2017-18BusinessPlan

V8

NortonLindseyVillageHallandPlayingField

TheheartofNortonLindsey

NortonLindseyVillageHall&PlayingFieldCharityNumber522972

www.nlvillagehall.btck.co.uk

Confidential ExecutiveSummary 31. BusinessCase Consultation Gainingplanningconsent Raisingfunds2. NLVillageHall(New) Buildingcharacteristics Scheduleofaccommodation Professionalteam Buildingprocurement Constructionprogramme3. Management CentreAdministrator OpeningHours Bookings4. Marketing ServiceOffer Marketdefinition Marketpenetration Targetaudience Completion5. Finances–capital Investment Fundraising6. Finances–operations Revenues Costs Surplus,DeficitandCashManagement FinancialGovernanceAppendixAPerformancemeasures Milestones: KeyPerformanceIndicators(KPI):AppendixBSWOTanalysis Strengths Opportunities Weaknesses ThreatsAppendixCComparablefacilities Comparatorlocalfacilities

Confidential

ExecutivesummaryOurTrusteesDuty:Heldintrustsince1948forthepurposesofphysicalandmentaltraining,andrecreation,andsocial,moralandintellectualdevelopment,throughthemediumofplayingfields,readingandrecreationrooms,library,lectures,classes,recreationsandentertainments,forthebenefitoftheinhabitantsofNortonLindseyandthesurroundingdistrict.OurmissionistobuildandoperateanewandsustainableVillageHallfacilitylocatedattheheartofthecommunitythat,inconjunctionwiththeplayingfields,willenablegrowthofastrongercommunitywhomeetregularly,sharetheirknowledgeandundertakeactivities,inaccordancewiththefulfilmentofourduties,allowingthewholeandwidercommunityofallagestobenefit.IthaslongbeenrecognisedthatNortonLindseyneedsanewhallandcommunityfacility(confirmedinParishPlan2014),asthecurrenthallwasoriginallybuiltin1966bylocalpeopleandvolunteerlabour.Thebuildingisnowextremelyshabby,andhasinadequatetoiletandkitchenfacilities.Since1966,asthevillagehasexpandedby100%inpopulation,variouscommunityattemptsweremadetocreatethisimportantamenity–wehaveneverquitegotthere.Andnowwithincomeoverthelast5yearsdecreasingby54%thehallisnolongerfinanciallyviable.ItisworthnotingthatwhenwelosetheexistingNortonLindseyVillageHall(December2017)avarietyoflocalgroups,WI,StiltonSniffers(charity),Brownies,Tabletennis,birthdayparties–thesecommunityledactivitieswillbelosttotheVillage.Extensiveresearchandwiderconsultationswereundertakenbeforeanagreedplanwassettledforanewhighlysustainable,highlyefficientbuilding(closelyalignedtoPassivhausratings)tobecentrallylocatedattheexistingHallsite.Abuildingfitforthe21stcentury.Over6decadesagoin1948,acharitabletrustwasestablishedtoprovideacommunityfacilitywhichwouldbenefitallresidents.Trusteeswerenominatedwhorepresentthelocalcommunityorganisations;theParishCouncil,thePCC,theWI,thecricketclubwhoaretenantsofthefield,togetherwithotherlocalswhoarepotentialusersofthenewfacility.Over£148000hasbeenraisedfrompersonaldonationsandcommunityfundraising,someofwhichwillbeexpendedcompletingthedetaileddesignofthenewHallandobtainingthenecessarypre-commencementpermissions.In2017,TrusteesworkedcloselywithaQuantitySurveyortocompleteatenderingprocess,whichidentifiedapreferredbuildingcontractor.Italsoconfirmedthatallowingforvariouscontingencies,atotalinvestmentofatleast£495,000wouldberequiredtocompletethebuilding.TheNortonLindseyParishCouncilhavecommittedagrantof£35,000,theWarwickDistrictCouncil,alongwithotherexternalfundersarebeingrequestedforgrantstotalling£337000,requiredtocompletethebuilding.Afurther£30,000willberequiredlatertocompleteexternalworks.ItisplannedthattheconstructionphasewillbegininMarch/April2018andrunthroughuntiltheJuly2018,allowingtimeforcommissioningandanofficialopeningassoonaspossibleinSummer2018.ThecreationoftheNewHallwilltransformlifeinNortonLindsey.Itwillliterallyprovidethebeatingheartforcommunitylifeforresidentsofallages,affordingsafeandcomfortablefacilitiesthatencourageinteractionandsustaininterestinactivitiesandeventsthatdirectlyenrichresidents’lives.Thisfacilityhashadalonggestationandwillmeetaneedthatmanyhavefeltwillneverbemet.Foraruralcommunitynottohaveavillagehall,willcripplesomanyinitiativesthathaveneededthesimplestamenitysuchastoiletsforeventsontheplayingfields,oranoperationalbaseforcommunityledactivities,letalonethemoreestablishedgroupsthathavestoicallymanagedusingtheantiquatedfacilitiesaffordedbytheoldvillagehallinrecentyears.Leadersofcommunitygroupsintheparishrealisethatthisfacilitywillbetransformationalfortheirmemberswhohaveforsolong,madedowithsmall,deterioratingandinappropriatefacilities.ItisplannedthattheNewHallwillbefullyoperationalbymid2018.TrusteeswilljudgeittobeasuccessiftheNewHallisbeingusedbyadiverserangeofgroupsofallageswhoarecomingtogethernotjustfortheirownbenefit,buttoalsoservethewidercommunity.

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1. BusinessCaseThe2011censusandourrecentvillagesurveyidentifiedthatasignificantproportionofalltheresidentsofNortonLindseyareeither19yearsoldoryounger,orareovertheageof65.Yet,verysoonourruralParishwillnothaveavillagehalloranyothersuitablefacilityinwhichtoconductcommunitylifeandinparticulartheneedsofthenon-workingpopulationwhospendmostoftheirtimeintheParish.NortonLindseyispoorlyservedbypublictransport,whichfurtherisolatesmanyresidentsfromfacilitiesinthenearbytowns.

• TheclosestfacilityofthistypeistheDorotheaMitchellHallinClaverdon,locatedintheneighbouringparish,somethreemilesaway.Thereispoorprovisionofpublictransporttothisfacility.

• Otherwise,NortonLindseybenefitsfromasmallchurch,whichisusedfrequently,especiallytheChurchRoomthatcanaccommodateameetingof10people(max)buthaspoorheatingandlimitedkitchenfacilities.

• ThereisaSportsandSocialClub(CricketClub)whichisopentomembersprovidingabarandsocialareathatisusedforentertainment.

• TheWolvertonPrimarySchool(locatedontheboundaryofNortonLindsey)hasaHall,whichisusedheavilybytheparentsandpupilsandafterschoolclub.Childprotectionrequirementsandthedemandingscheduleofschoolactivitiesdonotenablereliablecommunityuse.

CONSULTATIONPlansforthenewHallhaveevolvedthroughanactiveconsultationprogrammethathasengagedpotentialusersgroupsintheplanningandfundraisingactivity.

