2017 property owner’s association...

2017 Property Owner’s Association Meeting

Opening Remarks

Welcome

Agenda Review

Opening Comments and Vision Discussion

Housekeeping Issues Speeding Dog Etiquette New Security Plan Kids Driving Carts Trash Collection New 4-way Stops Email Strategies

New Projects under Consideration Club Cottages PGA Event Indoor Teaching Facility Dog Park

Development Project-to-Date

Total homesites:

112 in section 2

11 lots in section 3





5 Lots in section 8

367 homesites developed and released


41 - Homesites/bungalows currently being developed in 6A

302 - homesites closed

13 - homesites pending

52 - homesites remaining

19 - homes listed; 16 market homes, 3 resale homes (+2 outside our office)

20 - resale homesites listed

60 – builder owned lots

Residents: 137 Residents

Golf Members: 138 (52 founder golf, 80 golf, 5 non-resident golf, 1 builder golf)

Sports Members: 88


Sales/Marketing:

New builder: Southern Elite Custom Homes has joined our Signature Builder Team.

DRB/Home Construction:

Homes under construction: 43; 15 spec homes, 28 custom homes Homes

In Design: 15

Completed homes: 146; 137 residents; 9 spec homes unsold

204 Homes have gone through the DRB process to date.


Grove Demographics:

Age: 0-4 20

5-12 46

13 -17 29

18 -25 52

26-34 72

35-52 25

Out of State: 31KY 1 GA 3MI 5 MD 1SC 1 NC 1NJ 1 OH 1CT 1 CO 1MN 1 MO 2IL 3 IN 2CA 7

Where Owners come from:

In State: 211Brentwood 65Franklin 72Nashville 10College Grove 18Spring Hill 11Columbia 4Murfreesboro 24Shelbyville 2Arrington 1Lavergne/Hendersonville 2Cookeville/Chattanooga 2

2017 Development Initiatives

• Winter Incentive Program

• New Neighborhood

• The Estates

• Member Referral Program

• Grounds

• Golf Maintenance

2017 Development Initiatives: WINTER INCENTIVE

Purpose: Build momentum and reduce old inventory

JANUARY - APRIL

Winter Wonderland Sales Event

Overview: 10% off select homesites and many

include two years of club membership, up to

$75,000 in savings.

In-market dates: January – April 30, 2017

2017 Development Initiatives: MULBERRY PARK

New Neighborhood: for Families and Empty Nesters

Mulberry Park: A collection of distinctive homes in a neighborhood of individuality.

2017 Development Initiatives: MULBERRY PARKNew Neighborhood for Families and Empty Nesters

Where is the world’s greatest destination? At The Grove, we believe the world’s greatest destination is home. In particular, it is a home of comfortable, sophisticated style, custom-craftsmanship and special characteristics that speak to the individual personality of its owner.

These are the very homes we are building in our newest neighborhood, Mulberry Park. Mulberry Park is a collection of handcrafted residences that harken back to an era of Arts and Craft style bungalows, a movement that symbolized harmony with nature and superior craftsmanship. These playful, individually crafted homes will be grouped into their own intimate neighborhood nestled in a forested setting within our gates.

This unique collection of homes will be nestled in an idyllic park-like setting when taken as a whole will create a tranquil and harmonious streetscape. Adding to the interest of the Mulberry Park homes will be “layers of spice.” Each home will be accentuated with interesting layers of materials such as; hand-wrought copper and iron work, joinery by master craftsman, varied paint pallets, large windows, and expansive porches. The result will be a collection of homes with their own unique artistry and a neighborhood of endearing individuality.

What will it be like to live in Mulberry Park? Imagine your perfect childhood in simpler times. Warm sun on your face, hopscotch in the street, playing tag and staying out until dark with friends. A time when your hopes and dreams felt obtainable. A place where life was happy, genuine, honest, and unforgettable. This place and these feelings exist again. Welcome home to Mulberry Park.

2017 Development Initiatives: THE OUTPOST

2017 Development Initiatives

The Estates (In Planning)

• Three Quarter Wooded/View Homesites

• Privacy

• Pre-Designed Grove Home Options – available for any

homesite; 4,446 - 4,865 sq. ft. large porches, guest cottage

Member Referral Program

• Word of Mouth is our Most Effective Marketing Tool

• Marketing Events are Critical

• Provides opportunities to invite Friends

• Support Charities to enhance exposure

• Member Reward

• The Goal is to gain new members

• Members have become the life-blood of The Grove

Covered Bridge under construction on Wildings Blvd.

2017 POA Budget

• Sources of Revenue

• Major Expense Categories

• Profit and Loss

• 2016 Actual

• 2017 Budget

2017 POA Budget: Revenue

• Contribution from Club - $22,500/mo• HOA Capital Contributions - $500/ea at closing of new homesites and spec homes• HOA Dues - $176/mo• HOA Design Review – assumes (4) per month @ $1,500/ea• HOA Mailbox - $389/ea• HOA Lot Maintenance Fees – assumes (75) vacant lots not under development @ $750/ea

(August) • HOA Rental Income – rent from Club @ $1,000/mo

2017 POA Budget: Major Expense Items

Grounds

• The grounds staff has been heavily involved in planting trees around the property. We

most recently completed the Fruit Tree Park.

