May 21, 2019 Dear Band Parents and Students, Enclosed you will find forms, information, and the registration link for the 2019 Falcon Regiment Marching Band Season. The registration system is a two-step process. The first step is an online Google form. Here’s the link: https://forms.gle/d8i5yjNucLsAewTV6.* Please complete this required step as soon as possible, and with as much accuracy as possible as this is what creates our roster and will allow us to be able to contact you when necessary.

The second step is to complete the following district-required forms in this packet. These forms are due NO LATER THAN the first day of pre-camp (July 16). Only the forms in Bold below (forms E, F, G, H, I, J and K) need to be returned along with a copy of the student’s medical insurance card. The other pages are informational and do not need to be returned:

A. Season Calendar (by event and by date) B. 2019 Marching Band Budget C. Marching Band Fundraising Info D. Marching Band Parent/Guardian Volunteer Needs E. Student Falcon Regiment Contract F. DCSD High School Activities Participation Rules & Expectations G. School Sponsored Club/Activity Enrollment Form H. Field Trip Permission Form for Entire Season I. DCSD Transportation Awareness Consent and Release* J. Parent Volunteer Form (required from every parent/guardian who will be around students in any capacity) K. Authorization to Use Privately Owned Vehicle on School District Business*

L. What to Bring to Band Camp, including a sample daily schedule M. Typical Football Game and Competition Outlines *Due to issues beyond our control, the DCSD Transportation Department is not able to provide buses for extra-curricular activities. Therefore, in order to keep costs down, parents will be needed to provide transportation to marching band events that take place within the Douglas County School District. Private coaches have been arranged to transport students to activities outside of Douglas County. Students are not allowed to drive themselves or other students to any marching band events.

If you wish, you may also mail forms to the following address. Please be sure to postmark them by July 10th to ensure

adequate time for delivery: HRHS Band Boosters

9457 South University Blvd #527 Highlands Ranch, CO 80126

For emergency purposes, you must also include a copy of both the front and back of your child's medical insurance

card. Students are required to have health insurance to participate in marching band. If your child is not currently

enrolled in a health insurance plan, please contact the school district for information on affordable options.

We also recommend that you request to join the HRHS Band Boosters Facebook page to keep informed on all band program happenings (not just marching band).

Marching Band is a self-funded program of Highlands Ranch High School Band Boosters, therefore, there is a cost associated with this activity. Attached is a copy of the budget for the 2019 marching band season. The total fees for 2019 per student participant are $550. The entire amount will be charged to your student account in June, and the balance is due by the end of the marching season (November 5). The payment schedule is: $110 due by July 5th

$110 due by August 5th

$110 due by September 5th

$110 due by October 5th

$110 due by November 5th

Payments and/or the entire balance may be paid at any time. Families are welcomed and encouraged to make arrangements with the Band Director and Booster Board to handle exceptions. Communication is key. Just keep us informed of your payment plans and we can be flexible.

Checks should be made out the HRHS Band Boosters and can be submitted in one of these three ways: 1.) By mail to the address above. This PO box is checked a minimum of three times per week. 2.) Delivered to the Band Booster drop box in the main music band room. This is checked at least twice a month. 3.) By hand to John Lewis, HRHS Band Booster Treasurer, ONLY. Do not give checks to anyone else or to any students.

Statements will be emailed to each family on or about the first of each month. Questions regarding receipt of payments, statement balances or any other financial concerns should be emailed to Accounting@HRHSBB.com.

If you have any questions, please don’t hesitate to contact any one of us listed below.

We are looking forward to a great 2019 season! Christopher Rigolini, HRHS Director of Bands crigolini@dcsdk12.org 2019 HRHS Band Booster Board Members: Richard Bair, HRHS Band Booster President mrrichardbair@gmail.com Karen Meade, HRHS Band Booster Vice President kmeade7890@msn.com John Lewis, HRHS Band Booster Treasurer Accounting@HRHSBB.com

Amy Baum, HRHS Band Booster Secretary alkbaum@yahoo.com * Full Link to Online Registration: https://docs.google.com/forms/d/e/1FAIpQLSdqGESFm26JKuHqBuD5A7pNZcWWn2UpUzH51BB8E1pYfjZjZQ/viewform?usp=sf_link

