2019 state aid meeting · on-the-job training (ojt) program. ojt goals –dcp 1-22 ojt goals are...
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2019 State Aid Meeting
Chris Clarke|Lee Zutz
February 12, 2019
mndot.gov
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Office of Civil Rights
3/18/2019http://www.dot.state.mn.us/information/orgchart/co/ocrorgchart.pdf
2
Office of Civil Rights
Business & Program
Development
Equal Employment Opportunity
Small Business Contracting
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Equal Employment Opportunity Program
3/18/2019 http://www.dot.state.mn.us/civilrights/eeo.html 3
• Actively recruit women and people of color
• Maintain a workplace free from discrimination, harassment and violence
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Workforce Goals
3/18/2019 https://mn.gov/mdhr/assets/2017_Minnesota_Workforce_Goals-chart_tcm1061-302521.pdf 4
• MDHR sets workforce goals for each county
• Goals, not quotas
• Documented Good Faith Efforts
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Workforce Goals Continued
3/18/2019 https://mn.gov/mdhr/certificates/participation-goals/workforce-participation-goals.jsp 5
Prior to July 17, 2017 After July 17, 2017
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What is the women goal for Anoka county?
3/18/2019 mndot.gov 6
A. 15%
B. 100%
C. 17%
D. 6%
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What is the person of color goal for Hennepin county?
3/18/2019 mndot.gov 7
A. 15%
B. 99%
C. 32%
D. 76%
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Why is there an OJT Program?
• To create a diverse workforce:
• People of Color
• Women
• Disadvantaged People
• 23 CFR 230.111
• FHWA
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On-the-Job Training (OJT) Program
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OJT Goals – DCP 1-22
OJT goals are set on projects with:
3/18/2019 9
Federal Funds $1 Million + 100 +
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Tribal Employment
3/18/2019 http://www.dot.state.mn.us/civilrights/tero.html 10
Increase American Indian employment on highway heavy construction
Levi Brown, MnDOT Tribal Liaison651-236-7048
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Pre-advertisement: Tribal Employment
• Type of project and scope of work
• Project location and map
• Type of trades involved
• Applicable dates
o Letting date
o Estimated start and end dates
o Pre-construction date
• Future Communication
3/18/2019 mndot.gov 11
Send Tribal Employment Contact an email outlining:
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Bid Procedures: Required Documents
3/18/2019 http://www.dot.state.mn.us/civilrights/post-letting-bid-results.html 12
Workforce Plan
• Bid over $5m or more
OJT
• Review Division S (2041)
Tribal
• Review Division S-4 Special Provisions Relating to Indian Employment
• No TERO Tax in Metro
• Communicate if near Indian Country
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Bid Opening: Workforce Plan
Delegated Contract Process 2-14:
• Modify DCP 03 Letter
• Bids over $5 million
• Due within 5 business days
• Must be approved by OCR prior to contract award
3/18/2019 http://www.dot.state.mn.us/civilrights/post-letting-bid-results.html 13
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Bid Opening: On-the-Job Training Program Proposal
Delegated Contract Process 2-14:
• Modify DCP 03 Letter
• Project with an On-the-Job Training Goal
• Due within 5 business days
• Must be approved by OCR prior to contract award
3/18/2019 mndot.gov 14
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Bid Opening: Tribal Employment
Projects near Indian Country:
• Notify tribal employment contact of apparent low bidder
• Send tribal employment contact pre-construction invite
3/18/2019 mndot.gov 15
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Post-letting Duties: Forms Due
3/18/2019 mndot.gov 16
Contractor Employment
Data
Monthly Employment Compliance
Report
Monthly On-the-Job Training
Certification of Hours Worked
Send Weekly Construction
Diary: July 21 – July
27, 2019
Indian Employment
Tracking Form
Final Clearance Request
Delegated Contract Process 3-19
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Post-letting: Contractor Employment Data (EEO-12)
Due at the beginning of the project
3/18/2019 mndot.gov 17
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Post-letting: Monthly Employment Compliance Report (EEO-13)
Due monthly, except for the month of July when it’s due weekly
3/18/2019 mndot.gov 18
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Post-letting: OJT Certification of Hours Worked
• Due monthly
• Process using Back Sheet Item
3/18/2019 mndot.gov 19
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Post-letting: Indian Employment Tracking Form
Due within 30 days of project completion
3/18/2019 mndot.gov 20
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Project Completion
Delegated Contract Process 4-3:
• Notify OCR when project is substantially complete
• OCR will conduct Contract Closeout
3/18/2019 mndot.gov 21
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District Contacts
3/18/2019 http://www.dot.state.mn.us/civilrights/contacts.html 22
Isela GomezDistricts 1 & [email protected]
Joseph CastilloDistricts 3 & [email protected]
Lee ZutzSupervisor [email protected]
Byron [email protected]
Alexis JohnsonDistricts 6, 7 & [email protected]
Chris ClarkeOJT [email protected]
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Office of Civil Rights
3/18/2019http://www.dot.state.mn.us/information/orgchart/co/ocrorgchart.pdf
23
Office of Civil Rights
Business & Program
Development
Equal Employment Opportunity
Small Business Contracting