibit Show and Dessert With Exhibitors(in person only)
Exhibitor Tear-Down (following the show) Questions?Contact Shelley Davis Boyd, M.B.A., Director of Communications, PR & Marketing at [email protected] or 517.327.5908.
Visit masb.org/for-exhibitors for more information.
Top Reasons to Exhibit• Generate new leads.• Talk to people face-to-face.• Showcase your products.• Establish your brand.• Reinforce your email and direct mail campaigns.• Reposition your offerings.• Grow your business.• Check out the competition.• Highlight new solutions to a captive crowd.• See and learn what’s new in the marketplace.• Continue conversations with prospects.• Upsell existing clientele.• New to the marketplace? Exhibit to gauge your existing
offerings to a specific audience. Capture their responses to adjust for future planning.
• Tell customer success stories to an engaged and interested audience.
• Try a new market segment for your current products.• Give buyers the chance to see and feel the quality of your
product(s).• Get new ideas.• Assess the market’s awareness of your company, your brand.• Obtain feedback on new products or services.• Close sales.
Thursday, Nov. 11
Noon – 7 p.m.
8 – 9:30 p.m.
Friday, Nov. 12
11 – 11:30 a.m.
11:30 a.m. – noon
12:15 – 3 p.m.
3 – 8 p.m.
All times are tentative and subject to change.
Exhibitor Schedule
About MASB
The Michigan Association of School Boards is a voluntary, nonprofit association of local and intermediate boards of education located throughout the state of Michigan. Our membership is comprised of 600+ boards of education, representing nearly all public school districts in the state.
IMAGE © DEVOS PLACE
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2021 EXHIBIT SHOWWho will be there?
In-Person Booth Includes:• 10’ wide x 12’ deep fully draped exhibit booth
• 7˝ x 44˝ signage with company name and booth number
• 2’ x 8’ table with two chairs and wastebasket
• Virtual MeetNow Access
• Complimentary WiFi
Exhibitor Benefits:• Welcome Reception with attendees (in person only)
• Exclusive show hours (dedicated time)
• 2021 conference attendee list (pre- and post-conference PDF)
• Listing in the Exhibitor Directory
• Company listing in the ALC 2021 Mobile App/Platform
• Strolling dessert on Friday during the show (in person only)
• Access to virtual platform and MeetNow 1:1 interaction with attendees before, during and after the event
Discounts, discounts, discounts!Multiple Booths DiscountReceive a 10% discount on each additional booth purchased.
Very Important Partner DiscountJoin MASB as a VIP member and receive $100 off your booth. VIP membership also puts your company on an Annual Leadership Conference sign along with a special designation at your booth.
SUPERINTENDENTSBOARD MEMBERS ADMINISTRATORS
*MeetNow Virtual Booth Included
Application and PaymentBooths and sponsorships can be selected and purchased online through MASB’s website at masb.org/for-exhibitors.
Payment in full will be accepted in the form of a credit card or check made payable to the Michigan Association of School Boards. Applications submitted without payment will not be assigned space until payment is received.
2021 Booth Pricing Nonmember VIP Member
Premium Location*: $895 $795Regular Location*: $850 $750MeetNow Virtual Booth: $450 $350
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2021 EXHIBIT SHOW
Join MASB in offering food and/or beverages at your booth. Let the Amway help you increase foot traffic at your booth with a special food or beverage to serve to attendees. Find the menu here and contact Lauren Bogle, Convention Services Manager, at 616.776.6419 or [email protected] to setup your order.
Or purchase drink tickets attendees can use at the hosted bars. This is an opportunity for you to network with customers and provide a small token of your appreciation. Drink tickets can be purchased through MASB and will be provided to you on site in your registration information. Order and pay for your drink tickets here while reserving your booth.
Hotel Information
Board members support public education every day. . .will you show them your support by joining MASB as a VIP or exhibitor in 2021?
Please contact Shelley Davis Boyd for information at [email protected] or 517.327.5908.
Amway Grand Plaza, Curio Collection by Hilton 187 Monroe NWGrand Rapids, MI 49503
Check-in: 4 p.m.
Check-out: 11 a.m.
The Amway Grand Plaza, as the licensee, is responsible for the administration of the sale and service of all food, beverage and alcoholic beverages at The DeVos Place convention center.
Food and beverage prices are subject to a 6% state tax and a 23% service charge.
