EMILY CARR UNIVERSITY OF ART + DESIGN STUDENT ART SALE

November

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STUDENTART SALE

CONTENTS

 

2017 INFO PACKET

November 1 Registration Deadline Register online at ecuad.ca/sas November 1 Volunteer Information Session

Located in Room A1010/A1014 from 11:30am to 12:45pm. Remember … YOU MUST volunteer in order to participate in the sale!

November 6 Pricing Your Work for the Student Art Sale Located in Room D2392 from 11:30am to 12:30pm.

November 13 Label Information Deadline Label information must be entered by 4:30pm. Form available at ecuad.ca/sas. Email completed form to sas@ecuad.ca. Write “Labels” in the subject line.

November 13 Volunteer Sign up Deadline Sign up online at ecuad.ca/sas.

November 20 Electronic Funds Transfer (Direct Deposit) Form Deadline Email your completed form to ap@ecuad.ca or drop it off to Financial Services, located in Room D2409.

November 21 Label Pick up We will email you with the time and location.

November 22 Structural Set-up Located in the Michael O’Brian Exhibition Commons from 9am to 4pm. Remember to bring your Student ID to sign out tools from the Tool Crib!

November 23 Artwork Delivery Located in the Exhibition Commons from 8 to 11am. Monitors will be on site to direct you. Remember to affix two (2) labels to each work.

November 23 Hanging + Install Located in the Exhibition Commons from 9am to 9pm.

November 24 Preview from 8 to 10am. Student Art Sale from 12 to 8pm.

November 25 Student Art Sale from 12 to 5pm.

November 26 Student Art Sale from 12 to 5pm.

November 26 Unsold Artwork Pick-up Located in the Exhibition Commons from 6 to 8pm.

November 26 Strike Located in the Exhibition Commons from 7pm to 11pm.

November 27 Unsold Artwork Pick-up Located in Room A2056 from 9 to 11am.

November 27 Strike + Clean-up Located in the Exhibition Commons from 9am to 3pm.

Questions? Contact sas@ecuad.ca | ecuad.ca/sas to register.

KEY DATES

EMILY CARR UNIVERSITY OF ART + DESIGNSTUDENT ART SALENovember / /

STUDENTART SALE

GUIDELINES + SELLER

RESPONSIBILITIES

EMILY CARR UNIVERSITY OF ART + DESIGN

STUDENT ART SALE

November / /

ELIGIBILITY + CONDITIONS

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PARTICIPANT REGISTRATION

PARTICIPANT REGISTRATION

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STUDENTART SALE

LABELLING OF WORKS

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RELEASE FORM

PAYMENT INFORMATION

Monday, November 20th.

Note that this form contains sensitive information and should be sent to Financial Services only.

EMILY CARR UNIVERSITY OF ART + DESIGNSTUDENT ART SALENovember / /

PREPARATION OF THE WORKS PRIOR TO THE SALE

Your work must be labeled according to guidelines, completely ready for display or hanging, and delivered to the Michael O’Brian Exhibition Commons on Thursday, November 23th from 8 to 11am.

Monitors will be on site to direct you to the drop area. You are responsible for the safe drop-off andpick-up of your work. Works that are not in acceptable condition for display or hanging will NOT be included in the sale. This includes wet paintings, wall works without adequate hanging gear, and any unframed works on paper that are not properly packaged(with a stiff backing and in a clear sleeve), and workswithout labels.

Works must be ready for hanging and / or display, or in the case of unframed images, packaged in protective clear sleeves with a stiff backing.

VOLUNTEER RESPONSIBILITIES DURING THE STUDENT ART SALE

Volunteer Info Session will be held on Wednesday, November 1st from 11:30am to 12:45pm in Room A1010/A1014. It is mandatory for all participants tosign up, and show up, for their volunteer shifts.

you’re unable to attend this meeting, please send a proxy. The deadline for volunteer sign up is Monday, November 13th. Volunteer shifts are assigned on a first come, first served basis, so please sign up early to secure your preferred spot!