• InceptionThishasbeenalongprocess–In2007asurveywasconductedandby2014theParishPlanidentifiedtheneedforanewVillageHall.AttheannualAGMoftheVillageHallCommitteeIn2015&2016(advertisedintheParishmagazine),Q&Aswereissuedtolocalresidentsandrepresentativesofusergroupswereinvitedforfeedbackandtheirideas.OngoingconsultationwiththeParishCouncilcontinuedincludingattendingmeetingstokeeptheminformedoftheplans.RegularupdateswerepublishedinthemonthlyParishMagazineandeveryonewasinvitedtoexpresstheirviewandideas.InMarch2017aquestionnairewasformulatedanddistributedviadoordroptoalllocalresidents.InApril2017theTrustees(ManagementCommittee)mettoreviewtheresultsofthequestionnairewhichwereoverwhelminginfavourofthenewVillageHall.88%thoughttheVillagewouldbediminishedwithoutaHall.97%thoughttheHall&PlayingFieldscreatedandmaintainedasenseofcommunityandbelongingamongtheVillageresidents.AshortlistofArchitectswereinvitedtopresentproposalstotheTrustees,toincludedesignconceptsforoutlineschemes.Followingpresentationsandproposals,theTrusteesappointedColinWilcox.Workthenbeganonthedraftingofthe‘StatementofNeeds’.During2016/17,a‘fact-finding’tourofothersimilarfacilitieswasconductedbyrepresentativesofpotentialusergroups(WI)andmembersoftheTrustees.Inall,adozencommunitybuildingswerevisitedandreviewed.ThefindingswerecollatedandreportedbacktotheArchitect.

• AgreeingthepreferreddesignInthefirstinstance,thecommitteelookedatcitinganewlargerhallbehindtheexisting.ThisproveddifficultfromaplanningperspectiveandwasnotfavouredbytheVillage.Insteadanoptiontoextendtheexistingbuildingwasdeveloped.Planningpermissionforthiswasgrantedin2016,butbythenitwasclearthatthiswasnotapracticaloption(structurally,H&Sandcost).Thecommitteedecidedto

Confidential exploreanoptiontobuildanewhallontheextendedexistingsite,whilstalsolookingatarangeofconstructionmethodsthatwouldmeettheneedsofthecommunity.

• EngagingthecommunityDuringearly2017,widerpublicconsultationswereundertakenatopenmeetingsoftheParishCouncilandthelocalcommunity.Thewholecommunitywereinvited(includingaletterdroptoeveryhousehold)toattendaLaunchmeetinginJune2017.Thiswasattendedby80people.Apresentationofourproposalswasgiven,adisplaywasinstalledinthehallwhichprovidedinformationontheNewHallandthecurrentversionofthebuildingplans.AlivelyQ&Afollowed,andpeoplewereinvitedtosubmitideas,concernsandvoluntarycontributionsandquestionsviapostitnotes,whichwerethenfedintoourplans.UpdatesandsignpoststothewebsitewerealsopublishedintheParishMagazine,whichisprovidedmonthlytothevastmajorityofhouseholdsintheParish.Thosewhowereunabletoattendwerecontactedseparately,viaasummarybusinessplandoordrop.Allresourcesfromthemeetingweremadeavailabletodownloadviaourlivewebsitewww.nlvillagehall.btck.co.uk.Thisensuredthatallhadanopportunitytocommentontheplans.AttheVillageFeteon9thJuly2017adropinsurgerywasheld,theplansforthenewHallweredisplayedandasectionoftheproposedbuildingconstructionwasavailableforviewing.Thisdrewalotofinterestandwasafurtheropportunityforthecommunitytocommentonourproposals.Inexcessof400peopleattendedtheFeteandmanyvisitedtheexhibition.ResidentslocatedclosetothesitedidnotobjecttothedevelopmentonplanninggroundsandourquestionnairehighlightedthesignificantbenefittothewidercommunitythatthenewHallwouldprovide.Someconcernshavebeenexpressedaboutnoiseandparking.Thecommitteewilladdresstheseinthedetaileddesignandoperationalproposals.Aspartofengagingthecommunitythetrusteeshavevisitedeveryhouseandsomeideasandconcernshavebeenexpressed,andagainthesewillbeconsideredaspartofthedetaileddesign.GAININGPLANNINGCONSENTInDecember2016,theTrusteesresolvedtoinstructtheArchitecttoapplyforPlanningConsentforthepreferreddesignschemeforthenewHall.TomeetthecostsofdesigningtheHallandpreparingaplanningapplication,fundraisingcontinuedinearnestwithcommunitygroupsorganisingeventsandactivitiestoenhancetheBuildpot.Individualscommittedtopledgegiftsandhaveagreedtoundertakevariousfundraisingeventsonanon-goingbasis.TheinitialcostsweremetfromtheBuildFund.Ongoingthroughoutthisperiod,consultationswiththePlannersatWarwickDistrictCouncilhelpedshapetheformofthebuildingdesign.Aftervariousiterationspermissionwasfinallygrantedon26thMay2017.RAISINGFUNDSInJune2017,apublicLaunchmeetingwasarrangedwhereapresentationwasgivenontheplansandthebenefitsofthenewHalltothecommunity.PeoplewereencouragedtomakepledgedgiftstomaximisethebenefitsofGiftAid.LocaleventssuchastheVillageFete,coffeemornings,bringandbuysalesandotherfundraisingeventswerealsoorganised.RepresentationstotheParishCouncilhadalreadysecureditsfinancialsupportfortheprojectwithapledgeof£35,000.Trusteeshavevisitedeveryhouseholdtoansweranyquestionsandcontinuetohostupdatemeetingswithinterestedgroupsandindividuals.Thewebsiteisregularlyupdatedtoprovideinformationforallinterestedparties.

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2. NortonLindseyNewVillageHallTheVillageHallwillbeakeycommunityasset,beingaplacewhereallresidentscanmeettoengageincommunityactivitiesandevents.ItisoneofthefourpillarsofourcommunityalongwiththeChurch,theschoolandthepub(thishavingbeenpurchasedandnowthefirstcommunityownedpubinWarwickshire)Itisexpectedthatthefacilitieswillfosterthecreationofnewcommunitygroupsandenablethosethatalreadyexisttoenhancetheiroperations.ItwillbetheonlyfacilityintheParishthatisbigenoughtoserveourgrowingcommunitywithacommercialkitchenandsuitabletoiletsthatisproperlyheatedandlit,sotheexperienceofattendingmeetingsandactivitieswillbegreatlyenhanced.TheHallwillalsoenabletheresidentstomeetinformallythroughsharedinterestgroups,coffeemorningsandothersocialinteractions.TrusteeshavehadconsiderableinterestinusingtheHallforeventssuchasfamilycelebrations,birthdaypartiesandthelike.TwoseparatemeetingroomscouldbeusedforcounsellingservicesanddropinsessionsforCouncillorsandMP’s.Alunchcluband/orcaféwouldbringresidentstogether.Withfilmnightsforallagesofthecommunitybeingextremelypopular.PartsoftheHallcouldbeusedasexhibitionspaceforlocalartistsandmusicalshowcasescouldbeheldinthemainhall.ItisanticipatedthattheHallwillenableprovidersofadulteducation,childcareandexerciseclassestoestablishviableprogrammesforthebenefitoflocalresidents,arequirementindicatedintheVillagePlan.BUILDINGCHARACTERISTICSTheArchitectswerebriefedtodesignacommunitybuildingwhich:1. Ishighlyefficientandeconomicaltorun,isbuiltofmaterialsandtoadesignthatissympathetictothe

environmentandexistingsettingonthePlayingFields.2. Affordsgoodaccessthroughoutandadequateparking.3. Willaccommodateupto120peopleinthemainhall,togetherwithastageforperformanceandtwosmaller

meetingrooms.4. Toprovidealight,airyandwelcomingspacebutwiththecapabilityofbeingblacked-outforprojectionfacilities.5. ProvidescateringfacilitiesforhotmealsSCHEDULEOFACCOMMODATION

