Music Camps2016

75th Anniversary Summer

Summer

Parent & Day Camper HandbookElementary Music Day Camp

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A NOTE TO PARENTS ����������������������������������������������������������������������������������������������������������������������������������������PAGE 3A WORD ABOUT CAMP FORMS �����������������������������������������������������������������������������������������������������������������������PAGE 4CONTACT INFORMATION ���������������������������������������������������������������������������������������������������������������������������������PAGE 5FINANCIAL INFORMATION �������������������������������������������������������������������������������������������������������������������������PAGES 5-6

• Paying Your Deposit• Paying Your Balance• Making Payments Towards Tuition • Making Payments for Optional Items & Services• Cancellation & Refund Policy

COMING TO CAMP ��������������������������������������������������������������������������������������������������������������������������������������PAGE 7-10• Camp Check-In• Daily Drop-Off & Pick-Up• Final Day• Parking On Campus• Camp Map• Pick Up Instructions Map

ODDS & ENDS ������������������������������������������������������������������������������������������������������������������������������������������ PAGES 12-13• Attendance • Camp Office Location• Daily Snack & Lunch• Dress Code• Lost and Found• Medical Information• Merchandise

PERFORMANCE INFORMATION���������������������������������������������������������������������������������������������������������������������PAGE 13

Table of Contents

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The FSU Summer Music Camps is celebrating its 75th year, but this may be the first time your son or daughter will be attending a camp. We are committed to making your child’s camp experience a safe, exciting, and educational experience, and we hope that we can count on you to help us make that happen. We encourage you to become an active participant in your child’s preparation for camp and we are always happy to assist you with any questions you might have.

This handbook is your starting point for preparing your child for camp. It is made especially with the questions and concerns of day-campers in mind. It is also a resource for campers while they are attending camp, so please take the time to read it carefully.

Another essential piece of preparing for camp are the camp forms. We rely on the information provided on these forms to tell us essential details about your child that only you can provide. This year you have the option of submitting many of these forms online, or you can download them from our web site and return them via mail. Please take the time to fill out these forms accurately and completely, adding in any additional information that you feel is pertinent to your child’s well-being at camp. More information about accessing your forms is provided on the next page.

Thank you for choosing the FSU Summer Music Camps for 2016 and we look forward to seeing you this summer!

Sincerely,

Dr. Steven N. KellyCamp Director

A Note To Parents

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A Word About Camp FormsWe are thrilled to be able to offer online submission of the required camp forms this year! There are also some optional forms (roommate requests, elective class preferences, etc.) that you can complete online.

You will receive an email notification when your online forms account has been activated.To access and fill out your camp forms online you will be directed to our FluidReview Registered Camper website. (Registered campers will have also received an email with these instructions).

This system is not connected to the system where you did your initial camp registration or where you make payments so you do not need your Customer ID.

TO SIGN IN:1. Your username is your email address (the one you used on your camp registration)2. Enter the password camps and click Sign In3. You will be prompted to create a new password. Enter camps as the old password and then create a new

password of your choice.4. Click here to go to the site and sign in.

If you prefer to fill out the camp forms in hard copy and mail them back to us, you may certainly do so. Click here to go to our web page where you can download the forms individually.

We ask that you fill out your forms as soon as possible, but the deadline to submit them is two weeks before the start of your camp.

We suggest printing out a copy of your forms for your records to bring with you to check-in in case there are any questions or problems.

There are some services which you can not request online because they require payment with the request. You can access these forms by below:

• Merchandise (CD/Photo) Order Form• Lunch Order Form

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Contact InformationCamp Administration OfficeFSU Summer Music CampsPO Box 3061180 (for Fed-Ex or UPS shipments, use: 122 N. Copeland Ave.)Tallahassee, FL 32306-1180

IN CASE OF EMERGENCYDay Time Emergencies (8am-5pm):If you need to reach your camper or camp staff during normal business hours, please call 850.644.9934. Camp administrators will be available to assist you in reaching your child.

