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Rotary International – District 9102

Report for 2017/18 Rotary Year

Theme: Growth through Fellowship and Increased Awareness

2017/18 FULL YEAR REPORT

ROTARACT GHANA Rotary International – District 9102

+233 24 640 8240 or +233 50 451 9097

NATIONAL BOARD 2017/18

Report for 2017/18 Rotary Year

Theme: Growth through Fellowship and Increased Awareness

Page | i


NATIONAL OFFICERS 1. National Coordinator (DRRD) Amos Edem Agbenyo (IPP, Adenta Central)

2. Vice National Coordinator (ADRRD) Rita Hamidu Dede (Takoradi)

3. Immediate Past DRRD Ibrahim Koita (CP, Tema-Meridian)

4. Secretary Yvonne Titiati (PE, UPSA)

5. Vice Secretary Naa Awula Vanderpuye (UG)

6. Treasurer Sena S. Vidza (IPP, Accra East)

7. Sergeant-At-Arms Charles Babbage Asiedu Jnr. (IPP, Wisconsin)

8. Director, Membership Cyril Brown (PP, Accra East)

9. Director, Service Projects David Angangmwin Baganiah Pope (IPP, UCC)

10. Director (Vice), Service Projects Helen Monalisa Bart-Plange (Takoradi)

11. Director, Youth Service Linda Maku Tetteh (Adenta Central)

12. Director, Public Relations Helen Habib (RRC)

13. Director (Vice), Public Relations Setriakor B. Fugar (PE, Ho)

14. Director, Media Olive S. K. Minoh (RP, Tema-Meridian)

15. Director, Monitoring & Evaluation Ceasar Borngreat (Adentan)

16. Director, International Relations Fred Asante (IPP, KNUST)

THE BOARD OF DIRECTORS 1. All National Officers

2. Presidents of all Chartered & Provisional Clubs in Ghana

STANDING DIRECTORATE CHAIRS 1. National Secretaries Naa Awula Vanderpuye (UG)

2. Membership Directorate Cyril Brown (PP, Accra East)

3. Project Directorate Helen Monalisa Bart-Plange (Takoradi)

4. Youth Service Directorate Linda Maku Tetteh (Adenta Central)

5. Fundraising & Sponsorship Directorate Sena S. Vidza (IPP, Accra East)

6. Media & Public Relations Directorate Setriakor B. Fugar (PE, Ho)

7. International Relations Directorate Fred Asante (IPP, KNUST)

Page | ii


SPECIAL COMMITTEE HEADS 1. National Training Rita Hamidu Dede (Takoradi)

2. Social Trip IPP Sena (Accra-East)

3. Rotaract @ 50 Launch Rita Hamidu Dede (Takoradi)

4. Rotaract @ 50 Week Celebration DRRD Edem (Adenta Central)

5. DTAC 2018 Fred Asante (IPP, KNUST)

6. Handing Over Ceremony Maku (Adenta Central)

7. Sports CP Hamid (Adenta Central)

8. National Constitutional Review DRRD Edem (Adenta Central)

EIGHTEEN (18) INTERACT CLUBS 1. Interact Club of Accra Academy

2. Interact Club of Accra Girls High School

3. Interact Club of Accra High School

4. Interact Club of Awudome Senior School

5. Interact Club of Deks International School

6. Interact Club of East Airport

7. Interact Club of G.I.S

8. Interact Club of Labone Senior High School

9. Interact Club of Mawuko

10. Interact Club of Mawuli Senior High School

11. Interact Club of Ola High School

12. Interact Club of Presbyterian Boys High School

13. Interact Club of Roman Ridge School

14. Interact Club of Sonrise Christian High School

15. Interact Club of SOS, Tema

16. Interact Club of St. John’s Grammar School

17. Interact Club of St. Thomas Aquinas High School

18. Interact Club of Tema International School

Page | iii


ZONES (41 CHARTERED AND PROVISIONAL ROTARACT CLUBS)

Zone A

1. Accra Osu-RE

2. Accra Ring Road Central

3. Accra Technical University (Provisional)

4. Accra-Adabraka

5. Adenta Central

6. Adentan

7. Ghana Institute of Journalism (Provisional)

8. Koforidua Technical University

9. Tesano*

10. University of Ghana

11. Wisconsin International University College

Zone B

1. Accra Labone

2. Accra South

3. Accra-East

4. Accra-Tesano (Provisional)

5. Ashesi University College

6. Central University

7. Regional Maritime University**

8. Tema

9. Tema Meridian

10. University College of Management Studies, Accra**

11. University of Professional Studies

Zone C

1. Apam (Provisional)

2. Takoradi

3. Tarkwa University of Mines and Technology

4. University of Cape Coast

5. University of Education, Winneba**

Zone D

1. Catholic University College of Ghana

2. KNUST

3. Kumasi**

4. Kumasi Technical University

5. UDS, Tamale

6. UDS, Wa (Provisional)

7. University of Energy and Natural Resources

Page | iv


Zone E

1. Aflao**

2. Evangelical Presbyterian University College

3. Ho

4. Ho Technical University

5. Keta (Provisional)

6. University of Health and Allied Sciences, Ghana

7. University of Health and Allied Sciences-Hohoe

* = Inactive Club; ** = New Club

Page | v


CONTENTS

NATIONAL OFFICERS ............................................................................................................................. i

