· 2018. 8. 10. · public notice was given to the register-guard. for publication on august 8,...

Public notice was given to The Register-Guard for publication on August 8, 2018.

LANE TRANSIT DISTRICT

BOARD OF DIRECTORS REGULAR MEETING Wednesday, August 15, 2018

5:30 p.m. 3500 E. 17th Avenue, Eugene (in Glenwood)

AGENDA Time Page

5:30 p.m. I. CALL TO ORDER

5:31 p.m. II. ROLL CALL

Vacant Yett Wildish Yeh Reid Necker Nordin

5:32 p.m. III. PRELIMINARY REMARKS BY BOARD PRESIDENT

5:34 p.m. IV. COMMENTS FROM THE GENERAL MANAGER

This agenda item provides an opportunity for the general manager to formally communicate with the Board on any current topics or items that may need consideration.

5:36 p.m. V. ANNOUNCEMENTS AND ADDITIONS TO AGENDA

This agenda item provides a formal opportunity for the Board president to announce additions to the agenda, and also for Board members to make announcements.

5:38 p.m. VI. BOARD CALENDAR

Board members are asked to coordinate the Board Activity Calendars with their personal calendars for discussion at each Board meeting. Board members are also asked to contact the Clerk of the Board with any changes in availability for LTD-related meetings and events, and to provide their vacation dates.

5:40 p.m. VII. EMPLOYEE OF THE MONTH – SEPTEMBER 4

5:45 p.m. VIII. AUDIENCE PARTICIPATION

♦ Public Comment Note: This part of the agenda is reserved for members of the public to address the Board on any issue. The person speaking is requested to sign-in on the Audience Participation form for submittal to the Clerk of the Board. When your name is called, please step up to the podium and state your name and address for the audio record. If you are unable to utilize the podium, you may address the Board from your seat.

♦ Citizens testifying are asked to limit testimony to 3 minutes.

5:50 p.m. IX. PUBLIC HEARING: 2018 PROPOSED AUTZEN EXPRESS SERVICE CHANGES STAFF PRESENTATION [Mark Johnson]

5

A. Opening of Public Hearing by Board President B. Public Testimony

♦ Each speaker is limited to 3 minutes. C. Closing of Public Hearing D. Board Comments and Questions

Agenda – LTD Regular Board Meeting AUGUST 15, 2018

X. ITEMS FOR ACTION AT THIS MEETING

6:00 p.m. A. CONSENT CALENDAR: 1. Minutes of the July 18, 2018, Regular Board Meeting 2. Delegated Authority Report – July 3. November Board Meeting Date Change to November 15 4. Contract 2018-26 Rowell Brokaw Architects, PC 5. Contract 2018-10 Pacific Power Group, LLC

11

6:05 p.m. B. ADOPTION: 2018 PROPOSED AUTZEN EXPRESS SERVICE CHANGES [Mark Johnson]

Staff will ask the Board of Directors to approve the 2018 proposed Autzen Express service changes.

30

6:10 p.m. C. STATE TRANSPORTATION IMPROVEMENT FUND (STIF) COMMITTEE MEMBER APPOINTMENT [Aurora Jackson]

The Board will be asked to review the applications received for the STIF Committee and advise on application acceptance.

32

6:20 p.m. D. NAMING OF RIDESOURCE CENTER [Aurora Jackson]

Staff will hold a discussion with the Board regarding the naming of the RideSource Center Building to the Ed Necker RideSource Center.

36

XI. ITEMS FOR INFORMATION AT THIS MEETING

6:25 p.m. A. TRANSIT TOMORROW: PRESENTATION BY JARRET WALKER & ASSOCIATES [Tom Schwetz] Jarrett Walker & Associates will give a presentation on the status of the Transit Tomorrow project.

39

6:45 p.m. B. BOARD MEMBER REPORTS [Aurora Jackson]

This report provides an update to Board members of the activities and reports provided at LTD Board committees and local committees that Board members attend as District representatives.

41

6:50 p.m. C. FINANCIAL REPORT [Christina Shew]

Attached is the Year-to-Date Financial Report. Financial reports are considered a draft until the conclusion of the fiscal year and completion of the Comprehensive Annual Financial Report.

44

6:55 p.m. D. MONTHLY CASH DISBURSEMENTS – JULY (RESPOND IF QUESTIONS) [Christina Shew]

This agenda item is being provided in response to the Board’s request to implement financial practices consistent with other public entities. This report provides a complete listing of all non-payroll disbursements for the current month.

53

Agenda – LTD Regular Board Meeting AUGUST 15, 2018

7:00 p.m. E. MONTHLY GRANT REPORT – JULY (RESPOND IF QUESTIONS) [Christina Shew]

The Grant Report contains financial data for all Federal Transit Administration (FTA) and Oregon Department of Transportation (ODOT) grants that have a remaining balance or that have had activity within the last 6 months. The sources of information are the Transit Award Management System (TrAMS) and the Oregon Public Transit Information System (OPTIS).

58

7:05 p.m. F. MONTHLY PERFORMANCE REPORTS – JUNE/JULY (RESPOND IF QUESTIONS) [Aurora Jackson]

Monthly performance reports will be provided to the Board in response to their request for regular reporting on the District’s performance in several areas. On a quarterly basis, staff will present a review of key metrics that are trending in the performance report.

71

7:10 p.m. G. MONTHLY DEPARTMENT REPORTS – JULY (RESPOND IF QUESTIONS) [Aurora Jackson]

Monthly department activity reports, and reports throughout the District, are provided for the Board’s information.

75

7:15 p.m. XII. ITEMS FOR ACTION/INFORMATION AT A FUTURE MEETING

Attached is a calendar of Action or Information items that will be included on the agenda for future Board meetings.

80

7:20 p.m. XIII. ITEMS FOR ACTION/INFORMATION AT A FUTURE MEETING - REQUESTED BY THE BOARD

Action or Information items the Board has requested to be included on future Board meeting agendas are listed below.

7:25 p.m. XIV. EXECUTIVE (NON-PUBLIC) SESSION PURSUANT TO “ORS 192.660(2)(f) to consider information and records that are exempted by law from public inspection.”

I move that the Board meet in Executive (Non-Public) Session pursuant to “ORS 192.660(2)(f) to consider information and records that are exempted by law from public inspection.”

7:55 p.m. XV. ADJOURNMENT

The facility used for this meeting is wheelchair accessible. If you require any special physical or language accommodations, including alternative formats of printed materials, please contact LTD’s Administration office as far in advance of the meeting as possible, but no later than 48 hours prior to the meeting. To request these arrangements, please call 682-5555 (voice) or 7-1-1 (TTY, through Oregon Relay, for persons with hearing impairments.

DATE OF MEETING: August 15, 2018

ITEM TITLE: SEPTEMBER EMPLOYEE OF THE MONTH

PREPARED BY: Camille Gandolfi, Clerk of the Board

BACKGROUND:

Bus Operator Marcie Pope has been selected to receive the September 2018 LTD Employee of the Month (EOM) award. Marcie has been with the District since July 1990, and during that time she has received EOM three times, Employee of the Year, Monthly Value Awards eight times, and a Safe Driving Award for 18 years of safe driving. Marcie was nominated by a supervisor who witnessed her stop her bus, honk, and motion to a car turning in front of her bus to stop, alerting them of the two bicyclists riding up on the right side of the bus. The motorist stopped thereby preventing a potentially tragic accident. When asked to comment on Marcie’s selection as EOM, Operations Supervisor, Charlett Trauger, said:

Marcie Pope has worked for Lane Transit District for 28 years, and during all that time she has continuously preformed her job in a very professional, safe, and caring way. Marcie has become a legend with her passengers, many of them refer to her as “The Pope.” She often receives compliments for how she treats people with disabilities and watches out for the people on and around her bus. Her customers are always greeted with a smile when they board her bus. Marcie has also been very involved within the District; she has worked as a Temporary Supervisor and the Lead Transit Coordinator for the U of O Football and Basketball games and the Oregon Country Fair. She continues to volunteer every year to drive the express service LTD provides for these events. While Marcie is not at work, she enjoys spending time with her family and friends. She especially enjoys watching her grandsons play basketball. I know I am not alone when I say “Thank you, Marcie for all you do at Lane Transit.” The service you provide to the District, your coworkers, and your customers is very much appreciated. Congratulation Marcie on being chosen EOM for September 2018.

AWARD: Marcie will attend the August 15 Board meeting to be introduced to the Board and receive her award.

AGENDA ITEM SUMMARY

LTD REGULAR BOARD MEETING August 15, 2018 of 82


ITEM TITLE: PUBLIC HEARING: SERVICE CHANGES TO AUTZEN EXPRESS

PREPARED BY: Mark Johnson, Assistant General Manager

ACTION REQUESTED: Public Hearing for Revised Autzen Express Service

BACKGROUND:

Autzen Express is a regularly-scheduled bus route that operates between eight park and ride locations and Autzen Stadium during home football games. The service operates four hours prior to kick off with return trips at halftime and post-game. On average, 8,000 - 10,000 fans ride the Autzen Express every home game. The fare to ride is $3.50 and all passes (Group Pass, Monthly Pass, and Honored Rider) are accepted.

The Board of Directors instructed staff to develop a service proposal for the Autzen Express that ensures the service is self-sustaining. On June 20, 2018, staff brought forward a number of options that would allow the service to be self-sustaining. The Board of Directors identified their preferred options and instructed staff to solicit public comment. The proposed changes include LTD buses starting three hours prior to kick off. Additionally, it is proposed that fares for the service will now cost $5 for each rider, except for those holding passes that LTD accepts on all services. Pass holders will be able to ride with no additional charge.

The public comment period opened on Monday, July 2 and will remain open through August 15. Two public hearings will be held, on July 18 and August 15, with the adoption of the proposed changes expected to take place at the LTD Board meeting on August 15.

ATTACHMENTS: 1) Autzen Express Customer Input PROPOSED MOTION: None.

AGENDA ITEM SUMMARY


Autzen Express Customer Input

July 2 – Aug. 6, 2018


Customer/Public Suggestions/Comments Name Comments

Shawn I have a worker’s pass and work at stadium – how can you charge me $5 to ride?

James I have, up until now, supported (public and private) LTD. Adding $5 for existing bus pass users is plain bad.

Chuck and Judy I think that $5 for everyone is a very fair price to get shuttle service to the football games and avoid all the traffic hassles. Plus, with a $5 fare, making change is much easier. In addition, I’m a senior and see no problem with paying my fair share. Good luck.

Ken I want to encourage you to go ahead and raise your bus fares for the Autzen shuttles. I am a small business and pay I feel more than my share of LTD Tax. Now after July 1 we are to pay yet another state tax for LTD. I have paid enough!!!!! I walk around River Bend Hospital every day twice a day and I grow very tired of seeing empty bus's drive thru in front of the hospital. Most all of your buses do not even stop at the stations there are so few passengers, you really only need to run buses thru there once every 1/2 hour and that would be plenty. This happens throughout the day. Start spending my money better!!!!!

Steve N. I have no skin in this game - I don't go to Autzen and I don't ride the bus, but it seems reasonable to me that football fans pay their way to ride your bus - LTD doesn't need to subsidize this service. Anyone who can afford U of Oregon football tickets can afford to pay $5 to ride the bus to and from Autzen. And this includes Seniors.

Steve R. I do not believe that a person who buys a monthly bus pass or a one day pass should again have to pay a $5 charge to ride the bus to Autzen Stadium. Nor do I think a charge of $5 for anyone should be charged. If a person can get an all day pass for $3.50 to ride the bus from JC to cottage grove, to Veneta to Mckenzie bridge and back to JC all in one day, A person should be able to ride from a park and ride to Autzen and back to the park and ride for $3.50. LTD does not charge anyone during the Country fair, no matter if you ride to the fair or not, and LTD puts on more buses just to the fair and back, many times a day. LTD should not punish Duck fans for riding to a Duck game with an extra charge. Many Many Duck fans support LTD each and every day, (game day or not)

Steve C. I have been using the Autzen Express for as long as it has been offered, and I must admit that as a 64-year-old, I was looking forward to getting free service in the 2020 season. However, I agree that the express service should not be subsidized, at least at the current level, and I understand the motivation for the proposed changes. I can live with paying $5 for the service, although I would love to have the option once again of purchasing an entire season's worth of tickets at a discount, as was previously permitted. Even at $30 per year (which would be the full $5 a game on 6-game seasons), I could be onboard with that one. However, I would encourage you to start running the buses at least 3.5 hours in advance of kickoff. People who are working at the event need to get there before the Moshofsky center doors open. And fans who want to be there in time for the team walk-through are going to be nervous with a bus that leaves that late.

2


Dan and Connie I am writing to let you know that the $5.00 charge will really cause a hardship on us for going to the duck game. We paid to ride for yrs and now that we have our senior passes and are able to not have that expense on top of the increase for entry into the duck games will give us and our friends pause to rethink all the cost. We ride the bus to hold down on traffic, emissions, stress and convenience. We are on fixed incomes and every penny is budgeted and accounted for. The Duck games are one of the few luxuries we afford ourselves. Please reconsider the cost of charging to ride to the Duck games. Maybe the U of O should foot the bill if more money is needed as they keep upping the cost of tickets and the Duck Athletic Club funds!!!!

Gary I am 67 years old and have an Honored Rider pass. I support adding the $5 fee for those with Honored Rider passes. It's been years since I've driven to the stadium and I don't miss the traffic. Riding the Express route is definitely worth the $5. I can wait until much closer to kick off, go to Valley River Center, see my fellow Express friends and then whiz by those who choose to get stuck in traffic. I would like to see a fare of less than $5 for those under 18. Perhaps $3. I consider a reduced fare for youth a promotion to get them to be long term mass transit users. And please don't have fares be in an amount that. requires coins for change. I never did understand the $3.50 price when everyone was willing to pay an even $4.

Jessica I am in favor of the proposed $5 fee for the Autzen Express for two main reasons: 1. It is a "premium" bus services, as so accurately described on your website 2. It is not an "essential" service. Members of the community getting around town to work, school, medical appointments, grocery shopping, etc. is an "essential" service, and one I am happy that my tax dollars/payroll tax dollars go to fund. Providing a ride via the Autzen Express to a game is not an "essential" service, and as such, worthy of the $5 fee.

Pearl I drive from Medford to attend games. Parking at South Eugene and taking the bus over to Autzen is a debriefing time for me and no worries about parking by Autzen. I am a senior pass holder. The changes you propose will stop me from attending Duck football games. And 2 more people who will tell 2 more people who will tell 2 more people and on and on... Please think about how you are impacting folks. Maybe cut back to start running to only 2 hours before kickoff.

Steve C. I'm glad to hear the workers are being considered, and I am aware of the other bus routes. In addition to the traffic snarls, as you can imagine, during late night games they are insufficient for the term trip. Also, the doors of the Mo open 3 hours prior to kickoff, and the team walks through soon thereafter. Shuttle service starting 3 hours prior clearly cannot "get me to the church on time" to save the seats we prefer at the Mo or assure that we won't miss the walkthrough. For those reasons, please start shuttles at least 3.5 hours before kickoff.

3


Larry I ’m a senior citizen and appreciate my Honored Rider card, which allows me to ride the Lane Transit District bus for free. I have season tickets to the Oregon Ducks football games and have used LTD’s shuttle service for several years.

Marianne I am a 64 year old looking forward to my Honored citizen pass when I turn 65. I saw that you are entertaining the idea of cancelling the pass for the football games. Are you planning on discontinuing it for the rest of us seniors?? I think this would be a grave disjustice to our seniors in the community. I never was able to use a senior rate because it was discontinued when I turned 60 and now this would be a major disappointment. Please respond and let me know your plans. Please Please Please don't discontinue the honored citizen pass for us. Thanks for your help/feedback on this matter.

Lemont I am disappointed that Honored Rider passes won't we honored on the Autzen Express. Guess us old folks will have to skip the games!

Patricia As senior citizens we appreciated the free ride. I understand the need to generate more income but to go from 0 to $5.00 seems like a lot, maybe & 3.00 for seniors and children.

Shayna I don’t use Autzen Express for several reasons. I think it’s absolutely ridiculous that legal monthly bus passes are not accepted under the proposed new plan. People spend a lot of money every month to use the bus system and having to shell out more money is absurd.

Jeff I am a season ticket holder for Duck football and take the bus regularly from the Fairgrounds. The service is wonderful and don't understand why more of us don't use the service. I am a senior and ride for free but $5.00 ($10 for me and my wife) won't dissuade me from riding. What I don't understand is why the UofO does not subsidize the buses. It is pocket change for them. Free buses would increase ridership, relive congestion and perhaps lower other costs such as traffic control. I have written the university expressing this. I encourage LTD to communicate that riders are expressing this concern. It is my understanding that universities in other cities subsidize buses on game days.

Jennifer I don't mind the price changes or the venue shift from Symantec over to PeaceHealth, but I think shortening to runs to three hours instead of four hours before kickoff is a mistake. The parking lots are opening six hours before the games (or 7 a.m., depending on how early kickoff is), so I'd recommend keeping the shuttles at four hours before kickoff to maximize the pre-game experience for those of us who choose to use a shuttle rather than braving the crowds. I've been a season ticket holder for 12 years, and I've been using the LTD Autzen shuttles the entire time. My husband and I (along with our guests) drive down from Portland, and the shuttles are an essential part of our game day experience. Thank for taking time to consider my feedback.

Mandi I am appalled to learn that tax payer money has been funding the duck express ride service. LTD should immediately stop using tax payer dollars to fund this service. The U of O games are truly for the elite with the ticket prices alone. Shame on you for ever using tax payer dollars for this service.

