2017 ohio point-in-time & housing …cohhio.org/wp-content/uploads/2016/09/2017pit.pdf2017 ohio...

2017 OHIO POINT-IN-TIME & HOUSING INVENTORY COUNT COALITION ON HOMELESSNESS AND HOUSING IN OHIO

GO TO WEBINAR CONTROL PANEL

¡  90 minutes

¡  Attendees are muted

¡  Submit questions in questions box

IMPORTANT CHANGES TO THE HOUSING INVENTORY COUNT BEGINNING IN 2017

HOUSING INVENTORY COUNT CHANGES

1.  DEM project type removed

2.  McKinney-Vento data collection field expanded to include response options for other federal funding sources

3.  The VA has clarified that CoCs should report the beds and units associated with the “Transition in Place” projects under the “Other Permanent Housing” (OPH) project type, persons in those beds and units will not be included in the CoC’s sheltered PIT count.

4.  Clarification that youth dedicated beds should include beds dedicated to both unaccompanied and parenting youth

HOUSING INVENTORY COUNT CHANGES

5.  HUD is renaming and expanding the scattered site field in the organization and project information section to require CoCs to indicate whether the project is:

1) Site-based – single site

2) Site-based – clustered / multiple sites

3) Tenant-based

The new field name will be “Housing Type.”

IMPORTANT CHANGES TO THE POINT-IN-TIME COUNT BEGINNING IN 2017

POINT-IN-TIME COUNT CHANGES

1.  Gender response categories expanded to include “Don’t identify as male, female or transgender”

2.  CoC’s will now report chronic homelessness by household type - persons in households with at least one adult and one child, persons in households without children, and persons in households with only children.

3.  Clarified that when reporting on any chronically homeless household, all members of the household should be counted as chronically homeless (even for households with multiple adults and/or children)

POINT-IN-TIME COUNT CHANGES

4.  Address* – except DV or scattered site models

5.  Review HMIS Data Standards for updates

6.  Overflow

§  Report total # of overflow available on count

§  No fixed overflow # - report beds occupied

HOUSING INVENTORY COUNT (HIC) GUIDANCE

HOUSING INVENTORY COUNT (HIC)

¡  Report that informs the homeless assistance community on the capacity to house persons who are homeless at local and national levels.


What project beds/units do we count?

A. the primary intent of the project is to serve homeless persons;

B. the project verifies homeless status as part of its eligibility determination;

C. the actual project clients are predominantly homeless (or, for permanent housing, were homeless at entry).

HEALTH & HUMAN SERVICES (HHS) FUNDED PROJECTS

¡  Runaway and Homeless Youth (RHY) Basic Center Programs (BCP)

¡  RHY Transitional Living Program (TLP)

¡  RHY Maternity Group Homes for Pregnant and Parenting Youth (MGH)

¡  RHY Support System for Rural Homeless Youth (Demo TLP)


The project types included in the HIC are:

¡  Emergency Shelter (ES)

¡  Transitional Housing (TH)

¡  Safe Haven (SH)

¡  Permanent Housing (PH)


Multiple Household Types

¡  Divide based on beds on night of HIC -OR-

¡  Average utilization -OR-

¡  Fixed units – no fixed beds – use multiplier factor to estimate number of beds


The project types not included in the HIC are:

¡  Beds in institutional settings not specifically dedicated for persons experiencing homelessness, for example,

¡  Detox facilities

¡  Emergency rooms

¡  Jails

¡  Acute crisis or treatment centers

¡  Children in foster care or wards of the state


Bed and Unit Availability

Year-Round Overflow Beds Seasonal-Beds


Beds and Units Dedicated to Homeless

1.  Serve homeless persons

2.  Verifies homeless status for eligibility

3.  Predominantly homeless

ES

TH

SH

PSH

RRH

OPH/PH


HIC and HMIS

§  HUD strongly encourages CoCs to use their HMIS data as a starting point to generate the HIC

POINT-IN-TIME COUNT (PIT) GUIDANCE

POINT-IN-TIME COUNT (PIT)

¡  Provides the homeless assistance community with data needed to understand the number and characteristics of persons who are homeless at one point-in-time.