THE BOARD OF DIRECTORS ................................................................................................................ i

STANDING DIRECTORATE CHAIRS ................................................................................................... i

SPECIAL COMMITTEE HEADS ............................................................................................................ ii

EIGHTEEN (18) INTERACT CLUBS ..................................................................................................... ii

ZONES (41 CHARTERED AND PROVISIONAL ROTARACT CLUBS) ......................................... iii

CONTENTS................................................................................................................................................. v

ADMINISTRATION REPORT ................................................................................................................ 1

National Secretariat ................................................................................................................................ 6

Youth Service .......................................................................................................................................... 7

International Relations ........................................................................................................................... 8

Monitoring and Evaluation .................................................................................................................... 8

MEMBERSHIP DEVELOPMENT REPORT ....................................................................................... 11

Shortfalls ................................................................................................................................................ 11

PROJECT REPORT ................................................................................................................................ 12

MEDIA & PUBLIC RELATIONS REPORT ......................................................................................... 15

FUNDRAISING & SPONSORSHIP REPORT ...................................................................................... 16

Rotaract Clubs in Good Standing as of June 30, 2018 ...................................................................... 17

2017/18 Statement ................................................................................................................................. 18

SUMMARY OF ACTIVITIES ................................................................................................................ 19

APPRECIATION ...................................................................................................................................... 21

Rotary Making a Difference Page | 1


ADMINISTRATION REPORT

The National Office of Rotaract Ghana started the Rotary year with a closed meeting with the

Council of Presidents Co-Chairs, Rotary Ghana; RP Tony (Rotary Club of Accra Ring Road

Central) and RP Emma (Rotary Club of Accra-West). This meeting which was held at Time

Out, University of Ghana, Legon was to discuss the National Plan of Action and also how

Partners in Service can bridge the gap this 50th Anniversary year.

Goodwill messages from all the National Officers, DGE Jeff, IPP Adzo and CP Alpha were

delivered in July. This event which was hosted by IPP Adzo at her residence at North Legon,

Accra was streamed Live on Facebook.

The National office also paid a visit to the First Patron of the First Rotaract Club in Ghana,

PDG Nana Asafo-Boakye at his residence in Tema. This was to get more insight about the

state of the Rotary Programme which was started in Ghana about 44 years ago. This was

streamed live on our Facebook page.

National training for Rotaractors and Interactors was organized for the first time at zonal level

and for free where all Clubs (Rotaract/Interact) within each zone were given training which

gave them the knowledge and leadership skills needed to serve in their various Clubs.

Interactors were also taken through the essence to transit into Rotaract. Rotaractors were also

encouraged to transit into Rotary most especially when they are beyond 30. In all, over 273

Rotaractors (Zone A & B, 87; Zone C, 42; Zone D, 94 and Zone E, 50) participated in the

Training. Over 170 Interactors from 5 Interact Clubs from Ho also participated. Rotaractors

and Interactors were given free Notepads and pens. Although, we had challenges with resource

personnel, some Rotarians and Rotaractors volunteered to be present at all Zones. They

included, Rotarians CP Alpha (Rotary Club of Accra-Trinity), Nhyira (Rotary Club of

Kumasi), CP Joseph (Rotary Club of Sunyani Central), PP Albert Essien (Rotary Club of

Tema-Meridian), Albert (Rotary Club of Accra), Essien (Rotary Club of Accra), Michael

Dzreh (Rotary Club of Accra-North), PP Paul (Rotary Club of Accra-Ridge), PP Robi (Rotary

Club of Accra-South), Klenam (Rotary Club of Accra-South), Gerry (Rotary Club of Accra-

South), Eric Botey (Rotary Club of Ho), Rotaractor PP Kojo (Rotaract Club of Accra Ring

Road Central), IPP Sena (Rotaract Club of Accra-East) and RP Edem (Rotaract Club of

University of Professional Studies).



We joined our Rotarians in the End Polio March organised by the Ghana National PolioPlus

Committee on Saturday, 21st October, 2017. The event was attended by over 60 Rotaractors.

With the effort of the National Office and PAG Theresa (TOT) of Rotary Club of Accra-

Airport, about 55 Rotaractors were given free T-shirts for the event.

On Saturday, 28th November, 2017, the office through the National Sports Committee headed

by CP Hamid organised a Rotary Family Day Out which was a curtain raiser to the

Interact@55 Week Celebration. This event was attended by over 100 Rotaractors, Interact

Alumni and Interactors although, we anticipated about 200 participants. Some Rotarians (PP

Naana, Rotary Club Accra-Airport; PP Frank Rotary Club of Accra-Labone; Eric Botey and

Rotarian Bingy, Rotary Club of Ho) also participated in this event. Partners in Service were

involved in many indoor and outdoor games. The soccer match was won by the Rotaractors.

DRR Siddo visited Ghana from 25th to 2nd of November, 2017. Upon arrival, we had our

maiden Inter-City Meeting which was hosted by the Interact Club of St. Thomas Aquinas. This

event was attended by over 45 Rotaractors and Interactors including Rotaract Presidents from

all the Zones. The Patron of St. Thomas Aquinas, Rotarian Past President (PP) Robi and

Rotarian President (RP) Jiggles (Council of Presidents Secretary, Rotary Ghana) were present

for the event. The DRR used his week-long visit to meet with IPP Adzo on her birthday, DRRE

Andrews and IPDRR Regina. He also visited Clubs and their Boards in Zone A, B and E hoping

to visit Zone C and D on his next visit.