• Entrance/Foyero ActsasacrushspacefortheMulti-purposeHallo Accesstotoilets/cloakroomo Accesstokitcheno Doubledoorsforfurnitureremovalo DisabledaccessthroughoutinaccordancewiththeDisabilityDiscriminationActo Displayspaceo Matwelland‘cleanoff’carpetzoneo Powerforcleaning,telephonepointandfire/securityalarmpanels

• Multi-PurposeHallo Adaptablespacewithgoodsoundattenuationo Acousticssuitableforspeechandpresentationworko Varietyofseatingconfigurationsincludingconference,seminar,diningandeducationo Directlinkwithstoresandkitchenservery,whichcanbelockedoffo Goodnaturallightingwithblack-outfacilities.MaximiseviewandaccesstothePlayingFieldo Goodairchangeratecommensuratewithuseincludingsecurablenaturalventilationo Interestingceiling/roofspacetocreateaspacewithhighqualityarchitecturalcharactero Poweraroundallperimeters,ITsocket,telephone,TVpointandhearinginductionloop.o Lowpressurehotwaterheatingfromseparateairsourceheatpumpo ITterminaltoincludeincomingBroadbandconnection

Confidential • MeetingRooms

o ITterminaltoincludeincomingBroadbandconnection• Kitchen

o Self-containedroomo Commercialspecificationtoincludehob,oven,preparationarea,wash-upsink,hand-washbasin,

drygoodsstore,refrigerator,warming,cupboards,teaboilerandserveryo Singlephasepower,dishwasher,electrichobandovenwithdomestichotwaterprovidedfromthe

heatpumpo Extractventilationhoodand15airchanges/hourbymeansofmechanicalventilationo Easyclearhygienicfinisheswithtiledfloorandwalls,IPrateddownlighters.

• Toiletso Unisextoiletswithhandwashingfacilities,includingdisabledandbabychanging,andgooddisabled

accessinaccordancewiththeBuildingRegulationsPartM• Cloaks

o Definablespaceforcloakswithhat/coathooks• Store

o Internallockablestoreforequipmentanddecorationso Adjustableshelvingalongonewallandgoodaccesso AccessiblefromMulti-purposehallo Doubleordoorandahalfforeasyaccesso Easychairstorage

• Cleanero Internallockablestore

• Refuseo Screenedandlockablerefusestoragearea(external)

• Externalworkso Lowmaintenanceandwelldrainedpathwayso Provisionfordisabledaccessfromthecarparko Improvedvisuallinks

Confidential

ProfessionalTeam

• ColinWilcox(Architect)• KevinPartridge(QuantitySurveyor&EmployersAgent)• GrahameWiggin(H&SandPrincipalDesigner)• PhilBoraston(M&EConsultant)

BUILDINGPROCUREMENTArchitectswereappointedearlytogivestrategicdefinitiontothecreationofthepreferredbuildinglayout.ThedesignconceptstageculminatedinsecuringthenecessarybuildingconsentsfromWarwickDistrictCouncil.Informationwasthengatheredthroughsurveystopreparepre-commencementhealth&safetyfile.Detaileddesigndrawingswerepreparedandtechnicalspecificationsagreedforthematerialsandfinishes.Abudgetestimatewaspreparedforthebuildingworkstotalling£410,000.Thisdoesnotincludedemolition,professionalfees,externalworksoracontingency.TrusteesalsoobtainedadvicetoconfirmthattherewillbenoVATchargedonthecostsofbuildingtheHall(excludingprofessionalfees).EmployersRequirementandSpecificationdocumentswerepreparedandresearchcompletedtodevelopashort-listofpotentialconstructioncompaniesbestqualifiedtobeinvitedtotender.FourwereinvitedinSeptember2017.TheQSreportedon26thOctober2017thatthreetenderresponseswerereceivedandmeasuredagainstthespecification,twobeingcalled-inforvalueengineeringandnegotiation.ItwassubsequentlyrecommendedthatTimberworkEuropebeappointedtobuildtheVillageHallforanadjustedContractSumof£470,063.Remainingprofessionalfeesandutilityconnectionfeeswillbringthetotalconstructionbudgetto£495,063.Toallowforongoingfundraising,aphasedbuildingprogrammehasbeenplanned,budgetedcostsforeachelement,includingremainingprofessionalfees.(SeetableatAppendixD).Phase1coversthebuildingofwater-tightbuilding;Phase2internalconstructionandfit-out,installationofservices,Phase3externalworks.Itisplannedthattherewillbenopracticalbreakinonsitebuildingactivitybetweenphases1and2ofconstruction.

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3. MANAGEMENTTrusteeswillconducttheday-to-dayrunningoftheHallthroughregularmeetingsandwrittenreports,witheachagreeingtoassumespecificresponsibilitiesfor:

1. Building(construction,maintenanceandrepairs)2. Bookings(applicationofTermsandConditionsofHire,websitecoordination)3. Operations(workingwiththeHallAdministrator)4. Communications(Parishmagazine,website,directmarketing)5. Finance(receiptsandpayments,Balancesheet,Banking)6. Governance(regulatoryreturns,Trusteemeetings,reports)

HALLADMINISTRATORTrusteeswillrecruitandsupervisetheworkofapaid,parttimeHallAdministratorwhowillberesponsiblefor:

• Day-to-daymanagementofallbookings,includingaccessandsecurity• Ensuringthebuildingiskeptclean• Overseeingtheaccessofoutsideservicecontractors.

OPENINGHOURSTheHallwilloperatesevendaysaweek,beingavailableforbookingsfrom8amuntil10pm.OnspecialoccasionstheTrusteesmayagreetotheclosinghourbeingextended,butnotlaterthanmidnightgiventheproximityofnearbyhomes.BOOKINGSAllarrangementsforbookingswillbemadethroughtheNLVHwebsite,wheredetailsoftheTermsandConditionsofHirewillbeposted.ItisplannedthataforwardbookingscalendarwillbepostedonthesitetoindicatewhentheHallisavailable.

• PersonalandcharitableuseBookingswillbeconcludedwithaHirerofatleast18yearsoldonthebasisofacompletedHiringAgreementandpaymentofadepositandrefundableBond.TheHirerispersonallyresponsiblefortheeventanditsconductaccordingtotheTermsandConditionsofHire,includingadeclarationconcerningtherequiredconditionoftheHallattheendofhiring.

