2019 exhibitor and sponsor program - calpelra.org · sponsor program j oin us at calpelra’s 2019...

California Public Employers Labor Relations Association— 2 0 1 9 —

2019 EXHIBITOR AND SPONSOR PROGRAM

Join us at CALPELRA’s 2019 Annual Conference and expand your market and increase your business and name visibility among California’s public sector agencies. CALPELRA’s exhibitor and sponsor options

allow exhibitors and sponsors to tailor their marketing opportunities to meet their needs. Held over five days (including pre-Conference and Conference activities) in beautiful Monterey, California, CALPELRA’s Annual Conference is the training conference of choice among California’s labor relations and human resources professionals. Over its 44 year history, the Annual Conference has consistently been well-attended, with registration growing steadily in the last several years to over 1,600 individuals in 2018 representing over 500 agencies in northern, central, and southern California.

Who attends?A professional, nonprofit California association established in 1975, CALPELRA helps California public sector employers better serve their communities by providing comprehensive, quality training in labor relations and personnel management and by fostering professional development with a dynamic network of support. CALPELRA’s Annual Conference participants include both CALPELRA members and nonmembers. Conference participants come from large and small jurisdictions, working in city, county, or state government, school districts, trial courts, state university and college systems, and special districts, representing those agencies in employement matters, employee relations, bargaining, and other activities involving public employees, unions and employee associations. Participants also include attorneys, insurance brokers, arbitrators, software companies, consultants, and benefits service providers.

Program Benefits Overview ......... page 2

Exhibitor Booth Menu .................. page 3

Sponsor Options Menu ................. page 4

Conference Guide Advertising ..... page 6

Exhibitor Booth Map..................... page 7

Logistics/Details ............................. page 8

Other Ways To Connect ................ page 9

— E x h i b i t o r A n d S p o n s o r O p p o r t u n i t i e s —

2

moving forward, togetherCALPELRA 2019 Annual Conference

• Multiple opportunities to meet and connect personally with key decision makers from over 500 public agencies in northern, central, and southern California.

• High visibility exposure to executives and experts in public sector personnel and labor relations.

• A menu of marketing opportunities for maximum exposure options, including separate exhibitor (booth) and sponsor (no booth) opportunities.

• Dedicated exhibitor traffic time before, between, and after Conference sessions, as well as CALPELRA-sponsored prize drawings to increase Conference participant traffic in exhibitor areas.

• Special Wednesday cocktail hour/wine-tasting reception designed to encourage Conference participants to interact with exhibitors, with exhibitors pouring their favorite wines or other beverages.

• Special recognition and acknowledgment included on-screen before all general Conference sessions.

• Name, logo, and link to your web site included in the mobile Conference program guide.

• Name and link to your web site included on CALPELRA’s web site.

• List of Conference attendees, including name, title, and agency, provided before and after Conference.

EXHIBITOR AND SPONSOR BENEFITS


3


EXHIBITOR BOOTHSExhibitor booths are available at the following pricing tiers, with location determined by drawing conducted by tier, highest to lowest. (See booth layout on page 7, and see page 8 for exhibitor booth location drawing, payment, and set-up information.)

• $15,000 Includes five full Conference registrations ($5,400 value); four exhibitor-area-only badges ($600 value); four extra tickets to the Thursday Grand Reception ($776 value); Sponsor Banner listing on the Conference guide ($2,500 value); and a 2019-20 CALPELRA individual Friend membership ($445 value).

• $12,000 Includes four full Conference registrations ($4,320 value); three exhibitor-area-only badges ($450 value); two extra tickets to the Thursday Grand Reception ($388 value); Sponsor Banner listing on the Conference guide ($2,500 value); and a 2019-20 CALPELRA individual Friend membership ($445 value).

• $10,000 Includes three full Conference registrations ($3,240 value); three exhibitor-area-only badges ($450 value); two extra tickets to the Thursday Grand Reception ($388 value); Sponsor Icon listing on the Conference guide ($2,000 value); and a 2019-20 CALPELRA individual Friend membership ($445 value).