At the time of your shift, you will be asked to signin five (5) minutes prior to your shift time, and sign out at the end of your shift. Cell phone and mobile device use is restricted during volunteer shifts.

Participating students who do not show up for their shift, or leave their shift early, will have 75% deducted from their sales.

PARTICIPANT RESPONSIBILITIES DIRECTLY FOLLOWING THE SAS

works must be picked up from the Exhibition Commons on Sunday, November 26th from 6 to 8pm OR from Room A2056 on Monday, November 27th between 9 and 11am. Failure to do so may result in the removal and / ordisposal of works. The SAS has no storage for unclaimed works.

Participants submit works at their own risk, though the utmost care is taken with each piece.

Emily Carr will not reimburse students for any works lost, stolen, or damaged during the SAS.

PROMOTIONAL INFORMATION

You are encouraged to attach your business card, artist statement, or professional information to your work.

PROCEEDS

rom each sale. These monies cover Student Art Sale expenses only.

ST (7%) and GST (5%) will be added to each sale.

PAYMENT

ronic Funds Transfer (Direct Deposit) Form to ap@ecuad.ca or drop it off at Financial Services, Room D2409 by Monday, November 20th. You will find this form in the SAS Info Packet on the registration site. Students must complete this form in order to be paid. T4A forms will be issued for all sales. Note that this form contains sensitive information and should be sent to Financial Services only.

Questions? Please contact sas@ecuad.ca

STUDENTART SALE

GUIDELINES + SELLER RESPONSIBILITIES - continued

EMILY CARR UNIVERSITY OF ART + DESIGNSTUDENT ART SALENovember / /

PREPARATION OF THE WORKS PRIOR TO THE SALE

Your work must be labeled according to guidelines, completely ready for display or hanging, and delivered to the Michael O’Brian Exhibition Commons on Thursday, November 23th from 8 to 11am.

Monitors will be on site to direct you to the drop area. You are responsible for the safe drop-off andpick-up of your work. Works that are not in acceptable condition for display or hanging will NOT be included in the sale. This includes wet paintings, wall works without adequate hanging gear, and any unframed works on paper that are not properly packaged(with a stiff backing and in a clear sleeve), and workswithout labels.

Works must be ready for hanging and / or display, or in the case of unframed images, packaged in protective clear sleeves with a stiff backing.

VOLUNTEER RESPONSIBILITIES DURING THE STUDENT ART SALE

Volunteer Info Session will be held on Wednesday, November 1st from 11:30am to 12:45pm in Room A1010/A1014. It is mandatory for all participants tosign up, and show up, for their volunteer shifts.

you’re unable to attend this meeting, please send a proxy. The deadline for volunteer sign up is Monday, November 13th. Volunteer shifts are assigned on a first come, first served basis, so please sign up early to secure your preferred spot!

At the time of your shift, you will be asked to signin five (5) minutes prior to your shift time, and sign out at the end of your shift. Cell phone and mobile device use is restricted during volunteer shifts.

Participating students who do not show up for their shift, or leave their shift early, will have 75% deducted from their sales.

PARTICIPANT RESPONSIBILITIES DIRECTLY FOLLOWING THE SAS

works must be picked up from the Exhibition Commons on Sunday, November 26th from 6 to 8pm OR from Room A2056 on Monday, November 27th between 9 and 11am. Failure to do so may result in the removal and / ordisposal of works. The SAS has no storage for unclaimed works.

Participants submit works at their own risk, though the utmost care is taken with each piece.

Emily Carr will not reimburse students for any works lost, stolen, or damaged during the SAS.

PROMOTIONAL INFORMATION

You are encouraged to attach your business card, artist statement, or professional information to your work.

PROCEEDS

rom each sale. These monies cover Student Art Sale expenses only.

ST (7%) and GST (5%) will be added to each sale.

