2018 01-18 ucoh bot meeting minutes(4) .docx excused: loke … · 2018. 7. 17. · 2018_01-18 ucoh...

2018_01-18 UCOH BOT Meeting Minutes(4) .docx

Unity Church of Hawai’i January 18, 2018 Meeting Minutes Page 1 of 8

Unity Church of Hawaii Board of Trustees Regular Meeting Date: January 18, 2018 Unity Church of Hawaii, 201 Board Members Present: Rev. Tim Lytle, Jo-Ann Adams, Rickie Banning, Marsha Bethards, Debbie Catania, Thomas Gallagher, Richard Hughes, Ralph Whitaker, Kathy Whitmire Excused: Loke Simon

AGENDA INFORMATION ITEM/DISCUSSION/CONCLUSIONS FOLLOW-UP/ACTION Call to Order Quorum required: six

Meeting was called to order at 6:02 p.m. A quorum was established.

Opening Prayer Lighting of the Christ Candle

Rev Tim led the opening prayer and the lighting of the Christ candle.

Roll Call

Roll call taken, Loke is excused.

Reading and approval of Agenda

Add adjournment time of 8:30 p.m. Remove from XIII. Unfinished business, B. Accounting Transition Plan – Hidden costs. The discussion will be included in Rev. Tim’s report. Add Make employment contract of Rev. Bomar, his resignation letter and the financial transactions related to his departure available to the congregation upon request. under XIV. New Business, D. – Add Transparency Policy to XIV. New Business, E. Move Nominating Committee from XIV. New Business, A. to XII. Committee Reports, D.

(Attachment #1) Agenda of 1/18/2018.

on 3/22/2018

DebbieAnnUCOH Approved



AGENDA INFORMATION ITEM/DISCUSSION/CONCLUSIONS FOLLOW-UP/ACTION Rename Safety Committee – Rickie Banning to Safety Preparedness Coordinator – Rickie Banning. The item will remain under New Business, the committee has not been named. The discussion of the Tithing policy may involve salary issues of Rev. Jack. A compromise was made to discuss the issue under Unfinished Business until such time that we must discuss salary items leaving a place holder for Executive Session. Thomas made a motion to accept the agenda as amended. Jo-Ann second. The motion passed unanimously.

Approval of the Minutes of December 21, 2017

Richard made a motion to accept minutes as amended. Marsha second. The motion passed unanimously.

(Attachment #2) 2017_12-21 UCOH BOT Meeting Minutes

President’s Report

President yielded his time to allow more time to complete the agenda.

Secretary’s Report Letters from congregants were distributed to the board members. Kathy made a motion to exclude the letters written from the minutes of this meeting. Rickie second. Rickie would like to withdraw her second and move to say the letters are not appropriate to be included in board minutes. Jo-Ann second. Richard would like to make a friendly amendment that the current correspondence not be included tonight but be placed on the agenda for the next meeting.



AGENDA INFORMATION ITEM/DISCUSSION/CONCLUSIONS FOLLOW-UP/ACTION Rickie does not accept the friendly amendment. Secretary’s report is inappropriate. Richard called the question. Debbie second. The motion unanimously passes. The motion to be considered. Rickie’s motion to say that the letters were not appropriate to be included in the board minutes. 5 in favor. 4 against. The motion passed. 5 minute break at 7:21 p.m.

Finance Report

Preliminary Profit and Loss December 2017 was distributed to the board. Net Ordinary Income $19,254.54 Special Event Expense -$454.20 – Expenses not paid yet and will change income. HUG fund provides grants and low interest loans for maintenance items at churches. Amount given is 50%. HUG fund loan is in the amount of $3500 at 2%. David’s roofing proposal. Other bids difficult. Thomas will try two additional bids. A motion was made by Kathy that UCOH accept the financial support offered by UWM. Rickie second.

(Attachment #3) Preliminary Profit and Loss December 2017 (Attachment #4) David’s Custom Roofing & Painting (Attachment #5) Action Auction Receipts through December 17, 2017



AGENDA INFORMATION ITEM/DISCUSSION/CONCLUSIONS FOLLOW-UP/ACTION Would UWM increase their loan? Rev. Tim will try to bring it up with details provided by Thomas. Suggestions were made to announce to the congregation that we are close to acquiring funds to complete the rain gutters. Another suggestion was a thermometer to show how close we are to achieving our goals. The motion to accept the financial support offered by UWM passed unanimously. The independent review started. The final draft has been requested for the February board meeting. Steven Lee has taken over the day to day accounting transactions. The chart of accounts has been reworked. He will file GET returns. Rickie acknowledges work on starting the independent review.

Follow-up. Email will be sent from Thomas to Rev. Tim to provide details for an increased HUG fund grant.

Church Reports

Rev. Tim completed Prayer Training and is interviewing individuals interested in becoming Prayer Chaplains. 12 people have applied to become Prayer Chaplains. Prosperity class started on Tuesday, January 16, 2018. Rev. Tim will be traveling soon. UWM Summit Meeting takes place during the first week of February. Rev. Tim is the board liaison for the Pacific Rim. UWM considering dissolving the Pacific Rim region. He will leave late on Feb 1, 2018. Church pays Rev. Tim’s expenses, UWM will pay $1000 toward Rev. Tim’s expenses. Johanna will lead White Stone ceremony on Feb 4th.



AGENDA INFORMATION ITEM/DISCUSSION/CONCLUSIONS FOLLOW-UP/ACTION Rev. Leavitt will lead service on Feb. 11. SERVPAC contract for an updated internet and phone system is waiting to be signed. UTube channel = 5000 views, 500 from India. Others Germany Canada and Japan. Livestream, Olelo Television, FACEBOOK more than 7000. Many donations online. Accounting transition – big changes. Rev. Tim is very proud of the ways that Judy, Lisa and Amy are adapting. He has requested additional meetings with Kathy and requests that the board support the staff and encourage them. Rev Tim sees only the highest and best of the board. Wants us to move forward.

(Attachment #6) Church reports

Committee Reports

A. Endowment foundation – Documents were distributed. Thomas made a motion to accept documents as written Richard second. Can be worked quickly. Documents can only be changed by a vote of the congregation. Motion passed unanimously. B. UCOH Bylaws Committee The committee is ready to package the bylaws and is waiting on Appendix 1. Redlines have been posted to the website. The committee is finished with content. Board does not have the authority to approve the document.

(Attachment #7) Articles of Incorporation of Unity of Hawaii Endowment Foundation (Attachment #8) Bylaws of Unity of Hawaii Endowment Foundation (Attachment #9) Appendix 1: Gift Acceptance Policy (Attachment #10) Appendix 2: Investment Policy Statement (Attachment #11) UCOH Bylaws Redline 1/16/2018



AGENDA INFORMATION ITEM/DISCUSSION/CONCLUSIONS FOLLOW-UP/ACTION Suggestion was made to have a separate highlighting of those items that align the bylaws with state law. Thomas moved to suspend the rules to allow Jerry Denton to talk about previous bylaws. Second by Marsha. Motion passed unanimously. Jerry was involved in writing bylaws changes 3 previous times. They went through the changes with the board, so the board understood the changes. The bylaws changes became an all or nothing package and amendments from the floor were not taken. Recommendation was made to create two-tiered vote, first addressing those changes that align UCOH bylaws with Hawaii Statutes, the second all other changes. The board will add the bylaws to the agenda of the Annual Membership meeting. Rickie made a motion to continue the meeting to include two items, the Senior Minister’s Review and “The Policy on the use of Reverend” and to have a special meeting for the rest of the agenda. Second by Kathy. Thomas made a motion to add the tithing policy. 6 in favor 3 opposed. The motion passed. The board needs to determine a date to continue the meeting.



AGENDA INFORMATION ITEM/DISCUSSION/CONCLUSIONS FOLLOW-UP/ACTION Senior Minister Review. Jo-Ann would like to accept the questionnaires as is. The membership questionnaire will be mailed to the congregation. Thomas so moved. Richard second.

Motion unanimously passed.

Jo-Ann made a motion: When participating in a Unity event, the term "Reverend" shall be used without qualification only by those licensed or ordained by UWM. All other persons who have earned the title of "Reverend" will be acknowledged as "Reverend" appended by the organization granting the ordination, e.g., “Reverend Michael Beckwith, New Thought Minister." This designation will include all introductions and will appear in all materials of permanence, including, but not limited to, printed materials, such as announcements and programs, and electronic media, such as websites, videos, livestreaming. Second by Rickie.

Discussion: Unity Church of Hawaii accepts all faiths, religion should not matter. Rev. Tim’s experience. Rev. Tim Lytle, Church of the Nazarene. He would like to honor the group that has ordained the person.

Point of order. Is this a policy? Will it be policy?

4 in favor 2 opposed. Thomas and Debbie abstained. Motion passed.

(Attachment #12) Senior Minister’s Performance Review Questionnaires (Attachment #13) Contract checklist



AGENDA INFORMATION ITEM/DISCUSSION/CONCLUSIONS FOLLOW-UP/ACTION Meditative moment Rev Tim lead those attending in a meditative moment.

Kathy made a motion to adjourn Rickie second.

Kathy and Rickie in favor. 7 opposed. The motion failed.

The board needs to discuss motions regarding Rev. Jack’s tithe and compiling a balance sheet.

Thomas made a motion to meet and discuss 1) The tithe to Blessing Hands USA, 2) Full accounting of Rev. Jack, 3) A report and letter to be presented at the Annual Meeting, 4) Final decisions and disposition of monies owed. Debbie second.