We organized a two day social trip as part of the Rotaract @ 50 celebration to the Volta

Region where members visited some selected tourist sites from the south through to the

northern part of the Region. Places visited on the first day included, the Keta Light House (the

first light house in Ghana), the Keta Beach, Keta Forte, Keta Lagoon and the salt mining

industry. We also visited the highest mountain in Ghana, Mount Afadja and the tallest waterfall

in Ghana, Wli Falls all on the second day. On our journey, we used two popular bridges in

Ghana, thus, Sogakorpe Bridge (Longest) and Adomi Bridge (Suspending). Although, the

journey was very stressful, the aim was achieved. Thus, to bring Rotaractors and Interactors

from Clubs in Ghana together for the purposes of refreshment, educational and cultural

awareness. We were privileged to have DRR Siddo (from Niger) and other District officers

from Benin, PDRR Karl and Rotaractor Arnold. We used the opportunity to swear in the



Charter President of the Rotaract Club of University of Health and Allied Sciences, Hohoe

sponsored by the Rotary Club of Hohoe, Rotaractor Salisu and also presented the Charter

Certificate to the Club.

We ended the first half of the Rotary year with a meeting with the District Governor, Ari

Touba who also launched the Rotaract @ 50 celebration. The DG challenged all Rotaract Club

Presidents to qualify their Clubs for the Rotary International Presidential Citation for this

Rotary year. This event was attended by about 25 Rotaractors across the country and some

Rotarians which included DGE Jeff, AG Isaac (District New Generations Co-Chair), PP Albert

Essien (National Rotaract Chair) and PP John Michael who was the MC. The event was held

at The Balme Library, University of Ghana-Legon.

This administration organised an industrial trip to Volta River Authority, Akosombo in the

Eastern Region. This was to get insight into how electricity is generated and distributed across

the country. About 25 Rotaractors participated in this trip.

As part of the 50th Rotaract Week Celebration, this administration organised series of

activities that was geared towards increasing the image of Rotaract and making a difference

through community service. The activities as listed below were well attended by Alumni of

Rotary programmes, Rotarians, Rotaractors and Interactors.

1. Plant a Tree Project

2. Rotaract@50 Quiz Competition

3. Social Media Campaign and Anniversary hype

4. Meeting with Past National Coordinators

5. Project Presentation

6. National Forum

7. Fireside

Rotaract Club of University of Cape Coast emerged winners of the first Rotaract Ghana quiz

competition. The Club was awarded with a trophy and the participants were given a medal

each. First and second runner-up were Rotaract Club of Accra-East and Rotaract Club of

Central University respectively. All winning Clubs were presented with a certificate.

Rotaractor Sedinam from Rotaract Club of Tema Meridian answered the most question from



the audience and was also awarded with a medal. All participants were given a certificate of

participation. We had over 70 Rotaractors and Interactors attending this event. Also in

attendance were DGE Jeff Afful, AG Jack who was the quiz master, CP Alpha who was the

score master, PP John Michael who was the time keeper, RP Oscar and Rotarian Onukpa.

The fireside was heavily attended with over 200 people who were Alumni of Rotary programs,

Rotarians, Rotaractors and Interactors. The event was chaired by PAG Ako Odotei and was

supported by PP Moses Tetteh and PP Albert Essien. Rotaract Club of University of Ghana

and University of Education, Winneba had about 54 and 35 members present respectively. We

cut the 50th Anniversary cake and had a little firework display. We also had a lot to drink and

eat. This event was hosted at Rotarian Eddie’s residence.

DRRD Edem and some Rotaractors from Kumasi represented Rotaractors at the burial of the

late PDG Nana Asafo-Boakye in Kumasi.

This administration made a conscious effort to visit all Clubs in Ghana. DRRDE Edem was

privileged to be part of the Official visits to Clubs in Ghana. We met with each Club’s board

either before or after meeting the entire Club. We observed a lot of Clubs have little supervisory

role from their sponsor Clubs. Almost all Clubs had just one bank account which was used for

both administrative purposes and also for community service. Clubs were however, advised to

differentiate these two accounts. Some Clubs did not have Rotary paraphernalia and some were

even without a President’s regalia. Out of 35 Clubs, only Rotaract Club of Accra-East had a

consistent data with RI. This is not a good thing we will encourage DRRDE Edem and his

team to assist Clubs keep up to date records with RI. The average dues payment by members

in each Club was below 50% for almost all Clubs. We therefore, encourage the incoming

Treasurer to assist all Club Treasurers to find ways to increase dues payment.

The National Office bylaws which had both constitution and bylaws have been reviewed and

made to have just bylaws. Only three Clubs sent their inputs for consideration.

At the end of the Rotary year, four (4) National Board Meetings had been organised. The

first was held in Zone E-Ho, the second in Zone A, Accra-Jerusalem, the third in Zone B,

Wisconsin and the final one which was held online. Although, the first two were poorly

attended, decisions were made on behalf of all Clubs in Ghana. We hope attendance to board

meetings will improve in the next Rotary year.