4


Becca I'm writing in to comment on the proposed change to change the service start time to only 3 hours instead of the current 4 hours. The price increase makes sense. Obviously, I don't know the numbers of how many use the service and how many hours before you have the most volume of people needing the transportation to the games. But now that Autzen Stadium has changed the rules to allow people to tailgate 6 hours in advance to a game and no re-entry into games, I would propose postponing the start time change to next year to see how their new rule effects when people choose to arrive. There is a possibility since people can't tailgate at halftime anymore, people may want to arrive earlier to have a longer tailgating experience. I know my company is hosting a tailgate for our employees this year at Autzen and their announcement changed our start time. Your service is so intramental to getting people to these games. It's economical and a safer way of transportation, especially with the amount of traffic down there during these events.

Carole As a regular user of the gameday buses, from Symantec, and senior citizen, I strongly object to the $5 for everyone and to the proposal not to use Symantec lot. I walk to the bus and the proposed lot is too far.

Zall I have used the LTD Shuttle of years to go to Autzen. It has developed during the years to a great way to get to the games. I would, of course, prefer that my "honored" citizen pass would still allow free access to the shuttles but I do understand the cost factor. $5 to ride the shuttle would be workable as it needs to continue being available to Duck fans going to the game.

Dave I live in Gresham, thus I'm unable to make a comment in Eugene regarding the proposed changes to Duck shuttle express. Is the proposed fare increase to $5.00 for ALL riders including children and seniors? I can understand an increase from $3.50 to $5.00 for adults, but not for children and seniors. If an increase is needed I would suggest to only $2.00 for children and seniors.

5



ITEM TITLE: CONSENT CALENDAR


ACTION REQUESTED: Approval of Consent Calendar items

BACKGROUND:

Issues that can be explained clearly in the written materials for each meeting, that are not expected to draw public testimony or controversy, are included in the Consent Calendar for approval as a group. Board members can remove any item from the Consent Calendar for discussion before the Consent Calendar is approved each month.

The Consent Calendar for August 15, 2018, consists of:

Approval of the Minutes – July 18, 2018, Regular Board Meeting Approval of Delegated Authority Report – July Approval of November Board Meeting Date Change to November 15 Approval of Contract 2018-26 Rowell Brokaw Architects, PC Approval of Contract 2018-10 Pacific Power Group, LLC

ATTACHMENT: 1) Minutes from the July 18, 2018, Regular Board Meeting

2) Delegated Authority Report – July 3) November Board Meeting Date Change to November 15 4) Contract 2018-26 Rowell Brokaw Architects, PC 5) Contract 2018-10 Pacific Power Group, LLC

PROPOSED MOTION: I move adoption of LTD Resolution No. 2018-08-15-23; It is hereby resolved that

the Consent Calendar for August 15, 2018, is approved as presented [amended].

AGENDA ITEM SUMMARY

Q:\BOARD OF DIRECTORS\Board Meetings\Board Meetings\2018\2018-08-15\04-Consent Calendar AIS.docx LTD REGULAR BOARD MEETING August 15, 2018 of 82

MINUTES OF DIRECTORS MEETING


REGULAR BOARD MEETING

Wednesday, July 18, 2018

Pursuant to notice given to The Register-Guard for publication on July 11, 2018, and distributed to persons on the mailing list of the District, the Board of Directors of the Lane Transit District held a regular board meeting on Wednesday, July 18, 2018, beginning at 5:30 p.m., at the LTD Board Room, 3500 E. 17th Avenue, Eugene, Oregon. Present: Gary Wildish, President Carl Yeh, Vice President Kate Reid, Secretary Don Nordin, Treasurer Ed Necker Steven Yett A.J. Jackson, General Manager Dwight Purdy, General Counsel Camille Gandolfi, Clerk of the Board Lynn Taylor, Minutes Recorder Absent: April Wick CALL TO ORDER/ROLL CALL — Mr. Wildish convened the meeting and called the roll. PRELIMINARY REMARKS BY BOARD PRESIDENT — Mr. Wildish announced that Ms. Wick resigned from the LTD Board effective August 1, 2018, in order to accept a position in Sacramento, California. COMMENTS FROM THE GENERAL MANAGER — Ms. Jackson announced that Bus Operator Carl Faddis, Amalgamated Transit Union (ATU) executive board officer, had retired from LTD. She said Bill Bradley would be the new ATU executive board officer. ANNOUNCEMENTS AND ADDITIONS TO THE AGENDA — There were no announcements or changes to the agenda. BOARD CALENDARS — Ms. Jackson reviewed upcoming events. She noted that a Transit Tomorrow listening session would be held on July 19 and that the Strategic Planning Committee would meet on July 24. Ms. Reid said she would be unavailable from August 19 through August 24. EMPLOYEE OF THE MONTH ‒ AUGUST — The Board recognized Public Safety Officer Christopher Hrynyshyn as the August 2018 Employee of the Month. Mr. Wildish presented Mr. Hrynyshyn with his award and thanked him for his outstanding service and dedication to LTD's mission. Mr. Hrynyshyn, the first public safety officer to be selected as employee of the month, thanked the Board for his award, and said it was a privilege to work for LTD. He said LTD was an important part of the community and he was inspired by his co-workers.

LTD REGULAR BOARD MEETING

August 15, 2018 of 82

MINUTES OF LTD REGULAR BOARD MEETING JULY 18, 2018 Page 2

AUDIENCE PARTICIPATION — Mr. Wildish explained the procedures for providing public testimony. Connie Bergland, Eugene, expressed concern about the disposition of comments from the public after they had been submitted. She said she had delivered comments on several routes on June 18 but a staff report indicated no comments were received on at least one of those routes. She questioned how staff was able to receive and process comment forms up until the date of a hearing on the subject. She said there should be a lag time to allow comments to be received, processed and analyzed before the matter came before the Board and a record of all input maintained to verify it had been received. She distributed copies of her prior comments. She had determined that Eugene neighborhood associations had not received notification of the proposed service changes and opportunities for providing comments. She asked if the Board had received sufficient citizen input to make a fair judgment on the proposed changes and urged reconsideration of its vote on the matter. Pamela Crouse, Eugene, said she was a long time user of mass transit and regularly rode the #33 bus. She said LTD provided nice service, but she had three concerns. She suffered an injury during the past year and when she boarded the bus it departed before she was seated, causing her to fall. LTD did not respond to her complaints. She heard from another rider that a bus aisle was blocked, making it difficult for an elderly person to exit, and the driver did nothing. When the issue was reported to LTD the response was that it was a coaching opportunity. She urged LTD to be bold about stopping smoking around bus stations, even if the city did not prohibit it. Thomas Bruno, Eugene, representing Laurel Hill Valley Citizens, said he was working with LTD staff on better communications. He said the leadership council for Eugene's neighborhood associations met monthly and members were unaware of the proposed changes to bus service. He was concerned that some of the changes would have significant impacts. He expected to see an increase in paratransit service requirements in his neighborhood as a resulted of a decrease in bus service. He urged LTD to conduct a cost analysis of the impact on affected neighborhoods. Jay Breslow, Springfield, principal at Twin Rivers Charter School, said when he took his job he was impressed the most by the fact that the students showed up at school, even though many lived a significant distance away. Those students used LTD buses to get to school. He said school hours were 8:40 a.m. to 3:10 p.m. Many students used the #27 and recent changes to that service would place a heavy burden on parents and students. Eliminating half hour time slots meant students would have to arrive at 8:00 a.m. or 9:00 a.m. and the school would need to change its entire schedule. He recognized the District had difficult choices to make, but urged LTD to remove challenges to his students attending school and restore half hour time slots. Kristin Humphrey, Eugene, teacher at Twin Rivers Charter School, echoed Mr. Breslow's comments. She said students fought to overcome challenges to attend school, with some of them riding the bus for an hour and a half one way just to get an education and better their futures. Changing the bus schedule affected the education of Twin Rivers’ students, who needed to be in school and were ready to learn. She asked that LTD reconsider changes that would impact the school schedule. Bob Cassidy, Eugene, said he has been a resident of Eugene for 43 years. He said high rents in the city caused many low-income people to seek lower cost housing in outlying communities. Some had no personal vehicle and the current bus transportation was inadequate to meet employment transportation needs. He recognized that ridership would not pay for service to



those outlying towns, but the community was larger than the City of Eugene and members of the workforce in those areas needed service. He hoped that would be considered in LTD's future plans. Rachael Latimer, Eugene, representing Amazon Neighbors Association, distributed a letter to LTD from the association. She said the process by which LTD engaged the public was insufficient and questioned how many neighborhood organizations, businesses, and schools affected by services changes had been contacted. She said changes to #81 and #27 routes could cost LTD more than it saved. Rerouting of the #81 bus to the congested Patterson and Hilyard streets could result in a loss of ridership because the service was now less convenient, poses safety risks to those riders that had to cross Patterson and Hilyard streets in order to catch the bus, and creates barriers for many students to attend school. She asked LTD to engage the community to find a solution that would accommodate all stakeholders. Rob Zako, Eugene, representing Better Eugene-Springfield Transportation (BEST), distributed copies of a guest viewpoint article in the Register-Guard promoting the Transit Tomorrow project. He said the article by two BEST board members was intended to encourage the public to become involved in the project. He said BEST was formed in 2012 to support the EmX West project, which during the planning stage was very controversial. He also distributed a report entitled The Importance of Public Transit to Our Community, which provided details of BEST's community conversations about transit. He shared some of the concerns that were expressed during those conversations and the conclusions that could be drawn. PUBLIC HEARING: 2018 PROPOSED AUTZEN EXPRESS SERVICE CHANGES — Assistant General Manager Service Delivery, Mark Johnson, reviewed the history of University of Oregon football games service - Autzen Express. At the Board's direction, staff had been discussing with the University LTD's need to achieve full cost recovery for providing that service. He said the University was concerned about requiring payment from riders who had not previously been required to pay because they used passes or were honored riders. He said the proposal was to begin Autzen Express service three hours before game time instead of four, and increase the fare from $3.50 to $5.00, including for those with LTD passes. The University had agreed to cover any of LTD's costs that were not covered by farebox revenue. Mr. Yeh was pleased with the proposal and encouraged staff to continue to seek ways to reduce the financial burden on certain populations. Ms. Jackson noted that the Board would not take action on the proposal at this meeting and the terms could be modified based on additional comments or negotiations with the University. Mr. Wildish opened the public hearing. There was no one wishing to speak and the public hearing was closed. Ms. Reid asked for clarification on honored riders. Ms. Jackson said the proposal, which was open for public comment and being negotiated with the University, was to charge a $5.00 fare for all Autzen Express riders and not accept any passes. The Board, at its August meeting, would be acting either on the original proposal or a modified version. Mr. Wildish said some of the public comments received to date showed some confusion about the service. LTD provided only a portion of football game transportation. If LTD's buses no longer operated buses to games there was still school bus transportation through another provider. He



pointed out that while riders to the Country Fair did not pay to ride the shuttle from Eugene, LTD was fully compensated by the Country Fair for providing that service. In response to a question from Mr. Necker, Mr. Johnson explained that LTD would be compensated by the University for any difference between the total cost of providing Autzen Express service and the amount of farebox revenue it received. ITEMS FOR ACTION AT THIS MEETING

MOTION Consent Calendar — Mr. Necker moved that the Board approve the Consent Calendar for July 18, 2018, as presented. Mr. Yeh provided the second. The Consent Calendar consisted of the Minutes of the June 20, 2018, Regular Board Meeting; Delegated Authority Report-June, and Special Transportation Fund Committee Bylaws.

VOTE The motion was approved as follows:

AYES: Necker, Nordin, Reid, Wildish, Yeh, Yett (6) NAYS: None ABSTENTIONS: None EXCUSED: Wick (1) Committee Application Review: Special Transportation Fund (STF) Committee — Ms. Jackson explained that the committee was required by the state in order to advise and assist the Board in carrying out the purposes of the STF for the elderly and people with disabilities. She said applications were reviewed to determine that they met the qualification criteria established by the state. Of the eight applications received, staff was recommending that the Board accept seven. The eighth application was from a current member of the Accessible Transportation Committee (ATC) who would continue to remain active on the ATC. She said the resolution contained committee membership criteria and the names and qualifications of those being appointed.

MOTION Mr. Yeh moved Resolution No. 2018-07-18-22 as presented. Mr. Yett provided the second.

VOTE The Resolution was approved as follows: AYES: Necker, Nordin, Reid, Wildish, Yeh, Yett (6) NAYS: None ABSTENTIONS: None EXCUSED: Wick (1) ITEMS FOR INFORMATION AT THIS MEETING Committee Application Review: State Transportation Improvement Fund (STIF) Committee — Ms. Jackson stated that the STIF Committee was required to advise and assist the Board in carrying out the purposes of STIF and prioritizing projects to be funded by STIF money. She briefly reviewed the STIF membership requirements. The Strategic Planning Committee (SPC) had indicated its interest in having SPC members who met the requirements participate on the STIF Committee. The agenda packet contained information about SPC members who had applied, as well as other individuals who wished to be considered. She said because all of the membership categories had not yet been filled, the Board was not being asked to take action, but was presented with information on the applications received to date. She said LTD was working with Lane Council of Governments (LCOG) and other regional transportation groups to continue recruiting eligible applicants.



Mr. Yett asked how many members the STIF Committee would have. Ms. Jackson said a minimum of seven members were required, but the Board would determine how many it wished to appoint. There was no maximum established. Committee members discussed the membership categories and qualifying criteria of applicants, as well as the criteria that had not yet been met. Mr. Yett observed that there was little diversity among the current applicants with respect to ethnicity and gender. Ms. Jackson said staff and LCOG would continue their recruitment efforts, including outreach to minority populations. Mr. Wildish challenged the Board and staff to reach out to individuals who met one or more of the qualifying criteria and encourage them to apply. Ms. Reid said membership on LTD committees helped prepare candidates for future Board membership. Transit Tomorrow: Public Engagement Process Update — Director of Public Affairs, Edward McGlone, said the first of two rounds of public involvement for Transit Tomorrow was under way. He said this round was focused on values, the limitation of LTD resources, and people's priorities. He said the key issue was frequency of service versus how many places buses went, and tradeoffs involved in those decisions. Other issues included speed of travel time and walking and waiting times. He said the percentage of people in Eugene with disabilities was 50 percent higher than the national average. In order to be able to plan transit, it was necessary to understand the values of the community. Mr. McGlone stated that Jarrett Walker and Associates had compiled all of LTD's data and used it to prepare the Choices Report that was available on the LTD website. He said information about community values would be combined with the data and information from local jurisdictions' plan to develop a vision for the transit system. The volume of participation and ongoing interest in having input had prompted staff to determine the extent to which the engagement process could be extended without impacting the project's schedule. He said the next step would consist of technical work, with a design retreat involving planning staff from LTD and all local partners working with technical consultants to begin designing options for the transit network. Those options would be provided to LTD for feedback and released to the public at the beginning of 2019. Mr. Nordin expressed concern that the data being collected from the current transit system was being used to project a future system. He said transportation was changing dramatically and asked if the discussions with the technical consultant would include such topics as autonomous vehicles. Ms. Jackson said the process would include an analysis of the current transit system and whether it was meeting the community's expectations, examine other transportation options beyond fixed bus, identify gaps and options available for filling them, and infrastructure needs. She said the process did not begin with any preconceived ideas and the District would evolve and develop a business plan based on the community's wishes. Mr. Nordin said the nature of questions tended to direct the responses received. He did not want to constrain responses by the questions being asked. Ms. Jackson said the Board would be responsible for deciding how to meet the community's transit needs and so questions did not offer potential options. They were abstract in order to determine how and why people moved about the community and region rather than discussing specific transportation solutions.