• $7,500 Includes three full Conference registrations ($3,240 value); two exhibitor-area-only badges ($300 value); one extra ticket to the Thursday Grand Reception ($194 value); exhibitor list preference on the Conference guide; and a 2019-20 CALPELRA individual Friend membership ($445 value).

• $5,000 Includes two full Conference registrations ($2,160 value); two exhibitor-area-only badges ($300 value); and one extra ticket to the Thursday Grand Reception ($194 value); and a 2019-20 CALPELRA individual Friend membership ($445 value).

• $3,500 Includes one full Conference registration ($1,080 value); one exhibitor-area-only badge ($150 value); and one extra ticket to the Thursday Grand Reception ($194 value); or up to six exhibitor-only badges. Limited to 18 booths.

• $2,500 Includes one full Conference registration ($1,080 value) and one exhibitor-area-only badge ($150 value); or up to four exhibitor-only badges. Limited to 12 booths.


4


• Hotel Guest Room Key Cards (2 cards per guest), Portola and Marriott Hotels . . . . . . . . . . . . . . . . $3,000 (your logo on hotel guest room key cards)

• Casino at Thursday Grand Reception, Monterey Bay Aquarium . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3,000 (your logo on Casino tickets and on Casino signage before and during Thursday reception)

• Bus Transportation to/from Thursday Grand Reception, Monterey Bay Aquarium . . . . . . . . . . . . . . . $3,000 (your logo on Bus Transportation signage before and during Thursday reception)

• Wednesday Cocktail Hour/Wine Tasting Reception, Portola Hotel . . . . . . . . . . . . . . . . . . . . . . . . . . $3,000 (your logo on Wednesday Reception signage before and during Wednesday reception)

• Hotel Guest Room In-Room Drops (one day), Portola Hotel, Marriott Hotel . . . . . . . . . $2,500/each hotel (your advertisement and/or gift item delivered to Conference guest rooms)

• Tuesday Welcome Reception, Conference Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,500 (your logo on Tuesday reception signage before and during Tuesday reception)

• Photo Booth at Thursday Grand Reception, Monterey Bay Aquarium . . . . . . . . . . . . . . . . . . . . . . . . $2,500 (your logo on Photo Booth signage before and during Thursday reception)

• Elevator Door Wraps (lobby level doors, outside only) Portola Hotel, Marriott Hotel, Conference Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$2,500/each venue (your graphics/advertisement on vinyl graphic applied to elevator doors)

• Hotel Guest Room Door Hangers (one day), Portola Hotel, Marriott Hotel . . . . . . . . . . $2,500/each hotel (your graphics/advertisement on a door card hung on Conference guest room doors)

• Interior Wall Wrap (84”w x 48”h), Level 2, Conference Center . . . . . . . . . . . . . . . . . . . . . . . . . $2,000/each (your graphics/advertisement on vinyl graphic applied to interior wall during Conference week)

• Interior Column Wrap (30”w x 60”h), Level 1, Conference Center . . . . . . . . . . . . . . . . . . . . . . $1,500/each (your graphics/advertisement on vinyl graphic applied to interior entrance column during Conference week)

• DJ/Dance Floor at Thursday Grand Reception, Monterey Bay Aquarium. . . . . . . . . . . . . . . . . . . $1,500/each (your logo on DJ/dance floor signage before and during Thursday reception)

• Interior Wall Wrap (60”w x 48”h), Level 1 Conference Center . . . . . . . . . . . . . . . . . . . . . . . . . . $1,000/each (your graphics/advertisement on vinyl graphic applied to interior entrance wall during Conference week)

• Interior Window Wrap (42”w x 67”h), Level 2, Conference Center . . . . . . . . . . . . . . . . . . . . . . $1,000/each (your graphics/advertisement on vinyl graphic applied to interior window during Conference week)

• Interior Column Wrap (16”w x 60”h), Level 2, Conference Center . . . . . . . . . . . . . . . . . . . . . . $1,000/each (your graphics/advertisement on vinyl graphic applied to interior column during Conference week)

• Morning Walk/Run (your logo on Walk/Run signage during Conference week) . . . . . . . . . . . . . . . . . . . . . . . . . $1,000

Note: Your graphics/advertisement content subject to CALPELRA’s approval.

