2019  Terms  of  Participation  Video  Release  

 Dance  Studio:  ___________________________  attending:  

☐ Maple Ridge ☐ Duncan ☐ Mission

☐ North Vancouver ☐ Surrey ☐ Burnaby ☐ Kelowna    

The  Dance  studio,  agrees  to  the  Video  Release  policy  in  association  with  Synergy  Dance  Competition  hosted  by  Global  Dance  Services  Inc  of  45170  Redwood  Avenue,  Chilliwack,  BC,  V2R  1W2,  under  the  following  conditions:  Diamond  dancer  videos  will  be  released  onto  the  Video  Hall  of  Fame  on  our  website  which  is  hosted  by  Youtube  and  shared  on  our  Facebook  page.  Studios  may  request  that  their  videos  be  released  under  the  following  conditions:

. 1)    Studios  agree  that  all  choreographers  registered  desire  for  their  videos  to  be  released,  and  understand  that  it  is  the  studios  responsibility  to  ensure  that  the  choreographer  knows  their  work  will  be  posted  on  our  public  platform.  

. 2)    Due  to  the  mass  volume  of  video  production,  Synergy  Dance  cannot  accept  video  processing  requests  of  any  kind.   ���Studios  understand  there  is  an  “all  or  nothing”  policy,  studios  may  not  allow  work  from  only  specific  choreographers;   ���the  studio  must  release  all  of  their  diamond  performances  or  none  of  them.  

. 3)    Time  restrictions  cannot  be  requested.  Studios  may  not  request  specific  times  for  the  release  of  their  videos.  The  ���videos  are  processed  in  live  time  and  will  be  released  any  time  in  the  active  season.  Studios  may  not  request  that  the  video  be  released  after  the  season  ends.  If  a  studio  does  not  wish  for  their  videos  to  be  released  immediately  they  must  select  ‘does  not  want’  videos  to  be  released  and  they  will  not  be  released  at  all.  

. 4)    Urgency  requests  are  not  accepted,  videos  are  released  in  random  order,  studios  may  not  request  urgent  posting  of  their  videos,  the  release  is  in  random  order  and  completed  as  per  the  media  departments  availability.  

. 5)    Studios  may  not  change  their  original  release  request.  Please  select  carefully.  Selecting  “no”  on  a  video  release  may  not  change  to  “yes”  or  vice  versa  at  any  time  after  it  has  been  formally  submitted.  The  video  release  request  form  is  binding  and  not  changeable  after  submission,  videos  are  produced  live.  

. 6)    Monetary  gains,  Synergy  Dance  is  not  set  up  for  monetary  gains  on  the  video  hosting  platform.  Studios  may  not  request  to  be  paid  for  the  release  of  their  video.  The  Video  Hall  of  Fame  is  a  complimentary  service  provided  for  the  enjoyment  of  studios,  guests  and  the  general  public.  Synergy  Dance  reserves  the  right  to  cancel  the  provision  of  this  service  at  any  time  and  does  not  guarantee  a  video  will  be  released.  

. 7)    Signed  Release  does  not  Guarantee  Publication,  there  are  several  factors  that  may  prevent  our  ability  to  release  a  diamond  video  including  technical  complications  and  youtube  copyright.  If  Youtube  has  a  copyright  claim  against  the  song  selected  for  the  performance,  Youtube  may  mute  the  audio  track,  delete  the  video  all  together  or  limit  it’s  play  options  on  cell  phones  and/or  in  specific  countries.  Synergy  Dance  Competition  has  no  authority  over  Youtube  copyright  claims  and  cannot  override  the  disciplinary  measures  taken  by  Youtube  hosting.

Please make a selection

. Yes!  our  studio,  ________________________  would  like  ALL  OF  OUR  DIAMOND  DANCER  VIDEOS  released  into  the  video  hall  of  fame,  all  of  our  choreographers  want  to  participate  in  this,  we  understand  that  these  videos  will  be  released  in  random  order  at  any  time  and  that  we  may  not  make  any  requests  pertaining  to  video  releases.  We  understand  that  we  cannot  change  this  selection  at  a  later  time.

. ⃝  NO,  our  studio,  ________________________  DOES  NOT  WANT  our  videos  released  and  we  understand  that  we  cannot  change  this  request  at  any  time.

