PO Box 8273 Omaha, NE 68108 www,heartlandpride.org info@heartlandpride.org

Heartland Pride

Heartland Pride Parade & Festival—June 30th, 2018

Heartland Pride celebrates and promotes the history, diversity and future prosperity of the LGBTQ community of the Heartland. We believe in a day when the Gay, Lesbian, Bi-Sexual, Transgender, and Queer community is globally integrated and recognized for its contributions, and when equality and civil rights have been achieved for all.

2018 Participation Opportunities

2018 Sponsorship Opportunities

Corporate sponsorships provide a fundamental source of financial support to Heartland Pride by helping to cover the costs associated with the annual Parade and Festival. The Parade and Festival are not only a cultural celebration raising awareness, outreach, and support, but they serve as our largest fundraising campaign. Funds raised from the Parade and Festival help fund our programs, provide college scholarships, and are shared with smaller LGBTQ+ not for profits in the area through our Community Action Grant Program. In return, sponsors receive significant marketing benefits and opportunities to showcase their support of the LGBTQ+ community in the greater Omaha and Council Bluffs area. There are many levels of sponsorship and ways to get your corporation, organization, or group involved! Please contact info@heartlandpride or visit us at www.heartland pride.org to learn more. Thank you to our generous 2017 sponsors:

How you can help We offer several level of sponsorship options, from $100 to $7,500+. Each option comes with a variety of benefits that will give your company or business positive exposure. Deadline for Sponsorships—May 1st.*

Platinum $7,500+

Gold $5,000-$7,499

Silver $2,500-$4,999

Bronze $1,000-$2,499

Friend of Pride

$100-$1,000

Named as presenting sponsor in media advertising

Logo on Heartland Pride website

Logo on back of Festival t-shirts1

Listing in LGBTQ+ Business Direc-tory (annual listing = $150 value)

Pride Guide Advertisement2

Parade Entry

Festival Booth (note: Platinum sponsorship grants you two Festi-val Booths)

Admission tickets3

Listed as a sponsor with logo (note: Friends of Pride will be listed by name only)

1Platinum sponsors—Large logo, Gold sponsors—small logo

2Platinum—full page ad, Gold—1/2 page ad, Silver—1/4 page ad

3Platinum—20 tickets, Gold—15 tickets, Silver—10 tickets, Bronze—5 tickets, Friends—2 tickets

*Sponsorships will be accepted after May 1st, however to ensure inclusion in all printed Parade and Festival items (e.g. Pride Guide, T-shirts, banners, etc.) the deadline is May 1, 2018. Thank you for understanding.

www.heartlandpride.org

*Due to contracts in place, food cannot be sold inside the Baxter Arena. All food vendors will be set up in the parking lot near event entrance. Food vendors must provid their own truck/tent and power source. Beverages are not allowed to be sold. Spaces are limited.

Other ways to get involved...

We offer several participation options; advertising in the Pride Guide, Parade participant, Festival Vendor/Exhibit Booths, and even our new Pride Alliance for certain not for profits!

Advertise in our Pride Guide!

Full page ad $500

Half page ad $250

1/4 page ad $125

Digital Pride Guides will be posted to our website and will be cycled on televisions through out the arena the day of the event.

Advertise all day on the Jumbo Tron!

Large display (4 sided) $1,000

Small display (4 sided) $750

Round display $500

www.heartlandpride.org

Be one of our Banner Sponsors! Main Stage $2,500/ea.

(up to 3 sponsors)

Entrance $2,500/ea.

(up to 2 sponsors)

Photo Booth $3,000

V.I.P Lounge $3,000

Outdoor Beer Garden $2,000

Kids Corner $1,500

Youth Pride $1,000/ea. (4 spots available)

All Banner Sponsors will get their company logo on the photo booth backdrop and name placement on the arena ribbon display!

All advertisement

purchases come with a FREE one year listing (a $150 value) in

our LGBTQ+ Business Directory.

Drag Queen Story Time at our Kids Corner, sponsored by Metropolitan Community College, was a hit with families at the 2017 Festival!

