2020 hepa implementation & expansion grant...1. application form 2. budget expenditure form 3....
TRANSCRIPT
2020 HEPA IMPLEMENTATION & EXPANSION GRANTINFORMATIONAL WEBINARNEW YORK STATE YMCA FOUNDATION
WEBINAR RECORDING: HTTPS://DRIVE.GOOGLE.COM/FILE/D/1AHKVLPIDY7MJXLPRCIWLI43PXR8YFOH5/VIEW
June 5, 2020
HOUSEKEEPING
• LINES ARE MUTED
• PLEASE USE THE CHAT FUNCTION TO ASK QUESTIONS DURING THE PRESENTATION
• RAISE YOUR HAND TO BE UNMUTED DURING THE Q&APERIOD
• IF YOU ARE HAVING TROUBLE WITH AUDIO OR VIDEO, PLEASE CONTACT DREW CALDWELL AT [email protected] FOR ASSISTANCE
• THIS WEBINAR WILL BE RECORDED AND MADE AVAILABLE ON THE ALLIANCE WEBSITE
AGENDA
AGENDA
1. HEPA AT A GLANCE
2. FUNDING OVERVIEW
3. APPLICATION PROCESS
4. SELECTION
5. REIMBURSEMENT
6. Q&A
HEPA AT A GLANCE
BACKGROUND
Healthy Eating and Physical Activity (HEPA) Standards
• In 2011, YMCA of the USA made a commitment to First Lady Michelle Obama and the Partnership for a Healthier America to become the nation’s healthiest childcare provider and help end the childhood obesity epidemic
• Standards are evidence-based, and were developed on years of research
HEPA STANDARDS OVERVIEW
FOR EARLY CHILDHOOD & SCHOOL AGE PROGRAMS
Family Engagement Engage parents/caregivers using informational materials and/or activities focused on healthy eating and physical activity a minimum of once a quarter.
Physical Activity Ensure that children engage in at least 30 minutes of physical activity for half-day programs and 60 minutes for full-day programs, including a mix of moderate and vigorous physical activities that promote bone and muscle strengthening. Play will take place daily outdoors whenever possible.
Screen Time Eliminate screen time for children under two years of age. For children over two, screen time is limited to less than 30 minutes per day for children in half-day programs or less than one hour per day for those in full-day programs.
Food Serve fruits or vegetables at every meal and snack; Children serve themselves (family-style); No partially hydrogenated oils (trans fat), fried, or pre-fried foods; Serve whole grains when grains are served; Serve foods free of sugar as one of the first three ingredients or less than eight grains of added sugar.
Beverages Offer water at the table during every meal and accessible at all time. Serve only water and plain, low-fat (one percent) or non-fat milk.
Infant Feeding Adults who works with infants and their families should promote and support exclusive breastfeeding for six months and continuation of breastfeeding in conjunction with complementary foods for one year or more.
WHY HEPA?
• 1 in 3 children in New York State are considered obese or overweight
• This condition can lead to many life-shortening chronic diseases, including:
o Type 2 diabetes
o Heart disease
o High cholesterol
o High blood pressure
o Stroke
o Several forms of cancer
o Asthma
Source: "Obesity Prevention." New York State Department of Health. https://health.ny.gov/prevention/obesity/
HEPA IN NEW YORK STATE
Since 2015…
$2.1Min State
Funding for HEPA
34Funded YMCAs
307Funded Sites
100,000+Children
and Youth
FUNDING OVERVIEW
NEW YORK STATE YMCA FOUNDATION
• Foundation: 501(c)(3)
• Conduit of financial support to YMCA Associations in New York State
• Funds often used for scholarships, seed money for new programs or services and staff certifications
• Through the Alliance’s advocacy, the Foundation received $400,000 in the 2019-2020 State Budget to support HEPA implementation and expansion at the YMCA
ANTICIPATED AWARD AMOUNTS
$2,000-$24,999
• Base awards
• Funds can be spent with any vendor, whether in New York State or anywhere in the world
$25,000+
• Subject to Minority & Women-Owned Business Enterprises (MWBE) Contract Goals of 30%
• This means, if awarded $25,000 and over, 30% of your discretionary goods must be spent with an MWBE in New York State
• More information is available on Page 6 of the Grant Overview document
FUNDING USES
• Funding use: To implement or expand HEPA in YMCA youth programming (early childcare, afterschool, summer camp, and other related youth programming)
• Funds cannot be used for sales tax, salary, administrative fees, labor, food/beverage, program fees, scholarships, training, other programs, etc.
*As of 6/8/2020, OCFS APPROVED the use of grant funds for labor expenses by contractors required for project execution. Previously, YMCAs were prohibited from using grant funds to pay for labor expenses for HEPA “capital projects” (like community gardens, pool/gymnasium remodels, teaching kitchens, etc.). These expenses are now PERMITTED.