Preliminary orders are appreciated no later than 30 days prior to the event. Final orders including quantities for billing purposes are required seven days prior to the event.
Absolutely no outside alcohol will be permitted.
*See the full terms and conditions in The DeVos Place catering menu.
Terms & Conditions
IMAGE © AMWAY GRAND PLAZA IMAGE © AMWAY GRAND PLAZA
Welcome Reception Thursday, Nov. 11
Rooms$167 (before applicable taxes and fees, proof of sales tax exemption must be received by the hotel)
Make reservations online or call 800.253.3590 and mention MASB Annual Leadership Conference.
Reservation Deadline: Oct. 8, 2021
Online Group Code: SBM
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2021 EXHIBIT SHOWFloor Map
THE DEVOS PLACE — STEELCASE BALLROOMS A & B
PREMIUM BOOTHS
SOLD
REGULAR BOOTHS
2021 Booth Pricing Nonmember VIP Member
Premium Location*: $895 $795Regular Location*: $850 $750MeetNow Virtual Booth: $450 $350
*MeetNow Virtual Booth Included
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2021 EXHIBIT SHOWSponsorship Opportunities
Conference SponsorSOLD SOLD
Fun Run New Board Member Breakfast
SOLD
General Sessions
Lanyards Cyber Café and Charging StationsConference Bags
Headphones
$1,500
#MASBHealthy Lounge
Help attendees start their days, stay energized or refresh between sessions. This is a great way to boost your company
profile. Includes logo recognition on event signage.
Show you care by supporting attendees’ physical and mental wellness.
$500 EACH
Breaks(Four available)
Your company logo would be featured in the app/virtual platform ALC banner for the day.
$500 EACH
App/Virtual Platform Banner(Two available)
SOLD
App Sponsor (splash screen)
SOLD
Virtual Event Sponsorships
$500 EACH
Signage Sponsor(Six available)
These dynamic posts can include a call-to-action button leading to a website or other external items (documents, apps, etc.). Best of all, these posts collect valuable data about attendees who have interacted them in the form
of an Ad Report that can be emailed to you directly.
Make an immediate and memorable impression as attendees walk through conference hotel.
Got something to share, launch or inform folks about? Put it in a video to run prior to a General Session and
on the mobile app/platform.
$350 EACH
Sponsored Post in App Newsfeed
$750 EACH
Sponsor Video Ads(Three available)
SOLD
SOLD
SOLD
SOLD
SOLD
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2021 EXHIBIT SHOW• Booth requests must be selected and paid for with a
credit card or check payable to Michigan Association of School Boards, 1001 Centennial Way, Ste 400, Lansing, MI 48917-8249.
• Installation of exhibits takes place from noon – 7 p.m. on Thursday, Nov. 11, 2021, at The DeVos Place, Steelcase Ballrooms A & B. Refreshments will be provided during move-in.
• In-person show hours are from 8– 9:30 p.m. on Thursday, Nov. 11, 2021, and 12:15 – 3 p.m. on Friday, Nov. 12, 2021.
• Virtual Exhibit Show hours are from 11:30 a.m. - noon on Friday, Nov. 12, 2021.
• Removal of all exhibits concludes no later than 8 p.m. after the closing of the show. All exhibits must be dismantled and packed between 3 and 8 p.m. on Friday, Nov. 12, 2021. PLEASE DO NOT tear-down prior to 3 p.m.
• All times are tentative and subject to change. You’ll be notified of the confirmed time frames at least 30 days prior to the show.
• All related equipment, crates, etc., shall be removed from the exhibit hall premises at the conclusion of the show and shall not be brought back on the premises. It’s not possible to store display material and/or show merchandise. MASB will charge accordingly for removal of all items left on the premises.
• No refunds will be made for cancellation of booths or space engaged unless MASB is able to resell the space; no refunds 30 days prior to the show; refunds will not be made for space used only part of the time; subletting or sharing space with another company is prohibited. All refunds are distributed within 30 days after the show.
• All exhibits must conform to the size of space provided and show colors provided (white skirting with blue and white backdrop). In order to have uniformity of show colors, please don’t order table skirts outside of the designated show colors to cover the MASB-provided tables. Any violation of this request will be deemed in noncompliance and MASB reserves the right to change the skirting. You may decorate with multiple colors inside your booth. Exhibits must not be of such character or arrangement as to obstruct the view or interfere with the exhibits of others. MASB reserves the right to relocate exhibitors or adjust floor plans to accommodate the best interests of the show.