This administration through the support of Rotarian IPP Harris of Rotary Club of Accra Legon-

East formed a Medical Team (Rotaract Ghana Medical Team) which is headed by Rotaractor

PE LadyKay from the Rotaract Club of Tema. This committee which is made up of some

selected Rotaractors from Clubs in Ghana will entirely be responsible for providing immediate

treatment to Rotaractors at special events and projects of Clubs, Rotaract Ghana and the

District; organize educative programs and screening exercise for Rotaractors in Ghana and the

District; and assist Rotary Ghana Medical Team during Rotary events in Ghana and the

District.

This administration organised an Alumni Homecoming and Handing over Dinner at

Sunlodge Hotel at Tesano to climax the activities for the Rotary year. This event was attended

by over 90 people including Alumni of Rotary Programmes, Rotarians, Rotaractors, Interactors

and Guests. This event was to bring together these groups of people to share with the joy of

making a difference and also to get the Alumni non-Rotarians to possibly join the Rotary

family once again.

We began the year with a total of 35 Rotaract Clubs (26 Chartered; 4 Inactive; 5 Provisional)

in Ghana. This administration through some Rotary Clubs and the support of Rotarian AG

Isaac (District New Generations Co-Chair) have increased the number of Chartered Rotaract

Clubs within the country by 5. Thus,

1. RC of Regional Maritime University Sponsored by RC of Accra-Spintex

2. RC of University College of Management Studies, Accra Sponsored by RC of Accra-Dansoman

3. RC of University of Education, Winneba Sponsored by RC of Accra-Labone

4. RC of Kumasi Sponsored by RC of Kumasi

5. RC of Aflao Sponsored by RC of Ho

We have also helped to revive three Inactive Clubs namely, Rotaract Club of Accra-Adabraka

sponsored by the Rotary Club of Accra-Achimota, Rotaract Club of UDS, Tamale sponsored

by the Rotary Club of Tamale and Rotaract Club of Central University sponsored by the Rotary

Club of Accra-Airport.

The five (5) new Clubs were exempted from paying National dues. However, 29 out of 30

Clubs paid by the end of the Rotary year. Rotaract Club of Ashesi University College has an



outstanding debt of Gh₵300 due to the National Office. For the Interactors, 11 out of 18 paid

their National dues as attached under Fundraising and Sponsorship report section.

Similarly, the five (5) new Clubs and Rotaract Club of Central University were exempted from

paying District Dues. In all, 20 out of 30 Clubs paid their District Dues. Two (2) out of 18

Interact Clubs paid their District Dues. These two Clubs are Interact Club of Accra Academy

and Interact Club of St. John’s Grammar School.

At the end of the Rotary year and for the first time, all 35 Clubs in Ghana qualified for the

Rotary Citation for Rotaract Clubs. Some few Clubs were outstanding as they had more

than the minimum point, 7. They are;

1. RC of Evangelical Presbyterian University College 9 Points

2. RC of Ho 9 Points

3. RC of University of Energy and Natural Resources 9 Points

4. RC of Accra Ring Road Central 8 Points

5. RC of Adenta Central 8 Points

6. RC of Aflao 8 Points

7. RC of University of Ghana 8 Points

8. RC of University of Professional Studies 8 Points

National Secretariat

The secretariat formed a Directorate for all Club secretaries to aid secretaries send minutes of

general and board meetings regularly to the National and District Office. This also served as a

medium to send information across to Clubs.

The secretariat ensure timely dissemination of minutes of board meetings. Minutes were

dispatched within fourteen days after the meeting. Minutes were sent via email and

WhatsApp.Inc.

The secretariat also launched a standard electronic minutes writing form which is expected to

be used by all Club Secretaries for the submission of minutes to the District and National

Office. This has also been integrated in Rotaract Ghana’s website for easy access.



Youth Service

A Youth Service Committee was formed with each member of the committee assigned to a

zone. They were responsible for checking up on the members of that zone.

Rotaract Clubs were also encouraged to appoint Youth Service Directors (Interact Director) to

take responsibility of the Interact Club(s) of their sponsoring Rotary Club. Although some

Clubs responded to this, most Clubs did not help to realise the goals; to ensure proper records

are kept and also increase Interactor-Rotaractor mentorship which will promote transition of

Interactors to Rotaractors.

We have been able to build a good database of the Interact Clubs in Ghana. There were 16

Active and 1 Inactive Clubs at the start of this Rotary year. Through the effort of the Youth

Service Committee and with the help of some Rotary Clubs, we have been able to revamp

some of the Interact Clubs and also formed a new Interact Club; Interact Club of Tema

International School sponsored by the Rotary Club of Accra-Legon.