Ms. Reid said the conversation at the June 26 stakeholder forum was amazing. There was a wide range of representation among participants and valuable input was received. She said in order to move to the next phase of looking at options for meeting the community's vision for travel, it was necessary to engage in as many conversations as possible to define that vision. Mr. Necker said his experience at a listening session he attended was that LTD was asking people what they wanted rather than telling them what LTD had to offer. Board Member Reports — Mr. Nordin said there had been a discussion at the LCOG Board meeting of the impending subduction event. While the event was imminent, the region was not well prepared for it. He urged LCOG staff to foster more interagency planning and coordination. He hoped that LTD could begin a discussion of how it could respond when the event occurred. Preliminary June 2018 Financial Report — Director of Finance, Christina Shew, said the fiscal year ended on June 30 and the Board was being provided with preliminary reports based on estimates. Audited reports would be available in January/February 2019. She explained the process for developing expenditure and resource assumptions and reviewed the FY 2018 revenue assumptions in payroll taxes, cash fare and passes, self-employment tax, advertising, self-employment taxes, and state-in-lieu taxes. She said all expenditures and transfers were at or below budget and no contingencies were used. She did not expect that expenditures would exceed resources when journal entries were completed and the fiscal year was closed out. She compared the adopted amended budget to actual expenditures and resources. Ms. Reid noted that $18 million would be in the Capital Improvement Program (CIP) for FY 2019. Ms. Shew confirmed that amount would be included in the FY 2019 beginning working capital. Mr. Wildish said he was pleased to see $7 million remaining in the General Fund given the fiscal challenges the District had when the state took back a significant overpayment by a taxpayer in the previous fiscal year. Ms. Shew said that amount could change somewhat when the fiscal year was closed out and noted that a portion of that amount was LTD's reserve. Ms. Jackson said that when LTD was notified of the overpayment of taxes, staff committed to managing expenditures to account for the revenue shortfall and that effort had been successful. Monthly Cash Disbursements - June — There were no questions. Monthly Grants Report - June — There were no questions. Monthly Performance Reports - May — Mr. Wildish commented that the results of recent service changes would not appear in the performance reports for several months. Monthly Department Reports - July — Mr. Nordin asked about the status of the new electric buses. Ms. Jackson replied that three buses were currently on site, but had not met LTD's standards and were not yet in service. She said LTD was working with BYD to assure the fourth bus, still at the factory, would meet standards. If it did, BYD had committed to bringing the first three buses up to LTD's specifications. She expected the fourth bus to be delivered July 20 and said staff would provide an update at the Board's August meeting. She said BYD was a year behind in its production schedule and LTD had made it clear that it was in dire need of the new buses. She hoped it would not be necessary to look for another vendor, but BYD had to perform. Mr. Yeh asked if LTD would be eligible for any damages if the vendor did not deliver. Ms. Jackson said it was possible the vendor could be subject to liquidated damages based on lack of



delivery. She said LTD, as the first purchaser of a new technology, had been understanding about some of the issues, but staff would report on the status of the purchase in August and discuss options moving forward. Mr. Yeh encouraged stronger action if BYD was unable to deliver. Ms. Jackson reported that the original plan to have a fare management committee meet in four-hour time blocks had been difficult to implement because of constraints on members' time. She said staff was looking at meeting format changes in order to accommodate individuals' schedules so the process could move forward. ITEMS FOR ACTION/INFORMATION AT A FUTURE MEETING - REQUESTED BY THE BOARD — Mr. Nordin asked if a report was available on the Florence to Yachats service. Accessible and Customer Services Manager, Cosette Rees, said the Board approved it at its June meeting and a contract with River City Taxis was issued to provide the service, which would become operational as soon as a vehicle was available. She said a new vehicle would not be ready until sometime in September or later; in the meantime a RideSource vehicle would be rebranded and put into service in August so service could begin as soon as possible. Ms. Reid asked if the bus schedule could be adjusted to address the problems described by faculty from the Twin Rivers Charter School during audience participation earlier in the meeting. Mr. Johnson said staff would work with Mr. Breslow, principal of Twin Rivers, to try and accommodate the school's schedule. In response to a question from Ms. Reid, Ms. Jackson said the smoking issue brought up during audience participation occurred on City of Eugene property adjacent to the downtown station. She said the city was discussing the matter and LTD was working closely with city staff on the problem. ADJOURNMENT Mr. Wildish adjourned the meeting at 7:30 p.m. LANE TRANSIT DISTRICT: ATTEST: _______________________________________ __________________________________ Kate Reid Camille Gandolfi Board Secretary Clerk of the Board Date Approved:__________________________


DATE EXECUTED CONTRACTOR DESCRIPTION CONTRACT TYPE CONTRACT TERM FREQUENCY CONTRACT VALUE SIGNER NOTES

07/05/2018 KRVM 91.9 Trade for Oregon Drive Less Challenge sponsorship Underwriting Agreement Sept. 10, 2018 - Oct. 12, 2018 NA $ 1,000.00 C. Beard

07/05/2018 Lane County Human Resource Association (LCHRA) Silver Level sponsorship for August 2018 meeting Sponsorship Aug. 1, 2018 -

Aug. 31, 2018 NA $ 500.00 C. Beard

07/09/2018 Lane Council of Governments Mobility Management - Transportation Assessment Services IGA July 1, 2018 -

ongoing ongoing $ 260,000.00 A. Jackson Contract Value based upon prior year expenditures to date.

07/12/2018 KLCC 89.7 Trade for Oregon Drive Less Challenge sponsorship Underwriting Agreement Sept. 10, 2018 - Oct. 12, 2018 NA $ 1,000.00 C. Beard

07/12/2018 Pacific Crest Bus Lines Diamond Express & Oakridge Dial-a-Ride Service Fixed Price, Labor Hour July 1, 2018 - June 30, 2019 Annual $ 1,121,768.00 A. Jackson Contract value represents total five year term: 1 year base

w/4 options to extend; annual cost ~$180,000

07/18/2018 Beau Delicious! International dba Café Yumm Trade for Oregon Drive Less Challenge sponsorship Sponsorship Sept. 10, 2018 - Oct. 12, 2018 NA $ 250.00 A. Jackson

07/18/2018 Cradlepoint, Inc. Mutual Non-Disclosure Agreement Service July 1, 2018 - June 30, 2019 auto renewal $ - C. Beard

07/18/2018 River Cities Taxi Rhody Express and Florence Paratransit Services Fixed Price, Labor Hour July 1, 2018 - June 30, 2019 Annual $ 902,531.16 A. Jackson Contract value represents total five year term: 1 year base

w/4 options to extend; annual cost ~$180,000

07/19/2018 KRVM 91.9 Oregon Drive Less Challenge Sponsorship Sept. 10, 2018 - Oct. 12, 2018 NA $ 1,000.00 A. Jackson

07/19/2018 Students Experience History, Inc. UO Football Park & Ride Fare Collection Services Fixed Price Aug. 1, 2018 - Nov 30, 2018 NA $ 6,900.00 C. Beard

07/24/2018 EnerDel Energy Storage Systems Energy Storage Systems Fixed Price July 1, 2018 - June 30, 2019 Annual $ 2,184,000.00 A. Jackson

LANE TRANSIT DISTRICTDELEGATED AUTHORITY REPORT

July 2018



ITEM TITLE: NOVEMBER 21 BOARD MEETING: DATE CHANGE TO NOVEMBER 15


ACTION REQUESTED: Approval BACKGROUND: Due to the Thanksgiving Holiday, the date of the November Board meeting is being moved from November 21 to November 15.

ATTACHMENTS: None. PROPOSED MOTION: None.

AGENDA ITEM SUMMARY



ITEM TITLE: CONTRACT APPROVAL – 2018-26 ROWELL BROKAW ARCHITECTS, PC

PREPARED BY: Matthew Imlach – Facilities Project Manager

ACTION REQUESTED: Forward to the Board of Directors with a recommendation of approval

Please disclose any actual or potential conflict of interest.

PURPOSE/OBJECTIVE: This action will authorize the general manager to enter into contract with Rowell Brokaw Architects, PC for architect and engineering services for the Santa Clara Transit Station (SCTS).

DESCRIPTION/JUSTIFICATION: In June 2015 the Lane Transit District (LTD) Board of Directors approved the purchase of approximately 8 acres of property on River Road between Hunsaker Lane and Green Lane. A portion of this property is intended to be used for the SCTS, which will replace the current River Road Station. The Hunsaker Development Project is the secondary project to the SCTS for the disposition, or possible joint development, of the remaining property.

This contract provides LTD with the design services for the successful completion of the SCTS Project. Design services include, but are not limited to: Tentative and Final Planned Unit Development (PUD), National Environmental Policy Act (NEPA) environmental expertise, Property Line Adjustment (PLA), Green Lane & “Farmers Lane” Privately Engineered Public Improvements (PEPI), new traffic signal at Green Lane, Transit Station design documents, submitting and monitoring permits, construction administration, construction project closeout.

CONTRACT HISTORY: Not applicable

PROCUREMENT IMPACT: On May 1, 2018, LTD issued Request or Qualifications No. 2018-26 seeking statements of qualification (SOQs) from qualified firms or teams that will apply proven and innovative approaches to delivery of design services related to its planned Santa Clara Community Transit Center. SOQs were due on May 31, 2018, by not later than 2:00 PM (Pacific). LTD received two (2) submittals in response to its solicitation via its eBid eXchange Procurement portal.

The two firms, Rowell Brokaw and Pivot Architecture, were evaluated by the Evaluation Committee and a short list was created ranking Rowell Brokaw as the most responsive and responsible respondent. In accordance with the solicitation documents, firms were notified and contract negotiations began with the #1 ranked firm, Rowell Brokaw.

This procurement was conducted in compliance with the Federal Transit Administration’s (FTA) Circular 4220.1F Third Party Contracting Guidelines as it relates to Brooks Act procurements, as well as the Oregon Public Contracting Code and, LTD’s Purchasing Policy Rules.

AGENDA ITEM SUMMARY


AGENDA ITEM SUMMARY CONTRACT APPROVAL – 2018-26 ROWELL BROKAW ARCHITECTS, PC Page 2

POLICY IMPACT: LTD Resolution No. 2017-03-15-011 requires that contracts exceeding $149,999 must be presented to the Board of Directors for approval.

ECONOMIC IMPACT: The total contract will be in the amount of $1,032,478. The labor costs are a firm fixed amount totaling $992,767 with a reimbursement estimate of $39,792, which will be billed out at the direct cost of expenses. Through two negotiations sessions there was a reduction of 23.3%, or $313,505, to the overall recommended contract value.

This Contract represents 10% of the overall $10,300,000 project budget and is 65% of the amount budgeted for professional services.

Project budget breakdown:

Description Amount %

Professional Services $ 1,577,841 15.3%

Santa Clara Transit Station Estimated Property Purchase

$ 1,406,475 13.7%

Construction Contract (PEPI, Traffic Signal, Transit Station)

$ 5,405,000 52.5%

Direct Expenses (Permits, Material Testing, Utilities, Equipment, Misc.)

$ 280,000 2.7%

LTD Staff Time $ 400,000 3.9%

Unallocated Contingency $ 1,230,684 11.9%

TOTAL PROJECT BUDGET $ 10,300,000

FUNDING SOURCE: LTD has been awarded two grants to date: 1) Connect Oregon Grant in the amount of $3,000,000; and, 2) Surface Transportation Block Grant Project in the amount of $600,000.

We’re also utilizing $3,000,000 from Federal Formula 5307 grant funds.

REQUIRED REPORTING: As grant recipients, LTD is responsible for financial reporting to FTA. In addition Connect Oregon requires monthly progress reporting.

RECOMMENDATIONS: Authorize the general manager, or her designee, to enter into contract with Rowell Brokaw Architects, PC for the provision of design services for the SCTS Project.

IMPACT IF NOT APPROVED: If the contract is not approved, the development of the SCTS Project will be delayed.

PROJECT CLOSEOUT TEAM: Director of Facilities Management, or designee


AGENDA ITEM SUMMARY CONTRACT APPROVAL – 2018-26 ROWELL BROKAW ARCHITECTS, PC Page 3 ATTACHMENTS: None.

PROPOSED MOTION: I move that the LTD Board of Directors, acting as the LTD Contract Review Board, adopts Resolution No. 2018-08-15-24; It is hereby resolved that contract 2018-26 with Rowell Brokaw Architects, PC is approved as presented [amended].


RESOLUTION NO. 2018-08-15-24

A RESOLUTION APPROVING CONTRUACTUAL SERVICES BETWEEN LANE TRANSIT DISTRICT AND ROWELL BROKAW ARCHITECTS, PC REGARDING ARCHITECTURAL &

ENGINEERING SERVICES FOR THE SANTA CLARA TRANSIT STATION

WHEREAS, Lane Transit District (LTD) is authorized to enter into contractual agreements pursuant to ORS 267.200 (3)-(4);

WHEREAS, the Oregon Public Contracting Code and the LTD Procurement Policy require that all contracts for goods, services, or public improvement projects be based upon competitive bids or proposals, unless an exception applies;

WHEREAS, pursuant to LTD resolution No. 2017-03-15-011, the LTD Board of Directors is the LTD Contract Review Board and is required to authorize all contracts exceeding $149,999;

WHEREAS, the Contract Review Board has authorized the LTD Finance Committee to review and recommend action on contracts prior to those contracts being presented to the LTD Board for review and approval;

WHEREAS, the Finance Committee reviewed the proposed contract 2018-26 between LTD and Rowell Brokaw Architects, PC on Monday, August 8, 2018, and recommended adoption;

NOW, THEREFORE, BE IT RESOLVED that the LTD Board of Directors, acting as the LTD Contract Review Board, passes a Resolution as follows:

1) The contract shall be in compliance with all applicable laws and regulations.

2) Once any protest period has passed and no protests being received and/or such protests being resolved in accordance with Oregon law and the LTD Procurement Policy, the General Manager, or her designee, is hereby authorized to: (a) negotiate and enter into a contract with Rowell Brokaw Architects, PC for the purpose of architectural and engineering services for the Santa Clara Transit Station Project: and (b) as needed, execute amendments to the contract not to exceed a cumulative total of 10 percent of the initial contract price or $150,000, whichever is less.

ADOPTED BY THE LANE TRANSIT DISTRICT BOARD OF DIRECTORS ON THE ______ DAY OF _____ 20____. _____ PRESIDENT, Gary Wildish

ATTEST:



ITEM TITLE: CONTRACT APPROVAL – 2018-10 PACIFIC POWER GROUP, LLC

PREPARED BY: Director of Maintenance, Ernie Turner

ACTION REQUESTED: Approval

Please disclose any actual or potential conflict of interest.

PURPOSE/OBJECTIVE: This action will authorize the general manager to enter into a five (5) year contract with Pacific Power Group, LLC for the purchase of (48) Allison Dual Inverter Module (DPIM2), (10) Allison Dual Inverter Module (DPIM2) Rebuild Kits, (24) Allison H 40 EP Drive Unit Kit, and (24) Allison H 50 EP Drive Unit Kit.

DESCRIPTION/JUSTIFICATION: The purpose of the procurement is to allow for the purchase of Allison DPIM2 Units and DPIM2 rebuild kits on an as needed basis. These DPIMs and Drive Units are approaching the end of their expected service life.

ALLISON DUAL POWER INVERTER MODULE (DPIM2) - ALL SERIES LTD PART NO. Estimated Quantity

(Over 5 years) Unit Price Extended Price

1417-0057 48 43,406.67 2,083,520.16

ALLISON DUAL POWER INVERTER (DPIM2) REBUILD KIT - ALL SERIES

LTD PART NO. Estimated Quantity (Over 5 years)

Unit Price Extended Price

10199 10 19,374.49 193,744.90

ALLISON H 40 EP DRIVE UNIT - SERIES 1100

LTD PART NO. Estimated Quantity (Over 5 years)

Unit Price Extended Price

1417-0000 24 8,159.68 195,832.32

ALLISON H 50 EP DRIVE UNIT -SERIES 6100, 7100, 9100, 1000, 1400

LTD PART NO. Estimated Quantity (Over 5 years) 24

Unit Price 8,159.68

Extended Price 195,832.32

1417-0000 24 8,159.68 195,832.32

CONTRACT HISTORY: We currently do not have a contract with any vendor to purchase these units.

PROCUREMENT IMPACT: On March 5, 2018, LTD sent out an Invitation for Bid (IFB) No. 2018-10 through eBid eXchange seeking a qualified contractor to provided bus parts for the Hybrid fleet. Bids

AGENDA ITEM SUMMARY


AGENDA ITEM SUMMARY CONTRACT APPROVAL – 2018-10 PACIFIC POWER GROUP, LLC Page 2 were due on March 30, 2018, by not later than 11:00 AM (Pacific). LTD received four bids in response to its solicitation via its eBid eXchange Procurement Portal. Each Contractor bid on specific parts within the solicitation. LTD conducted a Single Bid Analysis for each Contractor:

CONTRACTOR PARTS BASE CONTRACT VALUE

STATUS OF CONTRACT

Cummins (8) ISL Engine Kits

LTD SERIES 9100 & 1000

$80,475.84

• Purchase Order will be issued as the contract for (4) ISL Engine Kits.

• There will be potentially (4) ISL Engine Kits issued in Fiscal Year 18/19 with a Request for Quote (RFQ).

(3) ISL Engine Kits

LTD SERIES 1400

TBD • There will be potentially (3)

ISL Engine Kits issued in Fiscal Year 18/19 with a Request for Quote (RFQ).

(24) ISB Engines with AfterTreatment

LTD SERIES 1100

$628,530.00

• Since LTD’s depreciated value of the buses are over the 5% threshold the funding source must be from the General Fund and cannot be funded with Federal Dollars. Determination is being made if we issue a contract for what was quoted or re-bid for Long Blocks.

Gillig (11) CAT C-9 Engine Kits

LTD SERIES 6100 & 7100

$308,971.96

• Since LTD’s depreciated value of the buses are over the 5% threshold the funding source must be from the General Fund and cannot be funded with Federal Dollars. Buy America does not apply. Pending potential non-federal contract.


AGENDA ITEM SUMMARY CONTRACT APPROVAL – 2018-10 PACIFIC POWER GROUP, LLC Page 3

CONTRACTOR PARTS BASE CONTRACT VALUE

STATUS OF CONTRACT

EnerDel (48) EnerDel ESS

ALL SERIES

$2,184,000.00

• Since LTD’s depreciated value of the buses are over the 5% threshold the funding source must be from the General Fund and cannot be funded with Federal Dollars. Buy America does not apply. Pending potential non-federal contract.

Pacific Power Group

(48) DPIM2

ALL SERIES

$2,083,520.16

(10) DPIM2 Rebuild Kits ALL SERIES

$193,744.90

(24) H 40 EP Drive Unit SERIES 1100

$195,832.32

(24) H 50 EP Drive Unit

SERIES 6100, 7100, 9100, 1000, 1400

*(1) kit bought with general fund money for the 6100.

$195,832.32

POLICY IMPACT:

• Oregon Public Contracting Code and LTD’s Purchasing Policy Rules require that such services be obtained utilizing a competitive solicitation process.

• LTD Resolution No. 2017-03-15-011 requires that contracts exceeding $149,999 must be presented to the Board of Directors for review and approval.

ECONOMIC IMPACT: The contract will be for a base term of one (1) year, with four (4), one (1) year options to extend, for a maximum contract term of five (5) years. The total five-year value will be $2,668,929.70.

FUNDING SOURCE: The funding source would be from our Federal grants and General Fund.

REQUIRED REPORTING: To Board; to state; to other stakeholders


AGENDA ITEM SUMMARY CONTRACT APPROVAL – 2018-10 PACIFIC POWER GROUP, LLC Page 4 RECOMMENDATIONS: Authorize the general manager, or her designee, to enter into contract with Pacific Power Group, LLC for the provision of Allison DPIM2 Units and DPIM2 rebuild kits on an as needed basis.

IMPACT IF NOT APPROVED: Without having a contract in place to procure these components in a timely manner, the length of time it would take to competitively bid each time they are needed could potentially add additional downtime to the affected vehicle.

PROJECT CLOSEOUT TEAM: Director of Facilities Maintenance with assistance from the Materials Management Supervisor.

ATTACHMENTS: None.