Jo-Ann offered a friendly amendment for when we meet next to put Thomas’ motion at the top, determine if we can complete the agenda, and decide further once we are complete with Thomas’ motions.

6 in favor Kathy, Rickie opposed Richard abstained.

(Attachment #14) Motions regarding Blessing Hands USA Inc

Next Meeting Sunday, January 21, 2018 after the Town Hall Regular Meeting Adjourned The meeting was adjourned at 9:37 p.m.

2018_01-18 UCoH BoT Meeting Agenda (4).docx

UNITY CHURCH OF HAWAII

BOARD OF TRUSTEES MEETING AGENDA

18 JANUARY 2018

I. CALL TO ORDER

II. OPENING PRAYER

III. LIGHTING OF THE CHRIST CANDLE

IV. ROLL CALL

V. APPROVAL OF THE AGENDA

VI. READING AND APPROVAL OF THE 21 DECEMBER 2017 MINUTES

VII. MEDITATIVE MOMENT

VIII. PRESIDENT’S REPORT – THE PRESIDENT YIELD’S HIS TIME TO ALLOW FOR THE

COMPLETION OF THE AGENDA

IX. SECRETARY’S REPORT – CORRESPONDENCE FROM THE CONGREGATION

X. TREASURER’S REPORT

XI. SR. MINISTER AND CHURCH REPORTS

XII. COMMITTEE REPORTS

A. ENDOWMENT FOUNDATION BYLAWS

B. UNITY CHURCH BYLAWS

C. SENIOR MINISTER’S PERFORMANCE REVIEW

D. NOMINATING COMMITTEE

1. ANNOUNCEMENTS2. CRITERIA (IN BYLAWS)

C. XIII. UNFINISHED BUSINESS

A. UNITY SCHOOL

B. ACCOUNTING TRANSITION PLAN – HIDDEN COSTS

C. PII (PERSONALLY IDENTIFIABLE INFORMATION)

C.D. TITHING POLICYXIV. NEW BUSINESS

(Attachment 1)

2018_01-18 UCoH BoT Meeting Agenda (4).docx

A. NOMINATING COMMITTEE

1. ANNOUNCEMENTS2.1. CRITERIA (IN BYLAWS)

B.A. CALENDAR 2018 C.B. SAFETY COMMITTEE – RICKIE BANNINGC. POLICY ON THE USE OF REVEREND

D. MAKE EMPLOYMENT CONTRACT OF REV. BOMAR, RESIGNATION LETTER AND THE

FINANCIAL TRANSACTIONS RELATED TO HIS DEPARTURE AVAILABLE TO THE

CONGREGATION UPON REQUEST.

D.E. TRANSPARENCY POLICYXV. EXECUTIVE SESSION – TITHING POLICY TO INCLUDE SALARY ITEMS OF THE PREVIOUS

MINISTER

XVI. ADJOURN MEETING AT 8:30 P.M.

12:36 PM 01/11/18 Accrual Basis

Unity Church of Hawaii Preliminary Profit & Loss

December 2017

Ordinary Income/Expense

Income

4000 · CHURCH SERVICES

4002 · 9 00 am Service

4003 · 11 00 a Service

4004 · Keiki Church

4005 · Wed Noon

4006 · Wed Night

4007 · Holy Week Services

4000 · CHURCH SERVICES - Other

Total 4000 · CHURCH SERVICES

4015 · MEMORIAL DONATIONS

4035 · CREDIT CARD DONATIONS

4035A · Credit Card - One Time Gift

4035B · Credit Card- Recurring

Total 4035 · CREDIT CARD DONATIONS

4045 · SOCIAL ACTION OFFERINGS

4045b · Ho'opono

Total 4045 · SOCIAL ACTION OFFERINGS

4050 · OTHER OFFERINGS

4051 · Foodland Give Aloha

4054 · Mail In Contributions

Total 4050 · OTHER OFFERINGS

4100 · STOCK/NON-CASH CONTRIBUTIONS

4103 · Donations of Stock

4107 · Release Board Restricted Funds

Total 4100 · STOCK/NON-CASH CONTRIBUTIONS

4200 · PRESCHOOL CONTR

4300 · BOOKSTORE SALES

4300x · Old Bookstore Accounts

4200A · BOOKSTORE SALES

Total 4300x · Old Bookstore Accounts

4300 · BOOKSTORE SALES - Other

Total 4300 · BOOKSTORE SALES

4310 · DeJa Vu Boutique

4310A · DeJa Vu - Room use

4310B · DeJa Vu Boutique - Tithe

4310 · DeJa Vu Boutique - Other

Total 4310 · DeJa Vu Boutique

4320 · Counseling Center

4330 · Wellness Center

4400 · SEMINARS, CLASSES & WORKSHOPS

4402 · One time event

4403 · Classes

4406 · Ongoing groups

4407 · SEE Love Offering

Dec 17

7,155.00

10,630.26

2.00

· 0.00

570.00

000

1,974.50

20,331 .76

0.00

12,460.87

4,217.00

16,677.87

0.00

0.00

0.00

7,247.98

7,247.98

0.00

0.00

0.00

8,212.71

0 00

0.00

203.00

203.00

0.00

442.00

600.00

1,042.00

913.10

1,917.86

0.00

360.00

1,169.00

239.00

Jan - Dec 17

65,844.33

87,377.07

61 .85

7.00

8,326.73

385.00

2,248.50

164,250.48

2,890.00

27,190.49

49,093.96

76,284.45

120.00

120.00

340.32

37,444.47

37,784.79

8,000.00

7,321 .51

15,321.51

98,552.52

118.65

118.65

1,045.00

1,163.65

4,800.00

5,994.00

1,800.00

12,594.00

10,916.08

24,499.62

700.00

1,909.50

16,953.86

1,805.00

Page 1 of 4

(Attachment 2)


Unity Church of Hawaii Preliminary Profit & loss

December 2017

Total 4400 · SEMINARS, CLASSES & WORKSHOPS

4410 · SPECIAL EVENTS

4410.1 · Movie Night Income

Total 4410 · SPECIAL EVENTS

4500 · KITCHEN/COURTYARD CAFE INCOME

4600 · CEREMONIES

4700 · OUTREACH WEDDING - UI

4800 · MISCELLANEOUS

Media

4800 · MISCELLANEOUS - Other

Total 4800 · MISCELLANEOUS

Total Income

Expense

6000 · TITHES/CONTRIBUTIONS

6000a · Ho'opono

6000b · Silent Unity

6000c · Blessing Hands

6000d · Prison Ministry

6000i · Unity Org Tithe Support

60001 · Unity WW Spiritual Institute

6000x · Other Tithes

Total 6000 · TITHES/CONTRIBUTIONS

6100 · PERSONNEL EXPENSES

6101 · Salaries & Wages

6105 · Professional Development

5130 · BOARD & STAFF DEVELOPMENT

Total 6105 · Professional Development

6106 · Insurance (Med/TDI/WC)