Student & Parent Meetings: Students: Mon May 20 after school Parents: Tues May 21 at 7pm in HRHS auditorium

(possible 2nd date in July tbd)

Sectionals: vary by section, coordinated by section leader(s) during June

Leadership Camp: Wed July 10 – Fri July 12 & Mon July 15: 9:00am - 4:00pm

Pre-Camp: Tues July 16 - Fri July 19: 9:00am – 12:00pm (Only Horn line: Woodwind & Brass) Tues July 16 - Fri July 19: 5:00pm – 8:00pm (Only Aux: Drum line, Pit & Guard)

Band Camp: Mon July 22 – Sat July 27: 8:30am – 8:30pm (Dinner provided all week) Note: Thurs, Fri, Sat at Shea Stadium Sat Jul 27 at 12:00 pm showcase for parents, families, friend and alumni followed by potluck

Post-Camp: Mon July 29 – Wed July 31: 9:00am - 4:00pm (student and parent social activities evenings Mon and Wed – locations tbd)

Regular Rehearsals (starting 8/5): Mon, Tues & Thurs 3:30pm to 6:30pm Sat 9am to 12noon (no rehearsals Sat Aug 31 or Mon Sept 2)

Football games: Fri Aug 30 vs Eaglecrest @ Shea Stadium 7:00PM Fri Sept 13 vs Regis @ Shea Stadium 7:00PM Fri Sept 27 vs Pomona @ Shea Stadium 7:00PM (Cresthill student invited) Fri Oct 4 vs Rock Canyon @ Shea Stadium 7:00PM (Homecoming) Fri Oct 18 vs Castle View @ Shea Stadium 7:00PM Fri Nov 1 vs Valor @ Shea Stadium 7:00PM (Senior)

Competitions: Sat Sept 7 Friendship Cup at Englewood High School (Englewood)

Wed Sept 11 Douglas County Showcase @ Echo Park (Parker)

Sat Sept 28 Legacy Marching Festival at Adams 12 Five Star Stadium (Thornton)

Sat Oct 5 Douglas County Marching Invitational (Castle Rock)

Other Special Dates: Thurs July 4 Lone Tree July 4th parade and fundraiser

Sat Aug 17 Q-Man 5k

Thurs Oct 3 Homecoming Bon Fire

Sat Oct 5 Homecoming Parade, then immediately to DCMI

Sat Oct 26 Tentative - all day rehearsal at Shea Stadium (9 to 4)

Fall Break Week: Sat Oct 12 All Day rehearsal at Shea Stadium (9 to 4)

State Regionals: Mon Oct 14 rehearsal 9-12? 12-4? then to Echo Park Stadium (Parker)

Fri Oct 18 rehearsal 12-4 then to football game (fall break)

Sat Oct 19 All Day rehearsal at either Shea or HRHS/Cresthill (fall break)

State Championships: Mon 10/28 at Air Force Academy (Colorado Springs)

Feeder Festival: Nov? HRHS Gymnasium

Banquet: Nov? HRHS Commons

2019 HRHS Marching Band Schedule Revised 5/4/2019

Form A1

Mon 5/20 – student meeting after school

Tues 5/21 – parent meeting at 7pm (HRHS Auditorium)

June – sectionals (vary by section, coordinated by section leader)

Thurs 7/4 – Lone Tree parade and fundraiser

7/? – Parent meeting (date and time to be determined)

Wed 7/10 – Fri 7/12 & Mon 7/15: 9:00am - 4:00pm - Leadership Camp (section leaders only)

Tues 7/16 – Fri 7/19: 9:00am – 12:00pm (Only Horn line: Woodwind & Brass) - Pre-Camp Tues 7/16 – Fri 7/19: 5:00pm – 8:00pm (Only Aux: Drum line, Pit & Guard) - Pre-Camp Mon 7/22 – Sat 7/27: 8:30am – 8:30pm (Dinner provided all week) - Band Camp

Note: Thurs, Fri, Sat at Shea Stadium Sat 7/27 at 12:00 pm showcase for parents, families, friend and alumni followed by potluck Mon 7/29 – Wed 7/31: 9:00am - 4:00pm - Post-Camp

(student & parent social activities evenings Mon and Wed) Mon 8/5 – Regular weekly rehearsals start Mon, Tues & Thurs 3:30pm to 6:30pm Sat 8/10 – regular rehearsal 9am to 12noon

8/? - Music & Arts Instrument Rental Night training

Thurs 8/15 (tentative) – HRHS Back to School Night

Sat 8/17 (tentative) – Q-Man

Late-Aug – Early-Sept - EBOP Instrument rental nights

Sat 8/24 – Regular rehearsal 9am to 12noon (Parent Prop Training?)