• BlockbookingsandotherusersTermsforregularandblockbookings,andbycorporateandotherbodiesforcommercialusearebyindividualagreementdependingonthefrequencyandnatureofuse.Regularandblockbookingsareprovisionala)untilpaymentismadeandb)inanycasefordatesbeyondarollingperiodofthreemonthsahead,unlessotherwiseagreed.IntheeventthataprovisionalbookingbeyondthreemonthsaheadiscancelledbytheTrustees,afullrefundofanypaymentswillbemade.

• TermsandConditionsofHireTheTermsandConditionsofHirearebasedontheModelConditionsapprovedbytheCharitiesCommission,whichareavailableonthewebsite.Attentionwillbeparticularlydrawntothefollowingsections:Licences,Noiseandnuisance,Heating,Careofthepremisesandcontents,EndofHiringDeclaration.

• RatesandchargesTheHallmaybehiredforpersonalusebyindividualsandforcharitiesatratesperhourorpersession.Tablesandchairsareincludedinthehiringrates.Ifuseofthekitchenisrequired(cooker,fridge,dishwasheretc)afixedratekitchensupplementispayable.Ifcateringequipmentisrequired(glasses,china,cutlery,etc.)acateringsupplementispayableataratedependingonthenumbersandextentofuse.

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4. MARKETINGTheTrusteesplanthatthenewHallwillfirstaddresstheneedforthecommunityfacilityforthoseresidentswholiveorworkwithintheimmediateparish.ThisincludesthosewhoaredeliveringactivitiesorservicesintotheParishforthebenefitoflocalpeople.Ifthereisremainingcapacity,asecondprioritywillbetoextendthisamenitytothewiderarea,wherelocalfacilitiesareunabletomeetdemandorareunsuitableforspecificusesandforwhichtheHallwouldbemoreappropriate.SERVICEOFFERTheHallwouldprovideafoyerarea,amulti-purposemainhallforlargermeetingsandtwosmallermeetingrooms.Inaddition,chairs,tables,kitchenandcateringequipmentwillbeavailable.Storagespace,ifavailablewillalsobeofferedforrenttocommunitygroups.MARKETDEFINITIONThe2011censusfigurespublishedbytheONSaredetailedbelow,alongwithcommunitydataprovidinganoverviewoftheageprofileofthecurrentVillagepopulation.Trusteeshaveusedthisinformationtoestimatethatasmanyas613peoplecouldpotentiallyusetheHallwhopresentlyliveintheVillage.Age(Years) Number(2011census) CommunityDataNumber(March2017)

From141households(60%)

0-5 31 Total368=60%100%totalthereforeestimatedat613

6-15 53

16-25 Total326 1826-40 4441-55 6456-70 6071+ 98

ConsiderationhasbeengiventothetrendexperiencedatouroldHallandothersimilarfacilities,thatnewusersanddemandaregeneratedbytheexistenceofthenewHall.TrusteesanticipatethattheprovisionofanewHallwillinitselfencouragenewpotentialusergroupstoformandexistinggroupstogrowtoundertakeactivities:*representsexistinguserswhowillcontinueafterthenewHallisbuilt.Ourfocuswillbetoprovideamoderncommunityfacilityforallthusreducinganti-socialbehaviour,promotinghealthierlifestyles,combatinglonelinesswhilstatthesametimereducingenvironmentalimpactbyofferingtheseservicesonthedoorstep.

• Parentsandchildactivities/classese.g.BabySensory,MonkeyMusic,pre-schoolclub• Uniformedgroupse.g.Brownies*,Rainbows,Beavers,Cubsetc• Youthgroupse.g.youthclub• Activityclubse.g.tabletennis*,Gamesclub,ShortMatBowls,Gardening,flowerarranging• Hobbyorlocalinterestgroupse.g.Historygroup,Sewinggroup,slimmingclub• Communitybasedorganisationse.g.theWomen’sInstitute*• CharityGroups&Eventse.g.StiltonSniffers*• Churcheventsandmeetings• Communityeventse.g.hostinganafternoontea,AnnualVillageFete*• Consultationeventsorindividualmeetingse.g.PCSO,NeighbourhoodWatch,healthrelatedconsults• Providingabaseforcommunityactivitiese.g.facilitiesforanannuallitterpick,moonlitwalk• Businesseventse.g.meetingsfrombusinessbasednearby• ParishCouncilmeetingsrequiringalargerspace• Pollingstation• Childcaree.g.crèches• Adulteducationclassese.g.IT,Languages,CommunityFirstAid*• Exerciseclassese.g.Zumba,Yoga,Pilates,Relaxation&Meditation

Confidential • Bands/gignights,Quiznights• Cinemanights• TouringTheatre• Exhibitions:Art,Photographydisplay• SocialIndividualevents:Birthdayparties*/Christenings/Weddingreceptions/funeralsetc• Usebylocalschool*Sportsday• JuniorFootballClub*• CricketClub*tenantforfielduse

MARKETPREPARATIONPriortoopening,pre-launchmarketingwilltakeplacewithintheVillageandlocalbusinessestoraiseawarenessoftheHall,itsfacilities,itsavailabilityandhowtobook,includingonlinebookings.OncetheHallisopenthepotentialcustomerswillbeinvitedtospecialevents(e.g.theHalllaunchevent,opendays,sport/funactivities,cinemanights,Christmas/NewYearCelebrationsetc)hostedbyTrusteestoencouragefutureuseoftheHall.ThecommunicationchannelsformarketingtheHallhavebeenidentifiedandinclude:

• NortonLindsey/Wolverton/LangleyParishMagazine• NortonLindseyVHwebsitewww.nlvillagehall.btck.co.uk• Socialmediapagese.g.TheNLVillageFacebookpage• Onlineprofilewithwww.Hallshire.com• Localpressandmediae.g.Courier,Observer,StratfordHerald• Postersinthelocalvicinity,TheNewInn,thedoctors’surgeryinClaverdon,&HamptonMagna,theParish

noticeboards• TheChurchviaservicesandnetworking• AleafletdropintheVillage• Thirdpartywebsitese.g.localcouncillinks,MumsknowBestWarwickshireetc• Directcontacte.g.email,letters,phoneetc.withcommercialgroupssuchaschildren’sclasses,slimming

clubs,exerciseclasses• DirectcontactwithlocalbusinesswhomaywishtohiretheHallformeetings• Networkingwithexistinggroupse.g.WI

TARGETAUDIENCE1. Thecommercialunder5’scategoryisacompetitivemarketwithnumerousactivitiesofferedforbabiesand

toddlerswiththeirparents.Activityleadersareoftenrequestingrecommendationsfromlocalparentsfornewvenuesandcouldprovideanexcellentopportunityforregularbookings.Thesewouldbeduringthedaytimesessions,morning,lunchtimesandafternoons.

2. Groupsforprimaryschoolagedchildrenincludetheuniformedgroupse.g.Rainbows,Beavers,Cubs,Brownies

etcaswellasyouthgroupsandactivityclubs.TheHallalreadyhasresidentBrownies.ThisageofchildwouldbeusingtheHallafterschool,intheeveningsandatweekends.