• Advertising materials and signs of firms other than those that have engaged space are prohibited.
• Direct sales or negotiations leading to binding purchase agreements are prohibited. MASB would appreciate being informed of any infraction of this rule.
• Exhibitor is fully responsible to pay for any and all damages to property owned by the exhibit hall, its owners or managers, resulting from any act of omission by the exhibitor. Exhibitor agrees to defend, indemnify and hold harmless The DeVos Place, its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates from any damages or charges resulting from exhibitor’s use of the property. Exhibitor’s liability shall include all losses, costs, damages or expenses arising from, or out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees and business guests, arising from, or out of, the Exhibitor’s occupancy and use of exhibition premises, or any part thereof.
• Insurance coverage is required and the sole responsibility of the Exhibitor. Space is leased with the understanding that the Exhibitor will hold MASB harmless from any or all liabilities, including injury to any person or damage to any property arising from any cause. MASB can’t guarantee Exhibitors against injury, loss or damage through theft, fire, accident or any other cause. All Exhibitors are required to have proof of insurance during the show.
• Special needs of disabled participants must be accommodated in compliance with the Americans With Disabilities Act and Michigan law, with special arrangements made by Exhibitors.
• All laws and ordinances pertaining to health, fire prevention, public safety and state sales tax are the responsibility of Exhibitors to know while participating in this show.
• Motion picture projectors and other apparatus must conform to the state and/or city fire regulations. All draperies or other fabrics or materials must be fire retardant to be used in the decoration of any exhibit. Electrical wiring must conform to local fire codes.
• Standard fire codes of Grand Rapids, Michigan must be adhered to by all exhibitors. Combustible materials or explosives are not permitted in or around the exhibit areas without written permission from The DeVos Place.
• All necessary licenses or consents for use of copyrighted works, patented inventions or other intellectual property owned by any third party and used for this exhibit is the sole responsibility of the Exhibitor to secure. The Exhibitor agrees to indemnify, defend and hold MASB harmless against any claim of liability, loss or damages, or infringement of intellectual property rights related to this exhibit.
• Only registered Exhibitors will be admitted in the exhibit hall. All attendees must register to enter and must possess an official badge.
• Rights and privileges of any Exhibitor shall not be infringed on by any other Exhibitor. Interviews, demonstrations, distribution of literature, etc., must take place inside each Exhibitor’s booth. Canvassing outside of the booth is forbidden.
• Any Exhibitor that chooses to provide food and beverage inside their booth must contract with The Amway Hotel directly. Alcoholic beverage orders must be serviced by The Amway Hotel staff— supplied, opened, prepared and served. Please contact Convention Services Manager, Lauren Bogle, at 616.776.6419 or email [email protected].
• Promotional materials are prohibited outside your booth.
• Registration and attendance at or participation in MASB events constitutes an agreement by the registrant to MASB’s use and distribution of the attendee’s image or voice in photographs, videotapes, electronic reproductions and audiotapes of such events.
• Unethical conduct or infraction of rules on the part of Exhibitors or their representatives, or both, will subject Exhibitors or their representatives to dismissal from the exhibit hall, in which event it is agreed that no refund will be made by MASB and, further, that no demand for redress will be made by Exhibitors or their representatives.
• Should any unforeseen event render the fulfillment of this agreement impossible, the parties shall mutually amend or terminate the agreement at the option of MASB. The exhibitor hereby waives any claim against MASB for damages or compensation. MASB shall not be financially liable in the event the show is interrupted, canceled, moved or dates changed.
• Points not covered to be settled at MASB’s discretion.
Show your support for public education and create new contactsby exhibiting at MASB’s Annual Leadership Conference & Exhibit Show!*
*Participation in the MASB Exhibit Show doesn’t reflect the agreement of views or an endorsement of any kind.
Guidelines
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Reserve your space today!Visit masb.org/for-exhibitors or contact Shelley Davis Boyd for information.
Nov. 11 – 12, 2021
Show your support for public education and create new contacts by exhibiting at MASB’s Annual Leadership Conference & Exhibit Show!
2021 EXHIBIT SHOW
The DeVos Place • Steelcase Ballrooms A & B