PAYMENT

ronic Funds Transfer (Direct Deposit) Form to ap@ecuad.ca or drop it off at Financial Services, Room D2409 by Monday, November 20th. You will find this form in the SAS Info Packet on the registration site. Students must complete this form in order to be paid. T4A forms will be issued for all sales. Note that this form contains sensitive information and should be sent to Financial Services only.

Questions? Please contact sas@ecuad.ca

STUDENTART SALE

Floor Sales + Customer Service

Packaging Station

Security

Structural Set up

Artwork Install

/

STUDENT VOLUNTEERPOSITIONS

L Y GSTUDENT ART SALENovember /

CONDITIONS

JOB DESCRIPTIONS

STUDENTART SALE

2

POSITION DESCRIPTIONS - continued

Monitor

Shift Supervisor

Strike

Patch + Fill

STUDENTART SALE

Patch + Paint + Clean upafter

Pick up Assistant

Photo Booth

Y GSTUDENT ART SALENovember / /

ARTWORK | MAXIMUM

SIZES + NUMBERS

EMILY CARR UNIVERSITY OF ART + DESIGNSTUDENT ART SALENovember / /

PLEASE ENSURE THAT

STUDENTART SALE

MAXIMUM SIZE MAXIMUM #OF PIECES

CATEGORY A

2D Originals 48” x 60” 236” x 36” 424” x 36” 6Up to 16” x 16” 16

2D Editions (Prints / Photos) 48” x 60” 2

36” x 36” 424” x 36” 8Up to 16” x 16” 16

3D Ceramics / Sculpture 24” to 36” 618” to 24” 10Under 18” 12Dinnerware or Molded 30

Furniture Over 24” x 24” 2Under 24” x 24” 4

Cards / Magnets / Buttons, etc. / individually packaged 40

Cards / Magnets / Buttons, etc. / packaged sets 24T-Shirts / Clothing / Knitwear 24

Jewellery 40Accessories 40

40

CATEGORY B

DESCRIPTION

Please refer to the guildelines below when gathering works to place in the Student Art Sale.

Sellers may submit up to forty (40) pieces in each of the two (2) categories (A+B) to a maximum of eighty (80) pieces.

Books / Zines

EFT (DIRECT DEPOSIT) FORM

EMILY CARR UNIVERSITY OF ART + DESIGNSTUDENT ART SALENovember / /

.

STUDENTART SALE

Student Art Sale participants who sell work will be paid by Electronic Funds Transfer (Direct Deposit).

IMPORTANTComplete the Electronic Funds Transfer form if

Monday, November 20, 2017 to ap@ecuad.caRoom D2409.

The EFT form contains sensitive personal information (banking; social insurance number). To protect your privacy, please forward it to Emily Carr University Financial Services only.

Emily Carr University is pleased to provide Direct Deposit for all staff and student related reimbursements. Instead of mailing a cheque for payment of your expenses, we will electronically transfer the payment to your bank account and notify you via email that the bank deposit is being made. This will benefit your cash flow by getting funds into your bank account faster and avoid problems with lost and stolen cheques and postal disruptions.

Please complete and sign this form, indicating your preference regarding payment via Direct Deposit (Electronic Funds Transfer)

Yes, I want to receive my payments via EFT Revision to Current Authorization (e.g. account or bank changes)

The following is my personal information:

Name: Student Number:

Street Address:

City: Province: Postal Code:

Telephone Number: Social Insurance Number:

Direct Deposit Information

Your payment will be deposited directly into your bank account. You MUST provide either: Copy of a VOID CHEQUE or BANK ACCOUNT VERIFICATION LETTER from your Bank clearly stating your Bank ID, Transit ID Code and Account information.