6107 · Employer Taxes

6108 · Pension Contribution

6109 · Ministerial Recruitment

6115 · Moving Expenses

Total 6100 · PERSONNEL EXPENSES

6150 · INDEPENDENT CONTRACTORS

6151 · Church & Celebratory Svc Labor

6152 · Ceremony Contract Labor

6153 · Guest Speaker Contract Labor

6159 · Tech Support

6150 · INDEPENDENT CONTRACTORS - Other

Total 6150 · INDEPENDENT CONTRACTORS

6200 · UTILITIES

6201 · Electricity

6202 · Water/Sewer

6203 · Phone/DSL/Cable

6204 · Gas

Total 6200 · UTILITIES

Dec 17

1,768.00

11.00

11 .00

259.09

0.00

1,440.00

10.00

0.00

1000

60,034.37

175.03

0.00

0.00

0.00

0.00

000

3,384.97

3,560.00

15,907.17

9.95

9.95

1,572.24

860.28

535.98

0.00

0.00

18,885.62

2,720.00

0.00

0.00

1,520.00

0.00

4,240.00

3, 104.30

2,160.95

1,190.98

16.95

6,473.18

Jan - Dec 17

21 ,368.36

541.20

541.20

6,267.35

2,958.33

17,640.00

221.00

418.24

639.24

493,791 .58

1,597.86

5,110.69

1,173.44

1,177.05

5,281 .72

3,337.25

11,319.54 -28,997.55 198,913.86

9.95

9.95

20,842.42

11,097.48

5,285.29

0.00

7,064.26

243,213.26

46,555.00

1,185.00

3,800.00

23,322.50

133.50

74,996.00

37,936.32

25,935.58

14,253.54

252.84

78,378.28

Page 2 of 4


6250 · REPAIRS & MAINT


December 2017

6251 · Maintenance Services

6252 · R&M Furn & Equip

6253 · R&M Computer

6254 · R&M Grounds

6255 · R&M Buildings

6256 · R&M Supplies

6257 · R&M Contract Labor

6250 · REPAIRS & MAINT - Other

Total 6250 · REPAIRS & MAINT

6275 · ADVERTISING & MARKETING

6300 · INTEREST & BANK FEES

6302 · Merchant Fees

6303 · Bank Fees & Finance Charges

Total 6300 · INTEREST & BANK FEES

6400 · INSURANCE

Auto Ins

Gen Liability

Specialty Insurance

Sr. Minister Insurance

Umbrella Liability

Total 6400 · INSURANCE

6500 · ALL SUPPLIES

Computer Supplies

6501 · Chapel Supplies

6502 · Music Supplies

6503 · Flowers & Sanctuary Decorations

6504 · Postage

6505 · Office Supplies

6506 · Bookstore Supplies

6507 · Kitchen Supplies & Services

6510 · Maintenance Supplies

6500 · ALL SUPPLIES - Other

Total 6500 · ALL SUPPLIES

6600 · PROGRAM EXPENSE

6601 · Ministerial Development

6602 · Broadcast Ministry

6603 · Internet Ministry

6606 · Volunteer Ministry

6608 · Youth Ministry

661 O • Love Offerings - Spkr's Share

Total 6600 · PROGRAM EXPENSE

6700 · SPECIAL EVENT EXPENSES

6702 · OTHER SPEC EVENT EXP

Total 6700 · SPECIAL EVENT EXPENSES

6800 · PROFESSIONAL SVCS

Dec 17 Jan - Dec 17

508.19 5,826.00

1,159.72 9,109.62

0.00 1,037.65

0.00 5,422.71

618.85 3,930.95

152.79 2,355.80

360.00 360.00

0.00 456.74

2,799.55 28,499.47

0.00 300.00

525.30 3,572.19

51.00 642.00

576.30 4,214.1 9

0.00 622.63

571 .28 6,969.30

141 .91 1,578.70

0.00 150.00

60.12 676.98

773.31 9,997.61

0.00 98.95

64.27 902.05

0.00 10.90

272.92 2,766.30

-397.46 1,053.24

175.64 2,338.62

0.00 246.62

400.00 6,694.46

0.00 246.80

0.00 797.62

515.37 15,155.56

0.00 129.45

20.00 336.62

59.00 2,508.44

0.00 28.14

0.00 35.00

0.00 604.50

79.00 3,642.15

-454.20 -1,672.21

-454.20 -1 ,672.21

Page 3 of 4



December 2017

6801 · Payroll/Benefit Processing

6802 · AudiUAccounting

6805 · BOARD DEVELOPEMENT

6810 · Other Professional Fees

Total 6800 · PROFESSIONAL SVCS

6850 · MEALS/TRAVEL/ENTERTAINMENT

6851 · Meals

6853 · GifULeis/Flowers

6854 · Travel

6855 · Lodging

Total 6850 · MEALS/TRAVEL/ENTERTAINMENT

6900 · OTHER MISCELLANEOUS EXPENSES

6901 · Taxes (Property)

6903 · Dues & Memberships

6907 · Overflow Parking

6999 · Uncategorized Expenses

6900 · OTHER MISCELLANEOUS EXPENSES - Other

Total 6900 · OTHER MISCELLANEOUS EXPENSES

Total Expense

Net Ordinary Income

Dec 17 Jan - Dec 17

164.34 2,309.99

347.12 9,361 .15

2,400.00 1,200.00

237.24 240.74

3,148.70 13,111 .88

0.00 501.41

0.00 70.78

0.00 27.54

0.00 0.00

0.00 599.73

0.00 150.00

0.00 361 .00

183.00 2,705.15

0.00 0.00

0.00 17.21

183.00 3,233.36

40,779.83 502,666.83

19,254.54 -8,875.25

Page 4 of 4

1/ 18/18 5:22 PM Act ion Auction Receipts

Through Dec. 17, 2017

Auction Item Amt Needed Oct. 28 Oct. 29 Nov. 5 Nov. 8 Nov. 11 Nov. 14 Nov. 26 Dec. 17 Sub-Total

Raingutters $ 9,080.00 $ 440.00 $ 470.00 $ 1,000.00 $ 200.00 $ 100.00 $ 1,000.00 $ 3,210.00

Drinking Fountain $ 2,400.00 $ 300.00 $ 840.00 $ 200.00 $ 200.00 $ 800.00 $ 100.00 $ 2,440.00

Sprinkler System $ 2,000.00 $ 50.00 $ 50.00

Ladies Restroom $ 3,000.00 $ 50.00 $ 100.00 $ 150.00

Garden Equipment $ 980.00 $ 150.00 $ 150.00

LED Lighting $ 12,000.00 $ 120.00 $ 1,200.00 $ 1,320.00

Carpet Cleaning $ 2,680.00 $

Sunday Media {lovestrm) $ 1,000.00 $ 40.00 $ 270.00 $ 500.00 $ 100.00 $ 910.00

ComputerUpgrades $ 9,000.00 $ 100.00 $ 20.00 $ 100.00 $ 220.00

Office/Chapel supplies $ 2,180.00 $

Special Events $ 6,100.00 $ 150.00 $ 500.00 $ 650.00

Financial Review $ 10,000.00 $ 50.00 $ 50.00

$ 1,280.00 $ 2, 270.00 $ 1,200.00 $ 500.00 $ 500.00 $ 800.00 $ 1,600.00 $ 1,000.00 $ 9,150.00

Attachment #3

License No. BC-19703 96-1217 Walhona Street, 2nd Floor Pearl City, Hawaii 96782-1977

Phone: 833-1633 Fax: 833-1827

"Once A Customer, Always A Friend!"

E-Mail: [email protected] PROPOSAL SUBMITTED TO: Unity Church of Hawaii

ATTN: Lisa Ensley & Tom Gallagher

PHONE: Lisa: 735-4436 Ex 305 / Tom : 373-4270

Scope of Work: Gutter Work

Date: January 18, 2018

JOB NAME: Unity Church - Diamond Head

JOB LOCATION: 3608 Diamond Head Circle

AREA: Diamond Head

JOB PHONE:

ACCESS: 1 Story ALT. PHONE:

Labor and materials to fabricate and install 7" K Style Aluminum Rain Gutters with 4" Unpainted PVC Downspouts & (2) outlets.

1. Gutters to be secured with hidden hangars 2. Stainless steel screws will be used 3. All corners to be caulked and sealed 4. 3 YR Guarantee against leaks on new gutters

NOTES: - Install as drawn. (Highlighted areas ONLY) - Please see drawing. DRAWING NOT TO SCALE. - Drawing with noted (2) outlets ONLY. - No PVC downspouts & no carpentry for modifications included. - Green Totong Roof removal not included. To be done by others. - Royal Brown or White are stocked locally. Other color selections will need to be quoted and ETA arrival 6 - 8 weeks.

Color: Gutters & Downspouts: ______________ _

Not Included in Contract: Permits and Plans. Removal of roof not included. Carpentry Proposal to follow. NOTE: Upon receiving proposal, please call Sean Viernes at 623-97 49 to review WE PROPOSE hereby to complete the work in accordance with the above specifications for the sum of: See Below

PAYMENT OPTIONS: Offer not valid with any other discounts (tax included) 1) Special Discount If paying by personal/cashier's check, price to be $8,010.00 2) If paying by Credit Card (Master Card / Visa), price to be $8,331.00 Payment to be made as follows: 50% upon signing of proposal and 50% upon completion of job TD Payment Terms: Payment is due upon completion of job. Checks may be mailed directly to our office. Please call 808-800-3306 for credit card payments. A 1% service charge will be added to accounts over 30 days old. ANNUAL PERCENTAGE 12%.

Authorized Signature: Ld'~-4 Note: This proposal may be withdrawn by us if not accepted within 30 days 1.

2.

3.

4.

Acceptance of Proposal : The above prices, specification and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Disclosure of Lien Rights: l(We) have read & understood this Disclosure of Lien Rights (Attachment A) Notice of Contractor Repair Act: l(We) have read & understood this and Notice of Contactor Repair Act (Attachment B) Company Policy & Additional Notes: l(We) have read & understood this Company Policy & Additional Notes included in Contract (See next page)

3608 Diamond Head Circle - Gutter Proposal - 1-18-18

Date of Acceptance: ______ _ The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Also, I (we) have discussed with the contractor the lien rights of those who will be supplying labor and materials to my (our) project as well as steps I (we) can take to reduce our lien liability. I (we) have read and understand this DISCLOSURE OF LIEN RIGHTS & CONTRACTOR REPAIR ACT, COMPANY POLICY & ADDITIONAL NOTES.

Signature: X ------------l of2

(Attachment 4)

Steward of Church Administration’s Report Submitted by Lisa Ensley January 2018

This Month’s Accomplishments: 1. Monitored and submitted all bills and check requests to steward of finance as

needed.2. Coordinated facility/maintenance resolutions as necessary.3. Participated in various weekly/monthly staff/volunteer meetings.4. Preparation and distribution of weekly financial overview email.5. Assist with daily office operations as necessary.6. Sunday morning facilities preparation, opening/closing Chapel for services,

opening/closing Waikiki Elementary parking lot, and any other tasks for servicesupport as needed. Setup and support at Connection Central as needed. Setupand take-down of courtyard chairs and tables.

7. Weekly deposits of monies to FHB as required.8. Coordinate signing and distribution of outgoing checks.9. Key distribution and tracking as necessary.10. Coordinating funds disbursement each week for Courtyard Cafe for Sunday

breakfast.11. Monthly prep and submission of Waikiki Elementary parking check request.12. Participating in weekly Women’s Prayer Group.13. Administration of Tigertech email system adds/changes.14. Initiate background checks as needed.15. Attended Town Hall meetings.16. Volunteer in kitchen on Sundays.17. Investigating solutions for speeding up line speed for internet/livestream with

Sean and various providers. Asked Jerry Denton for technical assistance.Recommending Servpac for new solution.