SPONSOR MENU


5


SPONSOR MENU

Your sponsor contribution1 to CALPELRA will also include acknowledgment in the Conference guide. Sponsor contributions of $2,500 or greater include at least one full Conference registration.1 Contributions to CALPELRA, a 501(c)(6) nonprofit mutual benefit member organization, are not tax deductible as charitable contributions, but may be deductible as a business expense.

Interior Column Wrap, Level 1

Interior Wall Wrap, Level 2

Interior Column Wrap, Level 2

Interior Wall Wrap, Level 1

Interior Window Wrap, Level 2

Elevator Door Wrap


6


CONFERENCE GUIDE ADVERTISING

Sponsor Banner $2,500

Advertise on CALPELRA’s feature-rich, user-friendly Conference guide by Guidebook. The 2018 Conference guide was accessed by more than 1,300 users, and with more features and improvements for the 2019 Conference, your featured listing in the guide will expand your reach before, during, and after the Conference. Note: CALPELRA does not provide a printed Conference guide.

• Banner appears at the bottom of the main menu screen. Banner rotates each time a user enters or exits a module.

• Icon is fixed on main screen.

• You provide the content that we will link to your Banner or Icon.

• Banner includes one full Conference registration.

• Non-exclusive.

Sponsor Icon $2,000


7


EXHIBITOR BOOTH LOCATIONS

CALPELRA’s Conference exhibitor area is located solely in the Portola Hotel & Spa, in both the De Anza ballroom and the De Anza foyer. Exhibitor booths are offered at different pricing tiers, based on anticipated foot traffic patterns. The Conference includes activities designed to encourage Conference participants to interact with exhibitors, including...

• A special CALPELRA-sponsored activity for prizes that involves each exhibitor.

• A special Wednesday evening wine reception in the exhibitor area, with exhibitors pouring their favorite wines or other beverages.

• Breakfasts and breaks for Conference participants placed strategically throughout the exhibitor areas.

$2,500 exhibitor booths (12 available)

$3,500 exhibitor booths (18 available)

$5,000 - $15,000 exhibitor booths (21 available)

(map not drawn precisely to scale)


8


Exhibitor Booth Drawing • Exhibitor booth locations will be selected on a lottery basis, conducted by exhibitor tier,

highest to lowest tier. CALPELRA will conduct the lottery drawing by phone on August 26, 2019. Exhibitors who do not wish to participate by phone may submit a list of booth preferences, by number, prior to the drawing.

• There is limited availability in the $3,500 (18 booths) and $2,500 (12 booths) exhibitor tiers; please refer to booth map on page 7 for details. $3,500 and $2,500 exhibitor booth tiers will be filled on a first come, first paid (deposit) basis.

Exhibitor Booth Set Up • Each single booth includes an approximately 8’x10’ space with an 8’ backdrop and 3’ side rails, and is

furnished with a 6’ skirted table, two chairs, and a waste basket. Each booth also will have a standard, printed sign identifying the booth occupant.

• The vendor setting up the Conference exhibitor areas for CALPELRA will provide additional equipment and services to exhibitors for a fee, including shipping and handling of an exhibitor’s equipment. CALPELRA is not responsible for the security of sponsored display booths or equipment, nor is it responsible for any loss due to theft, vandalism, fire, or acts of God. Exhibitors are responsible for the set up, supervision, and removal of their equipment and property for the Conference.

• Exhibit hours: Wednesday, 8:00 a.m. - 6:15 p.m. and Thursday, 8:00 a.m. – 5:00 p.m. Optional (solely at exhibitor’s discretion, not required): Friday, 8:00 a.m. – 12:00 p.m.

• Set up: Tuesday, 12:00 p.m. – 6:00 p.m.

Payment Information • Exhibitors must make a nonrefundable 50% deposit payment in their exhibitor tier at the

time of selection; exhibitors must pay the remaining 50% by August 1, 2019. Exhibitors may forfeit their booth location if full payment is not made by August 1, 2019.