Evening Emergencies (after 5pm):For emergencies after 5:00pm, please contact the 24 hour security desk at the Southgate Campus Centre at 850.425.4200 and ask for the 2nd floor music camp office. Dorm Counselors will be available to assist you in reaching your child.

Financial Information

Phone: 850.644.9934 (please note that this phone is NOT answered on weekends or check-in days)Fax: 850.644.5257Email: musiccamps@fsu.eduOffice Hours: Monday - Friday, 8:00am-5:00pm EST

PAYING YOUR DEPOSIT A non-refundable deposit of $75.00 should have been paid at the time of registration. If you have not yet paid this deposit you must do so at this time to secure the campers place at camp. This $75.00 is applied toward the camp tuition.

PAYING YOUR BALANCE The remaining balance of the tuition and housing fees less any discount credits is due by MAY 30. Full or partial payments are accepted any time after the camper is registered.

HOW TO MAKE PAYMENTS TOWARDS TUITION AND HOUSINGThe ONLY options for paying for tuition and housing is to mail a check or pay online.You CAN NOT make payments over the phone.

BY MAIL Make checks payable to: Florida State University. Please allow a minimum processing time of 10 days.Clearly indicate the camper’s name and camp attending in the memo portion of the check and mail payment to:

FSU - CAPDAttn: Cashier PO Box 3061640 Tallahassee, FL 32306-1640

Phone: 850.644.3806 (phone) Office Hours: Monday - Friday, 8:00am-5:00pm EST

Use this address when:• Sending payments for deposit, tuition and housing only• Requesting payment receipts

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HOW TO MAKE PAYMENTS FOR OPTIONAL/EXTRA ITEMS THAT YOU ORDER WITH OUR FORMS Optional items include anything that you purchase from the camps using one of our forms. This includes camp dvd’s. • These items are payable by check only.• Do not combine payment for optional items with payments for tuition. If you send a check that includes tuition

we will need to return the check to you.• You can use one check to pay for multiple optional items.• The items must be paid for in full at the time you order them.

Any order forms received without payment will be sent back to you.• Order forms and payments for optional items should be sent to our office at:

FSU Summer Music Camps, PO Box 3061180, Tallahassee, FL 32306-1180

ONLINE PAYMENTS Go to http://fees.fsu.edu. Select “I do not have an FSUID but do have a Customer Number”. Your Customer Number was included on your camp confirmation which you received via email when you registered. Enter the Customer Number.

On the payment screen, put a check mark in the box under the words “SELECT TO PAY”. You can then enter the amount you want to pay in the box under “PAYMENT AMOUNT”. Once you have entered the amount you want to pay, click continue. (SEE IMAGE TO THE RIGHT).

The next page will show the total amount to be charged. You will be assessed a non-refundable convenience fee to cover the cost of the transaction.

If you are going to make payments for multiple children, be sure to LOG OUT before trying to make the next payment.

CANCELLATION & REFUND POLICY Please notify us immediately if the camper is no longer planning to attend camp. There may be a wait list, and we would appreciate the opportunity to allow another camper to attend camp if you are not planning to come.If you are unable to attend camp for any reason AND the camp administration office receives a written refund request, the following refund policy will apply:

• Written notice received in camp office 10 or more business days (M-F, 8am-5pm) prior to camp check-in: Refund of all money paid except the $75.00 non-refundable deposit.

• Written notice received in camp office 1-9 business days (M-F, 8am-5pm) prior to camp check-in: Refund of tuition less the $75.00 non-refundable deposit. No housing refund.

• As of 5pm on the night before camp check-in there are no refunds of any kind.

Acceptable forms of written notification include:• Letters mailed to the camp administration office• Emails sent to the camp administration office at musiccamps@fsu.edu• Letters faxed to the camp administration office at 850.644.5257

All of the above methods must be RECEIVED in our office according to the Refund Policy. Please be sure to get a confirmation from our office indicating that your request to cancel was received and that the refund is being processed.