PROPOSED MOTION: I move that the LTD Board of Directors, acting as the LTD Contract Review Board, adopts Resolution No. 2018-08-15-25; It is hereby resolved that contract 2018-10 with Pacific Power Group, LLV is approved as presented [amended].


RESOLUTION NO. 2018-08-15-25

A RESOLUTION APPROVING CONTRUACTUAL SERVICES BETWEEN LANE TRANSIT DISTRICT AND PACIFIC POWER GROUP, LLC REGARDING PROCUREMENT OF

REPLACEMENT ALLISON DPIMS, ALLISON DPIM KITS, AND EV 40/50 DRIVE UNIT KITS

WHEREAS, Lane Transit District (LTD) is authorized to enter into contractual agreements pursuant to ORS 267.200 (3)-(4);

WHEREAS, the Oregon Public Contracting Code and the LTD Procurement Policy require that all contracts for goods, services, or public improvement projects be based upon competitive bids or proposals, unless an exception applies;

WHEREAS, pursuant to LTD resolution No. 2017-03-15-011, the LTD Board of Directors is the LTD Contract Review Board and is required to authorize all contracts exceeding $149,999;

WHEREAS, the Contract Review Board has authorized the LTD Finance Committee to review and recommend action on contracts prior to those contracts being presented to the LTD Board for review and approval;

WHEREAS, the Finance Committee reviewed the proposed contract between LTD and Pacific Power Group, LLC on August 6, 2018, and recommended adoption;

NOW, THEREFORE, BE IT RESOLVED that the LTD Board of Directors, acting as the LTD Contract Review Board, passes a Resolution as follows:

1) The contract shall be in compliance with all applicable laws and regulations.

2) Once any protest period has passed and no protests being received and/or such protests being resolved in accordance with Oregon law and the LTD Procurement Policy, the General Manager, or her designee, is hereby authorized to: (a) negotiate and enter into a contract with Pacific Power Group, LLC for the purpose of procuring replacement DPIMs, DPIM kits, and EV 40/50 Drive unit kits; and (b) as needed, execute amendments to the contract not to exceed a cumulative total of 10 percent of the initial contract price or $150,000, whichever is less.

ADOPTED BY THE LANE TRANSIT DISTRICT BOARD OF DIRECTORS ON THE ______ DAY OF _____ 20____. _____ PRESIDENT, Gary Wildish

ATTEST:



ITEM TITLE: ADOPTION: SERVICE CHANGES TO AUTZEN EXPRESS

PREPARED BY: Mark Johnson, Assistant General Manager

ACTION REQUESTED: Approve Motion for Revised Autzen Express Service

BACKGROUND:

Autzen Express is a regularly-scheduled bus route that operates between eight park and ride locations and Autzen Stadium during home football games. The service operates four hours prior to kick off with return trips at halftime and post-game. On average, 8,000 - 10,000 fans ride the Autzen Express every home game. The fare to ride is $3.50 and all passes (Group Pass, Monthly Pass, and Honored Rider) are accepted.

The Board of Directors instructed staff to develop a service proposal for the Autzen Express that ensures the service is self-sustaining. On June 20, 2018, staff brought forward a number of options that would allow the service to be self-sustaining. The Board of Directors identified their preferred options and instructed staff to solicit public comment. The proposed changes include LTD buses starting three hours prior to kick off. Additionally, it is proposed that fares for the service will now cost $5 for each rider, except for those holding passes that LTD accepts on all services. Pass holders will be able to ride with no additional charge.

The public comment period opened on Monday, July 2 and will remain open through August 15. Two public hearings will be held, on July 18 and August 15, with the adoption of the proposed changes expected to take place at the LTD Board meeting on August 15.

ATTACHMENTS: None. PROPOSED MOTION: I move adoption of LTD Resolution No. 2018-08-15-26; It is hereby

resolved that the 2018 Autzen Express service is approved as presented [amended].

AGENDA ITEM SUMMARY


Lane Transit District

Resolution No. 2018-08-15-26

WHEREAS, Lane Transit District (LTD) adopted and amended its Fixed-Route Service Policy as of October 22, 2014; WHEREAS, LTD performed an analysis of its fixed-route efficiencies and sustainability; WHEREAS, LTD developed a recommended plan for improving its fixed-route efficiencies and sustainability for the Autzen Express service; WHEREAS, LTD conducted public outreach and sought public input regarding its recommended Autzen Express service changes in accordance with the District’s Fixed-Route Service Policy. WHEREAS, the LTD Board of Directors has reviewed the proposed 2018 Autzen Express service changes presented by staff. THEREFORE, it is hereby resolved that the LTD Board of Directors:

Approves the 2018 Autzen Express service changes as presented on August 15, 2018.

ADOPTED BY THE LANE TRANSIT DISTRICT BOARD OF DIRECTORS ON THIS _______ DAY OF _______, 2018. _____________________________________ Board President



ITEM TITLE: STATE TRANSPORTATION IMPROVEMENT FUND (STIF) COMMITTEE MEMBER APPOINTMENT

PREPARED BY: Aurora Jackson, General Manager

ACTION REQUESTED: Approval PURPOSE There are two items that need Board decisions today:

1. The maximum number of committee members who may serve on the STIF Advisory Committee; and

2. The appointment of individuals to serve as committee members to the STIF Advisory Committee who meet the qualifications set forth by the Oregon Administrative Rules.

BACKGROUND Pursuant to the Oregon Administrative Rule ("OAR") 732-040-0030, LTD must appoint an advisory committee for the purpose of advising and assisting the District in carrying out the purposes of the State Transportation Improvement Fund ("STIF") and prioritizing Projects to be funded by STIF moneys received by the District. The Committee may also advise the District regarding the opportunities to coordinate STIF funded Projects with other local or regional transportation programs and services to improve transportation service delivery and reduce gaps in service.

In addition to any other duties, the Committee may also propose any changes to the policies or practices of the LTD Board of Directors that the Committee considers necessary to ensure that:

1. A Public Transportation Service Provider that has received STIF funds has applied the moneys received in accordance with and for the purposes described in the Project proposal; and

2. A Project proposal submitted by a Public Transportation Service Provider does not fragment the provision of public transportation services.

Pursuant to OAR 732-040-0035(3), the committee must be comprised of at least seven members. The selection criteria provided in the OAR 732-040-0035(5) require that committee members must:

A. Be knowledgeable about the public transportation needs of residents or employees located within or traveling to and or from the Transportation or Mass Transit District or county; and

B. Be a person who is a member of or represents one or more of the following:

1. local governments, including land use planners; 2. public Transportation Service Providers; 3. non-profit entities which provide public transportation services; 4. neighboring public transportation service providers; 5. employers; 6. public health, social and human service providers;

AGENDA ITEM SUMMARY


Agenda Item Summary—STIF Committee Member Appointment Page 2

7. transit users; 8. transit users who depend on transit for accomplishing daily activities; 9. individuals age 65 or older; 10. people with disabilities; 11. low-income individuals; 12. social equity advocates; 13. environmental advocates; 14. bicycle and pedestrian advocates; 15. people with limited English proficiency; 16. educational institutions; or, 17. major destinations for users of public transit.

Of the 17 criteria listed above, the Committee composition must include at least one member who is a member of or represents each of the following groups:*

a. low-income individuals; b. individuals age 65 or older or people with disabilities; and c. Public Transportation Service Providers or non-profit entities which provide public transportation

services.

Additionally, the Committee must include members from the district’s area of responsibility, both within and outside District boundaries.

RECRUITMENT AND APPLICATIONS Applications for the STIF Committee were accepted from June 7 through July 11, and again from July 23 through August 3. Notifications were sent to Lane Area Commission on Transportation (LaneACT), Lane Council of Governments (LCOG), the Strategic Planning Committee, and the Accessible Transportation Committee for distribution to their members.

Below is a listing of the 20 people whose applications have been received, with the exception of two people who have resigned, and the qualification criteria that they have selected. All applicants except one reside within the LTD service boundary.**

Qualifying Criteria Name 1. Local governments, including land use planners; Philip Farrington

Michael Johns Kate Reid Sheri Moore

2. Public Transportation Service Providers;* Kate Reid Ruth Linoz Frannie Brindle Carl Yeh Josh Haring

3. Non-profit entities which provide public transportation services;* Ruth Linoz Margaret Junkins

4. Neighboring public transportation service providers; Ruth Linoz

5. Employers; David Davini** Cherie Thomson

6. public health, social and human service providers ; Eugene Organ



7. Transit users; Philip Farrington Josh Skov Rob Zako Ed Necker Eugene Organ Margaret Junkins Cherie Thomson

8. Transit users who depend on transit for accomplishing daily activities;

Matthew Nelson Ed Necker Eugene Organ Margaret Junkins Cherie Thomson

9. Individuals age 65 or older;* Hoover Chambliss Philip Barnhart Mike Eyster Ed Necker Eugene Organ Sheri Moore Margaret Junkins Cherie Thomson

10. People with disabilities;* Hoover Chambliss Michael Johns Ed Necker Eugene Organ Margaret Junkins Cherie Thomson

11. Low-income individuals;* Hoover Chambliss Amy Cubbage Margaret Junkins Cherie Thomson

12. Social equity advocates; Philip Barnhart Josh Skov Rob Zako Mike Eyster Amy Cubbage Eugene Organ Sheri Moore Margaret Junkins

13. Environmental advocates; Michael Johns Philip Barnhart

14. Bicycle and pedestrian advocates; Philip Farrington Sarah Mazze Josh Skov Rob Zako

15. People with limited English proficiency; Cherie Thomson

16. Educational institutions; Sarah Mazze Josh Skov Rob Zako Mike Eyster



* Mandatory composition requirements ** Resides outside of the service boundary.

ATTACHMENTS: None. PROPOSED MOTION: I move adoption of LTD Resolution No. 2018-08-15-27: It is hereby resolved

that the LTD Board of Directors approves the appointment of the following individuals to serve on the STIF Advisory Committee:

Carl Yeh Sheri Moore

17. Major destinations for users of public transit.


DATE OF MEETING: August, 15, 2018

ITEM TITLE: NAMING OF RIDESOURCE CENTER TO THE ED NECKER RIDESOURCE CENTER

PREPARED BY: Aurora Jackson, General Manager

ACTION REQUESTED: Approval Purpose: To request that the Board of Directors consider for approval the renaming of the RideSource Center to the Ed Necker RideSource Center in recognition of Edward (Ed) Necker, the longest serving Lane Transit District (LTD) Board member.

Service to Lane Transit District: In 2008, Ed Necker was appointed to serve a partial term as a LTD Board of Director and subsequently reappointed two additional four-year terms for a total of 10 years, making him the longest serving Director. In 2018, he agreed to continue serving as a Director until a replacement was appointed for a total of 11 years of governing responsibility for the second largest transit agency in Oregon. In addition to his time with LTD as a Board member, Mr. Necker has more than 20 years of volunteer public service to LTD. His focus on public transportation services for the disabled community began after a traumatic accident in 1991 left Ed with a serious head injury. After several years of rehabilitation, he began using a wheelchair and utilizing RideSource, which is Lane Transit District’s Americans with Disabilities Act (ADA) paratransit, origin-to-destination service for people who are unable to use the fixed-route bus service due to a disability. Ed then became a volunteer call-taker at RideSource in 1997. Ed began using LTD’s fixed-route system in 1998.

Ed has served on numerous LTD committees and as a representative of the LTD Board at community committees, including:

• Secretary/Treasurer, Lane Transit District Board of Directors, 2008 to 2017 • Chair, LTD Board Service Committee, 2010 to present • Member, LTD Board Finance Committee, 2008 to present • Chair, LTD Accessible Transportation Committee, 2001-2008, member 1996 to present • LTD Board Representative, Regional Long-Range Transit Plan Project Advisory Committee, 2010

to 2011 • LTD Board Representative, Transportation Community Resource Group for the Eugene

Transportation System Plan, 2010 to 2015

AGENDA ITEM SUMMARY


Agenda Item Summary-- Naming of RideSource Center to the Ed Necker RideSource Center Page 2

Ed began serving on LTD’s Special Transportation Fund Advisory Committee (STFAC) in 1996. The STFAC oversees grant funding that is allocated to the county to provide public transportation services that benefit people with disabilities and older adults. His participation on that committee provided Ed with an understanding of the challenges in funding public transportation services for people with disabilities and prompted him to begin volunteering with RideSource in 1997. The Oregon Transit Association recognized Ed’s valuable contribution to RideSource, awarding him with the Outstanding Volunteer of the Year award in 2000. Ed continued to volunteer with RideSource until 2002. Ed was elected chair of the STFAC, served as chair for eight years, and still remains an active and highly respected member of the Committee.

In 2006, Ed was recognized by Metro Magazine, which ran a lengthy story about his work to ensure that all of the District’s “services are as accessible as possible for people with disabilities—ranging from mobility impairment to sight and hearing loss to developmental disabilities.” Every year but one in the past decade, Ed has traveled to Salem for Transit Day to passionately lobby lawmakers for public transportation funding and programs.

As a wheelchair user, Ed provides invaluable assistance to LTD as the District evaluates new vehicles for purchase. Ed has been an expert consultant on many of LTD’s accessible features, including the improvement of LTD’s seatbelt securement system, rear-facing securement, and the 1:6 sloped ramp design and solution. Additionally, he has traveled to Washington, D.C., to advocate for rear-facing mobility device securement and was instrumental in LTD becoming the first transit district in the nation to offer rear-facing passive securement.

Contributions to the community: In 1997, Ed began serving on the Disability Services Advisory Council and the Advocacy Committee, which are advisory committees to Senior and Disability Services of Lane County. He later served as chair on both committees. He remains a strong presence on these committees representing people with disabilities and voicing their transportation needs. Ed has served the region in leadership roles on a number of key Board positions, committees, and special assignments, including:

• Member, Disability Services Advisory Council, 1997 to present • Member, Joint Disability Services/Senior Services Advisory Council, 2014 to present • Member, Senior and Disability Services Planning, Budget, and Nominating committees, 2014 to

present • President, ShelterCare Board of Directors, two terms; member, 2000 to 2013

Ed’s steadfast dedication has earned him various honors over the years, including:

• Oregon Transportation Association’s Volunteer of the Year, 2000 • United Way Outstanding Volunteer of the Year, 2004 • Nomination for the American Public Transit Association’s Outstanding Board Member of the Year

award, 2016 In recognition of Ed’s long-standing service to LTD, the community, and the progress of the public transportation services that benefit people with disabilities and older adults in the community as a whole, we would like to honor Mr. Necker by naming the RideSource Center building the Ed Necker RideSource Center and installing a plaque noting the dedication in the building.


Agenda Item Summary-- Naming of RideSource Center to the Ed Necker RideSource Center Page 3

ATTACHMENTS: None. PROPOSED MOTION: I move adoption of LTD Resolution No. 2018-08-15-28: Be it resolved that

the Lane Transit District Board of Directors approves the naming of the RideSource Center building to the Ed Necker RideSource Center.


Transit Tomorrow: Community Engagement Update July 31st, 2018

Introduction

This summary provides a high-level overview of the different outreach and engagement opportunities completed, to-date, for the Transit Tomorrow project.

Engagement Goals: Phase 1 • To share information about Transit Tomorrow Project • To provide community members with an opportunity for open conversation with the LTD staff • To understand the priorities and needs of community members, riders, and business owners regarding the transit

system and LTD’s operations • To provide a spectrum of opportunities for input and engagement – including face to face conversations with LTD

staff and consultant team members, online interactive survey, listening sessions, and targeted presentations to community groups, business leaders, transit riders, and traditionally under-represented populations.

Transit Tomorrow: Community Engagement Activities To Date Timeframe: (Late June – Late July)

Activity: Stakeholder Forum • Overview: LTD personally invited more than 82 community leaders, agency partners, and stakeholders from across the

LTD service area to participant in a 4-hour interactive community visioning workshop on June 26, 2018. • Attendees: 66 stakeholders RSVP’d to the event, with 52 in attendance.

Activity: Online Interactive Survey • Overview: The Transit Tomorrow Online Interactive Survey Launched June 25th, 2018 and has been extended to run

until the end of July. • Responses To-Date: (as of 7/31/2018) 601 responses Activity: Transit Station/Rider Tabling & Engagement • Overview: 3 Station Tabling Events were held between July 10 and July 12th to specifically gather input from transit

users and community members at both the Downtown Eugene and Downtown Springfield Transit Stations. Tabling was held during the a.m. and p.m. rush hour pulses, and effectively engaged more than 90 riders and residents in a series of interactive poster activities to gain insight on priorities and travel patterns.

Activity: Community Listening Sessions • Overview: LTD is hosting a series of four Community Listening Sessions across the LTD service area between July 11,

2018 and July 19, 2018. These meetings create an opportunity for residents to learn more about the project, interact one-on-one with LTD staff, board members, and members of the consultant team, and to provide insight and input on trade-offs and priorities.

• Locations & Dates: o Downtown Eugene Listening Session 7/11/2018 12-1pm o Springfield Listening Session 7/16/2018 6-7:30pm o Cottage Grove Listening Session 7/17/2018 12-`1pm o West Eugene Listening Session 7/19/2018 6-7:30pm

Transit Tomorrow: Outreach Update (July 2018) 1 LTD REGULAR BOARD MEETING

August 15, 2018 of 82

Activity: Community Presentations Overview: Engagement and promotion efforts invited partner jurisdictions, neighborhood associations, civic organizations, chambers, and other community groups to request presentations.

Presentations (to-date) include: • Springfield City Club (6/21/2018) • City of Eugene Land Use and Transportation joint monthly meeting (6/27/2018) • Transportation Options Advisory Committee (6/28/2018) • City of Eugene Chamber (7/13/2018) • Friendly Area Neighbors (7/22/2018) • Springfield GIC (7/24/2018)

Activity: Nonprofit & Community Partnerships (Underrepresented Populations) Overview: The Transit Tomorrow outreach team has worked closely to provide information and to invite participation from traditionally underrepresented populations through close partnerships with nonprofits and service providers throughout the LTD service area.