POINT-IN-TIME COUNT (PIT) STANDARDS

1.  Plan/conduct PIT, at least biennially

2.  Last 10 days in January

3.  Governance charter compliant PIT methodology

4.  Consult/collaborate with Con Plan jurisdictions


5.  Provide PIT data to Con Plan jurisdictions

6.  Account for all sheltered persons in CoC

7.  Verify sheltered persons

8.  Utilize HMIS for sheltered PIT

9.  Account for all unsheltered people


10.  Exclude geographic areas without homeless

11.  Verify unsheltered persons

12.  Ensure that there is an unduplicated count

13.  Protect privacy and safety

14.  Ensure that volunteers are appropriately trained

POINT-IN-TIME COUNT (PIT) METHODOLOGY

¡  Census – enumeration of all homeless

¡  Sampling – partial enumeration of homeless


PIT Count for Each Provider Project

¡  Unduplicated number of persons served on the night of the count


Sheltered Count

¡  Based on residence the PIT Count night

¡  Supervised publicly/privately operated shelters:

¡  Emergency shelters

¡  Transitional housing

¡  Hotels/motels paid for by charities/government entities

¡  Safe Havens


DO NOT COUNT

§  PSH (including VASH) residents

§  Persons residing in RRHD (FY08 CoC)

§  Location not listed on the HIC

§  Staying with family/friends

§  Residing in own unit

§  Institutions: jails, corrections, foster care, detox

§  Homelessness Prevention recipients


Homeless Providers

Veteran

Domestic Violence

Youth

Families

Individuals

Disabled

RELATIONSHIP BETWEEN PIT & HIC COUNTS

Sheltered PIT

Sheltered HIC

Emergency Shelter, Safe Haven & Transitional Housing


PIT

Count Night

Day

1

Day

2

Day

3

Day

4

Day

7

Day

6

Day

5

Unsheltered Counts – Night Count, Seven Post-Nights

PIT Count Night

¡  Cars

¡  Parks

¡  Abandoned buildings

¡  Buses or train stations

¡  Airports

¡  Camp grounds

¡  Tent encampment


Unsheltered Counts – Night Count, Street Count


Unsheltered Count Strategies

¡  Complete coverage

¡  Known locations

¡  Random sample

¡  Service-based count

¡  Combination


Develop PIT Count Plan

INVOLVING PARTNER ORGANIZATIONS & OTHERS

¡  Homeless/formerly homeless

¡  Homeless providers

¡  Social & community services

¡  Colleges & universities

¡  Local government

¡  Faith-based organizations

¡  Libraries

¡  Businesses & their groups

¡  Special populations

¡  Con Plan Jurisdictions

¡  Federal partners (VA, Ed, HHS, HUD)

¡  FQHC/health centers

¡  Law enforcement

¡  Civic groups

¡  Foundations

¡  School liaisons

VOLUNTEERS

Roles

¡  Enumerators

¡  Training

¡  Data entry & cleaning

¡  Securing donations

¡  Publicity

VOLUNTEER TRAINING

Training

Expectations

Understanding

OHIO’S 2017 PIT & HIT COUNT – JANUARY 24, 2017

January 24 January 25

HUD MODEL SURVEYS

UNMET NEED

Unsheltered Homeless

Needing ES

Number of Persons in

ES

Total ES Beds

ES Beds Under

Development

Unmet Need

PSH UNMET NEED

¡  HUD Notice: 2017 HIC & PIT Data Collection https://www.hudexchange.info/resources/documents/Notice-CPD-14-014-2015-HIC-PIT-Data-Collection-Notice.pdf

PIT/HIC GUIDANCE MATERIALS

COHHIO 175 S. Third St. – Suite 580

Columbus, Ohio 43215 614.280.1984

www.cohhio.org

Josh Johnson [email protected]

2017 Point-in-Time Count: Youth Count

USICH and Framework to End Youth Homelessness: Data Strategy

•  Developing better strategies for counting youth in PIT counts

•  Coordinating Federal data systems •  Voices of Youth Count - National study on the prevalence

and characteristics

2017 PIT: Baseline Year for Homeless Youth

•  Baseline year for PIT count data for tracking progress towards ending youth homelessness

•  One of many data sets that provides a snapshot of youth homelessness

•  Coordination in communities to implement strategies for youth

Youth Count: Overview

•  Youth Involvement •  Community Partners •  Planning and Conducting Youth Count •  Surveys

Why Count Youth?