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Coming To Camp: The First Day and Every DayCAMP CHECK-IN

Check-in for this camp takes place on SUNDAY, JUNE 12 bewteen 1:00-3:00PM at the HOUSEWRIGHT MUSIC BUILDILNG

• This check-in is on Sunday even though the camp does not begin until Monday, June 13. • Campers do NOT need to be present at the Sunday check-in. • No parking permit is required because University Parking Lots are available for use on the weekends without

a permit. We suggest parking in the garage onthe corner of Macomb and Call Street, or in the parking lot on Macomb and Palm Court.

• You can come anytime during the 1pm-3pm time block. • Once you have completed the check-in process you will be all set to drop-off your camper the next morning

between 7:30-7:50am for the start of camp!

At check-in you will:• Receive the campers name badge, an official camp schedule, your pick-up Express Numbers, and other mateirals

that the instructors would like to provide.• Confirm that you have submitted all of the required forms and that we have a copy of your medical insurance

card on file• Confirm that you have paid in full

You will also have the option and opportunity to:• Purchase a camp t-shirt ($15.00 cash or check made payable to CMENC)• Purchase lunches ($5.00 each; cash only) using the Elementary Lunch Order Form• Purchase the performance DVD ($15.00 cash of check made payable to Florida State University)

If you are unable to attend this check-in, please contact us at 850.644.9934 so that we can make alternate arrangements.

DAILY DROP-OFF & PICK UPAM Drop-Off• On Monday morning June 13th:

• IF YOU ATTENDED CHECK IN ON SUNDAY, JUNE 12 parents can drop off the campers at the circular driveway on the north side of Ruby Diamond Concert Hall between 7:30 and 7:50am (see Camp Map).

• IF YOU DID NOT ATTEND CHECK IN ON SUNDAY, JUNE 12 parents must park in the reserved parking and come inside to complete the check-in process.

• On Tuesday - Friday, all campers may be dropped-off at the circular driveway on the north side of Ruby Diamond Concert Hall between 7:30-7:50am (see Camp Map). Counselors will be stationed here to meet the campers.

PM Pick-UpCampers should be picked-up at the circular driveway on the north side of Ruby Diamond Concert Hall at 4:00pm. (See Map On Page 10).To ensure the safety and security of your child at camp, the following will be our daily check-out process:

EXPRESS CHECK OUT: Each family will receive two Express Check-Out Numbers. When picking up your camper you will need to have this number with you and visible on your dashboard.

APPROVED SIGN-OUT LIST:Each family will also fill out a form which lists persons approved to pick-up your child. If any person on this form comes to pick up the child and does not have the Express Check-Out Number, they will be asked to show a valid drivers license or other ID in order to pick-up the camper.

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Under no circumstance will a child be released to someone who does not have either the Express Check-Out Number or who is not on the Approved Sign-Out list.

If you have a last minute change of plans that requires someone to pick up your child who is not on the Approved Sign-Out List, you will be required to provide us with written authorization for that person to pick-up your child. We will accept written notification via fax (850.644.5257) or via email (musiccamps@fsu.edu). Under no circumstance will we accept a verbal or phone request for someone who is not on the Approved Sign-Out List to pick-up your child.

FINAL DAY - JULY 17There is a final performance at 11:30AM which should be over by 12:30PM. If you wish for your child to depart camp following the performance you may sign them out at that time, but there will be camp activities scheduled until 4:00pm. More information about the performance can be found on page 12.

PARKINGIf you are just dropping-off and picking-up a camper each day then you do not need a permit.

If you miss check-in on Sunday, parents should park in the reserved parking lot and come inside to complete the check-in process on Monday, June 13th. Details of the reserved parking location will be announced via email as we get closer to the camp dates.

Concert Parking: There will be reserved parking for those attending the performance on June 17. Details of the reserved parking location will be announced via email as we get closer to the camp dates.

