2017-2018 BACK TO SCHOOL NIGHT OVERVIEW FOR HOMEROOM PARENTS

Congratulations and Thank You for Being a Homeroom Parent Volunteer!

Prior to BTSN, please discuss with your classroom teacher when you will be able to speak to parents, how to

set up for the PTO video, plus about what kind of light refreshments the teacher would like you to provide.

**Suggestions: cookies and/or wrapped candies and small chilled water bottles.

On Back To School Night: Please introduce yourself, show the PTO video on the smartboard, then mention the

below to highlight what you need from your classroom parents:

• PTO Introduction- please ask all families to join the PTO (No Obligation and ONLY $20!)

• Please distribute to each family (and collect!!) the PTO Membership Form and the Parent Questionnaire

for failsafe contact information.

• Distribute labeled class party envelopes (Suggested classroom party donation is $10 plus $5 for Raffle

Basket donation= $15 total.)

o Explain the classroom party and Raffle Basket donation collection envelopes and encourage

families to return the envelopes to you before they leave.

o Highlight that PTO membership is only $20 and includes a family copy of the school directory.

o Additional membership forms can be found at the PTO table near the school entrance.

o The PTO uses its budget to support Churchville by fundraising for and purchasing many of school

and classroom enhancements highlighted in the PTO video shown at BTSN plus available on the

PTO webpage.

o PTO sponsors many other family favorite events and activities throughout the year such as

Parent/Child Dances, Events, Baseball Games, BINGO Nights, Monthly Pretzel Sales and Putting

on The Hits.

• Please mention the PTO webpage at CRSD.org (Churchville Elementary --> PTO tab), Churchville

Parents Facebook Page, the PTO Facebook Page and the PTO weekly newsletter which is sent through

email and contains important form links and event dates and updates.

All are available to help parents stay connected to school events!

IMPORTANT POINTS TO MENTION:

• Emergency Class List- please have every parent complete the Parent Questionnaire. This form will provide

you with their names, addresses, phone (home and mobile) and email address. Please distribute AND

collect this form at BTSN. The Homeroom Parents will need to compile an emergency class list that includes

these “fail safe” numbers to keep on hand in case of a school emergency and forward this list to Jacqueline

Gromosaik and Brooke Dubowitch at ceshrparent@yahoo.com by September 30th.

• Clearances- ANY volunteer who is working with students one or more times per week and/or who is directly

supervising students will need to obtain state and FBI clearances and have them on file with Council Rock

School District. See School Office, District website and/or PTO website for more details.

• Children with Allergies-Please be sure to touch base (call or email) parents of children with allergies

following BTSN to discuss party food options.

• Fundraisers- Please ask that parents support Churchville and participate in Read-a Thon and purchase a

KidStuff Books. *Can also mention that if more parents join the PTO, then additional fundraising may not be

necessary later in the year!

• KidStuff Books- Please let parents know that their KidStuff Book is available for $25 and offers hundreds of

dollars in coupon savings. KidStuff Books are distributed at Back To School Night. If a family chooses NOT to

purchase the book, remind them to leave it on their child’s desk and NOT take it home with them. The PTO

receives $15 for each book sold- another EASY fundraiaser!

• Classroom Parties- There are 4 parties during the school year (Halloween, Winter Holiday, Valentine’s Day

and the Year- End party). Please ask for and collect a $10 donation from each family to cover food,

decorations and activities/games. Please have a small envelope marked with the family name and the

donation amount ready to distribute AND collect at BTS night!

• Back To School Picnic-will be held Tuesday, September 12th (from 6:00 pm to 7:30 pm) with a rain date of

Monday, September 18th (from 6:00 pm to 7:30 pm) and includes free ice cream bars for the kids and a fun

DJ. Pack a picnic and get to know Churchville families and teachers!

• Science Fair-will be held in November. Boards cost $5 and will be available at BTSN and in the school store.

• Field Day- Please mention that each class is either Blue or White and each child will need a Field Day shirt in

the appropriate color for Field Day-scheduled in May. Field Day t-shirts ($5 each) will be available in the

School Store (scheduled to open in September). Field Day colors will be posted on the PTO webpage and in

the school store in September.

• Box Tops – Please remind families to save their Box Tops and make sure your teacher has a collection box

available in their room for the Box Tops. PTO receives $.10 per Box Top! Contests will be announced

throughout the year.

• Product Redemption Programs – Shoperoo app, Smile.Amazon.com and Giant Bonus Card. See attached

sheet/s for more information about these easy fundraisers.

• Yearbook and School Directory Cover Contest – School Directory Cover Art Contest will happen in late

September and the Yearbook Cover Art Contest will happen late winter. Forms available on Churchville

website under the PTO tab.

Thank you for volunteering!