• We will be installing a second pump for the common grounds irrigation system. This will

allow us to water our ever expanding common ground areas in a much more efficient way.

• The recent hiking trail expansion will require regular maintenance and we will be involved

in adding some additional trail sections. We plan to add another soccer style sports field

adjacent to Fruit Tree Park.

Capital Reserve

• Status: Currently it has been fully funded by the Developer. As we grow, we should expect

excess funds to be available for repairs and replacements.

• Function: From the start of the Grove an amount equal to .35% of invested cost in

infrastructure has been allocated to POA asset repairs. Basically this includes road, parks,

lakes, etc.

2017 Club Initiatives

• Operating Statistics

• Golf

• Golf Maintenance

• Food & Beverage

• Rosemary Spa

• Discovery Club

• Fitness

• General Store

• Equestrian

• Boat House & Fishing

• Member Portal

Club: OPERATING RESULTS

2017 Club Initiatives: GOLF

• Hosting NCAA Regional, TN Junior Cup, PGA Junior Drive, Chip and Putt Sub-Regional,

USGA Senior Amateur Qualifier and Grove Intercollegiate.

• Hosting 2018 Tennessee State Open.

• Continuing to build junior participation by growing the PGA Junior League Team and

regular junior clinics throughout the summer.

• Building ladies participation by offering Get Golf Ready Sessions, Ladies' Play Days and

additional Couples' Nine and Dine Events.

Golf Department Staff:

Director of Golf - Doug Oubre, Head Golf Professional - Jude Lenahan

Assistant Golf Professionals - Elaine Pearce, Ryan Eberstein

Outside Services Supervisor - Martin Nordstrom

2017 Club Initiatives: GOLF MAINTENANCE

• Completed three drainage projects on #10 and #1 fairways during the month of January.

• Greens Fungus is being treated continually and we are hopeful that we will outgrow this

condition in the next few years.

• We are in the process of conducting a large tree planting program. We are transplanting

native trees from the back of the property and using them on the golf course.

• Later this summer we will be repairing some more cart path that has been damaged over

the last few years.

• We are excited about the opportunity to host the NCAA Regional Tournament later this

year.

2017 Club Initiatives: FOOD & BEVERAGE

• Family Night on Wednesdays

• Action Stations- We have moved our Chefs into the dining room for family night to

prepare fresh dishes to our members. This allows you to meet the chefs, ask questions,

make suggestions, place special orders and know how your food is prepared.

• In addition to the buffet line and action stations, we have a new “Kids Corner” on family

night that will allow younger members a chance to enjoy food items on their age level.

Items that you will find on The “Kids Corner” line include Pizza, Tater Tots, Corn Dogs,

Chicken Fingers, Pasta Bar, Taco Bar, Nacho Bar , Cookies, Brownies, Ice Cream. This will

change every week.

• There will always be a full service salad bar on family night for those eating lighter. The

kitchen staff is prepared to make any dietary substitutions that you may need at any time.

• We are consistently seeing 60-90 members on Wednesdays. It has become a great night

to eat delicious food, meet the chefs, meet the staff and to meet new members and

neighbors.

2017 Club Initiatives: ROSEMARY SPA

• We have 4 team members and 4 On Call Therapists

• 4 massage therapists, 3 Aestithcians (2 newly hired) and 1 Manicurist

• Manager: Jaime Smith

• We have a Facebook page to reach our clients and keep them informed.

• We started a new service for Immune Support. It is a 45 min Wellness Treatment with

focus on Lymphatic Drainage.

• We began offering Dermaplaning as a service or as an upgrade with a facial. It is a

process of exfoliating 3 weeks of dead skin cells and removing vellus hair.

• There are plans to introduce a back facial

• In the nail department we are going to begin offering Silk and Acrylic

2017 Club Initiatives: DISCOVERY CLUB

EXPLORE • INSPIRE • GROW

Grove Kids are our most precious resource. Discovery Camp must keep them safe, help them grow, expand their horizons, and support our parents goals.

“No man stands so tall as when he stoops to help a child.”

Abraham Lincoln


• John Morris announced. 20+ years of experience developing & running successful

programs for kids.

• A search for an Assistant Camp Director is underway.

• An Administrative Assistant to be hired and posted in the reception area inside the

Sports Center.

• Summer Discovery Camp (ages 5-12) will run Mon-Fri, May 24 - Aug 3 from 9-4.

• Summer Discovery Camp - pricing updates:

• Daily rate with RSVP ($50 - no change).

• Weekly rate offered ($225).

