2017 Bond Program & Mass Selection

2017 San Antonio

Capital Improvements Design

& Construction Seminar

January 27, 2017

Presented By: Mike Frisbie, P.E., Director/City Engineer

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AGENDA

2012 BOND UPDATE

2017 BOND PROGRAM

RFQ PROCESS

CONTRACT EDITS

SBEDA POINTS & GOALS

BASIC SERVICES FEE STRUCTURE

2012 Bond Program

140 Projects totaling $596 million

Improving streets, bridges, sidewalks, drainage, parks, libraries and other facilities

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2012 BOND PROGRAM

PROJECT STATUS

96% Completed or

Under Construction

Complete

64%

Design

5%

Construction

31%

STATUS SUMMARY:

COMPLETE (89)

CONSTRUCTION (44)

DESIGN (7)

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Public Input Process

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30 Meetings 25 Public Meetings & 5 Bus Tours

1,400 Residents In Attendance

350 Resident Comments Collected As Result of Meetings

Guiding Principles

Support SA Tomorrow Growth Plan Coordinate with Other Agencies Increase Connectivity Leverage Funds Project Continuation Investment in Major Corridors Improve & Support Vision Zero Complete Streets Environmental Sustainability Operating & Maintenance Budget Impact Rough Proportionality 7

SA TOMORROW ALIGNMENT

2017 Bond Program

Projects

2017 – 2022 BOND PROGRAM $850 Million

STREETS, BRIDGES & SIDEWALKS

$445 Million

DRAINAGE & FLOOD CONTROL

$139 Million

PARKS & RECREATION

$121 Million

FACILITIES

$125 Million

NEIGHBORHOOD IMPROVEMENTS

$20 Million

64 Projects 19 Projects 69 Projects 29 Projects

Total of 181 Projects 9

FACILITIES STREETS, BRIDGES & SIDEWALKS

DRAINAGE & FLOOD CONTROL

PARKS & RECREATION

NEIGHBORHOOD IMPROVEMENTS

2017 Bond Committees

LIBRARY, MUSEUM &

CULTURAL ARTS

STREETS, BRIDGES & SIDEWALKS

DRAINAGE & FLOOD CONTROL

PARKS & RECREATION

NEIGHBORHOOD IMPROVEMENTS

PUBLIC SAFETY

FACILITIES

2017 Bond Propositions

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CITYWIDE IMPACT | TRANSFORMATIONAL

Streets, Bridges & Sidewalks

Recommending projects to construct or improve streets and street amenities, sidewalks and multimodal facilities in coordination with established transportation plans of the City and other agencies.

64 Projects | $445 Million

Road reconstruction and widening Utilities Pedestrian Safety Medians, turn lanes, multi-use/bike paths Curbs, sidewalks, drive-way approaches 11

CITYWIDE IMPACT | TRANSFORMATIONAL

Drainage & Flood Control

Recommending projects to improve or develop storm water drainage systems to include detention basins, channels, low water crossing improvements, and other drainage projects in coordination with the Bexar Regional Watershed Management Program.

19 Projects | $139 Million

Underground stormwater drainage Channels Water detention 12

CITYWIDE IMPACT | TRANSFORMATIONAL

Parks & Recreation

Recommending projects that acquire, develop or renovate parks and park facilities/amenities including but not limited to swimming pools, community recreation and gymnasium facilities, ballfields, trails and open space in coordination with established park system plans.

69 Projects | $121 Million

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CITYWIDE IMPACT | TRANSFORMATIONAL

Facilities

Recommending projects that acquire, develop or renovate existing community and city owned facilities.

29 Projects | $125 Million

Comprehensive facility renovations

Construction of new facilities

Acquisition of facilities for community use

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CITYWIDE IMPACT | TRANSFORMATIONAL

Neighborhood Improvements

Recommend neighborhood improvement areas based on the State’s Urban Renewal requirements to prepare sites for private sector development of single family or multi-family affordable housing construction.

13 Areas | $20 Million

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City Council approved Resolution on December 15, 2016 approving 13 areas to be included in City Council approved Urban Renewal Plan

AREA AREA NAME DISTRICT

1 Near West-Five Points 1,5

2 Lincoln Park – Arena District 2

3 West Side 5

4 Near East 2

5 Edgewood 6

6 Pearsall 4

7 Roosevelt-Mission Reach 3

8 East Southcross 3

9 Culebra at Callaghan 7

10 Southeast 3

11 South Park 4

12 Oak Hollow 8

13 Wurzbach 8

Next Steps

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Thursday

February 2, 2017

City Council A-Session

City Council Adoption of Urban

Renewal Plan

Thursday

February 9, 2017

City Council A-Session

City Council call for 2017 Bond

Election

Saturday

May 6, 2017

General Election Day

Public Vote on Election including

2017 Bond Program

Mass Selection

RFQ Process

MASS SELECTION OF DESIGN CONSULTANTS

• May 6th Vote

• 3 Separate Solicitations

• Council Approval of Design Contracts

• Contract Negotiations

• Pre-submittal Conference

• Submittals Due • Consultants

Assigned Projects

PLANNING

POST

SOLICITATION

SOLICITATION APPROVAL

Jan-Feb 2017 Oct 2017 June-Sept 2017 May 2017

• SBEDA Goals

• Services Fees

• Contract Edits

• Call-for-Election

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• SBEDA Aspirational Goals, Basic Services Fees & Contract edits • Industry Presentations • January 19th - Council

approved project list • February 9th - Council to Call

for Election

PLANNING

January-February 2017 19

• Upon voter approval on May 6th

• Minimum of 3 RFQs advertised for at least 30 days:

─ Civil Engineering ─ Architectural ─ Landscape Architectural

• Use sample bond project & identify team and plan

• Indicate desired project size ($) • Rate project interest level (A-D) • Aspire to meet/exceed SBEDA • Indicate willingness to mentor

SOLICITATION

May-June 2017 20

• Pre-submittal Conference (June) • Submittals due (June) • Evaluation & scoring (Jul-Aug) 100 points

─ Experience ─ Local Knowledge ─ Proposed Plan ─ Overall Evaluation ─ SBEDA Prime Points

• Consultants assigned projects (Sept)

POST

SOLICITATION

June-September 2017 21

• City Council approval of design contracts • Contract negotiations continue •Mass approval of ROW

acquisitions

APPROVAL

October 2017 22

Contract Edits

Contract Edits

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• Provides clarification • Clearly communicates requirements • Removes non-applicable language • Contract with tracked edits to be

posted online:

www.sanantonio.gov/2017Bond

Solicitation Tips

• Review solicitation & understand requirements

• Seek clarification during permitted timeframe

• Ensure submittal is well organized

• Follow outlined format

Solicitation Tips

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• Assemble team strategically

• Team members in good standing with the City is

beneficial

• Knowledgeable of City policies is beneficial

• Have experience with SAWS and CPS Energy design

requirements

• Assign an appropriate percentage of work per

team member

Solicitation Tips

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• Team work history

• Team experience in various disciplines

• Work history on Municipal Projects

• Provide Management Plan

• Identify project challenges

• Explain approach to overcome challenges

Solicitation Tips

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SBEDA Points &

Aspirational Goals

SBEDA Goals & Points

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• Proposed points focus on turning subs to primes

• Proposed goals are aspirational by program, not contract specific

• Developed using 2012 Bond Program & non-bond utilization, vendor availability

• Utilization Plan at time of RFQ submittal

Prime M/WBE

SBE

Emerging SBE

5.0 pts

5.0 pts

2.0 pts

Subs SBE 30%

M/WBE 20%

AABE 3%

Design Fee Negotiations

Design Fee Negotiations

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Basic Fee Percentage

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• Target fee (based on historical data)

• Deleting hourly rate negotiations • Streamline negotiation process

Proposed Engineering Basic Services Fee Percentage

Construction Cost of Project Anticipated Basic Fee

$0 - $1,000,000 To Be Negotiated

$1,000,000 - $2,000,000 12.0%

$2,000,000 - $3,000,000 11.5%

$3,000,000 - $5,000,000 11.0%

$5,000,000 - $10,000,000 10.5%

$10,000,000 - $15,000,000 10.0%

$15,000,000 - $20,000,000 9.5%

Over $20,000,000 To Be Negotiated

• Based on 2012 Bond Program and professional recommendation

• Total Fee may include basic fee, complexity factors and additional services

Engineering Basic

Services Fees

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40% Design 01 Project Management & General Items

01.010 DSR Preparation/Scoping Meeting

01.020 Complete Streets Assessment

01.030 General Sheets – Index, Summaries, Quantities, Notes

01.040 Design Review Meeting

01.050 Prepare Meeting Minutes

01.060 Project Schedule (Includes Construction)

02 Right-of-Way Surveying & Mapping

02.010 Acquire Ownership Information

02.020 Secure Right-of-Entry

02.030 Survey ROW/Apparent ROW/Boundary Survey

02.040 Monument ROW

02.050 Prepare ROW Map

02.060 Plats & Field Notes

02.070 Flag or Set New Corners

03 03.010 Establish Primary Project Control

03.020 Establish Secondary Project Control

03.030 Set Project Centerline or Baseline (Interval)

Total Fee: Basic Services Complexity Factor Additional Services

Basic Services

Major Drainage Study Required ─ Regional Storm Water Analysis

Involve Stakeholder – Dense Commercial Area

Low Impact Development ─ Landscape | Streetscape

Complex Utility Corridor

Complex Traffic Control – Construction Phasing

Local Agency Management Project (Federal or State Funding)

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Complexity Factors

• Major Drainage Study Required ⁻ Regional Storm Water Analysis

• Involve Stakeholder – Dense Commercial Area

• Low Impact Development ⁻ Landscape | Streetscape • Complex Utility Corridor • Complex Traffic Control – Construction Phasing • Local Agency Management Project (Federal or State

Funding)

Plats and Field Notes

Subsurface Utility Engineering

Water Pollution Abatement Plan

Context Sensitive Design

Additional Services

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Next Steps • Finalize Fee Table

• Development of RFQs

• Coordination with Joint Bid Partners

Thank You!

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2017 Bond Program & Mass Selection

2017 San Antonio

Capital Improvements Design

& Construction Seminar

January 27, 2017

Presented By: Mike Frisbie, P.E., Director/City Engineer