Fri 8/30 – home football game vs. Eaglecrest at Shea Stadium (kick-off at 7pm)

Sat 8/31 & Mon 9/2– No rehearsal (Labor Day weekend)

Sat 9/7 – Friendship Cup at Englewood High School

Wed 9/11 – Douglas County Marching Showcase at Echo Park (Parker)

Fri 9/13 – home football game vs. Regis at Shea Stadium (kick-off at 7pm)

Fri 9/27 – home football game vs. Pomona at Shea Stadium (kick-off at 7pm) – Cresthill students invited

Sat 9/28 – Legacy Marching Festival (Thornton)

Thurs 10/3 – Homecoming Bon Fire

Fri 10/4 – Homecoming football game vs. Rock Canyon at Shea Stadium (kick-off at 7pm)

Sat 10/5 – Homecoming parade, then immediately to DCMI (below)

Sat 10/5 - Douglas County Marching Invitational (Castle Rock)

Sat 10/12 – all day rehearsal at Shea (first full day of fall break)

Mon 10/14 – State Regionals at Echo Park (fall break)

Fri 10/18 – rehearsal 12-4, then to game vs. Castle View at Shea Stadium (kick-off at 7pm)

Sat 10/19 – all day rehearsal at Shea (fall break)

Sat 10/26 – (tentative) all day rehearsal at Shea (fall break)

Mon 10/28 - State Marching Band 4A Semifinals and Finals (Air Force Academy, Colorado Springs)

Fri 11/1 - home football game vs. Valor at Shea Stadium (kick-off at 7pm) – Senior Recognition

11/? – Feeder Festival

11/? – Marching Band Banquet

2019 HRHS Marching Band Schedule (by date)

Revised 5/4/2019

Form A2

Expenses by Item Expenses by Item (cont.)Food Materials & Props

July Band Camp Food 1,250.00 Banner 100.00Sept 7 Friendship Cup 300.00 Props 3,000.00

Sept 11 Douglas County Marching Showcase 0.00 Equipment 1,000.00Sept 28 Legacy Festival 300.00 License Fee 410.00

Oct 5 Douglas County Marching Invitational 300.00 Drill Design Contract 2,500.00Oct 12 Shea Day Rehearsal 250.00 Marching Music Contract 2,000.00Oct 14 CBA State Regional's 75.00 Instrument Repairs 1,000.00Oct 19 Shea Day II Rehearsal 250.00 10,010.00Oct 28 CBA State Finals 600.00 Coaching

3,325.00 Color Guard Tech 1,250.00Competition Fees Color Guard Coach 1,250.00

Sept 7 Friendship Cup 315.00 Percussion Coach 2,500.00Sept 11 Douglas County Marching Showcase 0.00 Front Ensemble Coach 3,000.00Sept 28 Legacy Festival 350.00 Woodwinds Coach 1,500.00

Oct 5 Douglas County Marching Invitational 350.00 Brass Coach 2,500.00Oct 14 CBA State Regional's 350.00 12,000.00Oct 28 CBA State Finals 475.00 Other

1,840.00 Membership Dues 260.00Transportation Conference Registration 120.00

Aug 30 Football Eaglecrest 85.00 Marching Band Banquet 580.00Sept 7 Friendship Cup 3,061.00 Miscellaneous Expenses 5,017.91

Sept 11 Douglas County Marching Showcase 110.00 5,977.91Sept 13 Football Regis 110.00Sept 27 Football Pomona 85.00 Total Expenses (gross) 50,635.26Sept 28 Legacy Festival 3,091.00