18. Coordinating with Debbie Catania and volunteers to update membershipdatabase as membership renewals come in.

19. Scrubbed membership list and did random checking of volunteer updates.20. Coordinating with the State of Hawaii and individuals who need community

service hours.21. Learning added finance tasks.22. Coordinated education building women’s toilet repair.23. Coordinated fix of kitchen oven.24. Involved with new estimates for wood repair, painting and gutters. Walked

campus with facilities team and another contractor.25. Working on drinking fountain options for courtyard.26. Getting estimates for outside light repair by stairs to Chapel and also add some

low voltage lighting along sidewalk which is currently dark at night.27. Assisted with Trolley ticket sales and events.28. Covered while Judy was on vacation at beginning of December.29. Assisted with planning and implementation of special holiday services, Christmas

Eve day, Christmas Eve and NY eve day.30. Working with Judy & Rev. Tim establishing end of year calendaring along with

2018 & 2019.31. Assisted in putting together Prayer binders.

(Attachment 5)

32. Coordinate IT consultant to upgrade OS on computer and try to troubleshootshutdown issues.

33. Involved with sump pump restoration in garden area.34. Showed new rep for Kilauea Pest around campus. I set up and placed rat traps in

kitchen and storage.35. Coordinating with Pacific Ceiling Fans to get remotes in Chapel working.36. Ordered booklets and renewed Daily Word subscriptions with UWM and Unity

Wholesale.37. Coordinated coconut tree trimming for 1/12/18.38. Coordinating piano tuning for Chapel piano.39. Spending more time doing check requests as I’m now providing account info,

tracking checks, scanning.40. Coordinating with American Carpet One to repair seam fray and correct rubber

guard misalignment in Chapel.41. I have a quote from Kilauea Pest Control for ground treatment at a cost of

$2130.89 which was a quote from last year that they are willing to honor. Thenew rep looked around the building and noticed a lot of wood siding that sits righton top of the ground which present prime conditions for ground termites. Thisshould be considered as a maintenance item.

42. Other activities as they show up and walk through the door.

Next Month (February): 1. Continued movement with telecom conversion.2. Vacation 2/8-2/19.

Issues/Concerns/Other: 1. Aging computer hardware/software. Computers are 5-9 years old and many are

not functioning optimally.2. The accounting transition – this is by no means a done deal. There was one

meeting last week with Rev. Tim, Amy, Judy, Kathy and I where we discussedthe process of getting information to the accountant to write checks and talkedabout the chart of accounts. There are many details that still need to be workedout. Amy has agreed to continue performing HR and payroll tasks and also helpwith the transition process. This type of isolated decision and limited transitionplan is having detrimental affects on staff including last minute procedures,inefficient time use in trying to figure things out & confusion on who has whatresponsibilities. There’s still concern about error detection of the detailed entriesinto the Donation application because Amy has found these in the past and shewill no longer be part of the process.

Courtyard Café Dillard and Susan Faulk continue to produce delicious menus within the weekly budget that was originally provided to them. They provided 1 sponsored breakfast in November and 1 in December along with regular Sunday meals.

Steward of Custodial Services Activities would include but are not limited to the following:

1. All custodial activities to maintain church buildings including restrooms, offices,chapel and courtyard;

2. Washing Reverend Tim’s office bathroom towels;3. Picking up supplies;4. Ordering janitorial supplies;5. Maintain a Supplies Directory;6. Set up, wipe down, take down tables and chairs in the courtyard on Sundays;7. Keep trash dumpster clear and “mushed” down;8. Raking leaves, twigs, flowers, berries, etc., particularly on the green walkways,

but also in the “meditation bench” areas;

9. Trimming palms and trees as needed;10. Making sure the chapel and surrounding campus is clean and clutter free

especially for weddings, but also for Wednesday and Sunday services,11. Wax removal from chapel carpets and stage area;12. Regularly spot treat and spot shampoo Administration & Chapel;13. Vacuumed and mopped admin restroom and kitchen floors, upstairs and

downstairs men's and women's restroom floors.14. Fix upstairs women’s restroom door stopper;15. Polishing stage floor every Sunday before Christmas;16. Realigning chair rows in the chapel for efficient cleaning and easy access for

activity attendants, i.e. preschool events, Wednesday & Sunday services;17. Occasional "DJ-ing" (Dumpster Jumping)! lol18. Washing library and Connection Central chair seat covers;19. Purchased sliders for stainless steel table in kitchen;20. Cleaned 3 ovens and microwave in kitchen.

Media Services Submitted by: Sean Sweet January 11, 2018

Board Report

1. Media Production: (since last Board report 11/9/17)- Produced 21 Livestream webcasts, 18 Services + 2 Unity Classes & 1 Town Hal l.- Produced, edited & del ivered 9 weekly 1 Hour shows for Olelo TV Ch.55- Produced, edited & uploaded 9 YouTube main msgs for our YT Channel & website.- Produced, edited & made 9 DVD Masters of weekly services.- Uploaded 9 main message videos, cover images & synopses to New Thought Chnl.- Made 9 Audio only .wav f i les main msgs & uploaded to KSUN, Wichita’s

community/public radio stat ion for re-broadcast.- Solo shot & Livestreamed 2 Unity 101 Classes on 11/12 & 11/19.- Solo shot & Livestreamed 1 Town Hal l on 11/26.- Scheduled and directed 36 camera volunteer slots for 9 Sundays.- Part ic ipated in 7 weekly Worship Team meetings.

2. Webcast / Livestream Stats (Our st reaming serv ice provider g ives us Ins tant Replay of a l ls treamed services through our webs ite) exc ludes YouTube & FB.Date T it le L ive Replay Total States Countries Nov 12 Sacred 86 36 122 19 4 = US, CA, JP, IN Nov 12 U101.2 9 48 57 2 1 = US. Nov 19 Happy TL 73 41 114 12 3 = US, CA, IN Nov 19 U101.3 9 42 51 2 1 = US. Nov 26 Happy TL 83 57 140 14 2 = US, IN Nov 26 T Hall 13 41 54 3 1 = US. Dec 3 A Light 51 66 107 9 3 = US, CA, IN, DE Dec 10 Me-We 69 73 142 13 5 = US, CA, DE, UK, IN Dec 17 Coming 65 65 130 12 2 = US, DE Dec 24 Birth 77 65 142 14 3 = US, DE, UK Dec 31 Beyond 78 60 138 11 3 = US, CA, MX Jan 6 Faith I t 73 55 128 10 2 = US, CA

3. YouTube stats from Dec 13 - Jan 10 (= Last 28 days, is their defaul t report range )Total UCoH Channel Subscribers: Now 1,252 (was 1,212) = +40 = + 3.3%Total Video Views: 4,710 = - 19% vs. 5,812 prior 28 day periodTotal Minutes Watched: 26,574 = -11.4% vs. 29,980 prior period. Service lengths running @ ~ 1:10 to 1:15. “Shares” = 60 (-37 % vs prior 28 day period @ 96 shares) Gender split: Female 46% / Male 54% ?? **** This split is “usually” around Female ~ 55% & Male ~ 45% Top 5 countr ies: US 69%, India 11%, Germany 3.2%, Canada 2.9%, Japan 2.6%

Media Services Submitted by: Sean Sweet January 11, 2018

Board Report

4. Technology, Support & Misc. Notes / Act ivit ies:

Nov/Dec Cave / Video iMac cont inues to exper ience random shutdowns of ten whi le v ideoedi t ing in F inal Cut Pro, but a lso in other programs.

12/24 Chr istmas Eve Candle l ight Service iMac would not s tar t per iod & we could notL ivestream.

W e did record 12/24 Eve Candle l ight serv ice on SD cards & are st i l l ed it ing f rom 2cameras & 1 iPhone = 3 angles.

Mult ip le t imes the iMac has now shut down whi le NOT in F inal Cut . I cont inue to workwi th Senior Apple Tech support (3X) & but have not resolved this issue.

I have done 2 System Log / data captures wi th Senior Support Techs to pass a long toApple engineers .

1 (of 2) Apple engineers reading logs suspects our RAID Device. I d isagree, as i t hasshut down several t imes wi thout the RAID Device being attached.

January note, the iMac has NOT shutdown s ince 12/31, so remains a mystery to beresolved.

Audio issues (hum) HAVE been resolved – “No Hum” for the last 10+ weeks.

5. Volunteer Work (outside of AV / Media Product ion)

• 7 X coordinate week ly Saturday Groundskeeping crew.• GK crew is down to 3 (myself , Franc ine & Jack Randall )• J.R. has Stage 4 Lung Cancer & was recent ly admitted to Tr ip ler Hospi ta l .• January “cal l out” for Groundskeeping Volunteers in serv ice & in bul le t in• 2-3 X / W eek Pond Maintenance.• December added 3 Poinsett ias for Hol idays (donated by Ela ine)• December added 1 min iature Palm & 1 Lemon Lime plant .• Pond is los ing water ~ 3-4“ water per day• Had Ruben (pond special is t) who sold & ins ta l led our f i l ter come out & check.

He found 2 issues 1 a break in the main sump pump hose & 2 moderate leak ing atthe UV Bio-F i l ter connect ion seal . The s teel “band” had rusted out several monthsago & the seal ( leak) has gotten progress ively worse & is our pr imary suspectedsource of our water leak / loss.

• Ruben had to order a new part , not stocked in HI .• 12/28 Ruben came out to insta l l new part & i t was the wrong s ize.• W e are s t i l l awai t ing correct part & replacement, should be soon.