If you require parking on campus any other time between 8am-5pm Monday - Friday, please leave plenty of time to find a space. There are metered spaces available on the street, some metered spaces are available in the FSU Parking Garages, and parking can also be found on the upper levels of the Southgate Campus Centre garage. You may also contact Transportation Services at FSU to purchase a visitor parking permit which will allow you to park in any Faculty/Staff/Student lot for $3.25/day. Their number is: 850-644-5278.

NEVER PARK IN THE DIRT LOT ACROSS FROM THE MUSIC BUILDINGS unless you purchased a parking permit. It is privately owned and they actively tow.

CAMP MAPOn the next page is our camp map with all of the important camp locations marked. Additional maps of greater Tallahassee and an interactive map of the FSU campus are available online.

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Pensacola St.

27 Monroe Street

Macomb Street

N. Copeland Street

Call St. P

Housew

rightM

usic Bldg.

Park St.

Tennessee Street

Kuersteiner Music Building

College St.

Jefferson St.

(one way)

N. Martin Luther King Jr. Blvd.

Bronough St.

Duval St.

Adams St.

Westcott

Building

Tennessee Street

Convocation Way(one w

ay)

Gray Street

Call St.

Ruby D

iamond

Concert Hall

&WES 060

Rehearsal H

all

University Way

90

Main

Entrance to R

uby D

iamond

Concert Hall

(RD

CH)

Daily

drop-off &

pick-up location

P

P

P

PParking in University Lots is available M

onday - Friday after 5:00pm and all day Saturday &

Sunday without a perm

it.

THE BR

EEZEWAY

The walkw

ay betw

een the tw

o main m

usic buildings.

Come here for:

•

CHECK-IN

PARKIN

GSuggested parking for check-in is in the garage on the corner of M

acomb

& Call Street or in

the lot between

Call Street & Palm

Court.

No perm

it is needed on w

eekends or any evening after 5pm

.

Metered spaces

are available on the fi rst fl oor of the Call Street garage for parking on w

eekdays

WE

NS

P

Palm Ct.

Dunkin Donuts

10

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Odds & Ends...

LOST AND FOUNDWe do maintain a lost and found. The following is the process for items from lost and found:

1. Contact our office at 850-644-9934 or email us at musiccamps@fsu.edu with a specific detail and description of the item(s). 2. We will contact you as quickly as possible about whether the item was in the lost and found or not. If we have found the item(s) you can pick it up during our office hours: Monday - Friday, 8am-5pm.

The camp office closes for the summer on July 29. Any lost/found items not claimed by this date will be discarded or donated.

MEDICAL INFORMATIONMEDICAL CARE The FSU Summer Music Camps does not have a nurse on staff and employees of the Summer Music Camps are not responsible for making health decisions on behalf of the campers. You will be contacted about any medical concerns. The Tallahassee Memorial Hospital or Capital Regional Medical Center will be utilized for all emergency situations.

One of the required forms is a Medical Information Form. This form is used to alert of us of any ongoing medical issues and/or daily medications. Please be sure to fill out this form completely and to include as much information as possible. You may submit this form online or return by regular mail.

If your son or daughter has an ongoing medical condition, has a history of other ailments, or was recently hospitalized for any reason, please alert us and make sure that your child knows to alert an adult immediately if they are experiencing any signs or symptoms.

INSURANCE REQUIREMENTSFSU requires that all campers provide proof of medical insurance in order to participate in camp. To provide proof of insurance please submit a copy of your insurance card or military ID with the medical information form.

CAMP ATTENDANCEIf your child can not attend camp on a particular day, or if you need to take them out of camp for a portion of the day, please call us at 850-644-9934 to let us know they will be absent.

CAMP OFFICE LOCATIONOur main administration office can be found in the Kuersteiner Music Building, Room 214 and can be contacted at 850-644-9934 from 8am-5pm, Monday-Friday.

DAILY SNACK AND LUNCHThere will be a daily snack and lunch time. Parents are encouraged to pack snacks and a lunch for their campers as well as a drink(s). Please note that snacks and drinks can not be refrigerated. We also ask you to be mindful of allergies when selecting items for your camper.