Oct 4 Football Rock Canyon 85.00 Contributions to off-set ExpensesOct 5 Douglas County Marching Invitational 85.00 26 contribution transportation -7,191.00

Oct 12 Shea Day Rehearsal 85.00 Boosters -3,500.00Oct 14 CBA State Regional's 85.00Oct 18 Football Castle View 85.00 Total Contributions -10,691.00Oct 19 Shea Day II Rehearsal 85.00Oct 28 CBA State Finals 3,186.00 Total Expenses (net) 39,944.26Nov 1 Football Valor 85.00

Band Truck Fuel 200.00Extra U-Haul 1,440.00

10,523.00Uniform & Clothing

Marching Shoes 300.00 Est. number of participants 73Gloves 98.50Show Shirts 716.00 Contribution per participant 547.18Spirit Shirts 283.00

Color Guard Uniform 2,800.00 Rounded to $550 per participantDance Shoes 300.00Color Guard Materials 2,241.85Alterations / Cleaning 220.00

6,959.35

2019 Marching Band Budget

Form B

FundraisingThe HRHS Band Boosters provide many fundraising opportunities during the season/year. Most of the

fundraisers go directly to the Band Boosters to help off-set the costs of the many activities available for band

students and to purchase instruments and equipment to benefit the entire band program. A few benefit

individual student accounts. Below is a list of fundraisers we are currently anticipating for the coming

season/year. In addition to these, we are also considering others to be determined later in the year. We will

keep you posted throughout the season/year as additional fundraisers become available. If you have an idea

for a great fundraiser, please let us know. We are always looking for more and better fundraising ideas.

Fundraiser Date(s) Beneficiary Est.

Income

More Info

Shea Concessions Fall, Spring &

Summer

Varies $10,000 Work at the concession stand at Shea

Stadium

Pedal for

Parkinsons

("P4P")

6/8/2019 Boosters $400 Pick up signs after event

Lone Tree concert 6/15/2019 Boosters $500 sell non-alcoholic beverages at Sweetwater

Park

Lone Tree July 4th

event

7/4/2019 Boosters $4,000 sell drinks and help with activities at

Sweetwater Park

Buy A Box Going now

through July

Boosters $5,000 to purchase new speakers

Car Wash 7/20

(tentative)

Band/Boos

ters

$3,000 at Car Wash Express

Band Camp dinner

sponsors

Now through

11/1

Marching

Band

$300

each

get a restaurant to donate for dinner for

marching band

Music & Arts Aug &

early-Sept

Boosters $2000+ help with instrument rental nights

Concert Seats All Year Boosters depends purchase a reserved seat at any concert

Coffee to be

determined

Individuals depends sell coffee to friends, family, neighbors

Wreaths Oct., Nov,

Dec.

Individuals depends sell holiday wreaths

Restaurant nights All Year Boosters depends eat at a local restaurant

Form C

King Soopers All Year Boosters depends register your rewards card and use for

purchases

Safeway Cards All Year Individuals depends load card and use to purchase groceries

Shea Clean up home football

games

Varies $2,000 clean up stands after home football games

Scripts All Year Individuals depends buy gift cards through Scripts

Host RMPA &/or

WGI show

Feb &/or

March

Boosters $4,000 help with hosting winter percussion event(s)

Mattress

Fundraiser

March Varies depends buy or get friends/family/neighbors to buy a

mattress

Amazon Smile All Year Boosters depends designate “Highlands Ranch High School Bandboosters” as your supporting organization and Amazon will send a portion of your purchases to the Band’s general fund.

Other ideas: Office Depot Give Back to Schools, Target Red Card, Colorado Gives Day, other matching programs (these all need to be researched)

2019 PARENT VOLUNTEERS It takes an army of parents to make marching band successful! Here’s a brief description of the committees, positions and responsibilities that are needed. If lots of people volunteer to help with these committees, then each person’s load with be less. What’s the saying… “many hands make for light work”!

FOOD COMMITTEE – Feeding our kids is a BIG DEAL! Volunteers are needed plan, purchase supplies, prep food, donate items, transport, cook, set up, serve and clean up at all events throughout the season (including band camp week). If food is something you are skilled and/or passionate about, this committee is for you! Sign Up Geniuses will be sent out for specific events, but pre-planning is key to pull off feeding everyone! Not to mention, it’s really fun!