Signature: ______________________________

     

This  box  is  for  Synergy  Administration  use  only:    

Authorization  Code:  ______________________    Processing  Date:  _________________________    Processed  By:  ____________________________  

Paid  in  Full  ⃝                        Waitlisted  ⃝  #_________

PAYMENT  INFORMATION:  Studio  registration  balance  is  available  in  your  online  account,  you  may  also  find  your  invoice  and  receipt  there.  Please  check  that  you  have  added  GST  to  your  payment  before  you  submit.  GST  is  added  at  the  very  final  stages  of  registration.  Ensure  GST  has  been  added  before  sending  payment.

***There  is  a  $10,000  credit  card  limit  per  event,  due  to  Moneris  processing  restrictions.  Please  submit  an  additional  cheque  made  to  ‘GLOBAL  DANCE  SERVICES  INC’  for  the  remaining  balance  if  you  are  paying  with  credit  card  and  your  account  totals  more  than  $10,000.  

Select  Payment  Method

⃝  I  have  enclosed  cheque  payment  of  $______________________Canadian  Dollars,  made  to  GLOBAL  DANCE  SERVICES  the  balance  of  our  registration

⃝  Please  bill  my  credit  card  for  the  payment  of  $_______________________  (Maximum  of  $10,000  on  credit  card)  towards  the  balance  of  our  registration  account  for  attending  Synergy  Dance  Competition  2018  at:  ___________________  (Location).  

 

Please  Select  Credit  Card  Type:          VISA            MC            AMEX    

Credit  Card  Number:  ________________________________________    

Name  as  it  appears  on  Card:  __________________________________  

Card  Expiry:  Month:  _____________  Year:  ___________    

 Special  processing  instructions:  ________________________________

 Registration  Fees  are  non-­‐refundable.  I  authorize  Global  Dance  Services  Inc  to  process  the  above  payment,  and  agree  to  all  terms  and  conditions  outlined  in  the  participation  agreement.      Print  Name:  _________________  Signature:  ___________________  Date:  _____________

 Please  send  your  payment  and  completed  forms  to:  

Atten:  Synergy  Dance  Competition    Global  Dance  Services  Inc  45170  Redwood  Ave  Chilliwack,  BC,  Canada  

V2R  1W2  

Payments  should  be  made      to    

“Global  Dance  Services  Inc”  

     

Solo/Duo/Trio  Provincial  Finals  Qualification  Solo  Registry  (not  eligible  to  qualify)  

 Solo/Duo/Trios  may  register  in  events  and  finish  in  the  top  ten  (cash  awards)  dance  

routines  without  any  restriction.  Solos/Duos/Trios  may  enter  as  many  times  as  they  like  and  they  do  not  need  to  be  in  a  group  to  participate.    

-­‐however-­‐  Solos/Duo/Trio  dancers  must  also  be  performing  in  any  GROUP  from  the  same  studio  to  

be  eligible  to  advance  to  the  provincial  finals.  This  rule  is  in  effect  to  ensure  that  the  provincial  finals  seats  are  going  to  dancers  who  are  attending  with  their  studio  in  full  

rather  than  “solo  hopping”  and  entering  “only  one  solo.”    

Dance  Studio:  ______________________________  

Soloists    Full  name  of  dancer    

Discipline  (ie,  jazz)  

                                                     Duos/Trios  Name  of  Routine  

Discipline  (ie,  jazz)  

                                                     Additional  Notes:  

From  our  studio  the  following  Solos  and  Duos/Trios  are  not  eligible  to  advance  to  the  provincial  finals  as  they  are  not  also  registered  in  a  group  performance:  

 

2019  Registration  Checklist

 

Before  Submitting  Dance  Comp  Genie  Account:

☐ I  have  deleted  all  of  the  graduated  dancers  and  those  no  longer  attending  the  studio  -­‐-­‐-­‐  (Important!)  if  studios  do  not  clean  out  their  expired  dancers  regularly  and  your  account  grows  too  large  it  may  be  deleted  and  you  will  need  to  re-­‐enter  student  information  each  year  –or-­‐  choose  to  be  billed  for  server  data  fees.  

☐ I  am  aware  that  only  the  top  three  Pre-­‐Competitive  routines  groups  advance  to  the  showdown  finals  and  have  their  own  top  ten  awards  but  solos/duos  do  not  advance  to  the  provincial  finals  and  I  have  placed  my  routines  as  desired.