*Due to contracts in place, food cannot be sold inside the Baxter Arena. All food vendors will be set up in the parking lot near event entrance. Food vendors must provid their own truck/tent and power source. Beverages are not allowed to be sold. Spaces are limited.

Event Participation

We offer several participation options; advertising in the Pride Guide, Parade participant, Festival Vendor/Exhibit Booths, and even our new Pride Alliance for certain not for profits!

Parade Entry Deadline to enter—June 1, 2018

downtown Council Bluffs

· $50 Nonprofit or Gov

· $100 For Profit

Pride Festival Vendor Deadline to enter—June 1, 2018

Vendors will be located on the Holland Ice rink. Vendors catering to an “over 18 crowd” will be located in the press box of the Baxter Arena. Each vendor booth consists of one 10x10 space, one table, 2 chairs, and 4 vendor pass-es. Additional passes can be purchased through the box office.

Vendor Fee Structure

www.heartlandpride.org

Nonprofit and Government Agency

Gov agency or

Nonprofit (annual budget < $49,999) $100

Nonprofit (annual budget $49,999-$99,999) $150

Nonprofit (annual budget $100,000 or >) $200

For Profit

Tier 1 - (through February 28, 2018) $300

Tier 2 (March 1, 2018 - April 30, 2018) $400

Tier 3 (May 1, 2018 - June 15, 2018)* $500

Food Truck/Tent** $500

Add-Ons

Premium booth placement $150

Electricity (available on perimeter booths) $50

Addition table (1) and chairs (2) $25

*Booth purchases accepted until June 15t, 2018, but after June 1, 2018 will be subject to a $200 late fee.

**Due to contracts in place, food cannot be sold inside the Baxter Arena. All food vendors will be set up in the parking lot near event entrance. Food vendors must provide their own truck/tent and power source. Beverages are not allowed to be sold. Spaces are limited. Cuisine options will not be duplicated, and is first come, first serve.

*Due to contracts in place, food cannot be sold inside the Baxter Arena. All food vendors will be set up in the parking lot near event entrance. Food vendors must provid their own truck/tent and power source. Beverages are not allowed to be sold. Spaces are limited.

www.heartlandpride.org

Join our Pride Alliance!

Are you a nonprofit that caters to the local LGBTQ+ community? Would you like to earn funds for your organization? Join our Pride Alliance!

Help make this year’s Pride Festival fun and engaging for all of our participants by providing interactive entertainment. Share in the success of Pride and receive a share of the fundraising profits!

Be creative!

Meet people!

Have fun!

Engage!

Share!

Promote!

Outreach!

What are we doing?

We are asking your organization to come up with, provide, and facili-tate some type of interactive activity in which festival patrons can par-ticipate. In return, your organization will receive a FREE booth at the festival and will receive a share of the fundraising profits.*

Why are we doing this?

The Heartland Pride festival is HLP’s largest fundraising event. Profits from the festival are put into our Community Action Grant Program (CAGP) which funds scholarships and sponsorships which help to promote the LGBTQ+ community! The more successful the festival is, the more we can put back into the community!

What’s next?

Contact Heartland Pride and let us know that you want to be part of this awesome experience! We will send you an application with all the details. We will not duplicate interactive entertainment ideas, so it will be “first come, first serve” for groups choosing their activity. If you can’t think of an idea, we have some!

What do I need to know now?

We will send you a complete list of the rules, but please choose something that the majority of our patrons can enjoy. The Pride Alli-ance Area will be indoors on the arena floor and outdoors in the park-ing lot 25. It will be open for most of the day (we will close it before headlining acts take the stage).

*Profits means Festival income after all expenses are paid, including the contribution to the CAGP. Participants in the Rainbow Alliance will receive 5% of those profits. In 2017 the profit was about $10,000!