• Purchases must be approved by the Foundation and OCFS before spending!
EXAMPLES OF ELIGIBLE PROJECTS & PURCHASES
HEPA STANDARD PROJECT EXAMPLEHealthy Eating • Teaching Kitchen supplies (cabinetry, countertops,
small and large appliances, aprons, oven mitts, potholders)
• Community Garden supplies (lumber, soil/fertilizer, seeds, irrigation, gardening tools, gloves)
• Appliances (toaster ovens, crockpots, blenders, griddles, refrigerators, freezers, stoves, ovens, microwaves)
• Cooking ware (pots, pans, baking sheets, strainers, measuring cups/spoons, paring knives, utensils)
• Food storage and shelving
Physical Activity • Evidence-based physical activity curriculum and equipment (CATCH, SPARK)
• Physical activity and sports equipment (balls, cones, polyspots, nets, pinnies/jerseys, beanbags, whistles, stopwatches)
• Fencing
Infant Feeding • Mamavas, or breastfeeding pods
• Nursing chairs
• Refrigeration
Family Engagement • ChopChop Magazine subscriptions
• Pool resurfacing
• Gymnasium renovation
APPLICATION
TIMELINE
DATE ACTION
June 1, 2020 ASAP RFA Released
June 26, 2020 Applications Due
July 1, 2020 Contracts Formally Begin
July 6, 2020 Award Notification
TBD Kickoff Webinar
July 31, 2020 Revised Budgets Due
August 1-31, 2020 Purchasing Period
September 30, 2020 Invoices & Documentation Due
December 1, 2020 Progress Report Due
December 31, 2020 Contracts End
WHERE CAN I FIND THE APPLICATION MATERIALS AND GRANT PORTAL?
• All application materials and information is available on the Alliance’s website
o Visit http://www.ymcanys.org/ > Healthy Living > Healthy Eating and Physical Activity Standards
GRANT PORTAL
• Link to Grant Portal is available on the Alliance website or by visiting https://tinyurl.com/2020HEPA
• Each applicant must first create their account by clicking “New Applicant?” before viewing or starting a HEPA Grant Application
APPLICATION COMPONENTS
• After creating your account, you will have access to save and submit applications on behalf of your YMCA Association at any time
• YMCA Associations should apply on behalf of their branches and/or youth programming sites. Only one application per Association will be accepted!
• Each YMCA’s application package will contain:
1. Application Form
2. Budget Expenditure Form
3. Additional Sites Information Form (only required if applying to fund more than 10 youth programming sites)
• Deadline: June 26, 2020 by 5:00pm – NO EXCEPTIONS
APPLICATION FORM
BUDGET EXPENDITURE FORM
• Downloadable 2-page PDF document from Alliance website or on the application in the Grant Portal
• Upload directly to Grant Portal
• Required for each youth programming site
*As of 6/8/2020, OCFS confirmed thatYMCAs will only need to submit ONEBudget Expenditure Form for all youth programming sites they are applying to fund
ADDITIONAL SITE INFORMATION FORM
• Downloadable Microsoft Word document from Alliance website or in Grant Portal on application
• Only required if YMCA Association’s proposal is requesting funding for more than 10 sites
• Identical to the requested information on the application
• Upload directly to Grant Portal
SELECTION
ELIGIBILITY CRITERIA
• Total number of youth served
• Funding amount requested
• Remember, this is a cost-reimbursable contract!
• Eligibility and originality of project/proposal
• Are you collaborating with other YMCAs, schools or community-based organizations? Are you utilizing any additional funding sources?
• YMCA member in good standing
AFTER I AM AWARDED, WHAT ARE MY YMCA’S EXPECTATIONS?
• Promoting HEPA and support of healthy living for all youth, families, and staff members at your YMCA
• Creating and submitting a revised budget plan based on your YMCA Association’s funding award
• Paying all associated grant costs up-front and submitting invoices and required documentation in a timely fashion
• Attending conference calls and/or webinars, as requested
• Completing one progress report
REIMBURSEMENT
HOW WILL MY YMCA BE REIMBURSED?
• Grant awards are made to YMCA Associations as cost-reimbursable contracts
• YMCAs are responsible for all associated costs up-front and will submit invoices to the New York State YMCA Foundation
• YMCAs will have one month to make their eligible purchases
• YMCAs may submit as few or as many invoices to the Foundation as they would like
• Funds are processed through the New York State Office of Children and Family Services
• There is potential for delays, additional documentation, etc.
QUESTIONS?
DON’T FORGET…
Applications are due June 26, 2020 by 5:00pm!
THANK YOU!
Paige Hughes
Director of Healthy Living
Alliance of New York State YMCAs