Website & Social Media & Marketing submitted by Johanna Kelly, LUT for November 2017 – January 2018

Latest Accomplishments:

42 Facebook Posts (November 15, 2017 – January 10, 2018) • 7108 Total People Reached with Facebook Posts

o UCoH First-Ever Social Media Stats Now Better than Website§ See “FB Daily Stats” Below vs. Website “Google Analytics”

Below • Mid-week FB LIVE Sunday Video Marketing Campaign

o Total: 9 Videos, 26 Shares• Shared/ Posted 8 Sunday Senior Minister LIVE Promo Videos• Created 2 Holiday Videos Ads

FB Daily Stats:

36 Twitter “Tweets” (November 15 – January 10, 2018)

146+ Website Revisions (November 15, 2017 – January 10, 2018) • Preformed Weekly Security Patch and Maintenance of Website• Created Numerous Event Flyers, Graphics, Special Event, and Sunday

Worship Ads

Additional Items • Newsletter Distribution Re-Started in Mid-Nov 2017

o Request: Consider Up-leveling Technology (New Mac Computers,Internet Service Provider with Increased Internet Speed) at UCoH to Meet Changing Demands of New Technology in Order to Remain Viable to Global Community

§ Multiple Computers Shutting Down for Unknown Reasons§ Internet Service Slow: Unable to Update Website,

Newsletter on Campus, Facebook Live (slow), etc. • Attended Weekly Worship Team Meetings• Assisted with Sunday Service Set-up and other Sunday Duties• 6 Pastoral Visits to Hospital• Various Volunteer: Ho’opono, Zamar, and Wellness List (Wellness List

Ended in Dec 2017, Now Accomplished by Diana Thomas) • Led Institute for Human Services (IHS) Kids Christmas Present Collection

o 32 Presents Collected and Distributed to Home-free Children• 1 John 1:6

Next Month • Continue to Remain in Current Marketing Position• Strategically Releasing Volunteer Areas to Allow Others the Opportunity to

be of Sacred Service in the Below Areas: o Ho’opono/Worship Team/Platform Assistant/Zamar (PROJECTED

END: January 31, 2018)

January Board Report

Submitted by Unity School

LATEST ACCOMPLISHMENTS:

* Trolley Night was a huge success. Prior to the event, special activities were set up in theplayground . Families enjoyed hot cocoa and snacks before boarding the trolley. Reservations have already been secured for Dec. 2018.

* The Annual Holiday Song Fest was held on Dec. 15th. The children performed for theirfamiies. Santa was a bid hit! School officially closed at 10:30am. Winter Break began. School resumed on Jan. 8, 2018.

* The application window closed on Dec. 31st.

FUTURE ENDEAVORS: * Acceptance letters will go out in February.* Dr.Goto, an `Opu`u parent/paediatric dentist, will spend a morning visiting each class to show

the keiki how to take care of their teeth. * We hope to have the Gee Yung Dragon & Dance Association come to bless the school and

grounds for the New Year. * We will have Patrick Delos Roberts, a bagpiper, visit us in March prior to St. Patrick’s Day. He

will demonstrate the playing of the bagpipe.

ON-GOING:

* Keiki Chapel soon to resume.* First and third Wednesdays are staff meeting days.* School tours will be conducted, by appointment only, for prospective parents.

If there are any questions, please do call. Have a very Happy and Healthy 2018.

Aloha!

JR

Jeanne Robinson Office Manager Unity School

From: [email protected] on behalf of Unity Wellness

Sent: Saturday, January 6, 2018 12:40 PMTo: Debbie Ann; Judy SweetSubject: Re: Board reports

Dear Board Members!Unity Wellness had a good holiday season and our contribution for space usage (20% of gross revenue) in December amounted to $2.257.The New Year started already very busy, and we are looking forward to a great year. We want to encourage once again those of you who haven't yet sampled our services to come in for a complementary session at your convenience.Very best wishes to all of you!With Blessings and Gratitude,

Your Unity Wellness Team

Felix Wolf, L.Ac. M.S.O.M. & Eric Vroom, D.C.Unity Wellness at Diamond Headwww.unitywellness.net808.304.7319

2233758.V3

ARTICLES OF INCORPORATION (Section 414D-32, Hawaii Revised Statutes)

The undersigned, acting as the incorporator of a corporation to be formed pursuant to the provisions of the Hawaii Nonprofit Corporation Act, Hawaii Revised Statutes Chapter 414D, does hereby adopt the following articles of incorporation:

ARTICLE I

CORPORATE NAME

The name of the corporation is:

UNITY OF HAWAII ENDOWMENT FOUNDATION

ARTICLE II

MAILING ADDRESS

The mailing address of the corporation’s initial principal office is:

3608 Diamond Head Circle Honolulu, Hawaii 96815

ARTICLE III

REGISTERED AGENT AND REGISTERED OFFICE

The name of the corporation’s initial registered agent and the street address of the place of business of the person in the State of Hawaii to which service of process and other notice and documents being served on or sent to the corporation may be delivered is:

Unity Church of Hawaii 3608 Diamond Head Circle Honolulu, Hawaii 96815

(Attachment 6)

2233758.V3 2

ARTICLE IV

INCORPORATOR

The name and address of each incorporator is:

Thomas E. Gallagher 3608 Diamond Head Circle Honolulu, Hawaii 96815

ARTICLE V

MEMBER

The sole member of the corporation shall be Unity Church of Hawaii, a Hawaii nonprofit corporation.

ARTICLE VI

CORPORATE PURPOSES AND POWERS

The purpose for which the corporation is formed is to operate a permanent endowment fund to support the ministries of Unity Church of Hawai’i, a Hawaii nonprofit corporation. The corporation will receive donated money and other properties and will invest such donations and distribute income to further the work and ministries of Unity Church of Hawai’i. The corporation will be organized as a supporting organization under Section 509(a)(3) of the Internal Revenue Code of 1986, as amended, and will operate exclusively for the benefit of Unity Church of Hawai’i.

The corporation shall have all powers, rights, privileges and immunities permitted or provided to nonprofit corporations under Chapter 414D, Hawaii Revised Statutes, as amended, and all other applicable laws.

2233758.V3 3

ARTICLE VII

LIMITATION ON CORPORATE ACTIVITIES

Notwithstanding any provision to the contrary herein contained, the corporation shall not carry on any activities not permitted to be carried on by a corporation exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended or by a corporation contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986, as amended. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.

ARTICLE VIII

NONPROFIT STATUS

The corporation is not organized for profit and will not issue any stock and will pay no dividends. No part of the assets, income or earnings of the corporation shall inure to the benefit of, or be distributable to, its directors or officers. Notwithstanding the foregoing, the corporation shall be authorized and empowered to pay reasonable compensation for services rendered, to make reimbursements for expenses actually incurred in service to the corporation and to make payments and distributions in furtherance of the purposes of the corporation.

ARTICLE IX

LIMITATION OF LIABILITY

(1) No director of the corporation shall be personally liable to the corporationfor any monetary loss or damage suffered by it on account of a breach of any of the director’s duties to the corporation; provided, however, that such director’s liability shall not be limited for: (a) any breach of the director’s duty of loyalty to the corporation; (b) acts or omissions not ingood faith or which involve intentional misconduct or a knowing violation of law; (c) anytransaction from which the director derived an improper personal economic benefit; or (d) anyviolations of the Hawaii Nonprofit Corporations Act relating to director conflicts of interest,loans to or guaranties for directors and officers, or director liability for unlawful distributions.

(2) No person who serves as a director or officer of the corporation withoutremuneration or expectation of remuneration shall be liable for damage, injury or loss caused by or resulting from the director or officer’s performance of, or failure to perform duties of, the position to which the person was elected or appointed, unless the director or officer was grossly negligent in the performance of, or failure to perform, such duties. For purposes of this section, remuneration does not include payment or reimbursement of reasonable expenses or the provision of indemnification or insurance for actions as a director or officer.

2233758.V3 4

(3) The limitation of liability provided in subsections (1) and (2) of thisArticle shall be cumulative and not exclusive, and shall be independent of and in addition to each other and any other limitation of liability provided by law or in any other agreement. Any repeal, amendment or modification of this Article shall not affect the limitation of liability provided in this Article for any acts or omissions occurring prior to such repeal, amendment or modification. The limitation of liability provided for in this Article shall continue as to any person who has ceased to be a director or officer of the corporation and shall inure to the benefit of such person’s heirs, personal representatives, executors and administrators.

ARTICLE X

DISSOLUTION

If the corporation shall cease to exist or shall be dissolved, all property and assets of the corporation of every kind, after payment, or making provision for the payment, of its just debts and liabilities shall be distributed to Unity Church of Hawaii, a Hawaii nonprofit corporation, provided, however, that if at the time of such distribution, Unity Church of Hawaii is not exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (or any successor provision thereto), then all remaining property and assets shall be distributed to one or more corporations, associations or other organizations that are exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (or any successor provision thereto).

The undersigned hereby certifies that the undersigned has read the foregoing statements and that the same are true and correct.

IN WITNESS WHEREOF, the undersigned has executed these presents this ____ day of ____________________, 2018.

_________________________________ THOMAS E. GALLAGHER

2233788.V5

BYLAWS OF

UNITY OF HAWAII ENDOWMENT FOUNDATION

ARTICLE I

PURPOSES AND NONPROFIT CHARACTER

Section 1. Purposes. The purposes of the corporation shall be as specifically set forth in the Articles of Incorporation.