UNIFORM COMMITTEE (FITTING/ALTERATIONS) - We generally do uniform fittings on the Wednesday afternoon of band camp week (est. 7/24). We will need several people to help with these fittings on that day, including 2 or 3 skilled seamstresses/tailors with sewing machines to make on the spot alterations, so that all of the fittings can be done in one day and make sure that our uniforms to look the way we want to sound: Awesome.

PROPS – Volunteers are needed to help build and paint prop. If you’re good with your hands, please sign up to help on this committee. Construction dates will be announced on Facebook and via email. · Performance Schlep – parents are needed at each show and football game to assist with assembling props beforeeach performance. Free admission to each competition for our performance only for any parent/family member who assists with moving props and equipment from the parking lot to the performance field and back for each competition (30 people needed). See the Sign Up Genius that will come out before each performance to sign up for this.

TRANSPORTATION/TRUCK DRIVERS – We will need at least 2 parents for each event to drive the school truck and a U-Haul truck carrying props and front ensemble (“pit”) equipment to and from each event, including footballs games and special rehearsals. Trucks and coaches have been reserved by John Lewis, Treasurer, but help a Transportation Coordinator is needed. There will be a “truck driver” slot on each Sign Up Genius. No special licenses or training are needed to drive the truck(s), but care should be taken when driving because a lot of expensive equipment is inside! Truck Drivers generally meet at the school for loading, and stay after the event for unloading. If another driver is needed to take the truck driver(s) to or from home, please let the volunteer coordinator know.

CHAPERONES - Chaperones are needed at each event to be available in case any students or staff need assistance. Generally, there are many adults around, but a designated chaperone for each event is recommended. Chaperone slots will be on the Sign Up Genius for each event.

FUNDRAISING COMMITTEE - The Boosters do many fundraisers throughout the year, all year long. All of these fundraisers are very important to keep the program active and strong. Volunteers are needed to organize and coordinate the various fundraising efforts. If you have a strength or passion to help with these activities, please sign up for this committee. Contact Karen Meade, Vice President for more information. · Merchandise Sales – at various times throughout the year, we set up a table to sell previous years’ remainingt-shirts, stickers, tumblers, etc…. We need people to help with these occasionally.

COMMUNICATIONS & VOLUNTEER COORDINATION COMMITTEE – This is a BIG ONE! This committee will be responsible for coordinating with all of the other committees and with the staff (Mr. Rigolini and section coaches) to make sure that information gets disseminated in a timely manner so that everything runs smoothly at each event. Currently, Amy Baum, Band Booster Secretary, will head up this committee, but she can’t do everything! Assistance with preparing itineraries and Sign Up Geniuses for upcoming events and shows is needed. If you are skilled with a computer and have time in the evenings and weekends, please sign up to help on this committee. Additional volunteers that fall under this committee are: · Newsletter preparation – gather input and prepare weekly/monthly newsletters for dissemination to band families(Thank you, Amie Leibenow, for agreeing to do this this year) · “Historian” (photographer/social media/webmaster) – This could be several people. We need someone with a

Form D

penchant for photography to bring a camera to camp and events to take photos, upload them to the Facebook page and create the end of season/year slideshows. We would also like to update the HRHS Band website and use it as a central place for information and communications · Alumni Relations/Parent Socials – We need someone to reach out to and stay in touch with band alumni and theirparents, as well as coordinate parent socials during the summer and marching season to promote the continued feeling of family and just have a good time. Some overlap with fundraising (keep the alumni parents using their King Soopers/Safeway cards to promote the Band Program after their students have graduated). · Post-Camp student activities coordination – historically, the students have had a couple of fun activities a couple ofevenings after post-camp rehearsals such as Dart Warz and/or Jump Street. These activities need to be arranged with the location, funds collected from students, head count, drivers, etc….

AD HOC BANQUET COMMITTEES – organizing, decorating, planning food and coordinating awards for end-of-season Marching Band Banquet in November and end-of-year Band Banquet in May.