The purpose of these smaller targeted tabling opportunities is to provide information about Transit Tomorrow while creating opportunities for face-to-face conversations with outreach staff. Posters and interactive displays are used to create fun and meaningful ways to provide feedback.

Transit Tomorrow: Outreach Update (July 2018) 2 LTD REGULAR BOARD MEETING

August 15, 2018 of 82


ITEM TITLE: BOARD MEMBER REPORTS


ACTION REQUESTED: None

BACKGROUND:

Board members have been appointed to Board committees and to the Metropolitan Policy Committee (MPC), the Lane Council of Governments (LCOG) Board of Directors, and, on occasion, to other local, regional, or national committees. Board members also present testimony at public hearings on specific issues as the need arises. After meetings, public hearings, or other activities attended by individual Board members on behalf of Lane Transit District (LTD), time will be scheduled on the next Board meeting agenda for an oral report by the Board member. The following activities have occurred since the last Board meeting:

MEETINGS HELD: Board members may take this opportunity to report briefly on any one-on-one meetings they have held with local officials or other meetings that they have attended on behalf of LTD.

1. Metropolitan Policy Committee (MPC): Board Member’s Gary Wildish and Kate Reid are LTD’s MPC representatives. MPC meetings are held on the first Thursday of each month. At the August 2 meeting, committee members held public Hearings regarding: the Draft Title VI and Environmental Justice Plan; Performance based planning and programming draft addendum to the FFY18-21 MTIP; the FFY19-21 STBG, TAP, and CMAQ Funding Proposals; Amendment to Metropolitan Transportation Improvement Program. Committee members also received updates on legislative priorities, and Transit Tomorrow.

2. Oregon Metropolitan Planning Organization Consortium (OMPOC): The Oregon Metropolitan Planning Organizations (MPO) Consortium was formed on May 25, 2005, as a forum for MPOs to work together on matters of mutual interest and statewide significance. LTD Board Member Kate Reid attends the committee meetings as LTD’s representative. At the August 3 meeting, committee members received updated on: the Unified Statewide Metropolitan Transportation Improvement Program Platform; Oregon Clean Fuels Program and Volkswagen Settlement Funds; an ODOT Update; 2019 Legislative Session and MPO Coordination; ODOT Project Prioritization Using Data; Longview-Kelso-Rainier MPO Funding; and Transportation Planning Rule Amendments.

3. LTD Board Finance Committee: The Board Finance Committee is composed of Chair Gary Wildish and Board Members Carl Yeh and Ed Necker. Meetings are scheduled on an as-needed basis. At the August 10 meeting, committee members reviewed contracts to be presented to the Board for approval.

4. Strategic Planning Committee (SPC): This committee generally meets every 2 months and is composed of Board Members Carl Yeh and Kate Reid, members of local units of government, and community representatives. At the August 7 meeting, committee members held officer elections, and received an update regarding the Transit Tomorrow public involvement process and timeline. Committee members also received an update on the State Transportation Improvement Fund (STIF) Committee and held discussion regarding

AGENDA ITEM SUMMARY


Agenda Item Summary – Board Member Reports Page 2

committee member applications and funding timelines. The committee moved to make a recommendation to the Board of Directors that a STIF committee meeting be held in September.

5. Lane Area Commission on Transportation (LaneACT): In 2009 the Oregon State Legislature directed Lane County to develop an Area Commission on Transportation (ACT). Commission membership includes representatives from Lane County, cities within the county, Lane Council of Governments, and LTD, and meets on the second Wednesday of the month. Board Member Don Nordin serves as LTD’s representative on the LaneACT. At the August 8 meeting, committee members received updates on Safe Routes to Schools; Transit Tomorrow; the LaneACT work plan; HB 2017 implementation; the State Transportation Improvement Fund; and the 2021-24 STIP.

6. LTD Board Human Resources Committee: The Board Human Relations Committee are composed of Chair Carl Yeh and Board member Gary Wildish; the third position is currently vacant. At the August 14 meeting, committee members discussed the General Managers’ contract renewal that will be due at the end of 2018.

NO MEETINGS HELD:

7. Ad Hoc Fare Committee: This is an ad hoc committee that has been created for the purpose of reviewing the District’s fare system. The committee is composed of Board members Kate Reid and Carl Yeh. The next meeting is scheduled for August 27.

8. Accessible Transportation Committee (ATC): The 16-member ATC is composed of both consumers and providers who are interested in transportation services for people with disabilities, people with low incomes, and older adults. The Committee meets six to seven times per year on the third Tuesday of the month. Board Member Ed Necker was appointed to the ex officio position representing the LTD Board on this committee. The August 21 meeting has been canceled. Then next meeting is scheduled for September 18, 2018.

9. LCOG Board of Directors: LTD Board Member Carl Yeh represents LTD on the LCOG Board of Directors as a non-voting member, with Board Member Don Nordin as alternate. The next meeting is scheduled for September 20, 2018.

10. LTD Pension Trusts: LTD’s two pension plans (one for ATU-represented employees and one for administrative employees) are each governed by a board of trustees. The pension trustees generally meet three times a year, and Board Member Steven Yett serves as one of the trustees. The next meeting has not been scheduled.

11. MovingAhead Oversight Committee: This committee is composed of representatives from the City of Eugene, LTD, and regional partners with the goal of a system-level approach to corridor improvements. LTD Board member Don Nordin serves as LTD’s representative on this committee; the second position is currently vacant. The next meeting has not been scheduled.

12. Main Street Projects Governance Team: This committee was formed to provide informed direction and collaborative decision making to support the Main Street-McVay Transit Study and four other concurrent projects along Main Street in Springfield. Board Members Steven Yett and Kate Reid serve as LTD’s representatives on this committee. The next meeting has not been scheduled.

13. LTD Board Budget Committee: The Budget Committee is composed of all seven Board members and seven citizen members. The Budget Committee meets multiple times a year to give guidance regarding LTD’s annual budget. Each LTD Board member selects one citizen member to fill a term of 3 years. The next meeting has not been scheduled.

Q:\BOARD OF DIRECTORS\Board Meetings\Board Meetings\2018\2018-08-15\19-AIS - BD Member Rprt Summary.docx LTD REGULAR BOARD MEETING

August 15, 2018 of 82

Agenda Item Summary – Board Member Reports Page 3

14. Vision Zero Task Force: The City of Eugene, as part of its Vision Zero implementation, has developed a Vision Zero Task Force. Board Member Carl Yeh has been appointed the LTD representative to the Task Force. The next meeting has not been scheduled.

15. LTD Board Service Committee: The Board Service Committee is composed of Chair Ed Necker; the second and third positions are currently vacant. Meetings are scheduled on an as-needed basis. The next meeting has not been scheduled.

Q:\BOARD OF DIRECTORS\Board Meetings\Board Meetings\2018\2018-08-15\19-AIS - BD Member Rprt Summary.docx LTD REGULAR BOARD MEETING

August 15, 2018 of 82


ITEM TITLE: 2018 Preliminary Financial Results

PREPARED BY: Christina Shew, Director of Finance

ACTION REQUESTED: None

BACKGROUND: Pursuant to ORS 267.140 (5), LTD is required to submit to the Board within 30 days after the end of each fiscal year a complete report of the finances and administrative activities of the district for that preceding fiscal year. This financial report was provided as a hand out at the July 18, 2018 meeting of the Board of Directors. There has been no change to the fiscal year 2018 preliminary financial results since the July 18, 2018 meeting. Audited Financial results are expected to be available for the Board’s review in January.

ATTACHMENT: 2018-07-18 Regular Board Meeting 2018 Preliminary Financial Report

Presentation.pptx

PROPOSED MOTION: None

AGENDA ITEM SUMMARY

Q:\BOARD OF DIRECTORS\Board Meetings\Board Meetings\2018\2018-08-15\20-Finance Report AIS.docx LTD REGULAR BOARD MEETING August 15, 2018 of 82

LTD.org

FY 2018 Year-End Estimate PresentationAs of June 30, 2018


LTD.org

Agenda

• Assumptions

• Summary

• Financials


LTD.org

Expenditure Assumptions

• Finance has been notified of material goods & services received =<6/30

• Transfers out of the General Fund to other funds will be as budgeted

• All Point2point spend in the General Fund will be transferred out to the Point2point Fund

• Accessible Services and Medicaid expenditures are as estimated by the Director of Customer and Specialized Services


LTD.org

Resource Assumptions

• Beginning working capital (WC) is the ending WC per the CAFR

• Cash fares & passes are fully accounted for

• Preventative maintenance (5307 formula funds) are accruable

• Point2point Fund resources are accruable based on expenditures to date

• Accessible Services Fund and Medicaid Fund resources are as estimated by the Director of Customer and Specialized Services

• No Capital Projects Fund resources are accrued (conservative assumption)


LTD.org

FY18 Revenue Summary• Payroll taxes will end ~$2.3M under budget due to excess FY18 budget as a result of taxpayer

error corrected in the 4th quarter of FY17

• Cash fares & passes will end $0.6M below budget due to: West Eugene redesign slightly increased ridership system-wide, but much of this increase is due to

transfers, promotional passes, and group passes

Lower UO and LCC enrollment and group pass program contract changes

Discontinuation of incremental LCC trips (Route 81)

Symantec downsizing reducing group passes

Advertising will end ~$0.2M below budget due to over projection of EmX advertising for UO

• Self-employment is below budget by $72K partially offset by higher state-in-lieu taxes of $53K


LTD.org

FY18 Expenditure Summary (page 1 of 2)

• The following are at or below budget: All fund expenditures

All General Fund Transfers

• No contingencies were utilized

• Projection is that no fund will end with expenditures exceeding resources

• Personnel services are below budget by $1.1M due to intentional hiring delays to manage lower payroll taxes


LTD.org

FY18 Expenditure Summary (page 2 of 2)• Significant Materials & Services below budget:

$0.6M Diesel Fuel was budgeted at $3.25, but average cost per gallon was $2.21/gal

$0.6M Cleaning, General Maintenance, repair and business expenses, including supplies

$0.5M Professional Services (contractual & legal)

$0.3M Parts & Tires

$0.1M Training & Travel

• Significant Capital Projects Fund project below budget (timing/carryovers to FY19): $4.6M EmX West

$4.2M Electric Buses

$1.4M Accessible Services vehicles

$1.0M Santa Clara Community Transit Center

$0.7M MovingAhead


LTD.orgLTD REGULAR BOARD MEETING

August 15, 2018 of 82

.~~ Check History Listing 8/1/201810: 43 AM

Page 1 of 5

Check # Date Vendor Check Amount 98818 07/05/2018 AMERICAN FAMILY LIFE 1,480.73

98819 07/05/2018 BARRETT BUSINESS SERVICES INC 429.00

98820 07/05/2018 WINONA J CARLSON 39.00

98821 07/05/2018 CHAPTER 13 TRUSTEE 265.39

98822 07/05/2018 CHILD SUPPORT ENFORCEMENTAGCY 160.00

98823 07/05/2018 CINTAS CORPORATION 3,622.38

98824 07/05/2018 ELMS LANDSCAPE MAINTENANCE INC 8,774.00

98825 07/05/2018 LYDIA FABIAN 257.00

98826 07/05/2018 HARVEY & PRICE COMPANY 931.00

98827 07/05/2018 IPSENAULT COMPANY 1,423.64

98828 07/05/2018 KOKE NEW CENTURY, INC. 2,326.00

98829 07/05/2018 LIFEMAP ASSURANCE COMPANY 13,211.15

98830 07/05/2018 MCKENZIE SEW-ON 73.00

98831 07/05/2018 OFFICE DEPOT 195.90

98832 07/05/2018 SMITH SYSTEM DRIVER IMPROVEMNT 4,247.89

98833 07/05/2018 SPRINGFIELD MOTORS, INC. 324.78

98834 07/05/2018 r '

TRANS WATCH PZ p P I o.n r►1r!q (.Jvvks►1o~ 2,033.20

98835 07/05/2018 TROY M SLONECKER, ATTORNEY 590.95

98836 07/05/2018 VB-S-1 ASSETS, LLC 14,595.47

98837 07/05/2018 WHA INSURANCE AGENCY, INC. 715.45

98838 07/05/2018 WYATT'S TIRE COMPANY 31,934.80

98839 07/05/2018 BELL+FUNK 11,447.44

98840 07/05/2018 BUCK'S SANITARY SERVICE, INC. 86.50

98841 07/05/2018 CAIC PRIMARY 1,530.82

98842 07/05/2018 GRAINGER INC 90.40

98843 07/05/2018 JERRY'S HOME IMPROVEMENT CTR 228.56

98844 07/05/2018 JLA PUBLIC INVOLVEMENT 20,054.49

98845 07/05/2018 KUHN INVESTMENTS, INC. 12,985.31

98846 07/05/2018 LTD & ATU PENSION TRUST 103,556.37

98847 07/05/2018 LTD EMPLOYEES FUND 194.00

98848 07/05/2018 LTD SALARIED EMP. PENSION PLAN 17,498.89

98849 07/05/2018 MODA HEALTH 10,916.75

98850 07/05/2018 NINFA'S ELITE CORPORATION C_ 14 G► /J ClY1 i ~/ 1 r4~ 68,912.34

98851 07/05/2018 ONE CALL CONCEPTS, INC. ll 49.35

~(y V 1 ~T) W15 sV L S 98852 07/05/2018 OXLEY & ASSOCIATES, INC. 5,000.00

98853 07/05/2018 PACIFICSOURCE HEALTH PLANS 648,940.85

98854 07/05/2018 PARKEON, INC. 237.52

98855 07/05/2018 PRE-PAID LEGAL SERVICES INC. 262.15

98856 07/05/2018 SECURANCE LLC 17 5,vs4e M A-c.5 e S S jv%eA ~U

38,632.50

98857 07/05/2018 SILKE COMMUNICATIONS, INC. 1- (X~ C WN r% e. flKul r+ A N1% 24,546.12 98858 07/05/2018 SMITH DAWSON & ANDREWS, INC. 2,415.00

98859 07/05/2018 SPRAGUE PEST SOLUTIONS 115.00

98860 07/05/2018 THORP, PURDY, JEWETT, URNESS, 957.40

98861 07/05/2018 UNITED WAY OF LANE COUNTY 496.00

98862 07/05/2018 VISION SERVICE PLAN 4,680.60

98863 07/05/2018 WSP USA INC. 11,552.20

98864 07/09/2018 SAIF CORPORATION 228,026.00

98865 07/12/2018 A-1 AUTO GLASS 78.00

98866 07/12/2018 BARRETT BUSINESS SERVICES INC 3,429.60

98867 07/12/2018 BRATTAIN INTERNATIONAL TRUCKS 369.36

98868 07/12/2018 BUILDER'S ELECTRIC, INC. 95.00

98869 07/12/2018 CENTURY LINK 3,592.21

98870 07/12/2018 COMCAST 202.45

98871 07/12/2018 CROCKETTS INTERSTATE TOWING 315.00

apckhist.rpt LTD REGULAR BOARD MEETING August 15, 2018 of 82

-~~ Check History Listing 8/1/201810:43 AM

Page 2 of 5

Check # Date Vendor Check Amount 98872 07/12/2018 DISH NETWORK 112.02

98873 07/12/2018 EUGENE WATER & ELECTRIC BOARD 1,278.66

98874 07/12/2018 FASTENAL COMPANY 72.30

98875 07/12/2018 FRIENDS OF TREES I 4-f-f, q9luh4f n 1 jVCC 2,250.00

98876 07/12/2018 LLC FUSSY'S @ VALLEY RIVER PLAZA 31.60

98877 07/12/2018 GARY WAYNE GILLILAND 10.75

98878 07/12/2018 HANNAH MOTOR COMPANY 419.46

98879 07/12/2018 HARVEY & PRICE COMPANY 491.19


98881 07/12/2018 LARSCO, INC 199.70

98882 07/12/2018 LTD REIMBURSEMENT PLAN 500.00

98883 07/12/2018 MOTOR VEHICLES DIVISION 9.00

98884 07/12/2018 NORTHWEST NATURAL GAS 437.37

98885 07/12/2018 OFFICE DEPOT 7.80

98886 07/12/2018 OR DEPT OF HUMAN SVCS-OFS N E 1'M T 13,071.00

98887 07/12/2018 OREGON STATE POLICE 80.00

98888 07/12/2018 PIVOT ARCHITECTURE t-.(,*JNy ~erS)~r. SAGS 8,673.32

98889 07/12/2018 PROTECTIVE SERVICE LLC 754.33

98890 07/12/2018 RECORDXPRESS OF CALIFORNIA,LLC 67.31

98891 07/12/2018 RG MEDIA COMPANY 260.00

98892 07/12/2018 DON ROSS 300.00

98893 07/12/2018 SANIPAC 3,094.63

98894 07/12/2018 SMALL WORLD AUTO CENTER, INC 2,198.77

98895 07/12/2018 SPECIAL DISTRICTS INSURANCE SV 793.85

98896 07/12/2018 SPRINGFIELD UTILITY BOARD 0.00

98897 07/12/2018 SPRINGFIELD UTILITY BOARD 22,773.30

98898 07/12/2018 ST VINCENT DE PAUL SOCIETY 1,278.00

98899 07/12/2018 SUNSHINE PLANT CARE 150.00

98900 07/12/2018 THERMO KING NORTHWEST, INC. 6,718.41

98901 07/12/2018 TRANS WATCH 956.80

98902 07/12/2018 WILLAMETTE CHRISTIAN CENTER 100.00

98903 07/12/2018 WILLAMETTE COMM HEALTH SOLUTNS 1,674.75

98904 07/12/2018 WYATT'S TIRE COMPANY •

P kw tan 300.00

98905 07/12/2018 1996 LLC P; p,nt 4-e y C %u fk% 13,212.00

98906 07/12/2018 THE AFTERMARKET PARTS COMPANY LLC 166.18

98907 07/12/2018 BEDFORD FALLS, LLC 1,822.50

98908 07/12/2018 BELL+FUNK 1,348.00

98909 07/12/2018 BPA VEBA-HRA SERVICES

COMPONENTS HANDLING, INC. P~/►~~. ~k~ o S ~/{c~" 72.00

98910 07/12/2018 27,319.00

98911 07/12/2018 EUROFINS ANA LABORATORIES, INC 566.40

98912 07/12/2018 GILLIG CORPORATION 142.48

98913 07/12/2018 GORDON TRUCK CENTERS, INC. 47.31


98915 07/12/2018 MODA HEALTH 3,760.20

98916 07/12/2018 PACIFIC ARMORED INC. 2,090.00

98917 07/12/2018 PACIFIC POWER GROUP, LLC 2,685.62

98918 07/12/2018 RICOH USA, INC. 1,865.91

98919 07/12/2018 SIGN LANGUAGE 424.50

98920 07/12/2018 TOUCHPOINT NETWORKS LLC __ f 1/~ ~Sw 180.00

98921 07/12/2018 TRAPEZE ITS USA, LLC 'rM M~ U'