Sponsorship Form 2018 Deadline—May 1, 2018

Date:

Company/Organization:

Mailing Address:

City/State/Zip:

Primary Contact:

Name (Print): Prounouns:

Contact Phone (area code): Email:

Secondary Contact:

Name (Print): Prounouns:

Contact Phone (area code): Email:

Authorization (required): This document represents the agreement for participating as a sponsor in Heartland Pride parade and/or festival, and/or: participating as a vendor at the Heartland Pride Festival, and/or authorizing advertising costs with Heartland Pride. The person signing be-low authorizes and affirms that they have permission to represent the organization as they listed above. I understand that these choices are not guaranteed. In the event your choices or submission is declined, you will received a letter of explanation and a refund of any fees submitted.

Print Name: Date:

Method of Payment: (Please check one)

Sponsorship: Sponsor/Company Name should appear in all print/media as: ——————————————————————————————-

Platinum Gold

Silver

Bronze

Friend Other Amount

Check Enclosed (made payable to Heartland Pride)

Invoice via email

Invoice via PayPal

Credit Card Credit Card No.

Expiration Date: CVV Code:

Visa Mastercard Discover American Express

Please return sponsorship form to the following address:

Heartland Pride Attn: 2018 Sponsorship PO Box 8273 Omaha, NE 68108 Or email completed form to: info@heartlandpride.org

Please type “Sponsorship Form 2018” in subject

Advertising Sponsorship 2018 Deadline—May 1, 2018

Date:

Company/Organization:

Mailing Address:

City/State/Zip:

Primary Contact:

Name (Print): Prounouns:

Contact Phone (area code): Email:

Secondary Contact:

Name (Print): Prounouns:

Contact Phone (area code): Email:

All advertisements must be submitted to info@heartlandpride by May 1st, 2018. Please use “Pride Ad” in the subject line. Please see rules (attached) for guidance on specs. If you have a company banner that you would like Heartland Pride to use, please let us know, otherwise banners will be created using your approved logo/artwork. Thank you!

Print Name: Date:

Method of Payment: (Please check one)

Pride Guide:

Full page ad

1/2 page ad

1/4 page ad

Check Enclosed (made payable to Heartland Pride)

Invoice via email

Invoice via PayPal

Credit Card Credit Card No.

Expiration Date: CVV Code:

Visa Mastercard Discover American Express

Please return sponsorship form to the following address:

Heartland Pride Attn: 2018 Sponsorship PO Box 8273 Omaha, NE 68108 Or email completed form to: info@heartlandpride.org

Please type “Sponsorship Form 2018” in subject

Jumbo Tron:

Large display

Small display

Round display

Banner Sponsor:

Main Stage

Entrance

Youth Pride

Photo Booth

Kids Corner

Wristbanding

V.I.P Lounge

Authorization (required): This document represents the agreement for participating as a sponsor in Heartland Pride parade and/or festival, and/or: participating as a vendor at the Heartland Pride Festival, and/or authorizing advertising costs with Heartland Pride. The person signing be-low authorizes and affirms that they have permission to represent the organization as they listed above. I understand that these choices are not guaranteed. In the event your choices or submission is declined, you will received a letter of explanation and a refund of any fees submitted.

Vendor Booth/Exhibition Application 2018 Deadline—June 1, 2018

Date:

Company/Organization:

Mailing Address:

City/State/Zip:

Primary Contact:

Name (Print): Prounouns:

Contact Phone (area code): Email:

Secondary Contact:

Name (Print): Prounouns:

Contact Phone (area code): Email:

I, the above named primary contact, due hereby declare that I am an authorized person to make financial decisions and commitments on behalf of the above named business or organization.

Print Name: Date:

Method of Payment: (Please check one)

Government

Non Profit (budget < $49,999)

Non Profit (budget $49,999-$99,999)

Non Profit (budget $100,000 or >)

For Profit

Food Truck/Tent

Check Enclosed (made payable to Heartland Pride)

Invoice via email

Invoice via PayPal

Credit Card Credit Card No.