The option to puchase a bagged lunch is also avaiable. Please use the form in the back of this handbook if you are interested in puchasing bagged lunch.

DRESS CODEDress for all camp activities is casual (shorts, t-shirts, jeans) but should be appropriate for classroom instruction. Campers will be doing a lot of movement, so please be sure that they wear loose-fitting clothes to maintain a safe environment.

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If your family does not have medical insurance, you must indicate this on the Statement of Voluntary Consent Form and agree that all medical costs which may be incurred at camp will be the family’s responsibility.

MEDICATIONSAs stated on the Statement of Voluntary Consent Form, camp staff can assist in administering prescription medications to the campers as directed by you or the child’s physician. As a day-camper it is probably unlikely that you will need us to administer medications at camp, but if you have a medication that requires administration during camp hours you may provide us with the medication to administer in the manner described below.

Parent’s also have the option of allowing the camper to administer their own medications by signing a Medication Permission Form. This form requires you to acknowledge that the camper is fully responsible for securing their medications and taking them as directed by you or the child’s physician. Camp staff will not be involved with your child’s medications at all.

The only medications which may be in the camper’s possession without a signed Medication Permission Form are rescue inhalers and epi pens.

MEDICATIONS ADMINISTERED BY CAMP STAFF:If a camper will be taking medications which will be administred by camp staff, they must be turned over to the counselors at camp check-in. Medications will be held in the camp office and the camper will come to the camp office at the appropriate time to take the medication. Medications shall be dispensed according to written directions on the prescriptions label. A log is kept in the campers record of each dose. Though the camp staff is not responsible for ensuring that campers take their medications, campers that do not come to take for their medications may be pulled from class so that they can take it. The Summer Music Camps also reserves the right to have medication administered by the Health & Wellness Center if necessary or to contact parents if the camper is not taking the medication as directed.

IT IS THE PARENTS RESPONSIBILITY TO:• Provide medications in their original container. Prescription medications should have a label stating the

name of the physician, child’s name, name of the medication and the medication directions.• Provide exact dosing information on a sheet to be signed by a parent (required) or the physician (prefered)

(a sample of this sheet can be found by clicking here). • Provide updates and/or changes to medication usage and/or dosage.• Provide ample medication at the start of camp.• Ensure that the medications have actually been given to the counselor on the first day of camp.

We suggest that parents pack medications in a large ziplock bag marked with the camper’s name on the outside and place a copy of the sheet of dosing instructions inside the bag.

OVER-THE-COUNTER MEDICATIONS (OTC):No over-the-counter medications will be given at Elementary Camp unless it is something you are supplying as daily medication per the instructions above. Otherwise, if your child is not feeling well, we will contact you.

MERCHANDISEThe following items are available for purchase: DVD Recording of the final performance

• $15.00• Can be purchased using the Merchandise Order Form.• Recordings are mailed out in JULY.

Camp T-Shirts• $15.00. • Can only be purchased at CHECK-IN using cash, or check made payable to CMENC

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Performance times and locations are subject to change.

All performances are free and open to the public. No tickets are required. Seating is general admission and concert halls open 30 minutes prior to the performance

Some reserved parking will be provided for this event. Details of the reserved parking location will be distributed closer to the camp dates via email and facebook. In addition, there are metered spaces available on the street, some metered spaces are available in the FSU Parking Garages and parking can also be found on the upper levels of the Southgate Campus Centre garage. You may also contact Transportation Services at FSU to purchase a visitor parking permit which will allow you to park in any Faculty/Staff/Student lot. Their number is: 850-644-5278.

No food or drink is allowed in the performance hall. Non-flash photography/video is allowed but please be respectful of the performers, conductors and other audience members.

No pets allowed in the performance hall except service animals.

Performance InformationFINAL PERFORMANCEFriday, June 1711:30amRuby Diamond Concert HallAll campers will participate in this performance