The Interact week was celebrated in grand style. All Interact Clubs in Ghana were involved in

the week long celebration. The 55th celebration started with a launch on Monday, 30th of

October, 2017. This event which was hosted by the Interact Club of Accra Academy, was

heavily attended by 214 Interactors from mainly St. John’s Grammar School and Accra

Academy. About 8 Rotaractors, 4 Interact Alumni, 3 Rotarians (PP Robi, Rotary Club of

Accra-South; PP Moses, Rotary Club of Accra; Amos, Rotary Club of Accra-Ridge) and 2

Patrons were present at the Launch. Interact information on flyers were distributed to the

Interactors for their campaign on their various campuses. They were also encouraged to

participate in the Interact Video Contest. Fortunately, Interact Club of St. John’s Grammar

School sponsored by the Rotary Club of Accra-Ridge was nominated for the Fan Video

Category but unfortunately, we did not get the required vote to win the Award. The Saturday

saw a first time Gala organised for the Interactors and was hosted at Rotarian PP Richard’s

residence at Roman Ridge, Accra. Over 200 Interactors from several Interact Clubs, 16

Rotaractors and 8 Rotarians (RP Dela, Rotary Club of Accra-East; a Rotarian from Rotary

Clubs of Accra-West; PP John Michael, Accra-Legon; RP Oscar, Scorgins, Nana Hemaa,

Rotary Club of Accra-Legon East; PP Albert Essien, Tema-Meridian) participated in this

event. We had a training session on the last day which was poorly attended by the Interactors.



This was primarily as a result of unwillingness of school authorities to grant permission for the

students to leave the school in the case of the boarders and for the fact that some of the schools

were on mid-term. Although, it started about an hour late, about 25 of them were present.

Speakers were Rotarian PP Robi and DRRE Andrews.

We hope we will be able to get about 50% of the Clubs to get a Presidential Citation before

the deadline in August.

With the support of this committee, Interact Club of St. John’s Grammar School received a

District award for been the most outstanding Interact Club as well as outstanding project award.

International Relations

This Administration under the leadership of the International Relations Director, formed an

International Relations Directorate for all International Relations Directors.

This administration organised Rotaractors in Ghana to attend the 4 days District Training,

Assembly and Conference in Niger. This was a stressful journey since it was the first time

almost all 55 members travelled to Niger by road. Majority of the awards including the

Outstanding Rotaract and Interact Club, Outstanding Rotaract and Interact Project which were

presented at the Gala went to Clubs from Ghana. DRRD Edem was awarded the best DRRD

in District 9102.

Monitoring and Evaluation

Activities of this committee were not implemented in the first half of the Rotary year due to

the delay in the appointment of an officer. Work started in the second half and by the end of

the Rotary year, a number of Rotaractors emerged as the Rotaractor of the month. Some

Rotaractors, Rotarians and Clubs were awarded for their outstanding performances in the

Rotary year based on a set of criteria below.

o Rotaract Outstanding Project Award

Must have applied for Rotaract Outstanding Project Award

Project must have been completed

Project must have been on Rotary Showcase and shared on Social Media Platforms

o Most Promising Club

New Clubs in the year

o Outstanding Club of the Year



Good Standing with the National and District Office

Number of Club members should be more than 15

Number of Club members who have paid their dues

Net gain of 5 new members

Number of representation at events

Average of 60% or more attendance to meetings

Number of Visits to other Clubs

Submitting of Minutes

Reports

Branding

Financial contribution to National and/District (Rotaract only)

Must have a Chain of Authority

Must have undertaken at least 2 Projects (one local, one international)

Must have qualified for RI Presidential Citation (Rotaract only)

Must have submitted a video for the Interact Video Contest (Interact only)

o Best Sponsor Club

Rotaract/Interact Club must be in good standing with the District/National Office

Must have paid for the DTAC Participation for at least 1

Must have had a mentorship program

Must visit Interact Club Regularly (Interact only)

Must have at least one joint project with the Club

Must have at least one joint meeting with the Club

Must have reported an Advisor

Must have a Rotaract/Interact Committee

o Most Supportive Rotaract Club

Number of representation at National events

Financial Contribution to the Office

o Best Rotaract Ghana Zone

Percentage of Clubs within a Zone that have worn RI Citation

Percentage of Clubs within a Zone in good standing with National & District Office

o Most Promising Rotaractor

For Rotaractors from the New Clubs

o Rotaractor of the Year

Based on Rotaractor of the Month which was Club nomination and open vote

Below are the Clubs and individuals who received certificates for outstanding performance;

o Outstanding Project Award

Interact: Interact Club of Roman Ridge School - Sugar Strike

Rotaract: Rotaract Club of University of Professional Studies - Amugi Project

o Most Promising Club

Interact: Interact Club of Tema International School



Rotaract: Rotaract Club of Kumasi

o Outstanding Club of the Year

Interact: Interact Club of St. John’s Grammar School

Rotaract (Community Based): Rotaract Club of Ho

Rotaract (Institutional Based): Rotaract Club of University of Professional Studies

o Best Sponsor Club

Rotary Club of Kumasi

o Most Supportive Rotaract Club

Rotaract Club of Adenta Central

o Rotaract Club with Accurate Data on RI

Rotaract Club of Accra-East

o Best Rotaract Ghana Zone

Zone E

o National Officer of the Year

Female: Rtr. Maku

Male: Rtr. IPP Pope

o Most Promising Rotaractor

RP Kakraba - Central University

o Rotaractor of the Year

Female: Rtr. Mawusi - Ho

Male: Rtr. Watson - Adentan

o Most Supportive Rotarians

DGE Jeff, RC Accra-Ring Road Central

Rtn PP Robi, RC Accra

Rtn CP Alpha, RC Accra-Trinity

PP Moses, RC Accra

Rtn PP John Michael, RC Accra-Legon

RP Oscar, RC Accra Legon-East

AG Awal, RC Kumasi

o Cooperate Support

GOIL good energy was presented with a Citation for supporting Rotaract Clubs and

the Office.