Expiration Date: CVV Code:

Visa Mastercard Discover American Express

Please return application to the following address:

Heartland Pride Attn: 2018 Sponsorship PO Box 8273 Omaha, NE 68108 Or email completed form to: info@heartlandpride.org

Please type “Sponsorship Form 2018” in subject

Premium Booth

Electricity

Additional table and chairs

Fist Choice

Second Choice

Booth Selection (please list first & second choice):

Parade Entry Application 2018 Deadline—June 1, 2018

Date:

Company/Organization:

Mailing Address:

City/State/Zip:

Primary Contact:

Name (Print): Prounouns:

Contact Phone (area code): Email:

Secondary Contact:

Name (Print): Prounouns:

Contact Phone (area code): Email:

I, the above named primary contact, due hereby declare that I am an authorized person to make financial decisions and commitments on behalf of the above named business or organization.

Print Name: Date:

Method of Payment: (Please check one)

Marching/Walking (on foot)

Decorated Vehicle (car, truck, motorcycle)

Small Float (trailer)

Music/Sirens/Lights Celebrity (i.e. Title Holder, radio/TV, etc)

Mark all that apply to your parade entry:

Check Enclosed (made payable to Heartland Pride)

Invoice via email

Invoice via PayPal

Credit Card Credit Card No.

Expiration Date: CVV Code:

Visa Mastercard Discover American Express

Please return application to the following address:

Heartland Pride Attn: 2018 Sponsorship PO Box 8273 Omaha, NE 68108 Or email completed form to: info@heartlandpride.org

Please type “Sponsorship Form 2018” in subject

Special Effects

Politician

Items to distribute (please describe below)

Estimated # of people with your group

Please describe (or attach a description on a separate sheet) your entry. This will be used by the emcees to announce your entry during the parade.

*Due to contracts in place, food cannot be sold inside the Baxter Arena. All food vendors will be set up in the parking lot near event entrance. Food vendors must provid their own truck/tent and power source. Beverages are not allowed to be sold. Spaces are limited.

www.heartlandpride.org

Rules and Detailed Information—2018

PRIDE FESTIVAL BOOTHS DETAILED INFORMATION

ALL VENDORS:

· The event runs from noon until midnight. Booths must be available to patrons from noon until 7pm. The vendor area will close before the main acts take the stage.

· No organization is allowed to serve, sell, or give away pop or water. No food items can be sold within the arena.

· You are responsible for getting vendor passes to your team PRIOR to them arriving at the gate, or providing a list of names to HLP prior to the event for gate check-in. All people will need a ticket/pass to get in.

· We generally sell out of booth space each year, you will want to book early to ensure your spot!

· NEW THIS YEAR! We will allow your to choose your booth location. This will be done on a first come, first serve basis, and no spot will be guaranteed until payment is received in full.

· Set up will be available the evening before the event or one hour prior to open the day of the event. More details to come. Food vendors may set up the morning of, as early as 9 a.m.

· Electricity will be available on a first come, first served basis, with a limited number of booths available for electrical service. (Not available for Food Vendors, please see below.)

FOOD VENDORS:

· A Food Vendor is a business selling food items.

· A Food Vendor permit from the City of Omaha (Douglas County Health Department) is required and is the vendor’s responsibility.

· No organization is allowed to serve, sell, or give away pop or water.

· All Food Vendors will be outside the arena, in the parking lot nearest the main gate. Food Vendors must provide their own truck/tent, as well as power source/generator.

CANCELLATION POLICY: 100% refund prior to May 1st. No refunds after May 1st. Heartland Pride Festival is a rain or shine event!

*Due to contracts in place, food cannot be sold inside the Baxter Arena. All food vendors will be set up in the parking lot near event entrance. Food vendors must provid their own truck/tent and power source. Beverages are not allowed to be sold. Spaces are limited.

www.heartlandpride.org

Rules and Detailed Information—2018

PRIDE PARADE ENTRIES DETAILED INFORMATION

For the safety of parade participants, spectators and the general public, and to ensure the parade is in line with the values of the Heartland Pride organization, parade participants MUST agree to the following terms & condi-tions:

· Applications are subject to approval by the Heartland Pride Parade Committee. Heartland Pride reserves the right to reject any application it believes would be inappropriate given the nature of the event.