3. ‘Tween’andteenagedgroupsalsoincludetheolderuniformedgroupse.g.Scouts,Guides,Rangersaswellas

youthgroupsandactivityclubs.4. The20-64yearoldsor‘workingagepopulation’spendthegreaterpartofthedayandweekoutoftheVillage,

returningintheeveningsandbeingaroundattheweekends.ThisindicatestheirlikelyusageoftheHallforsocialorleisurepurposes.However,theymaybeinterestedinhiringtheHalltoholdbusinessmeetingsorworkeventsduringofficehours.Theleisurepurposescouldincludeexercise,adulteducationclassesorhobbybasedgroups.

5. Over65’sarelikelytohaveahigherpropensitytobeintheVillageduringtheday.Giventhepopulationinthis

agegroupisgrowing,thiswillbeakeygrouptotargetmarket.Theymayhaveahigherlevelofdisposableincometousetopursueleisureactivitiesrequiringahallvenue.

Confidential TheymayalsohavelimitedaccesstoservicesoutsidetheVillage,astheruraltransportlinkscanberestrictive,andsorelyonwalkingtoleisureactivities,whichcouldbebasedintheHall.BecausetheycouldpotentiallybeinandaroundtheVillageallday,everydaythemarketingopportunitiesarewidestwiththisgroup.COMPETITIONTrusteesdonotanticipatethattheHallwillcompetedirectlywithanyothervenues,asitoffersfacilitiesuniquetoNortonLindsey.

• WithinthevillageWolvertonPrimarySchoolhasahall,whichisusedheavilybytheparentsandpupilsandtheafter-schoolclubmakingitinaccessibleduringworkinghours.Childprotectionrequirementsandthedemandingscheduleofschoolactivitiesdonotenablereliablecommunityuse.Eveningandweekendaccessisverylimited.TheNLCricketClubhasabararea,whichisavailabletomembersatareducedhirecharge.TheClubislicensedpremisesmakingitunsuitableforsomeusergroups,withlimitedspace.TheNewInncommunitypubhasonlythebararea.Itisalsoalicensedpremisemakingitunsuitableforsomeusergroupsandithasverylimitedspacemakinginunsuitableforcertainactivities,suchasmeetingsorexerciseclasses.TheChurchRoomadjacenttotheChurchcanonlyaccommodateameetingofapprox.10people.Italsohaslimitedkitchenandtoiletfacilities.

• WithinthelocalareaTheclosestfacilityofthistypeistheDorotheaMitchellHalllocatedintheneighbouringparishofClaverdon,threemilesaway.Ithasanumberofspacessuitableforavarietyofusesincludingsports,activitiesandparties.Itiswellusedbyitsowncommunitymakingitdifficulttobookandalsodoesn’thaveanonlinebookingfacility.Furtherafield,Snitterfield,Bearley,Wolverton,andHattonhall.ThepotentialbenefitofallthesefacilitiesissignificantlyconstrainedbytheirdistancefromNortonLindseyandtheextremelylimitedpublictransportthatisavailable.

• WithintheDistrictTrusteeshavediscoveredthatmanymid-sizedvenuesintheareaarealreadyatcapacity.Localserviceprovidersreportdifficultyinbookingsuitablysizedmodernfacilitiesinwhichtohosttheirclasses,activitiesorgroups.Alsofewvenuesofferonlinebookingfacilities.ThelocationofNortonLindsey,3milesfromWarwick,4milesfromLeamington,6milesfromStratford,1milefromtheM40andwithineasyreachofBanburyandCoventry,makesitanappealinglocationtoholdaclass,activityorgroup.

Confidential

5.Finance-capitalINVESTMENTTrustees,workingcloselywiththeQuantitySurveyor,haveestimatedthetotalcostofcreatingtheNewVillageHallwillbe£525,000,includingconstructioncosts,professionalfeesandotherrelatedexpenses,whicharebeingfoundfrom:

VillageFundsandconfirmedpledgesinhand £148,608

VillageGrant–NLPC £35,000

TotalVillageContributions £183,608

LessFeesalreadypaidorcommitted - £25,000

Grants(External:WDC,Rank,BigLottery,Garfield)

£158,608

£336,455

Furtherfundraising tbc

Total

£495,063

Induecourse,additionalcapitalinvestmentwillberequiredtocompletethefurnishingoftheHallwithsuitablechairs,tables,kitchenandotherequipment,andcompletetheexternalworks.FUNDRAISINGToraisethe£337000neededtosecurethebalanceofthecapitalinvestmentrequired,grantapplicationsarebeingmadetoWarwickDistrictCouncil,RankFoundation,BigLotteryFund,GarfieldTrust,BiffaandWrenlandfilltaxcreditschemes,plusotherTrusts.Trusteesareinvestigatingtheprovisionoffurnitureitemsandplantoraisethisinvestmentduringtheconstructionphaseoftheproject,throughlocalfundraisingandgrantsfromselectedcharitabletrustsandfoundations.

6. Finances-operationsTheprocurementoffundstobuildthenewVillageHallwasakeymarkerontheroadtoachievingtheaimsandobjectivesoftheTrust.However,itisimportanttonotethatthiswasbutonestepinthejourneyandthatthekeychallengeistoensurethattheactivitiesofthecharityoperatingtheHallensurethelong-termsustainability.Oneofthekeydriversbehindsuchsuccesswillbetheoperationofanappropriateandfundamentallysoundfinancialmodel.ThissectionofthebusinessplanconsidersthekeyaspectsofthemodeltheTrusteesintendtooperateandissplitintofourkeysections:

• Revenues• Costs• Surplus,DeficitandCashmanagement• FinancialGovernance

REVENUESTheHallwillprimarilybeavailabletothegeneralpublicforhireonanadhocorregularbasis.TheTrusteesbelievethatthiswillbethemainsourceofincomefortheHallandareoptimisticthatthroughcarefulmanagementofpricingoccupancylevelsandcostsoftheHallshouldbecashsustainablefromitsfirstyearofoperation(seeAppendixC).

Confidential InadditiontorevenuesreceivedfromtheoperationoftheHall,itisalsoenvisagedthattheTrusteeswillcontinuetoraisecharitablegiftsandevents,i.e.annualVillageFete,HarvestSuppertosupplementthisincome.Revenuefromoperationswillbedeterminedbytwofactors:

1. ThenumberofhoursthattheHallisletfor;and2. ThepricechargedforeachhourtheHallisletfor.

• Occupancy

TheTrusteesareawarethatultimatelythesuccessoftheHall–bothintermsofitsaimtostandoutasanassetwhichbenefitsthecommunityatlargeandfromafinancialsustainabilityperspective,ishingedonensuringthattheHallisutilisedandoccupiedasmuchaspossible.WithnocomparablecompetitortotheHallinthevillageitisnotdifficulttoassumethatdemandexists(anecdotalresearchhaslongestablishedthis);however,thelackofsimilarbusinesstomodeldemandon,doespresentanissuewhentryingtoaccuratelyforecastoccupancy.TheTrusteeshavethereforeusedlocalanecdotalevidence,aswellasresearchofotherlocalvillagehalls(makingadjustmentsforwherethenatureofthehallorprofileofthevillagediffers)toestimateoccupancy.InthefirstfullfinancialyearofthebusinesstheintentionistoappropriatelypriceandmarkettheHalltoencourage30hoursperweekofoccupancy.ClearlythislevelofdemandisconsiderablyhigherthanoccupancylevelsintheoldhallandisunlikelytoarisewithoutaclearandfocusedmarketingstrategypriortotheopeningoftheHall.TheTrusteesthereforeintendtodevelopandimplementastrongmarketingplanthatsetstheHallontherightpathfromdayone.TheprimaryfocusofthemarketingwillbetocreateawarenessoftheHallandencourageprospectivebookingssothatfromthepointtheHalliscommissioneditisused.TheTrusteeshopetoencouragethisbyofferingpreferentialtermsandratestoearlyadopters,aswellasourexistingclientele,itishopedthatthiswillcreatearealbuzzintheVillagearoundtheHall,raisingitsprofileandthusfurtherincreasingtheoccupancyrate.OncethenewHallisupandrunningandbeginstobuildareputation,itishopedthatoccupancymayincreasetoanaverageof35hoursperweekandtheTrusteesbelievethat,withcarefullymanagedpricing,thislevelofoccupancywouldensureitslong-termsuccess.

• PricingKeytotheprincipleofrunningtheHallasasustainablebusinessistooperateasmartandeffectivepricingsystemthatencouragesusageofthehallatafairandsympatheticprice,butatthesametimerecogniseswheredemandandcommercialdriversfacilitatetheopportunitytogenerateadditionalincomefortheHallandcommunity.Asnotedabove,theTrusteeskeyfocusforthecommencementofoperationsattheHallwillbetoencouragedemandandconsequentlyincreaseoccupancytoalevelwhichensurestheHallissustainableandmeetsitswidercommunityobjectives.Thisisalsotobedeliveredatalowcostsopeoplecanaccessservicesandactivities.Thelinkbetweenpriceanddemandhaslongbeenestablishedandgivenatpresentitisdifficulttopredictthelevelofdemandintotal,itwouldbeverydifficultatthistimetodeterminethepriceelasticityofsuchdemand.Somegroups,e.g.commercialventuresorcharitygroupsarelikelytobemorepricesensitivethanotherse.g.Birthdaypartiesandoneoffevents;thereforetheTrusteesarekeentorecognisethisthroughanadvancedpricingstructure,whichreflectsfavourablyonrepeatandblockbookingsaswellasthetypeofactivitytheHallisbeingusedfor,thetimeofthedayandthealternatedemandforthebookingslot.TheTrusteeshavemanyideasandplanstoflexthepricinginawaythatensuresahealthydemandfortheHall,butatthesametimeensuresthatasustainablereturnismadefromitsoperations.TheTrusteeshaveinitiallypreparedthisbusinessplanonthebasisthattheHallwillsecureanaverageof£12perhourinitsfirstfullyearofoperation.Clearlyatfirst,aspartofthemarketingapproach,theaverageratemaybelowerthanthistargetvalue(thecurrenthourlychargeis£10intheoldHall),butasthebusinessprogressesthisprovidesagoodtargetpricefortheTrusteestoachieve.

Confidential

• FundraisingTrusteesalsoplan,asinpreviousyears,toconductregularfundraisingeventsandactivitieswhichwillengagethewholeVillageinmakingunrestrictedgiftstotheHall.Currentlyrunningisaverysuccessful100Club,alongwiththeannualHarvestSupper,Cheese&Wine,musicaleveningsandtheVillageFete.Onlinedonationsareavailableviathewebsite.AdditionalgrantapplicationswillalsobemadetocharitableTrusts&Foundationsforequipmentandothercapitalimprovements,asandwhentheyareidentified.

• Revenues–SummaryGeneratingsufficientincometofundtheaimsandactivitiesoftheHall&PlayingFieldiskeytoitsviability;theabovesectionssetoutthethemesonwhichtheTrusteesintendtoachievethisandshouldtheymeettheirobjectivesincomewouldariseasfollows:

Income 2018-19 2019-20 2020-21

Turnover(note1) 18,720 22,750 23,660Fundraising(note2) 5,000 5,000 5,000

Totalincome 23,720 27,750 28,660Note1:Year1assumedtobeanaverageoccupancyof30hoursperweekatanaveragerateof£12perhours.Year2,risingto35hoursperweekand£12.50averagerate.Year3stayingat35hoursperweek,buttheaveragerateincreasingto£13perhour.Note2:Trusteeshaveagreedtoraise£5000ayearthrough100ClubandeventsheldsuchastheFete

COSTS

OncetheHallisbroughtintousetherewillbeanumberofcostsassociatedwithitsexistencethatwillimmediatelybegintoaccrue(fixedcosts).Inaddition,theoperationsoftheHallwillclearlyresultinadditionalcostsarising(variablecosts).TheTrusteeshave,throughbothhistoricdata,researchanddetailedconsideration,identifiedthecoststheybelievearelikelytoariseintheearlyyearsofoperations.Ofcourse,itispossiblethatsomeoftheactualexpendituremaydifferfromtheestimatessetoutbelowandthatsomeunforeseencostsmayarise;however,theTrusteesbelievethattheestimatestheyhaveidentifiedrepresentareasonableandprudentviewoftheinitialcosts.Annualincrease=2%inflationfigures.

ThemanagementofcostswillbeakeyfocusoftheTrustees,soastoensurethattheHallcancontinuetobeutilisedbythecommunityatcompetitiverates,andanysurplusfundsmaximisedtoberedeployedbeneficially.

• FixedCosts(administrativeexpenses)

Fixedcost 2018-19 2019-20 2020-21Businessrates(note1) 200 204 208

Insurance 2,000 2040 2081PerformingRightslicence 170 173 177

DVD/Filmlicence 0 0 0Internet,telephone 400 408 416Wastemanagement 850 867 884

CentreAdministrator(honorarium) 3,000 3060 3121Intruderalarmmaintenance 630 642 654Firealarmmaintenance 525 535 545Lightningprotection 263 268 273

Accountancy(honorarium) 100 102 104Sundry 500 510 520

Sub-totaladministrativeexpenses 8,638 8,809 8,983Note1–Assumptionthatbusinessratesreliefof80-100%willbeavailableontheproperty.

Confidential

• Variablecosts(costofsales)

Variablecosts 2018-19 2019-20 2020-21Electricity 2,500 2550 2601

Water(meter) 500 510 520Cleaning–labour 2,000 2040 2080

Washroomconsumables 500 510 520Maintenance,servicing&repairs 2,000 2040 2080

Sub-totalcostofsales 7,500 7,650 7,801Unlikethefixedcosts,thevariablecostssetoutabovewillmainlybedrivenbytheoccupancyoftheHall.Thishighlightstwokeypoints:

1. Shouldoccupancybehigher/lowerthanexpected,thesecostsarelikelytobeequallyaffectedandsothisshouldbetakenintoconsiderationwhencomparingtheabovetotheactualfigures;and

2. Thesecostsrepresentthemarginalcostofoperatingthebusiness,itisthereforeimportantthattheseareconsideredinconjunctionwiththeHall’spricingstrategy,asthepricepaidperhourbyanyuseroftheHallshouldnever(unlessspecificallyagreed)fallbelowthemarginalcostoftheiroccupancy.