• Sponsor selections will be made on a first paid, first choice basis. Sponsors must make a nonrefundable 50% deposit payment on their menu choice at the time of selection; sponsors must pay the remaining 50% by October 1, 2019. Sponsors may forfeit their selection if full payment is not made by October 1, 2019.

• Contact CALPELRA’s Chief Operating Officer Susan Cassell for registration and payment information.

LOGISTICS AND DETAILS

mailto:susan.cassell%40calpelra.org?subject=


9


Join CALPELRA as a Friend and connect with CALPELRA’s members all year long. Open to individuals who own, are employed by, or work as a consultant for all private sector firms retained by California public agencies, including law firms, human resource consultants, insurance and benefits providers, actuarial firms, and software technology firms, as well as non-profit organizations and associations. Annual Friend individual membership: $445

CALPELRA Friends benefit from reduced registration rates for CALPELRA’s Annual Conference and California-focused Labor Relations Academy programs; significantly lower member rates for CALPELRA Job Board postings; access to CALPELRAConnect, CALPELRA’s member-only professional network; member access to CALPELRA’s web site; and first look at CALPELRA publications such as CALPELRASnacks and CALPELRA Alerts. CALPELRA Friends are highlighted on CALPELRA’s web site, with a link to each Friend’s web site.

CALPELRA’s web site is a constantly evolving and powerful member tool. Friend access to the web site includes…

• Access to CALPELRAConnect, CALPELRA’s exclusive, secure on-line professional network, where Friend members can connect and engage with CALPELRA members in about current labor relations and human resources topics.

• Access to CALPELRA’s member directory, including over 1,250 CALPELRA members.

• Easy access to past issues of CALPELRA’s newest member/Friend service, CALPELRASnacks, knowledge and skills in quick video bites, as well as CALPELRA Alerts, News, and Bulletins, CALPELRA’s Clips digital clipping service.

• CALPELRA Alerts: Friends who contribute to CALPELRA’s Annual Conference are also invited to submit articles on recent developments that CALPELRA may publish as member Alerts. Contact CALPELRA’s Chief Executive Officer Janet Cory Sommer for more information.

OTHER WAYS TO CONNECT

mailto:janet.corysommer%40calpelra.org?subject=


10


2019 CALPELRA Board President: Ian Appleyard, City of Oakland Janet Cory Sommer, CALPELRA Chief Executive Officer

For further information contact: CALPELRA Executive Office4900 Hopyard Road, Suite 375, California 94588; (925) 400-6320

[email protected]; https://www.calpelra.org

Where? CALPELRA’s 2019 Annual Conference will be held in Monterey at the Portola Hotel & Spa, Monterey Marriott Hotel, and Monterey Conference Center.

When? November 18 - November 22, 2019 (including pre-Conference and Conference events)

CALPELRA’S ANNUAL TRAINING CONFERENCE brings together management labor relations professionals to listen, interact, and learn from experts and each other, offering an interactive forum for sharing the experiences of professionals with diverse knowledge, skills, techniques, and abilities, as well as time for networking, participating in hands-on workshops, and establishing positive future professional relationships.

Please view the 2018 Annual Conference guide on CALPELRA’s web site to learn more about typical program content.

2019 ANNUAL CONFERENCE

Questions? Contact CALPELRA’s Chief Operating Officer Susan Cassell if you have questions about CALPELRA’s sponsor and/or exhibitor opportunities.

mailto:[email protected]

mailto:susan.cassell%40calpelra.org?subject=

Please refer to the 2019 exhibitor and sponsor program brochure for complete details, including logistics and payment information.

ANNUAL CONFERENCE 2019 EXHIBITOR and SPONSOR REGISTRATION

First Name: Last:

Title/Position:

Agency/Firm Name:

Phone: E-Mail:

Please select from the following exhibitor and sponsor options and e-mail this form to Susan Cassell.

EXHIBITOR BOOTHS Select one of the following options to participate as a Conference exhibitor:

$15,000 Includes five full Conference registrations ($5,400 value); four exhibitor-only badges ($600 value); four tickets to the Thursday Grand Reception ($776 value); Sponsor Banner listing on the Conference guide ($2,500 value); and a 2019-20 CALPELRA individual Friend membership ($445 value).