Section 2. Nonprofit Character. The corporation shall be a nonprofit corporation, and any net income or earnings which may be derived from its operation shall not be distributed to any member, director or officer of the corporation except to pay reasonable compensation for services rendered to the corporation, to make reimbursements for expenses actually incurred in service to the corporation, and to make payments and distributions in furtherance of the purposes to the corporation.

ARTICLE II

OFFICES

Section 1. Principal Office. The principal office of the corporation shall be located within the State of Hawaii, as the Board of Directors shall determine. The corporation may have such other offices, either within or without the State of Hawaii, as the Board of Directors may designate or as the business of the corporation may so require.

Section 2. Registered Agent and Office. The corporation shall maintain a registered office and a registered agent in the State of Hawaii. The registered office may, but is not required to, be identical with the principal office.

ARTICLE III

MEMBER

Section 1. Member. The sole member of the corporation shall be Unity Church of Hawaii, a Hawaii nonprofit corporation (the “Member”). Except as otherwise expressly set forth in these Bylaws or in a written notice delivered by the Member, any action required or permitted to be taken by the Member shall be valid and binding if such action is approved by the Board of Trustees of the Member.

Section 2. Transfer of Membership. Membership in the corporation is not transferable or assignable, and any attempted transfer or assignment shall be void abinitio.

(Attachment 8)

2233788.V5 2

Section 3. Annual Meeting. The annual meeting of the Member shall be held in each fiscal year at a time and place determined by the Board of Directors.

Section 4. Special Meetings. Special meetings of the Member may be held at any time upon the call of the chairperson, the board of directors or the Member. Upon receipt of such call or written request, the secretary shall send out a notice of the meeting to the Member.

Section 5. Place of Meeting. The Board of Directors may designate any place, within the State of Hawaii, as the place of meeting for any annual meeting or special meeting. If no designation is made, the place of the meeting shall be the principal office of the corporation.

Section 6. Notice of Meeting. Notice shall be given to the Member stating the place, day, and time of the meeting and shall be delivered not less than ten (10) nor more than sixty (60) days before the date of the meeting unless otherwise prescribed by Hawaii law. The noticeshall include a description of any matter or matters that must be approved by the Member and, inthe case of a special meeting, a description of the purpose or purposes of the meeting. Suchnotice shall be given by or at the direction of the chairperson, the secretary, or other personscalling the meeting and shall be delivered in person, by telephone or other form of wire orwireless communication, by mail or private carrier, by electronic transmission, or as part of anewsletter, magazine or other publication regularly sent to the Member. Oral notice is effectivewhen communicated. If mailed, notice shall be deemed to be delivered when deposited in theUnited States mail, postage prepaid, addressed to the Member at the Member’s address as itappears on the books of the corporation as of the record date. Notice given by electronictransmission shall be deemed given (i) when directed to an electronic mail address at which theMember has consented to receive notice, (ii) when directed to a facsimile number at which theMember has consented to receive notice, (iii) when posted on an electronic network togetherwith separate notice to the specific posting given to the Member, and (iv) when directed to theMember if transmitted by any other form of electronic transmission. If a meeting is adjourned toa different date, time, or place, notice need not be given of the new date, time, or place if it isannounced at the meeting before adjournment.

Section 7. Waiver of Notice. The Member may waive notice at any time in a signed writing or by electronic transmission delivered to the corporation.

Section 8. Action by Written Consent. Any action required or permitted by law to be taken at a meeting of the Member may be taken without a meeting if the Member (i) executes a consent in writing setting forth the action to be taken, or (ii) transmits an electronic transmission consenting to the action to be taken, which electronic transmission contains information from which the corporation may determine that the electronic transmission was transmitted by the Member and the date on which the Member transmitted the electronic transmission. All such consents shall be delivered to the secretary of the corporation for filing with the corporate records.

2233788.V5 3

ARTICLE IV

BOARD OF DIRECTORS

Section 1. General Powers. The business and affairs of the corporation shall be managed by its Board of Directors.

Section 2. Number and Tenure. The authorized number of voting directors shall be five (5) or more. The number of directors for the ensuing year shall be fixed by the Member (acting through its Board of Trustees) at each annual meeting. No more than forty nine percent (49%) of the directors may concurrently serve as Trustees of Unity Church of Hawaii. Each director shall be elected for a term of three (3) years and shall serve until his or her successor is duly elected and qualified, provided that a director may be elected to an initial term of less than three (3) years in order to achieve, as nearly equal as possible, the expiration of the terms of one-third (1/3) of the directors each year. No director may be elected for more than two (2) successive three-year terms, provided that (i) the election of a director to fill an unexpired term or for an initial term of less than three (3) years shall not be counted towards the two-term limit, and (ii) a director shall be eligible for reelection to the board of directors if such director remains off the board for at least one (1) year. The Senior Minister of the Member shall serve as an ex-officio director. Such ex-officio director shall not have the right to vote and shall not be counted in determining the presence of a quorum.

Section 3. Qualification and Selection. The Directors shall be selected at the annual meeting of the Member or at a special meeting of the Member held for that purpose. The Member (acting through its Board of Trustees) shall endeavor to identify and select Directors who have a mix of knowledge and experience in investments, business, finance, law, and/or real estate. Directors are not required to be members of Unity Church of Hawai’i.

Section 4. Duties. The duties of the Board of Directors will include, but not be limited to, the following:

(a) Protect the corpus of the endowment fund;

(b) Ensure that all transactions in the endowment fund adhere to the provisions ofits governing documents;

(c) Ensure compliance with the policies adopted by the corporation, including,but not limited to, the Gift Acceptance Policy, Investment Policy, DistributionPolicy and Expenditure Policy set forth in Article XII of these Bylaws;

(d) Implement investment policies and objectives as described in Appendix 2:Investment Policy Statement;

(e) Establish and oversee a system to keep current and accurate financial recordsfor the endowment as defined in Article IX; and

(f) Report quarterly to the Unity Church of Hawai’i Board of Trustees and

2233788.V5 4

annually to the Unity Church of Hawai’i congregation on the value of the endowment, the transactions within the endowment and the investment performance.

Section 5. Meetings. The Board of Directors may hold regular or special meetings at the principal office of the corporation or such other place within or without the state of Hawaii as may be designated by the Board of Directors. Meetings may be called by the chairperson, the presiding officer of the board, or twenty percent (20%) of the directors. Any meeting of the board of directors, regular or special, may be held by conference telephone or similar communication equipment, so long as all directors participating in the meeting can simultaneously hear one another, and all such directors shall be deemed to be present in person at the meeting. Meetings of the board of directors shall be scheduled at least once per calendar quarter.

Section 6. Notice. Regular meetings of the Board of Directors may be held without notice of the date, time, place, or purpose of the meeting. Special meetings shall be preceded by at least two (2) days’ notice of the date, time, and place of meeting. Such notice shall be given to each director by or at the direction of the chairperson or other persons calling the meeting. Such notice shall be delivered in person, by telephone or other form of wire or wireless communication, by mail or private carrier, or by electronic transmission. Oral notice is effective when communicated. If mailed, notice shall be deemed to be delivered at the earliest of the following (i) when received, (ii) five (5) days after its deposit with the U.S. Postal Service, or (iii) on the date shown on the return receipt if sent by registered or certified mail, return receiptrequested. Notice given by electronic transmission shall be deemed given (i) when directed to anelectronic mail address at which the director has consented to receive notice, (ii) when directedto a facsimile number at which the director has consented to receive notice, (iii) when posted onan electronic network together with separate notice to the specific posting given to the director,and (iv) when directed to the director if transmitted by any other form of electronic transmission.

Section 7. Waiver of Notice. Any Director may waive notice of any meeting provided such waiver is made in writing and signed by the director entitled to the notice or is transmitted by electronic transmission, and delivered to the corporation for inclusion in the minutes or corporate records. The attendance of a director at a meeting shall constitute a waiver of notice of such meeting, except where a director at the beginning of the meeting or prior to the vote on any matter not noticed in conformity with law, these Bylaws, or the Articles of Incorporation, objects to lack of notice and does not thereafter vote or assent to the objected to action.

Section 8. Quorum. At any meeting of the Board of Directors, a majority of the number of voting directors in office immediately before the meeting shall constitute a quorum for the transaction of business at such meeting. The affirmative vote of the majority of the directors present at any meeting at which there is a quorum shall be valid as an act of the board of directors, except as otherwise provided by law, these Bylaws, or the Articles of Incorporation.

Section 9. Action Without a Meeting. Any action required or permitted to be taken by the board of directors at a meeting may be taken without a meeting if all directors entitled to vote (i) execute a consent in writing setting forth the action to be taken, or (ii) transmit an

2233788.V5 5

electronic transmission consenting to the action to be taken, which electronic transmission contains information from which the corporation may determine that the electronic transmission was authorized by the director who sent the electronic transmission. The consent shall be included in the minutes or filed with the corporate records reflecting the action taken. Action taken under this Section is effective when the last director signs the consent or gives consent by electronic transmission, unless the consent specifies a different effective date.

Section 10. Proxies. Voting by proxy shall not be permitted at any meeting of the board of directors or of any committees or bodies created by the board of directors.

Section 11. Removal and Resignation. The entire Board of Directors or any individual Director may be removed from office, for cause, by a vote of the Member (acting through its Board of Trustees) at a meeting called for that purpose. Any Director may be removed by the Member (acting through its Board of Trustees) if such director is absent from two consecutive meetings of the Board of Directors. Any director may resign at any time by giving written notice to the board of directors or to the chairperson or secretary of the corporation. Any such resignation shall take effect at the date of the receipt of such notice; or at any later time specified therein; and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.