☐ I  understand  it  is  easiest  for  me  to  understand  my  final  schedule  if  the  routine  name  (ie  song  title)  of  my  soloists  are  their  name  and  style  “Sally  Dancer-­‐  Jazz”  then  “Sally  Dancer-­‐Lyrical”  ....  In  the  event  program  solos  will  only  appear  as  first  and  last  name.  Music  is  loaded  online  and  labeling  of  files  is  important.  Including  only  the  dancers  name  will  be  problematic,  include  the  style  –or-­‐  song  name  alternatively.  

☐ I  have  not  added  any  extra  comma’s  or  periods  after  my  dancers  names  in  the  registration  -­‐-­‐-­‐  for  example  ...  sally,  dancer,,  Important:  This  will  significantly  delay  obtaining  a  draft  schedule!  Do  not  use  extra  punctuation!

☐ I  understand  that  my  registration  syncs  to  the  final  event  program.  I  have  not  entered  my  data  for  dancers/choreographers  in  ALL  CAPITAL  LETTERS.  Important:  Entries  in  CAPITAL  LETTERS  cannot  be  accepted.

☐ I  have  checked  the  spelling  of  my  routine  names  and  choreographers.  I  have  updated  my  “TBA”  routines.  

☐ Music  is  loaded  online  in  the  summary  area  of  your  online  account.  Again  it  is  very  important  that  you  have  labeled  your  soloists  properly  for  you  to  be  able  to  load  your  music  properly!  You  may  load  music  up  until  roughly  two  weeks  before  the  event  the  music  deadline  is  listed  online.  Music  may  be  .MP3  or  .M4a  –  sorry  no  CD’s  or  cellphones.  All  music  is  loaded  online.    

☐ Minimum  registration  per  event  is  $500.  

After  Submitting  Dance  Comp  Genie  Account:

☐ I  have  submitted  the  Dance  Comp  Genie  Registration  AND I  have  checked  that  GST  has  been  added  to  the  amount  owing  before  writing  the  payment  (see payment  form)  ....  GST  isn’t  added  until  the  very  final  step  at  checkout.

☐ Payment  has  been  written  to  GLOBAL  DANCE  SERVICES,  sorry  cheques  made  to  “Synergy  Dance”  cannot  be  cashed  and  new  payment  will  be  required.

☐ I  have  sent  the  payment  and  the  2019  terms  of  participation  which  includes  five  pages.

☐ I  do  not  need  to  print  anything  from  Dance  Comp  Genie,  all  registration  files  are  submitted  electronically.

 

   

 

2019  Terms  of  Participation    This  document  has  5  pages  -­‐  sign  and  return  all  pages  

 Dance  Studio:  ____________________________                        

We  are  attending  ☐ Maple Ridge ☐ Duncan ☐ Mission

☐ North Vancouver ☐ Surrey ☐ Burnaby ☐ Kelowna  

The  above  Dance  Studio,  agrees  to  participate  in  Synergy  Dance  Competition  (Synergy  Dance  Experience)  produced  by  Global  Dance  Services  Inc  of  45170  Redwood  Ave,  Chilliwack,  BC,  Canada,  V2R  1W2,  under  the  following  conditions: Initial  Term    

Schedule Changes: Registration is accepted online only. I acknowledge that I am required to submit schedule change request forms before the change form deadlines. If I require making changes after the draft schedule corrections have been applied and made final there is a $25 schedule change fee.

  Time Limits: I acknowledge there are time limits for routines entering Synergy Dance Competition and understand that random timing of routines is in effect. Routines that are found to be over the time limit will be disqualified from winning overall awards in the finals. Time limits can be located on the Synergy website. Routines longer than five minutes must be entered into Production, solos/duos and trios may not be overtime.

  Permission to Publish: Upon entering a Synergy Dance Competition event all participants give their permission for Synergy Dance Competition and/or their affiliate service providers, permission for any photograph or video taken of any dancer(s) to be used for promotional purposes without compensation. This includes but is not limited to; newspaper, brochures, ads, television, sales videos, internet and social media including Facebook®, You Tube®, Twitter®, newsletters and any other.