Factors that Contribute to Youth Homelessness

•  Family dysfunction and/or rejection

•  Economic issues •  Systems involvement and/or

aged out

Involve Youth from the Start •  Recruit current and formerly homeless youth

– Runaway and homeless youth programs – Youth serving agencies – Schools

•  Form a Youth Count Sub-Committee •  Conduct youth focus groups •  Youth participation during day of count

– Youth Guides

Community Partners •  Child welfare agencies •  Schools •  Libraries •  LGBTQ community centers •  Churches •  Coffee shops •  24-hour diners/restaurants

Schools as PIT Count Partners

•  School district liaisons as key partners •  Schools can provide insights into and help

with: – Recruiting count volunteers – Selecting youth count sites – Suggesting other local youth service providers to

assist with count

Schools Can Get the Word Out By…

•  Posting youth-friendly information about the count throughout schools, including – Who the target population is (youth experiencing

homelessness under the HUD definition) – How/where/when to participate in the count

•  Informing youth identified as unaccompanied and homeless about the count and the possible benefits of participation

Tip Sheet on Sharing Data About Youth Experiencing Homelessness

1.  Schools may disclose non-identifying information or statistical data about students when proper public notice is given about the information that is to be shared, according to FERPA regulations. School districts may consider offering annual reports about homeless youth in schools, with all identifying information removed.

2.  Schools and school systems can take part in the U.S. Department of Housing and Urban Development’s annual point-in-time count of people experiencing homelessness. The school district’s homelessness liaison can discreetly refer homeless youth and families to resources and let point-in-time volunteers know where homeless youth may congregate.

3.  School systems can coordinate their information with data collected via HUD’s Continuum of Care Housing Management Information System. Doing so makes sense because homeless youth and families may be being served by multiple agencies. See the tip sheet for examples of communities that have integrated school and continuum of care data.

http://www2.ed.gov/programs/homeless/ehcy-interagency-data-disclosure.pdf

Planning •  Focus Groups

– Provider Focus Groups – Youth Focus Groups

•  Hot Spotting – Location of hot spot – Best time of day to count at each hot spot – How many people are likely to be found – Logistical information

• Any agencies in area •  Safety concerns

Hot Spotting

Planning

•  Youth might not access homeless services •  Congregate in various areas during different

times •  Youth might be reluctant or do not identify

as homeless •  Methods to count homeless adults might

not apply to youth

More things to Consider…

•  Establish presence and trust •  Youth friendly and inclusive •  Knowledge of youth culture

Conducting Youth Count: Come and Be Counted Sites

•  Advertise to all youth •  Location & access •  Plenty of food and drink •  Giveaways – bus tokens, gift cards, clothing, hygiene

packs

•  Activities •  Information •  Entertainment

Surveys

•  HUD – PIT Count Youth Survey Tools – Comprehensive Survey

https://www.hudexchange.info/resources/documents/PIT-Count-Youth-Survey-Comprehensive.pdf

– Youth Survey Addendum https://www.hudexchange.info/resources/documents/PIT-Count-Youth-Survey-Comprehensive.pdf

Brand It!

Promote It!

#homelessyouthcount #endyouthhomelessness

#ohioyouthcount

Resources •  Voices of Youth Count Toolkit

http://voicesofyouthcount.org/wp-content/uploads/2016/10/Voices-of-Youth-Count-Toolkit-FINAL.pdf

•  True Colors Fund Toolkit

https://truecolorsfund.org/youthcount/ •  Family & Youth Services Bureau – Tip Sheet on

Sharing Data about Youth Experiencing Homelessness – www.acf.hhs.gov/programs/fysb

•  Urban Institute – Youth Count! – www.urban.org/research/publications/youth-count-process-study

Thank You!

Evette Bethel Youth Initiative Coordinator

[email protected]

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