• Daily rate with late or no RSVP ($75)

• 2 packages also offered for 20 or more days of Discovery Camp.


• Separate from Summer Discovery Camp, sign up forms are now in the Sports Centre to

gauge the level of interest for the following possible major program additions:

• Swim Team/Club

• Basketball League

• Tennis/Golf Futures

• Acting/Drama Club

• Nature & Wildlife Club

• Fishing Club

• Equestrian Club

• Safety improvements to the Sports Centre interior are being addressed to always

ensure the safest possible environment.

• Other possible major programming additions include but aren’t limited to:

• Charity Golf Cart Wash,

• Best in Grove (dog/pet show)

• An Evening with Stars (Stargazing party)


• John to host parent meetings to be held prior to the start of Summer Discovery Camp

• A renewed focus on Teen programing and regular participation throughout 2017. In

addition to regular on campus events for Teens, others are being planned for off

campus. Bowling, Sounds/Predators, performing arts, specialty activities (escape

rooms, laser tag, etc.) volunteer days, etc.

2017 Club Initiatives: FITNESS

Personal Training : Personal Training packages are available with our 2 full time personal

trainers. Jim Cotta - specializes in golf specific fitness and rehabilitation. Kim Whittaker -

specializes in weight loss, nutrition, and strength training

Group Fitness Classes : We currently offer 9 group fitness classes per week in our

movement studio in the Sports Centre. As class size and demand grows we will put

additional classes on the schedule.

Currently we offer:

• Yoga

• TRX

• Boot Camp

• Dance

• Pound

• Water Aerobics during summer.

A monthly price for classes is available.

2017 Club Initiatives: FITNESS

Hours : The current hours for the fitness center located in the Manor House are 5 am. to 10

pm every day. Each member has their own private PIN # for access into the fitness center

during early morning or evening hours when the Manor House may be closed

Nutrition : Post workout protein shakes and healthy snacks are currently available. Our

trainers can also put together a customized food plan for you, based on your nutrition goals.

Titleist Golf Evaluation : A complimentary T.P.I. Golf physical evaluation is available to all

members through Jim Cotta. This test will measure your flexibility, balance, strength, and

how it correlates to your golf swing. With this information Jim can tell you the most

important areas for you to work on to maximize your golf performance.

2017 Club Initiatives: GENERAL STORE

• We have started a relationship with the College Grove Food Pantry in an effort to help

feed the less fortunate.

• We plan to do more Sip and Shops this year to feature the products in The General Store.

• We have started featuring a “Wine of the Month” every month.

• Seasonal Craft beers are available in The General Store.

• Tell us if there are items you would like to see carried in The General Store.

2017 Club Initiatives: EQUESTRIAN

• The Grove Equestrian Program is the only club-sponsored equestrian program in this area

which provides a truly unique benefit to members.

• Standard Trail Riding Program: The Jaeckle Centre will provide four horses and associated

tack to use in the Equestrian Club’s standard trail riding program. Standard trail rides will be

conducted onsite at The Jaeckle Centre with experienced wranglers to optimize safety and

ensure an enjoyable experience. Orientations are required before trail rides begin.

Standard trail rides are free to Grove Members and a $50 charge for guests of Grove

Members.

2017 Club Initiatives: EQUESTRIAN

• Luxury Trail Riding Program: The Jaeckle Centre will provide four horses and associated

tack to use in the Equestrian Club’s luxury trail riding program. Trail riding lessons and

trail rides may be conducted at the Facility, at The Grove, or other off-site trail riding

locations identified by The Jaeckle Centre staff. The Jaeckle Centre will provide

experienced wranglers to join the trail rides to ensure safety and an enjoyable

experience. Pricing for Luxury Trail Riding will be determined by length of trail ride,

distance from The Jaeckle Centre, and how many riders.

• Private and Group Riding Lessons: Private and group lessons are made available to

Grove Members at a 10% discount off The Jaeckle Centre’s standard rates ($65 for

private and $55 per person for group lessons).

• Priority Boarding: A monthly service fee of between $1,600 and $2,200 per horse for

luxury equine care and services. This represents a $200 per month savings from The

Jaeckle Centre’s List Price offered to non-Grove Boarders.

2017 Club Initiatives: BOAT HOUSE & FISHING

• Fully stocked lake

• Catch and Release

• Relaxing place to enjoy some time with family and friends

• Picnic tables and charcoal grills for use by members

• Great place for birthday parties (The Grove will cater if needed)

• Men’s and Ladies Restrooms just over the bridge in the Comfort Station

• Kids under the age of 16 must be accompanied by an adult over the age of 18 at all times.

• No Lifeguards on Duty, Swim at your own risk

• Canoes and Paddle Boards are allowed but not provided by The Grove

• No motorized watercrafts allowed

• Fishing Starter Kits available in the General Store

Member Portal

• Calendar• Online Statement & Bill Pay• Photo Gallery• Staff Directory• Menus

Questions and Discussion:

2017 property owner’s association...

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