MEMBERSHIP DEVELOPMENT REPORT We started the year with the formation of a National Membership Committee made up of

Coordinators for their respective zones which is chaired by the National Membership

Director. We also formed a National Membership Directorate which was made up of the

Zone Coordinators and Membership Directors of each Club.

Shortfalls

The Committee has not been able to ensure regular visit to meetings of Rotary and other

Rotaract Clubs by at least a member and/or a guest from Clubs within each zone. This idea

which is geared toward sharing of ideas and promoting understanding of Rotary/Rotaract at

the Zonal level is difficult to implement due to lack of Club cooperation and also locations of

Clubs within Zones. If this idea is implemented, it will help Clubs which are suffering from

membership to have more numbers at regular meetings. However, there will be a reward

package to the Club which sends the highest number of delegation for other Club fellowship

meetings or National events.

This Committee has not been able to provide token to members who have been hospitalized

for more than seven (7) days, death of an active member (member in good standing), wedding

ceremony of an active member and when and active member gives birth. Although, Clubs

have been encourage to also take responsibility of their members, this initiative has not been

implemented due to lack of funds and also non-payment of National dues.

The National Office through the Membership Committee has been able to design a

Membership App to be used starting from the next Rotary year. However, due to lack of

funds, this App which is to be used by all Clubs and the National Office to take attendance at

all meetings and Projects cannot be secured. This App has the functionality to track Clubs and

members that are having high percentage of attendance.

Proper records of Rotaractors in the country could not be taken because some Clubs did not

submit their data to the Office through this committee and those who did, had figures different

from that of RI. Currently, there are 1,025 Rotaractors in the country with an average of 29 per

Club. We hope the incoming administration will be able to secure the App or device means by

which members and Club membership data can be tracked.



PROJECT REPORT We started the year with the formation of a National Project Committee made up of Project

Coordinators for their respective zones which is chaired by the National Project Director, to

oversee and facilitate the execution of projects. We also formed a National Project

Directorate which is be made up of the National Zone Coordinators and Project Directors of

each Club and is chaired by the Vice Project Director.

We also had a Vetting of Club Projects. 10 Clubs showed up for the vetting and had their

project plans scrutinized after which the National Project Committee made strong

recommendations for them. An outlet for all forms of support for Club projects was created,

by default, via the vetting, as the committee created a link with Clubs and therefore gave

indications of being there for the Clubs at all times. Some Clubs were advised to collaborate

with other Club(s) to enhance the effectiveness of project execution.

It is noteworthy that Rotaract Ghana undertook their maiden project for the Rotary year; The

National Volunteers' Day Project 2017, as earmarked in the current action plan. It was a

huge success! Rotaract Ghana's administration has been set up in Zones, this time round, with

the view to facilitating involvement, fellowshipping and participation in the Club's activities,

and Service Projects is a Classical example of such activities. True to our designed plans and

projection, the turn out for the maiden Service Project was overwhelming while the impact was

impressive. Five Zones across the country hosted five separate projects between 21st and 23rd

September, 2017. Residents of Accra Ring Road, especially road users (pedestrians and

motorists) had the benefit of a repainted road through the Rotaract Ghana Zone A (Clubs in

and around Accra) project: Pavement and sidewalk painting on the 21st of September. Their

counterpart Rotaractors in Rotaract Ghana Zone B (Clubs in and around Tema) were also

magnanimous in their efforts to make a difference by organizing a health walk and screening

for students of Data Link University College in Tema on the 23rd September. Meanwhile, Zone

C (Clubs in Central and Western Regions) made sure they provided hope for the new

generation and future leaders who are currently students in Archbishop Porter's Girls' Senior

High School in Takoradi via a mentorship project on the 21st of September. Our colleague

Rotaractors in Rotaract Ghana Zone D (Clubs in Ashanti, Brong-Ahafo, Northern, Upper West

and Upper East Regions) also came out in their numbers on 21st September to contribute their

quota to making a difference by organizing a clean-up exercise at Kumasi-Ayiduase, near the



Kwame Nkrumah University of Science and Technology. They went beyond the clean-up to

sensitise residents of the area on the need to keep a healthy surrounding. The last but not the

least Rotaract Ghana Zone, Zone E (Clubs in the Volta Region) made sure they got counted

and counted big. They turned on the style at the Aflao border and beach where they cleaned

the surroundings and rid it of accumulated filth. They made this huge difference on the 23rd

September. Rotaract Ghana, on this score, is proud of the huge difference that our Clubs and

Rotaractors are busily making all over the country, this year. This project helped all Clubs to

gain a point each after uploading on Rotary Showcase.

Meanwhile, the Rotaract Ghana Service Projects Committee initiated a Project Fair as a

component of the National Training that the National Office organises for Clubs, every year.

This inaugural initiative, required that all participating Clubs in the National Training, which

was being organized in Zones, for the first time, present a summary of all earmarked projects

for the year. Clubs participated in the fair and won certificates while some Clubs also got the

opportunity of collaboration with sister Clubs for some of their earmarked projects. Others got

links to project sponsorships while participation in all projects showcased at the Projects Fair

is expected to be high due to the default publicity that the Fair accorded the projects. All in all,

Service Projects related activities have been a success in Rotaract Ghana for the first quarter

of the Rotary year, thanks to the glowing efforts of all stake holders within and outside of the

Club(s).