1r/r~"~ /~G/1f~

TIWVAI l•

fr• `^ T 231,721.43

98922 07/12/2018 WANNAMAKER CONSULTING, INC. t~~'~" 160.00

98923 07/12/2018 WOODBURY ENERGY CO. INC. FIRE` 98,006.31

98924 07/17/2018 PETTY CASH - CASSIE MOSTERT 676.05

98925 07/19/2018 A-1 AUTO GLASS 333.00


-~~ Check History Listing 8/1/201810:43 AM

Page 3 of 5

Check # Date Vendor Check Amount 98926 07/19/2018 ALTERNATIVE WORK CONCEPTS 12,009.00

98927 07/19/2018 AMAL TRANSIT UNION #757 16,520.80

98928 07/19/2018 COLLINA BEARD 266.50

98929 07/19/2018 BETHEL SCHOOL DISTRICT#52 SR TS C00fvki^'tt0'" 14,208.34

98930 07/19/2018 NEIL M BLICKFELDT 268.55

98931 07/19/2018 CHAPTER 13 TRUSTEE 265.39

98932 07/19/2018 CHILD SUPPORT ENFORCEMENT2AGCY 160.00

98933 07/19/2018 DOUG'S PLACE, INC. T 1' A 64-y L 2,966.25

98934 07/19/2018 EUGENE WATER & ELECTRIC BOARD 0.00


98936 07/19/2018 FORMFOX, INC. 50.00

98937 07/19/2018 HANNAH MOTOR COMPANY 209.73

98938 07/19/2018 JMACK INVESTMENTS 670.00

98939 07/19/2018 THE LAMAR COMPANIES 4,500.00

98940 07/19/2018 LANE COUNTY SCHOOL DISTRICT4J 43 21,022.94

98941 07/19/2018 LARSCO, INC 12.38

98942 07/19/2018 THE MACERICH PARTNERSHIP, LP 1,950.00

98943 07/19/2018 ANDREW G MARTIN 48.00.

98944 07/19/2018 MID-STATE INDUSTRIAL SERVICE 561.75

98945 07/19/2018 NORTHWEST CASCADE INC. 605.00

98946 07/19/2018 NORTHWEST NATURAL GAS 114.11

98947 07/19/2018 OFFICE DEPOT 61.29

98948 07/19/2018 PNW SECURITY, LLC 730.40

98949 07/19/2018 RG MEDIA COMPANY 252.50

98950 07/19/2018 CHRISTINAASHEW 13.00

98951 07/19/2018 SPRINGFIELD PUBLIC SD 19 5 K TS ~OIV~~j~~/ 13,279.83


98953 07/19/2018 STAPLES BUSINESS ADVANTAGE 355.76

98954 07/19/2018 TROY M SLONECKER, ATTORNEY 49.64

98955 07/19/2018 UNITED PARCEL SERVICE 700.00

98956 07/19/2018 VALLEY RIVER INN 3,881.20

98957 07/19/2018 VB-S-1 ASSETS, LLC 6,107.82

98958 07/19/2018 WHA INSURANCE AGENCY, INC. 350.00

98959 07/19/2018 WHITE BIRD CLINIC M e^t*A, ̂ t"'41% 14%SC-c SlheAlp> 7,156.76

98960 07/19/2018 1996 LLC C ejC lye A e ~~,*VT) 28,970.00

98961 07/19/2018 CITY OF COTTAGE GROVE ,$0 CtA um [-zt's 22,486.25

98962 07/19/2018 FIELDPRINT, INC. 37.50

98963 07/19/2018 GLORIA, J GALLARDO 10,000.00

98964 07/19/2018 GILLIG CORPORATION 9,228.47

98965 07/19/2018 GRAINGER INC 540.68

98966 07/19/2018 JERRY'S HOME IMPROVEMENT CTR 224.87

98967 07/19/2018 LANE COUNCIL OF GOVERNMENTS 2,248.79

98968 07/19/2018 LTD & ATU PENSION TRUST 119,142.12


98970 07/19/2018 MODA HEALTH 5,069.40

98971 07/19/2018 MOTION & FLOW CONTROL PRD, INC 192.85

98972 07/19/2018 MUNCIE TRANSIT SUPPLY 35.35

98973 07/19/2018 MYRMO & SONS 337.50

98974 07/19/2018 PACIFIC POWER GROUP, LLC 8,849.89

98975 07/19/2018 SITECRAFTING, INC. 2,062.50

98976 07/19/2018 TAC TRANSPORTATION, INC. 0JAM0V%jk dPrVfj (L- 16,523.80

98977 07/19/2018 UNITED WAY OF LANE COUNTY 496.00

98978 07/19/2018 WOODBURY ENERGY CO. INC. 529.48

98979 07/26/2018 AMERICAN PUBLIC TRANSIT ASSOC 49-T^ 39,250.00


L/~~ Check History Listing 8/1/20181043 AM

Page 4 of 5

Check # Date Vendor Check Amount 98980 07/26/2018 BETHEL SCHOOL DISTRICT #52 4,260.74

98981 07/26/2018 THERESA M BRAND n S1~~1 ~w—

224.00

98982 07/26/2018 CENTRE WEST LLC WC-r-- PtiPp JTL~Kt 145,500.00

98983 07/26/2018 CITY OF EUGENE f tv%ft')-r LYM-0 p'CQ if rAV, % 30,000.00

98984 07/26/2018 CITY OF EUGENE 9,157.95

98985 07/26/2018 EUGENE AREA CHAMBER OF COMMERC 2,327.00


98987 07/26/2018 CODY B FRANZ 288.00

98988 07/26/2018 LLC FUSSY'S @ VALLEY RIVER PLAZA 94.30

98989 07/26/2018 IC PROJECTS LIMITED A4 (3~~/" ~C~h'~`~~''-T 22,250.00


98991 07/26/2018 OFFICE DEPOT 699.55

98992 07/26/2018 PACIFICSOURCE ADMINISTRATORS, 349.00

98993 07/26/2018 PIVOT ARCHITECTURE 1,271.91

98994 07/26/2018 RG MEDIA COMPANY 2,407.97

98995 07/26/2018 SHRM 209.00


98997 07/26/2018 STATE OF OREGON-EMP DEPT 4,978.96

98998 07/26/2018 STATE OF OREGON-NOTARY 50.00

98999 07/26/2018 THOMSON REUTERS - WEST 250.12

99000 07/26/2018 UNITED STATES TREASURY 867.57

99001 07/26/2018 UNIV OF OR NERO NETWORK 4,440.00

99002 07/26/2018 WILLAMALANE PARK & RECREATION •

1996 LLC F rA 3 L pan 516.57

99003 07/26/2018 1 dg L0t` '~~ S ate► rl ~(~ 96,465.91

r 99004 07/26/2018 THE AFTERMARKET PARTS COMPANY LLC S4wW&%.. 44^Av%, 0.00

99005 07/26/2018 THE AFTERMARKET PARTS COMPANY LLC M1 PeVv"Alrnn61 244.52

99006 07/26/2018 CUMMINS NORTHWEST, INC. PAATS 17,967.84

99007 07/26/2018 EAN HOLDINGS, LLC V A,N POO 6,528.75

99008 07/26/2018 GILLIG CORPORATION 12,460.54

99009 07/26/2018 JARRETT WALKER & ASSOCIATES C OA 28,771.00

99010 07/26/2018 JLA PUBLIC INVOLVEMENT C OA 39,272.01

99011 07/26/2018 LANE COUNCIL OF GOVERNMENTS 4,508.80

99012 07/26/2018 MODA HEALTH 9,154.50

99013 07/26/2018 PACIFICSOURCE HEALTH PLANS 649,143.08

99014 07/26/2018 PHOENIX BUSINESS SOLUTIONS LLC 4,032.00

99015 07/26/2018 ROADRUNNER DELIVERY 876.40

99016 07/26/2018 SITECRAFTING, INC. 400.00

99017 07/26/2018 SMART SNACKS-PORTLAND LLC 486.10

99018 07/26/2018 AKA: SENIOR WHEELS, INC. SOUTH LANE WHEELS 5,157.57

99019 07/26/2018 THORP, PURDY, JEWETT, URNESS, 7,026.95

99020 07/26/2018 VISION SERVICE PLAN 4,694.05

99021 07/26/2018 WANNAMAKER CONSULTING, INC. 3,440.00

99022 07/26/2018 WSP USA INC. 12,428.06

91080118 07/31/2018 BENEFIT PLANS ADMIN SVCS, LLC 29,320.00

93071218 07/16/2018 BENEFIT PLANS ADMIN SVCS, LLC 5,271.85

802158336 07/20/2018 OREGON DEPARTMENT OF REVENUE 53,137.97

802749300 07/06/2018 VALIC %CHASE BANK OF TEXAS ~~.~ j1~~ b`/yI 1 ~■ 1_ M~

76,052.48

802766916 07/20/2018 VALIC %CHASE BANK OF TEXAS 82,533.40

813361713 07/20/2018 MASS MUTUAL FINANCIAL GROUP 4,298.05

817220666 07/06/2018 MASS MUTUAL FINANCIAL GROUP 3,735.12

818220795 07/02/2018 BANK OF AMERICA 24.90

818220800 07/02/2018 BANK OF AMERICA 2,658.63

818220801 07/02/2018 BANK OF AMERICA 2,892.80

821731968 07/24/2018 INTERNAL REVENUE SERVICE-EFTPS 3,947.69


.~~ Check History Listing 8/1/201810:43 AM

Page 5 of 5

Check # Date Vendor Check Amount 833392384 07/06/2018 OREGON DEPARTMENT OF REVENUE $}C,}4„ 47,838.59

847525632 07/09/2018 OREGON DEPARTMENT OF REVENUE V 14.67

851160923 07/20/2018 OREGON DEPARTMENT OF JUSTICE 2,279.00

852355288 07/06/2018 OREGON DEPARTMENT OF JUSTICE 2,279.00

860903785 07/09/2018 INTERNAL REVENUE SERVICE-EFTPS 60.80

865947554 07/06/2018 INTERNAL REVENUE SERVICE-EFTPS PICA 183,878.93

866604032 07/12/2018 OREGON DEPARTMENT OF REVENUE 716.11

872434580 07/20/2018 INTERNAL REVENUE SERVICE-EFTPS F 1* e.A 207,000.02

875440640 07/24/2018 OREGON DEPARTMENT OF REVENUE 890.65

885441867 07/12/2018 INTERNAL REVENUE SERVICE-EFTPS 2,814.79

226 Checks $4,102,574.14


DATE: August 15, 2018

ITEM TITLE: MONTHLY GRANT REPORT

PREPARED BY: Christina Shew, Director of Finance

ACTION REQUESTED: None. Information only.

BACKGROUND:

The Monthly Grant Report contains financial data for all Federal Transit Administration (FTA) and Oregon Department of Transportation (ODOT) grants that have a remaining balance or that have had activity within the last six months. The sources of the information are Transit Award Management System (TrAMS) and Oregon Public Transit Information System (OPTIS). All grant totals are reported as of July 31, 2018. Drawdowns were processed for ODOT grants during the reporting period.

OR-03-0127-00 | FY14 & 15 5309 CIG for West Eugene EmX Extension

Current Status: Active (Executed) Key Number: 16779 This grant was awarded for $821,254 using FY 2014 Section 5309 Capital Investment Grant (CIG) funds and $50,576,520 in FY 2015 using Section 5309 CIG funds. These funds will be used for project development (including design, right-of-way acquisition, and utility relocation) and construction and implementation of the West Eugene EmX Extension (WEEE) project. This grant is in tandem with OR-03-0128 (closed), OR-04-0048 (closed), and OR-39-0008 (closed). The budget revision to realign funds allocated within the various activity line items is in progress. 49 USC 5309 - New Starts $51,397,774 Local $12,849,445 Total Eligible Amount $64,247,219

Funds Remaining $ 1,710,708

1. OR-90-X179-02 | 13/14/15 5307 PM/Equipment/Construction/Security Current Status: Active (Executed) Key Numbers: 19268/19375 This grant was awarded for computer software, facility improvements, security improvements, and support vehicles. Preventive Maintenance activities also were funded for FY 2014-15 and FY 2015-16. With the exception of security improvements, all activity line items (ALIs) have been completed. A purchase order for a video recording and management system has been

AGENDA ITEM SUMMARY


https://faces.fta.dot.gov/suite/tempo/records/item/lcBUBiUIVyuBs1xJ-13m5E1iQstBV1JBl5EpcMlkuxPmXbadMOQHhuIXrntdnE3_Y2Nj83n5w_Si7uWehApq2KPQ5Xf3VIAKpWwqqqHea5w0ZLdTHw1pA0/view/summary

Agenda Item Summary – Grant Report Page 2 processed. This equipment will complete the security upgrades funded under this grant. Upon receipt, installation, and payment of the invoice(s), the grant closeout activities will be initiated. 49 USC 5307 - (MAP 21) Urbanized Area Formula (FY 2013 and forward) $13,457,460 Local $ 3,364,366 Total Eligible Amount $16,821,826

Funds Remaining $ 85,955

2. OR-04-0049-00 | FY14 5309 Ladders - Vehicles and Equipment

Current Status: Active (Executed) Key Number: 19485 This grant was awarded for the purchase of eleven (11) replacement accessible services vehicles [eight (8) ElDorado Aerotechs and three (3) minivans] utilizing the State of Oregon Pricing Agreement #4729. The grant also funded security cameras for existing accessible services vehicles. Based on the cost savings in this grant and an assessment of program needs, LTD will acquire additional accessible services vehicles utilizing the State of Oregon Pricing Agreement. As previously reported, the purchase order for two (2) RideSource vehicles has been processed. 49 USC 5309 - Bus and Bus Facilities (FY 2006 forward) $1,064,145 Local $ 209,355 Total Eligible Amount $1,273,500 Funds Remaining $ 214,057

3. OR-16-X045-00 | 13/14 5310 Accessible Services Vehicles Current Status: Active (Executed) Key Number: 19106/19107 This grant was awarded for the purchase of six (6) accessible services vehicles [five (5) ElDorado Aerotechs and one (1) EK Coaches vehicle]. The milestone dates for this project have been revised. The project team is working to ensure that the revised project schedule is maintained. Acquiring the accessible services vehicles are an essential aspect of LTD’s mobility management program; more importantly, the new vehicles will ensure the safe transport and security of the program’s passengers. As previously reported, the purchase order for RideSource vehicles has been processed. 49 USC 5310 - (MAP 21) Formula Grants for Enhanced Mobility of Seniors and Individuals with Disabilities $474,358

Local $ 83,710 Total Eligible Amount $558,068 Funds Remaining $304,871


https://faces.fta.dot.gov/suite/tempo/records/item/lcBUBiUIVyuBs1xJ-13m5E1iQstBV1JBl5EpcMlkuxPmXbadMOQHhuIXrntdnE3_Y2Nj83n5w_Si7uWehApp2qORtZLM7rvNi2bpPpQtwMNgwq2hBA7N9k/view/summary

Agenda Item Summary – Grant Report Page 3

4. OR-37-X024-00 | 12 5316 JARC Mobility Management Current Status: Active (Executed) Key Number: 15219 This Job Access and Reverse Commute (JARC) grant funds Mobility Management (transportation assessments and transit training and host services). Although the Mobility Management Program is ongoing, the grant closeout amendment has been processed. 49 USC 5316 - JARC/TEA-21 3037 $171,819 Local $ 42,955 Total Eligible Amount $214,774 Funds Remaining $ 0

5. OR-04-0038-00 | 2011/2012 5309 SGR Bus Replacement Current Status: Active (Executed) Key Number: 17959 This grant was awarded for the purchase of three (3) replacement, articulated, hybrid-electric buses and five (5) replacement, 40-foot, hybrid-electric buses. All of the five 40-foot, hybrid-electric buses have been received and accepted, and the invoices have been processed. Maintenance staff has initiated the procurement process for spare parts/tooling for the 40-foot buses. 49 USC 5309 - Bus and Bus Facilities (FY 2006 forward) $5,500,000 Local $1,375,000 Total Eligible Amount $6,875,000 Funds Remaining $ 272,676

6. OR-39-0007-00 | 2011 5339 Main Street-McVay Planning Current Status: Active (Closed) Key Number: 17958 Although this particular grant has been closed, the Main Street/McVay project is ongoing. LTD has processed a new FTA grant application to continue ongoing activities related to this project. 49 USC 5339 - Alternatives Analysis Program (FY 2012 and prior) $750,000 Local $187,500 Total Eligible Amount $937,500 Funds Remaining $ 0


https://faces.fta.dot.gov/suite/tempo/records/item/lcBUBiUIVyuBs1xJ-13m5E1iQstBV1JBl5EpcMlkuxPmXbadMOQHhuIXrntdnE3_Y2Nj83n5w_Si7uWehAopmOERINLCpBZ-bpGqrXUMaL0N2QWaD8l2Ho/view/summary

https://faces.fta.dot.gov/suite/tempo/records/item/lcBUBiUIVyuBs1xJ-13m5E1iQstBV1JBl5EpcMlkuxPmXbadMOQHhuIXrntdnE3_Y2Nj83n5w_Si7uWehAor2mMQcePW0_Ptet-Dwa6iMhTsszz7-o-xFI/view/summary