  Cash Awards: I understand that Cash Awards owing to studios will be processed and delivered on one total cheque to my studio after the event. Any balances owning on my account will be deducted from cash award cheques. Cash Awards will be processed and delivered to studios by mail. Cash awards will not be mailed to the studio until the appropriate paperwork has been received. (please check the website for a list of winners.) Cash awards expire at the end of our fiscal year, all cash awards unclaimed by July 1st will be cancelled with stop payment and will not be reissued.

  Placement Fairness: Any discrepancy in the number of dancers performing, level or category, will result in the routine being adjudicated for commentary only. Routines found to be in non-compliance with official rules are not eligible for high score or cash awards. Routines found to have more dancers than registered in the event will be charged a $100 unlisted dancer fine.

  Event Cancellation Refund Policy: I acknowledge and accept the terms of the cancellation refund policy; Synergy Dance Competition will provide a full refund for all events cancelled at the discretion of the competition director. In the event of a natural or political disaster including but not limited to; extreme snow or poor weather, tsunami, flood, earth quake, fire or political turmoil that makes it either illegal or impossible to run the event, Synergy Dance Competition will provide notice and will refund the above dance studio for cancelled entries only if the cancellation of event is made illegal or impossible before the event has started. If natural or political disaster occurs while the rental agreement with the host venue is already in progress cancellation of the scheduled events due to disaster will not require written notice and refund compensation will not be awarded. Refunds for injury will only be provided when accompanied by a doctors not and the application is received at least two weeks before the event.

  Re-Dance Policy: Re-dances are permitted in the novice, recreational, pre-competitive and adult categories for any reason including an abandoned stage. Re-dances in the competitive division are not permitted with the exception of dancers in the 5-6yrs age division and under. Re-dances for music technical complications are permitted in any level, the routine will be judged as if it is being seen for the first time. Re-dances for all other performances due to costume malfunction, injury, prop complications etc, are permitted but will be for adjudication only. The participant requesting to re-dance will do so for adjudication only and consequently withdrawal from the category.

  Dance Off Policy: I acknowledge that the dance off policy is as follows; If dancers cannot attend their assigned call time and need to “dance off” they may perform for placement in their category if they perform the morning of their scheduled routine, usually at 8:45am. If the routine requires performing on an entirely different day, they are NOT eligible for placement in the category –OR- they may request a video review. There is a $100 video review fee. At the time of the category, during the competition the judges will video review the routine that was “danced off” earlier in order to ensure that the original score assigned to that routine remains accurate after seeing the category in its entirety to ensure the category is judged fairly. Routines may “dance off” due to exceptional circumstances only.

  Video Adjudication Error Rates: I understand and accept that there is an expected video adjudication error rate of 5-7% for all events. For example for every 100 routines, it is expected that 5-7 of these may have an error. The reason for these errors may be any number of technical complications such as labelling error, equipment failure/overheating or system malfunctions. In some cases the file may be recovered and sent to the studio at a later date. In some cases the file may have a permanent corruption, in this case I acknowledge that my studio will not receive a video adjudication for that routine. Video adjudications will be loaded online and available within one week after the event.

  Provincial Finals Qualification: Solo/Duos/Trios may not qualify for provincial finals unless the dancers are in any group performance from the same studio. Pre-Competitive solos/duos/trios do not advance to the provincial finals. Only the highest scoring pre-competitive group advances. All competitive solos/duos/trios and groups of each discipline advance.

  Liability Release: It is understood and agreed that the above dance studio will have no liability against Synergy Dance Experience or Global Dance Services, arising directly or indirectly out of the provision of the services by Synergy Dance Competition. I agree that the above dance studio has sufficient insurance coverage for the attending dancers. The above dance studio does not hold Synergy Dance Experience or host facilities, their employees, independent contractors or volunteers liable for any physical or mental injury, death or loss of property should it happen before, during, or after providing service.

I have initialed beside each line on this participation agreement. I have read all of the participation rules and regulations as outlined by Synergy Dance Competition on their website/ registration package. I acknowledge the rules and guidelines with respect to level placement, average age calculation, substitutions, re-dances, “dance offs” and all other general event regulations and rules. In respect of these policies I believe I have registered my dancers to the best of my ability. Dance Studio: __________________ Print Name: ______________________ Signature: _____________________ Date: _________________