The Project Committee also launched a standard electronic project report form which was

adopted by all Club Project Directors for the submission of their reports to the District and

National Office. This has been integrated in Rotaract Ghana’s website. It has been designed to

make it easy for update via Rotary’s Showcase on www.rotary.org.

This committee collaborated with Forestry commission, Greenway International and some

Rotary Clubs to coordinate all Clubs in each of the 5 zones to undertake a tree planting exercise

during the Rotaract Week Celebration. This project dubbed, Plant a Tree Project was an

initiative from RI President Ian Riseley. A proposal was developed and was shared to all Club

Presidents to upload to RI through Rotary Ideas. This was to help Clubs to gain a point for the

Presidential Citation. Clubs were also encouraged to upload the project via Rotary Showcase

http://www.rotary.org/



as an Environmental Project for an additional point. A total of about 300 seedlings were planted

in all 5 zones combined. On the average, 60 people participated in each zone.

During the Rotaract week celebration, this committee organised all Clubs to present their

project report. This was to make Clubs showcase successful community service, get other

Clubs to learn from them and also encourage Clubs to do more since the Rotary year had not

ended. It was also to get partners for projects that were yet to be completed. Just a few number

of Clubs participated.

We are proud to say, at the end of the Rotary year, we have helped all Clubs to gain 3 points

each for the Rotary Citation for Rotaract Clubs.



MEDIA & PUBLIC RELATIONS REPORT This Administration under the leadership of the Public Relations Director, formed a National

Media and Public Relations Committee which was chaired by the National PR Director. We

also formed a National Media and Public Relations Directorate for all PR Directors in Ghana

and was chaired by the Vice PR Director.

Rotaractors were been entreated to brand themselves with any Rotary/Rotaract paraphernalia

on every Wednesday (the day the first Rotaract Club was chartered; 13th March, 1968) and also

during all Rotaract activities. A branded Rotaract@50 T-Shirts was designed and sold to all

Rotaractors.

A weekly news bulletin was shared via the National WhatsApp.Inc and also the Facebook page

increasing the visibility of Clubs and National activities.

The Committee made available Rotary/Rotaract information on some selected social media

platforms where members and non-members were been informed on the issues of

Rotary/Rotaract to increase their awareness rate and understanding of the organization.

This Committee worked to restore Rotaract Ghana’s website and created subdomain extension

for all Clubs. However, only that of Rotaract Club of University of Professional Studies was

live. A custom email address was created for some officers and all Clubs in Ghana. This helped

Clubs to gain a point each for the Rotary Citation for Rotaract Clubs.

Efforts were made to get media houses to capture some of our events and projects. We also

streamed all events live on our Facebook page.

We also increased the likes on our Facebook page from 924 at the start of the Rotary year to a

total of 1,732. Thus, a total of 808 likes just within this Rotary year. We are very grateful to

Rtr. IPP Sena for helping get this far.

The Committee could not produce a high-class professional documentary as said in the plan of

action.



FUNDRAISING & SPONSORSHIP REPORT A National Treasurers’ Committee was formed for Treasurers from each Club and headed by

the National Treasurer.

A Fundraising and Sponsorship Committee was formed and headed by the National Treasurer.

This committee could not effectively raise funds for the office’s activities.

All Clubs in Good standing with the National Office were given a certificate each.

A half year financial statement was sent to all Clubs through Presidents and was passed at the

first Board meeting for the second half. The full year financial report has been included in this

document.



Rotaract Clubs in Good Standing as of June 30, 2018

Zone Rotaract Club Type National

Dues

%

Zone

District

Dues

%

Zone

A

Accra Osu-RE Community Yes

89%

No

67%

Accra Ring Road Central Community Yes Yes

Accra-Adabraka Community Yes Yes

Adenta Central Community Yes Yes

Adentan Community Yes Yes

Koforidua Technical University Institutional Yes No

Tesano* Community No No

University of Ghana Institutional Yes Yes

Wisconsin International University College Institutional Yes Yes

B

Accra Labone Community Yes

70%

No

40%

Accra South Community Yes Yes

Accra-East Community Yes Yes

Ashesi University College Institutional No No

Central University* Institutional Yes No

Regional Maritime University* Institutional No No

Tema Community Yes Yes

Tema Meridian Community Yes No

University College of Management Studies, Accra* Institutional No No

University of Professional Studies Institutional Yes Yes

C

Takoradi Community Yes

75%

Yes

25% Tarkwa University of Mines and Technology Institutional Yes No

University of Cape Coast Institutional Yes No

University of Education, Winneba* Institutional No No

D

Catholic University College of Ghana Institutional Yes

83%

No

67%

KNUST Institutional Yes Yes

Kumasi Community Yes Yes

Kumasi Technical University Institutional Yes Yes

UDS, Tamale* Institutional No No

University of Energy and Natural Resources Institutional Yes Yes

E

Aflao Community Yes

100%

Yes

83%

Evangelical Presbyterian University College Institutional Yes Yes

Ho Community Yes Yes

Ho Technical University Institutional Yes Yes

University of Health and Allied Sciences, Ghana Institutional Yes Yes

University of Health and Allied Sciences-Hohoe Institutional Yes No

* Clubs are exempted


2017/18 Full Year Report

2017/18 Statement

NOTE DETAILS AMOUNT

(GH₵)