$7,500 Includes three full Conference registrations ($3,240 value); two exhibitor-only badges ($300 value); one ticket to the Thursday Grand Reception ($194 value); exhibitor list preference on the mobile Conference guide; and a 2019-20 CALPELRA individual Friend membership ($445 value).

$12,000 Includes four full Conference registrations ($4,320 value); three exhibitor-only badges ($450 value); two tickets to the Thursday Grand Reception ($388 value); Sponsor Banner listing on the Conference guide ($2,500 value); and a 2019-20 CALPELRA individual Friend membership ($445 value).

$5,000 Includes two full Conference registrations ($2,160 value); two exhibitor-only badges ($300 value); and one ticket to the Thursday Grand Reception ($194 value); and a 2019-20 CALPELRA individual Friend membership ($445 value).

$10,000 Includes three full Conference registrations ($3,240 value); two exhibitor-only badges ($300 value); two tickets to the Thursday Grand Reception ($388 value); Sponsor Icon listing on the Conference guide ($2,000 value); and a 2019-20 CALPELRA individual Friend membership ($445 value).

$3,500 Includes one full Conference registration ($1,080 value); one exhibitor-only badge ($150 value); and one ticket to the Thursday Grand Reception ($194 value); or up to six exhibitor-only badges. [Limited to 18 booths.]

$2,500 Includes one full Conference registration ($1,080 value); and one exhibitor-only badge ($150 value); or up to four exhibitor-only badges. [Limited to 12 booths.]



Conference exhibitors: Please provide the following information no later than October 1, 2019:

Full Conference Registrations (Please refer to program details for information about the number of complimentary full registrations provided with your booth.

Additional registrations are available for purchase; contact Susan Cassell for pricing.)

First Name: Last: Title: E-Mail:






Exhibitor-Only Badges (Please refer to program details for information about the number of complimentary exhibitor-only badges provided with your booth.

Additional exhibitor-only badges are available for purchase for $150/each; contact Susan Cassell to purchase.)











SPONSOR MENU

Select one or more of the following options if you wish to be acknowledged on a Conference event:

$3,000 Hotel Guest Room Key Cards , Portola and Marriott Hotels

$3,000 Thursday Grand Reception, Monterey Bay Aquarium, Casino

$3,000 Thursday Grand Reception Monterey Bay Aquarium, Bus Transportation

$3,000 Wednesday Cocktail/Wine Tasting Reception

$2,500 Hotel Guest Room In-Room Drops, Portola Hotel, Marriott Hotel (cost per hotel)

$2,500 Tuesday Welcome Reception

$2,500 Thursday Grand Reception, Monterey Bay Aquarium, Photo Booth

$2,500 Elevator Door Wraps, Portola Hotel, Marriott Hotel, Conference Center (cost per venue)

$2,500 Hotel Guest Room Door Hangers (one day), Portola Hotel, Marriott Hotel (cost per hotel)

$2,000 Interior Wall Wrap (84” x 48”) Conference Center

$1,500 Interior Column Wrap (30” x 60”), Conference Center

$1,500 Thursday Grand Reception, Monterey Bay Aquarium, DJ/Dance Floor

$1,000 Interior Wall Wrap (60” x 48”), Monterey Conference Center

$1,000 Interior Window Wrap (42” x 67”), Conference Center

$1,000 Interior Column Wrap (16” x 60”), Conference Center

$1,000 Morning Walk/Run

(Please refer to program details in this brochure and/or contact Susan Cassell for additional information about these options.)

CONFERENCE GUIDE ADVERTISEMENTS

Select one of the following options to advertise in the Conference guide:

$2,500 Sponsor Banner at the bottom of the main Conference guide (non-exclusive)

$2,000 Sponsor Icon listing in Conference guide (non-exclusive)

Interested in an exhibitor booth and sponsor option, but not sure what to select? We can create a package for you that combines both exhibitor and sponsor options.

California Public Employers Labor Relations Association 4900 Hopyard Road, Suite 375, Pleasanton, California 94588

www.calpelra.org


2019 exhibitor and sponsor program - calpelra.org · sponsor program j oin us at calpelra’s 2019...

Documents