Institution Code 3 digit number (XXX)

Bank Transit (5 digit number (XXXXX)

Account Number (up to 12 digits)

Bank Name:

Bank Address:

City: Province: Postal Code:

Telephone Number: Fax Number:

Attach a Void Cheque or a Bank Account Verification Letter from your Bank

Email Address

When payment has been deposited in my account please notify me at the following:

Email:

Authorization I hereby authorize Emily Carr University to initiate deposits and/or corrections to the financial institution as indicated above. This authorization will remain in effect until I revoke it in writing. Authorized Signature: Name: Date:

Upon completion please email it to ap@ecuad.ca, drop it off at Financial Services in room D2409, or mail it to: Emily Carr University Attn: Accounts Payable 520 East 1 Avenue Vancouver BC V5T 0H2 Contact: Elisa Chan Phone: 604 844 3094

Emily Carr Use Only Vendor Number: Date Completed:

ELECTRONIC FUNDS TRANSFER APPLICATION FOR STUDENTS

IN THE STUDENT ART SALE

EMILY CARR UNIVERSITY OF ART + DESIGNSTUDENT ART SALENovember /

RELEASE FORM

/

STUDENTART SALE

ARTWORK(S) RELEASE AND CONTRACT + MODEL RELEASE FORM

Please sign and return this form to sas@ecuad.ca by Monday, November 20, 2017.

By signing below, I hereby consent that the photograph(s) and / or artwork(s) which I have submitted to Emily Carr University of Art + Design (“Emily Carr”), and as described below (collectively, the “Works”) may be used either in part or in whole by Emily Carr for the purpose of catalogues, exhibitions, publications, motion picture and / or television productions, electronic media and / or advertising, including the right to photograph and film the Works for any such purpose.

Further, I hereby authorize Emily Carr to publish photograph(s) taken of me, my name, and / or my Works to be used in Emily Carr’s publications, promotional literature and / or advertisements.

I agree to hold Emily Carr, its employees, agents, successors, or anyone acting under its authority or permission, and those individual(s) contracted by Emily Carr (collectively, the “Releasees”) free from any liability, loss, or damage resulting from the use of my image(s). I hereby release and discharge the Releasees from any and all claims whatsoever in connection with such use of my likeness, name, and / or Works, for the purposes stated above.

I am signing this release freely and voluntarily, and in executing this release do not rely on any inducements, promises or representations made by the Releasees.

In addition, I hereby certify that I am over nineteen (19) years of age.

Please print your legal name in full

Signature Date

Please print your legal name in full

Signature Date

If under 19 years of age, signature of parent or guardian.

Description of Works

November 2017

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6 8 9 10 11 12

13 15 16 17 18 19

20 22 23 24 25 26

29 30

7

14

21

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MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY

Student Art SaleExhibition CommonsNoon - 8pm

StudentArt SaleExhibition CommonsNoon - 5pm

StudentArt SaleExhibition CommonsNoon - 5pm

Unsold ArtworkPick upExhibition Commons6 - 8pm

ArtworkDeliveryMichael O’BrianExhibition Commons8 - 11am

StructuralSet up9am - 4pm

Installation +HangingExhibition Commons9am - 8pm

VolunteerInfo Session11:30am - 12:45pmRoom A1010/A1014

OnlineRegistrationDeadlinewww.ecuad.ca/sas

Workshop:Pricing Your Workfor the StudentArt Sale11:30am-12:30pmRoom D2392

Unsold Artwork Pick upRoom A2056 9 - 11am

Paint + Clean upExhibition Commons10am - 3pm

Strike 8 - 11pmExhibition Commons

Release FormDeadlineemail to: sas@ecuad.ca

Label InfoDeadlineemail to: sas@ecuad.ca

Volunteer Sign upDeadline ecaud.ca/sas

EFT / Direct DepositForm Deadlineemail to: ap@ecuad.ca OR deliver toFinancial ServicesRoom D2409

PreviewExhibition Commons

Label PickupDate + locationto be confirmedvia email

QUICK VIEW KEY DATES CALENDAREMILY CARR UNIVERSITY OF ART + DESIGN STUDENT ART SALENovember / /