AD HOC RMPA WINTER PERCUSSION CONTEST HOSTING COMMITTEE – More information on this to come in December.

STUDENT FALCON REGIMENT CONTRACT

I, (student name) __________________________ recognize and accept the privileges and responsibilities of being a member of the 2018-2019 Falcon Regiment.

I have a copy of the schedule, and have looked ahead to make sure that all dates are cleared.

I will be present and on time for every rehearsal and performance . I understand that it is not acceptable to miss a rehearsal or performance for any reason other than a sudden family emergency or extreme illness. I recognize that all members of the band depend and rely on me to be present and prepared with my music and marching. I will attend rehearsals and performances with a positive, professional working attitude and treat others with dignity and respect. If I am unable to attend or expect to be tardy, I will notify Mr. Rigolini, my section leader and/or drum major(s) in writing as soon in advance of the absence as possible.

I will spend some time outside of rehearsals working on my own part, marching skills, and drill. I will dedicate myself to working proactively and productively on solutions instead of complaining. I will better myself by making positive change, visualizing positive outcomes, thinking critically, demonstrating intellectual curiosity, asking appropriate questions, and working towards the goal of making myself, my section, and the Falcon Regiment stronger and better that we ever have been. I will do my best to balnce self-discipline, teamwork, hard work and fun.

I understand that participating in marching band as part of the band’s overall education program is a privilege, not a right, and that my participation in the Falcon Regiment is voluntary. I understand that I am an important part of the Falcon Regiment and its potential success.

I will maintain academic eligibility under the guidelines set forth by the Colorado High School Activities Association (CHSAA) during the entire season of marching band . I will do my best to maintain a minimum Grade Point Average of 2.5. I understand that failing more than one class will jeopardize my participation in marching band, and may disqualify me from completing the season. I will plan my schedule and be disciplined with my time so I can be a well-prepared member of the band and a good student at the same time.

I promise to uphold the standard of conduct that is expected of a band member. I will do my best to make good choices, and act in a manner that reflects positively on my family and friends, the Falcon Regiment, and Highlands Ranch High School. I will do my best to act with the highest dignity and decorum in and out of uniform.

If I am having difficult with meeting any of my marching band obligations, I will discuss them with Mr. Rigolini or an adult staff member openly and honestly, as early as possible.

My parents and I have discussed this contract, and we understand and accept that if I do not meet the standards set forth, I may be removed as a member of the band. I will adhere to the above standards to the best of my ability at all times.

____________________________________ ______________________________ Student name (please print) Student signature

____________________________________ ______________________________ Parent name (please print) Parent signature

Form Eto be completed and returned

X Fto be completed and returned

Form Gto be completed and returned

Form Hto be completed and returned

July 16, 2019

All Marching Band Events 7/16/2019 - 11/1/2019 $550.00This form will serve for all events during the marching season.

Form Ito be completed and returned

Form Jto be completed and returned

Form Kto be completed and returned

What To Bring to Band Camp 2019 ● Instrument● Sheet music● Light Jacket or sweatshirt● Light-colored shirts and shorts recommended● Full brimmed hat or baseball cap● Approved Marching Shoes:

o Tennis shoes, Cross-trainers or Dinkles ONLYo NO FLIPFLOPS, SANDALS OR SKATE SHOES

● Sunscreen SPF 30 or 45 AT LEAST● Insect repellent● Beach or bath towel● Lunch and Snacks (dinner provided)● Strapped water bottle (Camelback or something similar)● Prescription medications/inhalers (ABSOLUTELY REQUIRED)● Money for vending machines (optional)

Each family is asked to donate one case of water. This will be used throughout the season at shows and competitions.