Agenda Item Summary – Grant Report Page 4 7. OR-95-X055-02 | 13/14/15 STP Mobility Management/Planning/Bus/Construction/PM

Current Status: Active (Executed) Key Numbers: 17796, 18825, 18755 This grant was awarded for replacement of rolling stock, transit corridor planning, and ongoing mobility management, including marketing and outreach for car/van/bike sharing/group pass programs. Mobility management activities under this grant are completed; remaining balances will be redirected to the bus purchase. As previously reported, maintenance staff is working with the manufacturer’s engineering staff relative to various “punch list” items. 49 USC 5307 - Urbanized Area Formula (FHWA1 transfer FY 2007 forward) $5,649,011 Local $ 646,554 Total Eligible Amount $6,295,565 Funds Remaining $2,072,328

8. OR-95-X030-01 | 11 STP - UO Station Renovation/SmartTrips

Current Status: Active (Executed) Key Number: 17162 This grant was awarded for University of Oregon Station construction and the Regional SmartTrips Program in the Gateway EmX Corridor. The final expenditures related to the UofO Station have been processed. Based on an assessment of the remaining funds and the enhanced EmX services that were recently launched, a request was made to redirect the remaining balance to the SmartTrips activity, which has been approved by FTA. The budget revision is undergoing FTA review. LTD will conduct public outreach (SmartTrips) relative to the enhanced EmX service, which will be beneficial to the business community. More importantly, increasing awareness of transportation resources and the various options available (walking, bicycling, carpool, vanpool, and transit trips), in addition to the enhanced EmX service, will facilitate the establishment of long-term and sustainable transportation practices. 49 USC 5307 - Urbanized Area Formula (FHWA2 transfer FY 2007 forward) $2,190,000 Local $ 250,655 Total Eligible Amount $2,440,655 Funds Remaining $ 210,669

9. OR-03-0122-01 | 07/08/09 5309 Small Starts Pioneer Parkway Current Status: Active (Executed) Key Number: 15516

1 Federal Highway Administration 2 Federal Highway Administration


https://faces.fta.dot.gov/suite/tempo/records/item/lcBUBiUIVyuBs1xJ-13m5E1iQstBV1JBl5EpcMlkuxPmXbadMOQHhuIXrntdnE3_Y2Nj83n5w_Si7uWehApq2mEQdQoUEE-wuc5ULyHWQqaILC1PuZH9_Q/view/summary

https://faces.fta.dot.gov/suite/tempo/records/item/lcBUBiUIVyuBs1xJ-13m5E1iQstBV1JBl5EpcMlkuxPmXbadMOQHhuIXrntdnE3_Y2Nj83n5w_Si7uWehEgpm2NSam_QZMV0YEI9x-m0CslXTzh6A1gz9g/view/summary

https://faces.fta.dot.gov/suite/tempo/records/item/lcBUBiUIVyuBs1xJ-13m5E1iQstBV1JBl5EpcMlkuxPmXbadMOQHhuIXrntdnE3_Y2Nj83n5w_Si7uWehEuqWOJQq6PVd8pJYDVR0cbc9h9knteQtrTIbw/view/summary

Agenda Item Summary – Grant Report Page 5 This Small Starts grant award funds $14,797,040 of the $18,562,240 total project cost. This grant was to be used for the construction of the Pioneer Parkway EmX corridor and for one (plus) hybrid-electric articulated bus. As previously reported, the budget revision to fund the purchase of replacement vehicle(s) has been approved by FTA and the procurement process is in progress. 49 USC 5309 - New Starts $29,597,040 Local $ 7,465,200 Total Eligible Amount $37,062,240

Funds Remaining $ 1,336,346

10. OR-2016-020-00 | FY13 5339 Hybrid-Electric Bus Purchase

Current Status: Active (Executed) This grant award is for $582,947 using FY 2013 Section 5339 funding for the purchase of one (1) 60-foot, diesel bus to replace a bus that has met its useful life. As indicated above, the procurement process is in progress. 49 USC 5339 - (MAP 21) Bus and Bus Facilities Formula (FY 2013 & forward) $582,947 Local $145,736 Total Eligible Amount $728,683

Funds Remaining $582,947

11. OR-2017-015-00 | FY14/15 5339 Bus Replacement Project

Current Status: Active (Executed) This grant award in the amount of $943,814 utilizes FY 2014 and FY 2015 Section 5339 funding for the purchase of two (2) 40-foot, zero-emissions, battery-electric buses that have an expected useful life of 12 years/500,000 miles. This purchase aligns with LTD’s diesel bus replacement plan that replaces buses after they have exceeded their useful life expectancy. This grant is in tandem with OR-0127-016-00 (SGR). 49 USC 5339 - (MAP 21) Bus and Bus Facilities Formula (FY 2013 & forward) $ 943,814

Local $ 235,953 Total Eligible Amount $1,179,767



Agenda Item Summary – Grant Report Page 6 12. OR-2017-016-00 | FY15/16 5337 Bus Replacement Project (SGR)

Current Status: Active (Executed) This grant award in the amount of $943,814 utilizes FY 2015 and FY 2016 Section 5337 funding for the purchase of two (2) 40-foot, zero-emissions, battery-electric buses that have an expected useful life of 12 years/500,000 miles. This purchase aligns with LTD’s diesel bus replacement plan that replaces buses after they have exceeded their useful life expectancy. This grant is in tandem with OR-0127-015-00. 49 USC 5337 - (MAP 21) State of Good Repair Formula Grants $331,113 Local $ 82,778 Total Eligible Amount $413,891 Funds Remaining $331,113

13. OR-2017-019-00 | FY16 MAP-21 Sec 20005 (b) TOD Pilot Program River Road Transit Community

Implementation Plan

Current Status: Active (Executed) This grant award in the amount of $450,000 utilizes FY 2016 20005(b) of MAP-21 - Pilot Program TOD Planning funds for the River Road Transit Community Implementation Plan in the furtherance of Transit-Oriented Development. The River Road Corridor (RRC) is an aspect of the MovingAhead project, a system-level evaluation of extending LTD’s EmX (BRT) along multiple corridors. The project is in progress. 20005(b) of MAP-21 - Pilot Program for TOD Planning $450,000 Local $114,000 Total Eligible Amount $564,000 Funds Remaining $450,000

14. OR-2017-024-00 | FY16 STP Mobility Management

Current Status: Active (Executed) This grant award in the amount of $439,695 utilizes FY 2016 STP funds transferred to Section 5307 funding for LTD’s Mobility Management (Point2point) program. The project is in progress. 49 USC 5307 - Urbanized Area Formula (FHWA xfer FY 2007 fwd) $439,695 Local $ 50,325 Total Eligible Amount $490,020 Funds Remaining $ 87,850


Agenda Item Summary – Grant Report Page 7 15. OR-2017-026-00 | FY15 5310 Replacement ADA Vehicles

Current Status: Active (Executed) This grant award in the amount of $232,854 utilizes FY 2015 5310 funding for the purchase of approximately two (2) ADA accessible, less than 30-foot, replacement buses. As previously reported, the purchase order for the two (2) vehicles has been processed. 49 USC 5310 - (MAP 21) Formula Grants for Enhanced Mobility of Senior & Individuals with Disabilities $232,854

Local $ 58,214 Total Eligible Amount $291,068 Funds Remaining $232,854

16. OR-2018-024-00 | FY 16 Section 5310 Large Urban (LU) Mobility Management

Current Status: Active (Executed) This grant funds procured mobility management services for persons with disabilities and the elderly within the Eugene urbanized area. The grant was awarded July 27, 2018. 5310 - Mobility of Sr. & Indv. w/ Disabilities Formula $232,138 Local $ 58,035 Total Eligible Amount $290,173 Funds Remaining $232,138

17. OR-2018-025-00 | FY17 FHWA STP XFER 5307 Moving Ahead System

Current Status: Active (Executed) This grant, which was awarded August 1, 2018, in the amount of $2,300,000 (FHWA transfer – FTA Section 5307) funds the MovingAhead System project. The MovingAhead System planning study will evaluate and assess current/future land uses, environmental concerns, and community needs to facilitate improved connectivity of neighborhoods to jobs, schools, shopping, recreation, and other activities. 49 USC 5307 - Urbanized Area Formula (FHWA3 transfer FY 2007 forward) $2,300,000 Local (In-Kind) $ 263,245 Total Eligible Amount $2,563,245 Funds Remaining $2,300,000

3 Federal Highway Administration



18. OR-2018-012-00 | FY 16 5339 (c) Zero Emission Bus Replacement Project

Current Status: Active (Executed) This grant, which was awarded July 26, 2018, in the amount of $3,479,675 (5339 Discretionary – No/Low Emission) will fund the purchase of five (5) 40-foot, electric buses. The replacement buses will be equipped to meet all ADA requirements and will also include security surveillance systems and AVL equipment to sustain vehicle safety and security. The project is consistent with LTD’s diesel bus replacement plan. 49 USC 5339 - (FAST) Bus and Bus Facilities Discretionary (No/Low Emission) $3,479,675

Local (In-Kind) $1,159,890 Total Eligible Amount $3,479,675 Funds Remaining $4,639,565

19. 30840 ODOT l 2015-17 l FHWA-TO Rideshare Current Status: Active (Executed, expires June 30, 2018) This grant award is for $115,410 and funds services to reduce single-owner vehicle (SOV) travel using Point2point to create, coordinate, and disseminate information to encourage non-SOV modes, including but not limited to, rideshare, walking, bicycling, and public transportation. Point2point maintains programs and policies consistent with the Oregon Transportation Options Plan. The final reconciliation of expenditures is in progress. Funding to Reduce Single-Owner Vehicle Travel $ 115,410 Local $ 0 Total Eligible Amount $ 115,410


20. 31386 ODOT l 2016-19 Discretionary Operating for Accessible Transportation Eligibility Pilot Current Status: Active (Executed, expires June 30, 2019) This grant award is for $492,688 and provides funding for seniors and individuals with disabilities as follows: (1) accessible transportation eligibility pilot program, including a half-fare program and an optional animal eligibility program; (2) a coordinated volunteer driving pool; and (3) service between Florence and Yachats.

Senior and Disabled Services Pilot Program $492,688 Local $ 0 Total Eligible Amount $492,688




21. 30136 ODOT l 2016–17 ConnectOregon V – West 11th Bicycle-Pedestrian Bridge Connections Current Status: Active (Extended to December 31, 2017) This is a ConnectOregon multimodal transportation grant, which was extended to December 31, 2017. The grant is to fund bicycle-pedestrian bridges and associated connectors between the Fern Ridge Path and West 11th Avenue at three locations. The improvements include lighting, landscaping, security, and walkway enhancements. ConnectOregon Bicycle-Pedestrian Bridge $3,583,306 Local $2,255,726 Total Eligible Amount $5,839,032

Funds Remaining $1,760,056

22. 30139 ODOT l 2016-17 ConnectOregon V - Franklin Boulevard Phase I Transit Stations Current Status: Active (Extended to December 31, 2017) This is a ConnectOregon multimodal transportation grant, which was extended to December 31, 2017. The grant is to fund the removal and replacement of the temporary stations at the McVay Highway intersection with permanent stations that function with the current roundabout design. The stations will be ADA accessible. Each station platform will include bicycle parking, a ticket vending machine, benches, lighting, real-time signs, shelter structures, and exclusive guideways. ConnectOregon Franklin Boulevard Phase I Transit Stations $810,000 Local $125,000 Total Eligible Amount $935,000


23. 31675 ODOT l 2016-18 5311 35-foot Vehicle Purchase Current Status: Active (Extended to December 31, 2019) This is a 5311 Transit Network grant, which funds the purchase of one (1) heavy-duty, 35-foot transit vehicle to be used for an ADA pilot program for service between Florence and Yachats. As previously reported, the purchase order for the vehicle has been processed.

Heavy-Duty ADA Transit Vehicle for Service between Florence and Yachats $ 89,730 Local $ 10,270 Total Eligible Amount $100,000




24. 31923 ODOT l 2017-19 5311 Project Administration and Operations Current Status: Active This is a Rural Areas Program 5311 formula-funded grant. The 5311 allocation of $160,056 requires a 43.92 percent match for operating and a 10.27 percent match for capital, planning, and administration. This project, which is ongoing, includes funding for administrative and operations activities in support of public transportation service in and near the City of Florence.

Project Administration and Operations for Service in and near the City of Florence $160,056

Local $122,950 Total Eligible Amount $283,006


25. 32010 ODOT l 2017-19 Region 2 STF Operating

Current Status: Active This STF grant funds special transportation services benefitting seniors and individuals with disabilities. The project is progressing.

Operating $1,754,618 Local $ 0 Total Eligible Amount $1,754,618


26. 32197 ODOT l 2017-19 Region 2 5310 Capital, Operating, and Planning

Current Status: Active This 5310 grant program will fund special transportation services benefitting seniors and individuals with disabilities. This project includes funding for contracted service, mobility management, preventive maintenance, and the acquisition of one (1) vehicle. Operating $2,029,738 Local $ 232,313 Total Eligible Amount $2,262,051



Agenda Item Summary – Grant Report Page 11 27. 32306 ODOT l 2017-19 Region 2 (FHWA) Transportation Options

Current Status: Active This Transportation Options (Federal Highway) grant program will fund activities that promote options other than single-occupant motor vehicle transportation. Although the Point2point program is ongoing, this grant expired June 30, 2018. The final reconciliation of expenditures is in progress. Demand Management $394,571 Local $ 45,160 Total Eligible Amount $439,731


28. 32517 ODOT l 2018-20 Region 2 (FHWA) Transportation Options

Current Status: Active This Transportation Options (Federal Highway) grant program will fund activities that promote options other than single-occupant motor vehicle transportation and results in a more resilient, healthier, and cost-effective transportation system. The grant was effective July 1, 2018. Demand Management/Rideshare $441,135 Local $ 23,958 Total Eligible Amount $465,093


29. 31971 ODOT l 2017-19 Region 2 Transit Network Diamond Express

Current Status: Active The Transit Network Program supports projects that enhance the state’s fixed-route transit network by investing in key transit hubs, improving collaboration/coordination between agencies that result in functional benefits, or other activities that enhance the overall transit network. Specific project activities include funding for contracted service and preventive maintenance related to the Diamond Express that operates between Oakridge and Eugene. Operating $188,170 Local $172,764 Total Eligible Amount $360,934



Agenda Item Summary – Grant Report Page 12 30. 31455 ODOT l 2017-18 5339 Capital Diamond Express

Current Status: Active This agreement provides funding to purchase passenger transportation vehicles(s) to be used to provide public transportation services. The vehicle(s) will be used to coordinate public and human service transportation services with other agencies. Capital Vehicle Purchase $169,069 Local $ 34,629 Total Eligible Amount $203,698


31. HU-18-10-09 ODOT l 2016 -19 Point2point Safe Routes to School

Current Status: Active This ODOT grant (formerly HU-17-10-09) in the amount of $132,652 provides funding for the Springfield Safe Routes to Schools (SRTS) program, which continues ongoing efforts to establish a long-term SRTS program within the Springfield School District. The required $134,427 match will be through the Springfield School District with 10.27 percent of the match from ODOT Surface Transportation Program-Urban funds. The project activities are ongoing. Point2point SRTS $132,652 Local $134,427 Total Eligible Amount $267,079


32. 31655 ODOT l ConnectOregon VI Santa Clara Community Transit Center and Park & Ride

Current Status: Active This project will provide a five-bay transit station, a 66-space Park & Ride, secure bike parking, and electric charging stations for the growing Santa Clara area. Facilitating the City of Eugene’s growth vision for the corridor, it will serve as a community hub connecting 20,000 residents to regional jobs and services using transit, walking, and biking. As indicated below, the ConnectOregon grant funds $3,000,000 of the total project cost of $8,142,502, which includes the value of the land already paid for when the Santa Clara School site was purchased early last year. Funds from the sale of the other portions of the Santa Clara School site and from the sale of the current River Road Station site will complete the funding package for this project.


Agenda Item Summary – Grant Report Page 13 Total Project Cost $8,142,502 ConnectOregon VI Santa Clara Community Transit Center and Park & Ride $3,000,000 Local $5,142,502 Total Eligible Amount $8,142,502


ADDITIONAL GRANT ACTIVITY: Federal Transit Administration 2016-2017 Formula Funds Application As requested by FTA, LTD has revised the original application for 2016-2017 Section 5307 Formula Funds into two separate applications for the West Eugene EmX Extension and Willow Creek Terminus Station project; and two separate applications for the Glenwood bus parking lot reconfiguration and Preventive Maintenance (FY 2017-18 and FY 18-19) projects. The grants are undergoing FTA review. Federal Transit Administration Grant Applications LTD has submitted grant applications for the Main Street/McVay ($315,000) and Mobility Management (Safe Routes to School - $307,840) projects; as well as an application for a Hybrid-Diesel Bus Replacement Project ($760,073). The grant applications have been entered into TrAMS and are in progress. PROPOSED MOTION: None.