· The parade coordinator will send out a line-up and further instructions at least one week prior to the parade. The parade will start promptly at 10:00am.

· All registered groups/individuals must be in their designated line-up position by 9:00am on day of parade. At this time the parade’s judges will be walking through the line-up area for a preview of all the units.

· Entrants are responsible for the set-up and cleanup of their vehicle before and after the parade.

· All units agree to follow the direction(s) of the Heartland Pride Parade Coordinator, Heartland Pride Parade Security,and the Local Police Department at all times.

· Heartland Pride is a family-friendly, inclusive celebration of community. No signs, banners, or groups promot-ing or showing profanity, sexual acts, or obscene material will be permitted.

· All state and local ordinances regarding nudity will be strictly enforced. All costumes and other apparel worn during the parade (during line-up or the actual parade) must comply with the obscenity statutes of the State as well as the public decency ordinances of the City. No jock straps, G-strings, bras, or panties will be per-mitted to appear in the parade, also no “see-thru” clothing will be permitted. All decisions as to the propriety of attire to be worn in the parade will be made by the parade coordinator.

· The throwing of objects is NOT permitted under any circumstance. It is OK to hand out candy along the pa-rade path but throwing of any and all objects is prohibited.

· No alcoholic beverages or drug use will be permitted. Consumption of alcoholic beverages or illicit illegal drugs during line-up or the actual parade is grounds for immediate expulsion from the event.

· No animals will be allowed in the parade without approval by the parade coordinator.

Continued on next page

*Due to contracts in place, food cannot be sold inside the Baxter Arena. All food vendors will be set up in the parking lot near event entrance. Food vendors must provid their own truck/tent and power source. Beverages are not allowed to be sold. Spaces are limited.

www.heartlandpride.org

Rules and Detailed Information—2018

PRIDE PARADE ENTRIES DETAILED INFORMATION (continued)

· All entrants with a motorized vehicle must carry proof of insurance with them in the parade. All motor vehi-cles, including motorcycles, must abide by posted speed limits during the parade route. Operating vehicles in close proximity to spectators is dangerous and NOT permitted. Operators of automobiles must possess a valid driver license. Operators of motorcycles must possess a valid driver license with motorcycle endorse-ment.

· It is the responsibility of any entrant to help immediately remove vehicle(s) that become disabled. If you are unsure about your own vehicle, please plan ahead for any towing needs you may have. Any fees associated with towing, repairing, and tickets issued by law enforcement agencies for abandoned vehicles will be the responsibility of the entrant. The Heartland Pride Parade is not responsible for any damages to any unit be-fore, during or after the parade.

· At no time, and for no circumstance, shall a unit stop in or along the parade route once the unit has stepped off, with exception to the direction of Heartland Pride Parade Staff or Local Police Officers or in the event of an emergency of any kind

CANCELLATION POLICY: 100% refund prior to May 1st. No refunds after May 1st. Heartland Pride Parade is a rain or shine event!

*Due to contracts in place, food cannot be sold inside the Baxter Arena. All food vendors will be set up in the parking lot near event entrance. Food vendors must provid their own truck/tent and power source. Beverages are not allowed to be sold. Spaces are limited.

www.heartlandpride.org

Rules and Detailed Information—2018

PRIDE ADVERTISING DETAILED INFORMATION

· Please see attached specifications from the Baxter Arena for the “Jumbo Tron”, arena ribbon, and tele-vision displays.

· All submissions for the advertisement will be reviewed by the Heartland Pride Board, and the board reserves the right to reject any ad.

· If your sponsorship includes an advertisement opportunity, Heartland Pride will need the all approved logos and advertisements by May 1st. Advertising opportunities are not guaranteed if received after the deadline.

· Banners for the banner sponsorships will be purchased by Heartland Pride using your company’s or organization’s approved logo/artwork. If you have a banner that you would like us to use, Heartland Pride will review said banner for size and appropriateness prior to use