A INCOME

1 B/F 587.10

2 National Dues (Rotaract Club) 8,700.00

3 National Dues (Interact Club) 1,650.00

4 Club Dues due Us (Ashesi University College) 300.00

5 Takings 1,212.10

6 Club Donations 1,847.60

7 Sponsorship & Fund Raising Activities 15,556.00

8 T-Shirts 2,480.00

9 DTAC 2018 24770.00

10 Alumni Homecoming & Handing Over Dinner 6,640.00

11 District Funds 1,400.00

12 Bank Deposit 15.00

13 Bank Interest 20.56

14 TOTAL 65,178.36

B EXPENDITURE

15 Goodwill Message & Facebook Live 215.00

16 National Training 4,224.00

17 Rotary Family Day Out 1,790.00

18 Interact Week Celebration 6,570.00

19 Inter-City Meeting & DRR's Visit 1,616.41

20 Rotaract @ 50 Tour 5,400.00

21 District Governor's Visit & Rotaract @ 50 Launch 1,345.00

22 T-Shirts 2,190.00

23 Rotaract @ 50 Week Celebration 4,363.00

24 DTAC 2018 24,654.35

25 Alumni Homecoming & Handing Over Dinner 6,749.00

26 District Funds 1,400.00

27 Administrative Expenses 2,615.00

28 PR and Media Expenses 869.00

29 TOTAL 64,000.76

30 EXCESS INCOME OVER EXPENDITURE 1,177.60



SUMMARY OF ACTIVITIES Below is a summary report of National Office Events for the 2017/18 Rotary Year

ACTIVITY DATE VENUE

First Half Activities

1) Goodwill Message Saturday, 8th July, 2017 Facebook Live

2) National Board Meeting Sunday, 30th July, 2017 Zone E, Ho

3) National Training (Zonal) 2th, 9th, 16th, 23th & 30th September, 2017 All Zones

4) National Project (National Volunteers Day) Thursday, 21st - 23rd September, 2017 All Zones

5) National Board Meeting Saturday, 14th October, 2017 Zone A, Accra

6) End Polio March Saturday, 21st October, 2017 Accra

7) Rotary Family Day Out Saturday, 28th October, 2017 WASS, Adenta

8) Interact Week Launch Monday, 30th October, 2017 Accra Academy

9) Social Media Campaign Tuesday, 1st - Sunday 5th November, 2017 Online

10) Interact Moment Thursday, 2nd November, 2017 All Clubs

11) Interact Project & Video Contest Friday, 3rd November, 2017 All Clubs

12) Interact Gala Saturday 4th November, 2017 Roman Ridge, Accra

13) Interact Training Sunday, 5th November, 2017 St. Thomas Aquinas

14) Inter-City Meeting Saturday, 25th November, 2017 St. Thomas Aquinas

15) DRR Visits Zone A, B & E Monday, 27th November - 1st December, 2017 Airport View Hotel; Rotary Centre,

Tema; Barclays Club House; KTU;

Keta; Rotary Centre, Ho



16) Rotaract @ 50 Social Trip Friday, 1st - Saturday, 2nd December, 2017 Volta Region

17) DG’s Official Visit/Rotaract @ 50 Launch Saturday, 16th December, 2017 The Balme, UG-Legon

Second Half Activities

18) National Board Meeting/Election of Officers Saturday, 20th January, 2018 Zone B, Wisconsin

19) Industrial Visit Saturday, 27th January, 2018 Akosombo

20) National Office Official Visit January - April, 2018 All Zones

21) National Board Meeting Saturday, 17th February, 2018 Online

22) Rotaract@50 Plant a Tree Project Tuesday, 6th March, 2018 All Zones

23) Rotaract@50 Quiz Competition Saturday, 10th March, 2018 PP Robi’s office

24) Rotaract@50 Social Media Campaign Monday, 12th & Tuesday, 13th March, 2018 Online

25) Rotaract@50 Meet the Past DRRDs Wednesday, 14th March, 2018 Clear Spice, Kanda

26) Rotaract@50 Project Presentation Thursday, 15th March, 2018 Airport View Hotel, Airport

27) Rotaract@50 National Forum Friday, 16th March, 2018 37 Officers’ Mess

28) Rotaract@50 Fireside Saturday, 17th March, 2018 Rtn Eddie’s Residence

29) DTAC 2018 Monday, 26th March to Tuesday, 3rd April, 2018 Niamey, Niger

30) Alumni Homecoming & Handing Over Dinner Saturday, 16th June, 2018 Sunlodge Hotel, Tesano



APPRECIATION We would like to use this opportunity to thank all Rotary Clubs and Rotarians who have

supported us to achieve most of our targets for this Rotary year.

We are also grateful to Rotaract and Interact Club Presidents, Rotaractors, Rotaract and Interact

Alumni, Interactors and Guests who have also shown commitment to our quest to make a

difference this Rotary year.

We hope Partners in Service will also provide similar support to the next officers so that

together we can be an inspiration.

We have indeed increased growth through fellowship

and increased awareness.

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