23-July-2018Prior

Performance Current Year's % Current Previous % Current Prior %Measure Month Month Change Y-T-D Y-T-D Change 12 Month 12 Month Change

Fixed Route Service

Passenger Boardings 819,076 818,919 + 0.0% 10,211,323 10,203,700 + 0.1% 10,211,323 10,203,700 + 0.1%Mobility Assisted Riders 13,726 13,683 + 0.3% 145,888 155,654 - 6.3% 145,888 155,654 - 6.3%

Average Passenger Boardings:Weekday 32,326 32,069 + 0.8% 33,548 33,302 + 0.7% 33,548 33,302 + 0.7%Saturday 18,552 17,384 + 6.7% 19,349 18,800 + 2.9% 19,349 18,800 + 2.9%Sunday 11,865 10,960 + 8.3% 11,536 10,929 + 5.6% 11,536 10,929 + 5.6%

Monthly Revenue Hours 24,281 23,710 + 2.4% 297,352 281,280 + 5.7% 297,352 281,280 + 5.7%Boardings Per Revenue Hour 33.7 34.5 - 2.3% 34.34 36.28 - 5.3% 34.34 36.28 - 5.3%Weekly Revenue Hours 5,666 5,532 + 2.4% 5,753 5,396 + 6.6% 5,753 5,396 + 6.6%Weekdays 21 22 255 262 255 262 Saturdays 5 4 53 52 53 52 Sundays 4 4 54 51 54 51

Farebox Revenues & Sales*

Farebox Revenue $112,563 $152,215 - 26.1% $1,641,778 $1,763,822 - 6.9% $1,641,778 $1,763,822 - 6.9%Adult Pass 3,001 1,331 + 125.5% 33,898 31,692 + 7.0% 33,898 31,692 + 7.0%Youth Pass 585 161 + 263.4% 8,409 9,835 - 14.5% 8,409 9,835 - 14.5%Reduced Fare Pass 988 585 + 68.9% 11,171 12,119 - 7.8% 33,898 31,692 + 7.0%Adult 3 Month Pass 97 87 + 11.5% 1,619 1,763 - 8.2% 1,619 1,763 - 8.2%Youth 3 Month Pass 5 9 - 44.4% 826 755 + 9.4% 826 755 + 9.4%Reduced Fare 3 Month Pass 36 61 - 41.0% 578 625 - 7.5% 578 625 - 7.5%Adult 10-Ride Ticket Book 1,524 1,556 - 2.1% 20,298 21,654 - 6.3% 20,298 21,654 - 6.3%Half-Fare 10-Ride Ticket Book 406 262 + 55.0% 3,929 4,491 - 12.5% 3,929 4,491 - 12.5%RideSource 10-Ride Ticket Book 410 359 + 14.2% 4,713 4,823 - 2.3% 4,713 4,823 - 2.3%

Fleet Services

Fleet Miles 336,496 336,690 - 0.1% 4,119,783 3,930,595 + 4.8% 4,119,783 3,930,595 + 4.8%Average Passenger Boardings/Mile 2.43 2.43 + 0.1% 2.48 2.60 - 4.5% 2.48 2.60 - 4.5%Fuel Cost $226,360 $142,018 + 59.4% $2,258,902 $2,441,661 - 7.5% $2,258,902 $2,441,661 - 7.5%Fuel Cost Per Mile $0.673 $0.422 + 59.5% $0.548 $0.621 - 11.7% $0.548 $0.621 - 11.7%Repair Costs $339,808 $310,395 + 9.5% $3,673,841 $3,141,199 + 17.0% $3,673,841 $3,141,199 + 17.0%Total Repair Cost Per Mile $1.010 $0.922 + 9.5% $0.892 $0.799 + 11.6% $0.892 $0.799 + 11.6%Preventive Maintenance Costs $38,326 $34,435 + 11.3% $449,266 $429,419 + 4.6% $449,266 $429,419 + 4.6%Total PM Cost Per Mile $0.114 $0.102 + 11.4% $0.109 $0.109 - 0.2% $0.109 $0.109 - 0.2%Mechanical Road Calls 43 32 + 34.4% 440 412 + 6.8% 440 412 + 6.8%Miles/Mech. Road Call 7,825 10,522 - 25.6% 9,363 9,540 - 1.9% 9,363 9,540 - 1.9%

MTM

MTM Rides 12,800 15,708 - 18.5% 160,918 177,572 - 9.4% 160,918 177,572 - 9.4%

May 2018 Performance Report

*Group Pass Program revenues, which typically make up about 1/3 of all passenger revenues, are not included in this report. Finance reports total passenger revenues inclusive of Group Pass on a quarterly basis.


20,287

20,997

22,158

23,710

24,281

- 5,000 10,000 15,000 20,000 25,000 30,000

2013-2014

2014-2015

2015-2016

2016-2017

2017-2018

June Revenue Hours

282,349

292,039

313,690

336,690

336,496

- 100,000 200,000 300,000 400,000

2013-2014

2014-2015

2015-2016

2016-2017

2017-2018

June Fleet Miles

839,437

773,053

788,211

818,919

819,076

- 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 1,100,000 1,200,000

2013-2014

2014-2015

2015-2016

2016-2017

2017-2018

June Passenger Boardings

41.38

36.82

35.57

34.54

33.73

- 5.00 10.00 15.00 20.00 25.00 30.00 35.00 40.00 45.00 50.00 55.00

2013-2014

2014-2015

2015-2016

2016-2017

2017-2018

June Passenger Boardings per Revenue Hour

2.97

2.65

2.51

2.43

2.43

- 0.50 1.00 1.50 2.00 2.50 3.00 3.50 4.00

2013-2014

2014-2015

2015-2016

2016-2017

2017-2018

June Passenger Boardings per Mile

34,045

30,586

30,886

32,069

32,326

- 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 50,000

2013-2014

2014-2015

2015-2016

2016-2017

2017-2018

June Average Weekday Passenger Boardings


Date Day Service Boardings

Mobility Assisted

Boardings Revenue

Hours Daily

Productivity 6/1/2018 Friday Weekday 39,270 664 986 39.83 6/2/2018 Saturday Saturday 18,959 392 505 37.54 6/3/2018 Sunday Sunday 12,603 208 374 33.70 6/4/2018 Monday Weekday 37,116 542 984 37.72 6/5/2018 Tuesday Weekday 37,236 524 986 37.76 6/6/2018 Wednesday Weekday 37,212 551 988 37.66 6/7/2018 Thursday Weekday 37,266 523 986 37.80 6/8/2018 Friday Weekday 34,363 448 986 34.85 6/9/2018 Saturday Saturday 17,626 244 545 32.34

6/10/2018 Sunday Sunday 11,279 192 372 30.32 6/11/2018 Monday Weekday 33,641 566 985 34.15 6/12/2018 Tuesday Weekday 34,402 660 988 34.82 6/13/2018 Wednesday Weekday 32,329 498 986 32.79 6/14/2018 Thursday Weekday 33,188 499 981 33.83 6/15/2018 Friday Weekday 31,456 441 981 32.07 6/16/2018 Saturday Saturday 18,015 370 535 33.67 6/17/2018 Sunday Sunday 11,356 199 371 30.61 6/18/2018 Monday Weekday 30,144 442 926 32.55 6/19/2018 Tuesday Weekday 28,936 532 937 30.88 6/20/2018 Wednesday Weekday 29,169 561 930 31.36 6/21/2018 Thursday Weekday 28,462 494 930 30.60 6/22/2018 Friday Weekday 28,552 497 931 30.67 6/23/2018 Saturday Saturday 18,543 363 533 34.79 6/24/2018 Sunday Sunday 12,222 183 374 32.68 6/25/2018 Monday Weekday 29,291 448 927 31.60 6/26/2018 Tuesday Weekday 30,000 530 927 32.36 6/27/2018 Wednesday Weekday 29,187 554 929 31.42 6/28/2018 Thursday Weekday 27,811 570 929 29.94 6/29/2018 Friday Weekday 29,825 649 933 31.97 6/30/2018 Saturday Saturday 19,617 382 536 36.60

Totals 819,076 13,726 24,281 33.73

Daily Ridership RecapJune 2018

-

10.00

20.00

30.00

40.00

50.00

60.00

-

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

Boardings Daily Productivity


500,000

600,000

700,000

800,000

900,000

1,000,000

1,100,000

1,200,000

1,300,000

LANE TRANSIT DISTRICTFive Year History of Passenger Boardings

Rolling Average Boardings Passenger Boardings


Aurora Jackson, General Manager

There is no report this month.

Mark Johnson, Assistant General Manager

POINT2POINT

Theresa Brand, Transportation Options Manager

Point2point staff are finishing revisions to the Employer Transportation Coordinator (ETC) toolkit drafts, based upon further feedback from partner agency staff and select ETC’s. Next steps include further testing by a pilot group of ETC’s; and coordination with LTD graphics and marketing to create final versions of the materials and prepare a roll-out plan. Work will continue on the project through the fall with a December 31, 2018 anticipated completion date. SCHOOL PROGRAMS: This July, Point2point staff supported the following SRTS efforts:

1. A new Transportation Options Specialist was hired to replace Carolyn Chase leading the Regional SRTS – Schools Transportation Options Program. The Candidate, Gillian Garber-Yonts will begin on August 3.

2. The SRTS Team (SRTS Assistants, Theresa Brand and the School SRTS Coordinators) have been working on summer outreach event scheduling and fall Walk and Bike to School Day preparation.

3. The Regional Team is planning for additional bicycle and scooter parking within all three school districts which will be funded through a recent CMAQ Bicycle Parking Grant.

OUTREACH: Staff shared information or educated the public on transportation options at the following events in July:

Date Event # of Engaged 7/10/2018 Churchill Party in the Park 75 7/17/2018 Party in the Park - Maurice Jacobs 75 7/17/2018 LCHRA (Lane County Human Resources Association) 52

MONTHLY DEPARTMENT REPORTS August 15, 2018

OFFICE OF THE GENERAL MANAGER

SERVICE DELIVERY & ADMINISTRATION


Monthly Department Reports August 15, 2018 Page 13

7/24/2018 Bilingual Storytime – Springfield Public Library 15 Total 217

EMPLOYER PROGRAMS: Staff have continued congestion mitigation outreach efforts with businesses along International Way regarding the ODOT Beltline Project activities over the next two years and to assist these businesses with resources for their employees travel needs. Staff have met with ten employers to date and will continue with outreach into August. Staff have also:

• Met with Coconut Bliss to discuss transportation options programs; • Met with the new ETC (employee transportation coordinator) at Cascade Health to provide

overview of ERH programs; • Helped Yogi Tea Products create video of transit options for their employees. Yogi Tea is

moving from International Way to Westec Drive in West Eugene this summer.

Staff also tabled at the monthly Lane County Human Resource Association (LCHRA) meeting, providing information on transportation options to enhance employee transportation during ODOT construction interruptions. BUSINESS COMMUTE CHALLENGE (BCC): During the month of June, staff sent all past and present BCC participants a follow-up survey to analyze the effectiveness of the program as well as get feedback on how to improve the participant’s experience. There were 646 individuals that responded to the survey. Some highlights from the survey:

• 57 percent of participants tried a new way to commute to work because of the BCC • 96 percent of 2018 BCC participants are likely to participate in the 2019 BCC • 75 percent of 2018 BCC participants heard about the event through their employer

Participants will receive another survey six-months after the BCC to assess their current travel and to evaluate the effectiveness of the BCC to change participant’s long-term travel behavior. CARSHARE: Enterprise Carshare has removed all vehicles from the Eugene market. They are also likely to pull vehicles from the University of Oregon campus. Point2point has initiated a partnership with Zipcar to provide new member incentives. Zipcar is currently preparing co-branded materials to promote the program and partnership. Zipcar currently has about eight cars in the Eugene area, including one at the Amtrak Station and one at the Eugene Airport. DRIVE LESS CONNECT (DLC): Preparations for the 2018 Oregon Drive less Challenge continue. The challenge will be held in the first two weeks of October and is open to anyone over 18 for any trip purpose. Each year up to 1,000 participants take the challenge here in the Lane MPO area. Local sponsors for the 2018 Oregon Drive Less Challenge are Unique Eugene, UO, KRVM, Café Yumm, Dutch Bros., and Valley VanPool. Prizes are being solicited from local businesses now.


Monthly Department Reports August 15, 2018 Page 14 Lane County Drive Less Connect (DLC) statistics for July are:

Measure Current Month

Prior Year's Month

Current YTD

Previous YTD

New Users 17 10 17 10 Ridematch Searches Performed 80 25 80 25 Match Success Rate 84% 52% 84% 52% Ridematch Requests Sent 19 3 19 3 Non SOV Miles Reported 19,553 23,571 19,553 23,571 Non SOV Trips Reported 788 883 788 833 CO2 Savings 15,347 18,844 15,347 18,844

VANPOOL PROGRAM: SMART Wilsonville has expressed interest in joining the Valley VanPool partnership. Conversations have been ongoing between Valley VanPool, SMART, ODOT, and Oregon METRO. June vanpool statistics are not available at the time of this report. (All vanpool reports experience a 30-day lag). June and July statistics will be included in next month’s report.

Edward McGlone, Director of Public Affairs

MARKETING AND COMMUNICATIONS Meg Kester, Marketing and Communications Manager PUBLIC ENGAGEMENT Transit Tomorrow (COA) Public Engagement Public engagement, implemented in June, continues. A total of four Listening Sessions, three rider tabling events, and numerous other community presentations and outreach activities are occurring over the six-week open engagement period for phase 1. More than over 500 people have completed the interactive survey, which closed July 31. The project’s web page includes information on the project and ways to get involved: https://www.ltd.org/transit-tomorrow/ Autzen Express Public Engagement Outreach began July 2 and continues through August 15. Marketing will shift from public comment to public education about changes in service immediately following Board adoption in August. SERVICE IMPLEMENTATION Fall Service Change Staff is preparing rider education and outreach efforts related to the September 16 service change. This change will require a wholesale change in the depiction of EmX service (as Gateway line is separate with 15-minute, instead of 10-minute weekday frequency). Staff is currently developing new maps, web content, station kiosks, and bus stop information, etc. The fall issue of the Disticts 88-page Rider’s Digest is in production currently.

PUBLIC AFFAIRS


https://www.ltd.org/transit-tomorrow/

Monthly Department Reports August 15, 2018 Page 15 COMMUNITY EVENTS & ACTIVITY LTD provides service to several large community events in the summer: the Butte to Butte 10K and 5K races (July 4) and the Oregon Country Fair (July 13-15). Marketing is supporting the partnership coordination, cross-promotion, rider information and event staffing. Other summer events for which LTD has been/is involved: Kiwanis Safety Town, providing local Kiwanis with day pass coupons for their teenage volunteers to travel by bus to the 12-day program to help teach preschool children pedestrian and bicycle safety awareness (July 10-21). City of Eugene Sunday Streets, providing online day passes for people to get to and from the car-free community event (July 29). Willamalane’s Children’s Celebration, providing interior bus posters and social media posts promoting the event and travel by transit (July 28). RIDERSHIP & PROMOTIONS Staff is coordinating with the City of Eugene on a SmartTrips program, marketing transportation options to households in west Eugene neighborhoods. The program runs from June through October. This is similar to other SmartTrips programs done previously in Eugene and Springfield. 1Pass sales are at an all-time high, breaking sales records set in each of the past several years. The pass program, supported by Willamalane, the City of Eugene and LTD, enables transit rides and free or discounted admission to 15 youth-oriented organizations all summer long (Memorial Day to Labor Day) for youth 18 and younger. A summary of 2018 sales of this program will be submitted in September. We are also partnering with Willamalane to promote use of transit to and from their recreation centers and facilities. LTD’s transit routes are noted in their new fall program. Fall ridership and service awareness efforts promoting the District’s transit service and pass programs to students and area commuters. This effort includes targeted advertising, social media, and field presence. PUBLIC INFORMATION Therese Lang, Public Information Officer Media Coverage for July 2018:

Bus Roadeo: 7/21/18 - https://nbc16.com/news/local/ltd-drivers-and-staff-to-participate-in-bus-roadeo-driving-event 7/22/18 - https://nbc16.com/news/local/ltd-bus-drivers-and-staff-compete-in-annual-bus-roadeo 7/22/18 - https://kval.com/news/local/ltd-bus-drivers-test-their-skills-a-bit-of-competition-with-each-other-is-always-fun 7/23/18 - https://nbc16.com/news/local/could-you-drive-a-city-bus-reporter-climbs-behind-the-wheel Transit Tomorrow Survey: 7/28/18 - http://www.registerguard.com/news/20180729/lane-transit-district-looking-for-feedback-on-bus-service There are two upcoming articles in the Register-Guard. As of July 31, 2018, these stories have not been published yet. One is an op-ed piece about HB2017 and how LTD will use the funds. The other


https://nbc16.com/news/local/ltd-drivers-and-staff-to-participate-in-bus-roadeo-driving-event

https://nbc16.com/news/local/ltd-drivers-and-staff-to-participate-in-bus-roadeo-driving-event

https://nbc16.com/news/local/ltd-bus-drivers-and-staff-compete-in-annual-bus-roadeo

https://kval.com/news/local/ltd-bus-drivers-test-their-skills-a-bit-of-competition-with-each-other-is-always-fun

https://kval.com/news/local/ltd-bus-drivers-test-their-skills-a-bit-of-competition-with-each-other-is-always-fun

https://nbc16.com/news/local/could-you-drive-a-city-bus-reporter-climbs-behind-the-wheel

http://www.registerguard.com/news/20180729/lane-transit-district-looking-for-feedback-on-bus-service

http://www.registerguard.com/news/20180729/lane-transit-district-looking-for-feedback-on-bus-service

Monthly Department Reports August 15, 2018 Page 16 is a feature story about the success of the new EmX West route. In July, I have been working with the two reporters regarding these stories and am expecting them to be published soon.

Tom Schwetz, Director of Planning and Development

There is no report this month.

PLANNING AND DEVELOPMENT


Board Meeting Annual CalendarAction Items

Information Items

JAN

FEB

MAR

APR



Information Items

MAY

JUNE

JULY

AUG



Information Items

SEP

TOCT

NOV

DEC


· 2018. 8. 10. · public notice was given to the register-guard. for publication on august 8,...

Documents