Section 12. Vacancies. Any vacancy occurring in the Board of Directors will be filled by the Member (acting through its Board of Trustees). A director elected to fill a vacancy shall serve until the end of the term of that position on the Board of Directors.

ARTICLE V

COMMITTEES

Section 1. Board Committees. By resolution adopted by a majority of the directors in office, the board of directors may designate and create one or more board committees and appoint members of the board of directors to serve on them. A committee shall have such powers and authority as the board of directors shall delegate to it, except that no such committee shall have the power to do any of the following:

(a) Authorize the payment of a dividend or the distribution of any part of theincome or profit of the corporation to the directors or officers;

(b) Approve or recommend to the members the dissolution or merger of thecorporation or the sale, pledge, or transfer of all or substantially all of the corporation’s assets;

(c) Elect, appoint, or remove directors or fill vacancies on the board or any ofits committees; or

(d) Adopt, amend, or repeal the Articles of Incorporation or Bylaws.

The designation of a committee and the delegation to it of authority shall not relieve the board of directors, or any member of such, of any responsibility imposed by law.

2233788.V5 6

Section 2. Advisory Committees. By resolution adopted by a majority of the directors in office, the board of directors may designate and create one or more advisory committees, each of which shall consist of at least one director and such other persons appointed by the board. Such advisory committees shall provide advice to the board of directors but shall have no power or authority to act on behalf of the corporation.

ARTICLE VI

OFFICERS

Section 1. Designation. The officers of the corporation shall be a chairperson, a vice chairperson, a secretary, and a treasurer, each of whom shall be appointed by the board of directors. The board of directors may also appoint such other officers and assistant officers as it deems necessary. No officer may concurrently serve as an officer in the same position for Unity Church of Hawaii.

Section 2. Election and Term of Office. The officers of the corporation shall be appointed by the board of directors at their annual meeting of the board of directors or at such other times as the board of directors may deem appropriate. Each officer shall hold office for a term of one (1) year or until his or her successor shall have been duly appointed and qualified, until his or her death, or until he or she shall resign or shall have been removed by the board of directors.

Section 3. Removal and Resignation. Any officer may be removed by the board of directors whenever in its judgment the best interests of the corporation will be served thereby, but such removal shall be without prejudice to the contract rights, if any, of the person so removed. Appointment of an officer shall not of itself create contract rights. Any officer may resign at any time by delivering written notice to the board of directors. Any such resignation shall take effect at the date of the receipt of such notice or at any later time specified therein.

Section 4. Vacancies. Any vacancy in any office because of death, resignation, removal, disqualification, or otherwise may be filled by the board of directors for the unexpired portion of the term.

Section 5. Chairperson. The chairperson when present shall preside at all meetings of the Member and of the board of directors. The chairperson shall be the principal executive officer of the corporation and shall, subject to the control of the board of directors, have general supervision and control of the business and affairs of the corporation. The chairperson may sign, with the secretary or any other proper officer of the corporation authorized by the board of directors, deeds, mortgages, bonds, contracts, or other instruments which the board of directors has authorized to be executed, except in cases where the signing and execution of such shall be expressly delegated by the board of directors by these Bylaws to some other officer or agent of the corporation, or shall be required by law to be otherwise signed or executed, and in general shall perform all duties incident to the office of chairperson to include arranging the date, time, format, and location of all meetings, proposing the agenda and providing it to each Director in advance of the meeting, and ensuring each meeting includes an opening prayer.

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Section 6. Vice-Chairperson. In the absence of the chairperson or in the event of his or her death, inability, or refusal to act, the vice-chairperson shall perform the duties of the chairperson and when so acting shall have all the powers of and be subject to all the restrictions upon the chairperson. The vice-chairperson shall perform such duties as from time to time may be assigned to him or her by the chairperson or by the board of directors.

Section 7. Secretary. The secretary shall:

(a) Prepare and keep the minutes of the proceedings of the Member and of theboard of directors in one or more books provided for that purpose and distribute the minutes within a week of the meeting;

(b) See that all notices are duly given in accordance with the provisions ofthese Bylaws or as required by law;

(c) Be custodian of the corporate records;

(d) Be responsible for authenticating records of the corporation;

(e) In general perform all duties incident to the office of secretary and suchother duties as from time to time may be assigned to the secretary by the chairperson or by the board of directors.

Section 8. Treasurer. The treasurer shall:

(a) Receive and give receipts for monies due and payable to the corporationfrom any source whatsoever, and deposit all such monies in the name of the corporation in such banks, trust companies, or other depositaries as shall be selected in accordance with the provisions of Article VIII of these Bylaws;

(b) Present a current financial report at each regular meeting of the Board ofDirectors including a report on investments and their performance, and

(c) In general perform all of the duties incident to the office of treasurer andsuch other duties as from time to time may be assigned to the treasurer by the chairperson or by the board of directors to include but not limited to: serve as a liaison with the custodian and manager of the invested funds and forward monthly investment reports along with any financial reports from the Foundation Board to the Unity Church of Hawai’i Board of Trustees

Section 9. Assistant Secretaries and Assistant Treasurers. Any assistant secretary or assistant treasurer, respectively, may exercise any of the powers of the secretary or treasurer as directed by the chairperson or the board of directors, and shall perform such duties as shall be assigned to them by the secretary or the treasurer, respectively, or by the chairperson or the board of directors.

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ARTICLE VII

CONFLICT OF INTEREST TRANSACTIONS

Section 1. Conflict of Interest. A conflict of interest transaction is a transaction in which a director of the corporation has a direct or indirect interest. For purposes of this Article VII, a director has an indirect interest in a transaction if:

(a) Another entity in which the director has a material interest or of which thedirector is a general partner is a party to the transaction; or

(b) Another entity of which the director is a director, officer, or trustee is aparty to the transaction.

Section 2. Conflict of Interest Transactions. No transaction effected or proposed to be effected by the corporation in which a director has a conflict of interest shall be enjoined or set aside, or shall give rise to an award of damages or other sanctions in a proceeding by a member or the corporation if the transaction is approved in one of the following manners:

(a) The material facts of the transaction and the director’s interest aredisclosed or known to the board and the transaction receives the affirmative vote of a majority (but no fewer than two) of the directors on the board who have no direct or indirect interest in the transaction. A majority of the uninterested directors on the board constitutes a quorum for purposes of this subsection.

(b) The material facts of the transaction and the director’s interest aredisclosed or known to the members and the transaction receives the affirmative vote of the Member.

ARTICLE VIII

CONTRACTS, CHECKS, DEPOSITS AND FUNDS

Section 1. Contracts. The board of directors may authorize the chairperson and/or any other officer or officers, agent or agents of the corporation to enter into any contract or to execute and deliver any document, instrument, or writing of any nature in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances.

Section 2. Checks, Drafts, etc. All checks, letters of credit, drafts, or orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the corporation shall be signed by the chairperson and/or such other officers or agents of the corporation and in such manner as shall be determined from time to time by the board of directors. In the absence of such determination by the board of directors, the instruments shall be signed by the chairperson.

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Section 3. Deposits. All funds of the corporation shall be deposited to the credit of the corporation in such banks, trust companies, or other depositories as the board of directors may select.

ARTICLE IX

BOOKS AND RECORDS

Section 1. Corporate Records. The corporation shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of its Member, board of directors, and committees having any of the authority of the board of directors. The corporation shall keep a copy of the following records at its principal office:

(a) Articles of Incorporation and all amendments currently in effect;

(b) Bylaws and all amendments currently in effect;

(c) Resolutions adopted by the board of directors relating to thecharacteristics, qualifications, rights, limitations, and obligations of the Member;

(d) Minutes of all meetings of the Member and records of all actions approvedby the Member for the past three years;

(e) Annual financial statements for the past three years;

(f) A list of the names and addresses of its current directors and officers; and

(g) The most recent annual report filed with the Director of the Department ofCommerce and Consumer Affairs.

Section 2. Inspection of Corporate Records. The records required to be kept at the corporation’s principal office set forth in Section 1 of this Article IX, and any other records as required by law, shall be open to inspection at a reasonable time upon written demand of the Member providing notice of five (5) business days or more.

ARTICLE X

INDEMNIFICATION

Section 1. Indemnification. To the fullest extent permitted by Hawaii law, the corporation shall indemnify each director and officer of the corporation who is or was a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative and whether formal or informal, because such person is or was a director or officer of the corporation, against all expenses (including reasonable attorneys’ fees), judgments, fines and amounts paid in settlement actually and reasonably incurred by him or her in connection with such action, suit or

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proceeding. The corporation may indemnify current and former employees and agents of the corporation to the extent permitted by Hawaii law.

Section 2. Advances for Expenses. The corporation shall advance funds to pay for or reimburse the reasonable expenses and attorneys’ fees incurred by a director or officer before final disposition of an action, suit or proceeding, provided that such person delivers a written affirmation of such person’s good faith belief that such person has met the requisite standard of conduct for indemnification and delivers a written undertaking to repay such amount if it is ultimately determined that such person did not meet the standard of conduct. The board of directors may authorize payment in advance of final disposition of an action, suit or proceeding for the reasonable expenses and attorneys’ fees incurred by an employee or agent seeking indemnification under this Article, provided that such employee or agent delivers the affirmation and undertaking described in the previous sentence.