• Totaloperatingcosts

Summary 2018-19 2019-20 2020-21Costofsales 7,500 7,650 7,801

Administrativeexpense 8,638 8,809 8,983Totaloperatingcosts 16,138 16,459 16,784

• Costs–summaryFromthesecalculations,theTrusteeshaveaclearindicationastothelevelofcashcoststheyneedtobeabletofundinthefirstthreeyears.Thecostofsaleswillbeprimarilydrivenbyoccupancyandthepricingstrategynotedearlier,willevolvebasedonthenecessitytoexceedthevariablecostsandcontributetocoveringallthefixedcosts.

SURPLUS,DEFICITANDCASHMANAGEMENTTheprevioustwosectionsoutlinethestrategyoftheTrusteesinmanagingthefinancialoperationsoftheHall.Therewillbeafocusongrowingoccupancytoallowforthemanagementcostsandsympatheticpricing.UsingthefiguressetoutintherevenueandcostssectionstheTrusteeshaveforecastthesurplus/deficitfromoperationscalculationforthefirstthreefullyearsofoperations.

Forecast 2018-19 2019-20 2020-21Income(note1) 18,720 22,750 23,660Costofsales 7,500 7,650 7,801Grosssurplus 11,220 15,100 15,859

Administrativeexpense 8,638 8,809 8,983Operationalsurplus/(deficit) 2,582 6,291 6,876

Note1–Allfundraisingisexcludedfromtheaboveforecast.

Fromtheaboveitiscleartoseethat,evenintheabsenceofanyfundraisingactivities,theHallisexpectedtodeliveranoperationalsurplus.Asnotedthroughoutthisbusinessplan,whilsttheTrusteeswillalwaysworktoensurethattheHallremainsacommerciallyviableoperation,theTrustwillnotseektoamassfundssurplustothoserequiredtoensurethelong-

Confidential termviabilityoftheHallandPlayingFields.ThereforetheTrusteesintendtoreviewtheannualfinancialperformanceoftheHallandsplitanyannualsurplusintothreedistinctfunds:

• AreservetocoverunforeseeablecostsoftheHallthatmayarisefromtimetotimee.g.significantrepairsoverthelifeoftheproperty;and

• AreservetocoverthePlayingFieldsandPlayground;and• Acommunityfundwhichwouldseektomakesmallgrantstocommunityandcharitableorganisationsinline

withtheaimsoftheTrust.Ofcourse,shouldtheannualsurplusprovetoohigh,theTrusteescouldreviewtheirpricingstrategytoensurethatthechargesremainatafairlevelthatencouragescommunityuse.

FINANCIALGOVERNANCEThesumsofmoneynotedelsewhereinthissectionarenotsmall;oneofthekeyresponsibilitiesoftheTrusteesistosafeguardthefundsraisedbytheHallandensurethattheyareusedasintended.Financialriskssuchashumanerror,mismanagements,theftandevenfraudwillexistanditisimportantthatthecontrolscurrentlyinplacearecontinuedaftercommencementofoperationstoensurethatsuchrisksaremanagedappropriately.TheTrustees,astheyhavedonesuccessfullyformanyyears,aresatisfiedthatbetweenthemtheyhavethecapabilitytoappropriatelymanageandaccountforthefinancesoftheHall.Someofthekeythemesofthefinancialcodeofconductare:

• Jointsignatoriesforallmaterialscosts;• Segregationoffinancialduties;• Thepreparationofmonthlyandmoredetailedquarterlyaccounts(duringconstructionandthereafter);• AnnualreviewofthefinancialrecordsandsystemsoftheHall;and• RotationofrolesinlinewiththeTrustspecifications.

TheTrusteesareconfidentthatwithsuchsafeguardsinplacefinancialriskswillbeappropriatelymanaged.

• FinancialOperations–SummaryTheTrusteeshavesetoutinthissectionhowtheyintendtorunthefinancialaspectsoftheHall,fromrevenueandcostmanagementthroughtofinancialgovernance.Accordingly,itshouldbeclearfromtheabovethatthefinancialaspectsofoperatingtheHallhavebeentakenseriouslyandthattheTrusteesareconfidentthattheywillbeabletomaketheHallafinanciallyviableoperation.

Confidential

AppendixA–PerformancemeasuresMILESTONES:1. January2018 DismantlingofexistingHall(PreConstruction)2. March/April2018 ConstructionofGroundworksandslab3. May2018 ConstructionofWater-tightBuilding(Phase1)4. June2018 InternalConstructionandfit-out,Installationofservices(Phase2)5. July2018 Furniture&equipment-Commissioning&Opening6. Summer2018 Externalworks–carparketc(Phase3)

KEYPERFORMANCEINDICATORS(KPI):FinancialTurnover–measuredagainsttargetsof:

• FY18£18720• FY19£22750• FY20£23660

Operatingprofit–measuredagainsttargetsof:

• FY18£2582• FY19£6291• FY20£6826

NonFinancialDiversitysuccessThiswillbedeterminedbytheusagebyadiverserangeofgroupsfortheirownbenefitandtoservethecommunity.ThiswillbemeasuredbythenumberofnotforprofitorganisationsusingtheHalleachweeke.g.Brownies,historygroup.Measuredagainsttargetsof:

• FY18 3groupsperweek• FY19+ 4groupsperweek

UsagemeasurementUsageRatioismeasured=hoursbooked/availablehours–Targetsareasfollows:

• FY18 15%• FY19 17%• FY20 18%

Confidential

AppendixB-SWOTanalysisSTRENGTHS WEAKNESSES• LargeVillagepopulation(600+)• Severalpiecesofresearchoverthepastdecade

identifiedandreiteratedneedforanewHall• StrongsupportfromParishCouncilandParochial

ChurchCouncil• Centralvillagelocation• StatementsofintenttocontinueuseofHallfrom

severalvillage/potentialgroups• £160kalreadyraisedfromdonationsalone–shows

strongsupport• Solidfundraisingbasetosupportsoundfinancial

plans• Modernandsustainabledesign• Designledbyinformedpredictedusage• StrongexistingvolunteerfocusinVillage• WidelyskilledTrusteesboarde.g.retired

professionalengineer,business/operationsmanager,representativesfromcommunitygroups(WI,PCC,cricketclub,parishcouncillor)

• Hallwillhaveanoperationalsurplusbutmayshowanaccountingdeficit

• Occupancydoesnotincreasetosufficientlevelstofunddepreciation/maintenancecharges

• Sizeofvenuemayaffectmarketability• Possiblelimitedstoragespace

OPPORTUNITIES THREATS• Allowexistingcommunitygroupstocontinueand

remainintheVillage• Increasethelocalskillscapacitythroughholding

adulteducationclasses• Startingupnewgroupswhohavebeenunableto

usetheexistinghallduetopoorcondition• Expandingexistingsmallgroupswhomeetin

homesbutneedextraspace• Broadentheinvolvementoflocalpeoplethrough

offeringawiderangeofactivitiesandservices,includingsocial,leisureandeducationevents

• Offeringalocalalternativetothelicensedpremises• Linkupswithlocalbusinessestooffermeeting

space• Providebaseforwidercommunitywork

• Lackoflocalgovernmentfundingsupportmaydisruptplanning

• Lesspopulartimeslotsmayneedtobediscountedunderthe£12averagerate

• Managementareallvolunteerswhichcouldimpactmanagementinput

• Othernewhallsmaytakeawaybusiness• UnexpectedexpenditurewhentheHallisupand

running• Delaysinconfirmingfunding• Failuretoestablishcontactwithpreferredbuilder,

duetodelaysinconfirmingfunding.