Sample Band Camp Daily Schedule: 8:30am to 9:00am – body warm up 9:00am to 11:30am – work outside on marching technique and drill 11:30am to 12:30pm – lunch break (each student needs to bring a sack lunch) 12:30pm to 4:30pm – work inside on music/sectional (uniform fittings on Wednesday) 4:30pm to 6:00pm – dinner break (provided by parents/boosters – sign up to volunteer) 6:00pm to 8:30pm – back outside to work on drill and putting it all together

(Wednesday or Thursday, photos and skits in evening)

Possible new parent meeting on Tuesday night at 7:00pm

Form L

For families new to marching band especially, here is a basic outline of how a TYPICAL FOOTBALL GAME goes, so that you can plan accordingly (specific times subject to change for each game): 

3:00 to 4:00 pm - students load trucks after school 

5:00 pm - Students and trucks report event location (usually Shea Stadium) 

5:00 to 5:45 - unload trucks and construct props at location (parents are needed at football field to help with constructing props) 

6:00 to 6:30 pm - students get in uniform and warm up 

6:30 pm – band takes the field for National Anthem, then head into the stands 

7:00 – 7:45-ish (until 5 minutes remaining in second quarter) students in stands playing pep band songs 

7:45-ish (5 minutes remaining in second quarter) – band and parents move to sidelines to prepare for half-time show 

Half-time – performance show (parents needed to help push props and equipment on/off field) 

3rd quarter – generally students have the 3rd quarter off to get out of uniform, get snacks, relax. However, Homecoming game, return to stands ASAP. Usually, parents start to disassemble props, and a few students help with this. 

4th quarter – students back in stands for pep band 

After game – load trucks. When trucks are loaded, return to school 

Approx. 9:30 or 10:00 pm - student and trucks arrive HRHS, start unloading (unless competition the next day) 

Approx. 10:30 pm-ish - when trucks are unloaded and equipment/props are put away students have very quick meeting in band room, then everyone heads home (rental truck needs to be returned to rental location) 

ALL STUDENTS EXPECTED TO RETURN TO THE SCHOOL AND STAY UNTIL TRUCKS ARE UNLOADED AND EQUIPMENT IS STORED. 

Form M

For families new to marching band especially, here is a basic outline of how a TYPICAL COMPETITION day goes, so that you can plan accordingly (specific times subject to change for each competition): 

 7:30 am - students report to the school (trucks are generally loaded on Friday after school, only last minute items 

need to be added on Sat. morning)  8:00 am - buses/cars and trucks depart the school  8:30 am - buses/cars and trucks arrive at event location  8:30 to 10 - unload trucks and construct props at location (at some point, all of the students and staff will go as a 

group to "check-in" and get wrist bands)  10 to 11 - students get in uniform and warm up (some parent help is needed to move pit instruments and equipment 

to warm up location)  11-ish - all hands on deck to move props and equipment to stadium gate  11:15 - first performance of the day, push props and equipment on/off field, watch performance, then push props 

and equipment back to trucks, students remove uniforms and put instruments in cases (parents who are helping serve lunch need to go directly to the food area) 

 12:00 - students, staff and parents who helped with props go to food area for lunch  12:30 to 1:30 - eat lunch  1:30 until 4:30 - down time. Students to stadium to watch other bands, do homework or hang out (defer to Mr. 

Rigolini). Parents clean up from lunch, start dinner preparations, go watch other bands, hang out and play cards or corn hole (if you have a corn hole or similar game, please bring it). Also, don't forget to bring folding camp chairs! 

 4:30 pm - dinner preparations start in earnest  5 to 6 pm - dinner  6-ish - parents clean up dinner, while students and staff start to make their way back to the equipment truck to get 

into uniform again and warm up (again, some parents will be needed to help move pit equipment to warm up area) 

 7:15-7:30 - all hands on deck again to move props and pit equipment to stadium for show  7:45 pm - show  8:00 pm - clear the field, move props back to truck and start disassembling and loading  9:00 pm - hopefully the trucks will be loaded and everyone goes to the stadium for results/awards (known as 

"Retreat")  9:30 pm - As soon as retreat is done, head back to trucks to finish loading (if needed).  If trucks are loaded before 

retreat, students head to buses/cars to return to HRHS  9:45 pm - buses/cars and trucks depart event location  10:15 pm - buses/cars and trucks arrive HRHS, start unloading  11:00 pm - when trucks are unloaded and equipment/props are put away students have very quick meeting in band 

room, then everyone heads home (rental truck needs to be returned to rental location)  ALL STUDENTS EXPECTED TO RETURN TO THE SCHOOL AND STAY UNTIL TRUCKS ARE UNLOADED AND 

EQUIPMENT IS STORED.