Section 3. Continuing Indemnification. The indemnification provided for in Sections 1 and 2 of this Article shall be cumulative and not exclusive, and shall be in addition to any other indemnification provided by law or by any other agreement. Any repeal, amendment or modification of this Article shall not affect the indemnification provided in this Article for any acts or omissions occurring prior to such repeal, amendment or modification. The indemnification provided for in this Article shall continue as to any person who has ceased to be a director, officer or employee of the corporation and shall inure to the benefit of such person’s heirs, personal representatives, executors and administrators.

ARTICLE XI

AMENDMENTS

These Bylaws may be altered, amended, or repealed and new Bylaws may be adopted upon the approval by a majority vote of the voting members of Unity Church of Hawaii.

ARTICLE XII

ENDOWMENT POLICIES

The following policies (the “Endowment Policies”) are hereby adopted by the corporation and incorporated into these Bylaws. Any amendment, modification or repeal of any of the Endowment Policies must approved by a majority vote of the voting members of Unity Church of Hawaii.

(a) Gift Acceptance Policy: See Appendix 1 - Gift Acceptance Policy attached hereto andmade a part hereof. The Gift Acceptance Policy shall be identical to the Gift AcceptancePolicy contained in the By-Laws of Unity Church of Hawai’i.

(b) Investment Policy: See Appendix 2 - Investment Policy Statement attached hereto andmade a part hereof.

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(c) Distribution Policy: The Board of Directors will make available for distribution annuallyto the Unity Church of Hawai’i an amount equal to four percent (4%) of the twelve (12)quarter rolling average of the endowment fund. Any amounts not distributed in any yearwill remain available for distribution in future years.

(d) Expenditure Policy: The corporation is intended to be self-supporting. All expensesattributable to its operation, including expenses arising from educational programs relatedto its purpose and function, donor recognition, and the corporation’s management, shallbe paid by the corporation.

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CERTIFICATION

The undersigned, being the duly elected, qualified and acting secretary of the corporation, does hereby certify that the foregoing bylaws were duly adopted by the corporation and are in full force and effect as of the date hereof.

Dated: __________________

______________________________ Secretary

Unity of Hawai’i Endowment Foundation By-Laws Draft 10-30-2017, To Be Approved as part of ByLaws by the Congregation - March 2018

Appendix 1: Gift Acceptance Policy

I. Statement of Governing Principles:This Gift Acceptance Policy is attached to the Bylaws of both Unity Church of Hawai’i and the Unity ofHawai’i Endowment Foundation, and cannot be changed by either organization without following thedue process Bylaws change requirements of both organizations.

This gift acceptance policy under which Unity Church of Hawai’i will accept gift contributions will cover all appropriate types of contributions received by the church. All such gift contributions will be administered either by the Unity Church of Hawai’i Board of Trustees or by the Board of Directors of the Unity of Hawai’i Endowment Foundation, a 509(a)(3) supporting organization. This Gift Acceptance Policy specifies the types of gifts to be received and administered by each organization in accordance with the following general guidelines:

1. Gift contributions which support the general operations of the church and its ministries or themaintenance of its physical facilities,

2. Gift contributions which are utilized to insure the longevity and viability of the church inperpetuity.

This gift acceptance policy sets forth the clear specifications by which gifts may or will be received by Unity Church of Hawai’i or by the Unity of Hawai’i Endowment Foundation. The initial determination of such gift designation shall be the responsibility of the Unity Church of Hawai’i Board of Trustees with the review and concurrence of the Unity of Hawai’i Endowment Fund Board of Directors. A Gift Acceptance team, consisting of an appointed representative from each board and the Senior Minister, will review all gifts that require examination. If unresolved, disputes regarding the proper disposition of gift contributions shall utilize an outside mediation process, as determined by the Unity Church of Hawai’i Board of Trustees.

II. Guidelines Regarding the Acceptance of Gifts1. All gifts must be consistent with Unity Church of Hawai’i’s Mission StatementPurpose as stated

in its By-Laws,2. Unity Church of Hawai’i reserves the right to decline any gift that detracts from its vision, goals,

values, integrity, or independence,3. Unity Church of Hawai’i will not accept gifts that violate its ethical, moral, or theological

statements of belief,4. Unity Church of Hawai’i may refuse to accept gifts which could impact or jeopardize its non-

profit status, and/or subject the church to legal liability or unfavorable publicity,5. Unity Church of Hawai’i is unable to accept gifts restricted to individuals. Such gifts can be given

directly to individuals outside of the church’s purview, but are not eligible for federal or state taxdeductions,

6. Unity Church of Hawai’i may choose not to accept gifts with inappropriate or excessiverestrictions or gifts deemed to be too difficult or costly to turn into liquid or investment assets.

III. Types of Gifts and Purposes:

(Attachment 9)


1. Gift contributions which support the general operations of the church and its ministries or themaintenance of its physical facilities.

a. Unrestricted and Restricted Types of Gifts:i. Regular membership contributions supporting the church’s annual ministry budget,

ii. Capital campaigns to meet certain goals,iii. Memorial Gifts which are given by members in support of specific programs or needs,iv. Special projects and fund raisers in support of building and property maintenance, or

other operational needs and purposes,v. Gifts to support Mission offerings,

vi. Gifts for additional money toward budgeted line items.b. Types of Gifts

i. Cash or Personal Checks,ii. Savings Bonds, and CD’s,

iii. Stock certificates, mutual funds, or bonds traded on a public exchange,iv. Wills and Bequests,v. Proceeds from Retirement Accounts or Tax Deferred Instruments (401k, 403b, IRA’s

annuities, other types of instruments),vi. Life Insurance Policies,

vii. Tangible personal property,viii. Real Estate,

ix. Life Estate Gifts.2. Gift contributions which are utilized to insure the longevity and viability of the church in

perpetuity (Endowment Foundation).a. Unrestricted and Restricted Types of Gifts:

i. Unrestricted gift contributions whose market value equals or exceeds $10,000,ii. Restricted gift contributions designated for the Endowment Fund (Any Amount).

b. Types of Gifts:i. Cash and Personal Checks,

ii. Savings Bonds, and CD’s,iii. Stock certificates, mutual funds, or bonds traded on a public exchange,iv. Wills and Bequests,v. Proceeds from Retirement Accounts or Tax Deferred Instruments (401k, 403b, IRA’s

annuities, other types of instruments),vi. Life Insurance Policies,

vii. Tangible personal property,viii. Real Estate,

ix. Life Estate Gifts.

IV. Commitment to Donors1. This Gift Acceptance policy will honor the expressed intent of the donor to the fullest extent

possible,2. This gift acceptance policy will safeguard the donor’s privacy and other confidential information,


3. The donor or his/her legal representative can approve or disapprove any form of publicacknowledgment,

4. Unity Church of Hawaii will follow all applicable Federal and State laws referring to charitablegiving.

V. Church ResourcesDonors may take advantage of several Church resources available to plan and facilitate their gifts.Donors may discuss the needs of the church and its mission, as well as the types of gift offeringpossibilities with the Senior Minister and/or the designated Developmental Officer at the Church.Periodic special meetings and appropriate informational brochures will also be scheduled and available.

VI. Guidelines for use with Gifts of Real Estate:1. Acceptance of an unrestricted real estate gift for general fund or endowment purposes will be

based on the dollar threshold criteria set for these types of gifts, and will be determined by theestimated net marketable value for the real estate less all outstanding or projected expenses.(see: III. Types of Gifts and Purposes, 2.a.i.),

2. Acceptance of an unrestricted real estate gift for general fund or endowment purposes willrequire a special full evaluation of the property to determine its suitability for acceptance,

3. Acceptance of any restricted or unrestricted gift of real estate made to the endowment fund,once accepted, would be subject to one of the following two options:a. If the Unity Church of Hawaii Board of Trustees determines that the property would benefit

the Church in support of its mission and ministries, Unity Church of Hawai’i shall have FirstRight of Refusal to purchase the property from the Endowment Fund at a price (10%) belowthe determined Market Value,

b. If Unity Church of Hawaii declines, the property will be immediately offered for sale at thethen to be determined Market Value.

4. Acceptance of a restricted gift of real estate for a specific church purpose or for use to supportchurch operations would require that Unity Church of Hawai’i honor the donor’s specified use ordisposition of the property,

5. This evaluation shall be carried out by qualified representative(s) of the Unity Church of Hawai’iBoard of Trustees and/or the Unity of Hawai’i Endowment Foundation Board of Directors,

6. The following steps or considerations should be taken in an evaluation:a. The property should be visually inspected by the board appointed evaluators and/or by a

locally based real estate representative, if local access to the property is not possible,b. Various existing documents related to the property are to be made available to the church

evaluators, including:i. A qualified appraisal of the market value and history of the property,

ii. The deed to the property,iii. Tax outstanding bills, if any, and a tax history of payments,iv. Plot layout and/or building plans, if available,v. Substantiation of the property’s zoning status,

vi. Environmental study of the property, if available,vii. Mortgage on the property, if applicable.


c. Depending on the value and marketability of the gift, a gift acceptance may be, in part,based on the amount and handling of certain associated property costs, including but notlimited to:i. Maintenance or repair costs,

ii. Outstanding real estate taxes,iii. Property insurance outstanding or pending bills,iv. Real estate broker’s commission or other costs associated with sale of the property,v. Cost of an environmental impact or other study, if warranted,

d. Any other encumbrances, such as joint ownership with a third party, or special conditionplaced on the gift must be given due considerations.

7. Following the evaluation of the prospective real estate gift, the donor or his/her legalrepresentative will be notif