Confidential AppendixC–ComparablefacilitiesThisbusinessplanisbasedonanaverageof£12perhourhirechargeand30hoursofhireinYear1.Theratesachievedbycomparablefacilitieshavebeenresearchedandsummarised:Assuch,Trusteesbelieveanaverageof£12perhour,withsomepremiumrateslotscostingmoreandsomecommunitysubsidedslotscostingless,isrealisticandachievable.Hoursofoccupancyachievedismorecommerciallysensitiveinformationandhasbeenmoredifficulttoresearch.However,TrusteeshavepersuadedsomevenuestosharethisinformationandbelieveaYear1forecastof15%risingto17%whentheHallismoreestablishediscomparablewitha21%occupancyrateforanothervenueintheirfirstyear.COMPARATORVILLAGESVENUESParishcouncilarea Population Fullhourlyrate Discountedrate(if

known)Additionalinfo

NortonLindsey 600 £15 £12(Local) KitchenflatrateMeetingRoomflatrate

Hatton 2319 £15 £13.50 30peopleseatedBudbrooke 1863 £13 n/k NocarparkClaverdon 1261 £16 Kitchenflatrate 120capacityCharlecote 200 70capacityBarford 1336 £12 100/60seatedBearley 724 £15 £11 100Lapworth 1828 £50 Localrateavailable Kitchen£30flatrate

Hallsize127sqmLeekWootton 1017 £17 Kitchen£10flat 120peopleShrewley 870 £13 n/k 100peopleSnitterfield 1226 Wolverton NLTheNewInn Licencedpremises–Seated28max–opentopublic

NoseparatemeetingroomNLChurchRoom 10peoplemax

ItisexpectedthatthenewHallwilloffertieredratesdependingonthehirerandtheirconnectionwiththevillage.Commercialbusinesses,suchasthoseofferingbabyclasses/childcarewillbechargedacommercialrate,withincentivesforlongtermblockbookings.Localuserswillbechargedalocalrate,againwithincentivesforlongtermblockbookings.Thisisinlinewithadviceprovidedbyexistingvenuesandourownexistingchargingpolicy.Holidaysbookingswillbemaximisedtomakeuseofthespacevacatedbytermtimeonlybookings.Theseandalladhocbookingswillbenegotiabledependingonthepurposeofhireandwillrequireadepositcommensuratewiththelevelofriskassociatedwiththepurposeofhire.Charginganadditionalflatratefeefortheuseofthekitchenwillbeanewandfurtherrevenuesource.Aswellasthemainhall,twosmallermeetingroomswillalsobeavailableforhireatareducedratetothemainhall.Thisisafacilitywhichwehavenothadpreviouslyandwasidentifiedasaneedinourresearch.Thedesignofthebuildinghasbeencarefullyconsideredtoallowseparatesimultaneoushiringoverthesameperiod.Tobalancemainhallandthemeetingroomsbeingbookedwouldbemonitoredtoensurethelargerspace,withthehigherhirecharge,isbeingmaximised.OCCUPANCYLEVELSTherewouldbeamixtureofusagetypes:

Confidential • Weekdaymornings/afternoons–Trusteeswillbeaimingforonemorningoroneafternoonbookingaday.More

sessionsmaybepossibledependingonthetimingsofthesessions.• Weekdayevenings–Trusteeswillbeaimingforonebookingforeachweekdayevening.Foruniformedgroups,

forexample,itmaybethattwosessionscanberunonthesameevening;oneearlyandonelater.• Premiumevening(Fri/Sat)–TrusteeswillbeaimingforonebookingoneitheraFridayoraSaturdaynighttobe

chargedatapremiumrate.TrusteeswillbeaimingforSaturdaynightstobeanadhocbookedsession,withFridaynightspotentiallybeingaregularlyblockedbookedsession(cinemanightsforexample).

• Weekenddays–trusteeswillbeaimingforonelongortwoshortbookingsoneachweekendday.OnweekendstheHallcancommandapremiumrate.

Inlinewithourpreviouspatternofusageweexpecttheretobedifferingpatternsbetweentermtimeandholidaytime,whichTrusteeswillmonitorandcontinuetolookforopportunitiestomaximiseusageingapperiods.• Themainhallwillbeavailablebetween8amand10pm7daysaweek.Thisgenerates98potentialhoursforit

tobehiredperweek.• Thesmallermeetingroomwillbeavailablebetween8amand10pm7daysaweek.Betweenthemtheyhave

thepotentialtoofferanadditional98hoursofcapacitytobehired.Intotalthisprovides196hoursperweekofhiringcapacity.

• Trusteesareforecasting30hoursaweekatanaveragerateof£12soarepredictinga15%capacityinYear1,risingto35hours(equatingto17%)whentheHallismoreestablished.

ThesecapacitypercentagepredictionsareinwithresearchconductedamongstvenueswhohavebeenwillingtosharewithTrusteestheiroccupancylevels.

AppendixD–CostsandFees

NortonLindseyNewVillageHall–MainSummary

Total Pre-construction Phase1 Phase2Construction Dismantle&groundworks BuildingConstruction,M&E Internalworks

Bill1TenderPreliminaries&Design £32,685.00 £32,685.00 £- £-

Bill2Tender-Buildingworks £167,002.00 £80,572.00 £86,430.00 £

Bill3Tender–M&E £85,946.00 £- £85,946.00 £

Bill4Tender–TimberFrame £184,430.00 £- £184,430.00 £

Bill3Contingency £25,000.00 £- £ £25000.00

£495,063.00 £113,257.00 £356,806.00 £25000.00

External&Barworks(Phase3) £30,000.00

Fees&Charges(PaidfromexistingNLVHfunds) Architect–ColinWilcox(Inkind) £0.00 £- £- £-

CDM-C-GrahamWiggins £1500.00 £- £- £1500.00

QS–KevinPartridge £8100.00 £4860.00 £- £2700.00

M&E–PhilBoraston £2100.00 £2100.00 £- £-

MainsElectricWesternPower £2425.29 £2425.29 £- £-

Planning £2290.00 £2290.00 £- £-

Surveys £1674.00 £1674.00 £- £-

Asbestosremoval £300.00 £300.00 £- £-

Electrickioskconstruction £1000.00 £1000.00 £- £-

WaterPlus(Estimate)/Contingency £4110.71 £4110.71 £- £-

StorageContainer £1500.00 £1500.00 £- £-

TOTALS £25,000.00 £20,260.00 £- £3200.00

Ifyourequireanyfurtherinformation,pleasecontactCaroleBriggs,Secretary,NortonLindseyVillageHall&PlayingFieldCommitteeE:info@nlvillagehall.orgT:01926843355V801.12.17