2016 stp workshop
TRANSCRIPT
Presentation Contents
STP – Background
Funding Levels
Specific Policies
Application and Project Selection
Schedule
CMAP involvement
IDOT involvement
STP = Surface
Transportation Program
Purpose: “STP provides flexible funding that may be
used by States and localities for projects to
preserve and improve the conditions and
performance on any Federal-aid highway, bridge
and tunnel projects on any public road,
pedestrian and bicycle infrastructure, and transit
capital projects, including intercity bus terminals.”
STP also = Stone
Temple Pilots
•Alternative rock group
•Active 1989 – present
•Today’s presentation
about the
aforementioned STP
•If came expecting this STP, you probably =
disappointed
6
Eligible Projects
Highway Projects
Pavement, add lanes,
reconstruction
projects
Located on an FAU
Route
TCM Projects
Bike/ped projects,
transit, signal timing,
commuter parking –
AQ benefits
Does not need to be
on FAU Route
Two types of projects – Highway & TCM
Sponsored or co-sponsored by affected
municipalities
7
What Policies Govern the
STP? The STP Manual outlines the policies of DMMC
The policies implement these goals:
Fund the most effective projects in each funding cycle;
Assure broad access to available funds for all members; and
Utilize all funds available for projects in a timely manner.
Policies are based on IDOT/FHWA requirements
STP Methodologies Task Force
STP cycle begins in mid-March with
Methodologies Task Force
Subset of Transportation Technical
Committee
Discuss the DMMC Methodology and any
changes
Transportation Technical Committee
approves changes
Applications and Materials
Applications and supporting materials are
released on DMMC website (dmmc-
cog.org)mid to late June – the day of the
workshop.
Applications and Materials
(cont.)
Applications have been revised (so
please don’t resubmit applications for
previous years)
Fully complete application
Methodology Changes for
FY17 Guarantee extension requests will
continue to be allowed on the condition that Phase I Engineering has been initiated for non-resurfacing projects or a Local Agency Agreement has been submitted for resurfacing projects two years in advance of the expiration date.
Projects with final estimations below the guaranteed amount are allowed to use the extra dollars to fund Construction Engineering.
FY 2017-2022 Schedule June 16, 2016 Application forms available on DMMC website
August 5, 2016 Project applications due
August/September 2016 DMMC Staff Evaluation
September/October
2016
Review by STP Methodologies Task Force
October 27, 2016 Transportation Technical Committee meeting:
1. Review project rankings
2. Recommend FY 2017 - 2022 STP program
November 3, 2016 DMMC Board of Directors approval of STP program
November 16, 2016 DMMC Full Conference approval of STP program
December, 2016 Official award notification
New STP program added to CMAP TIP
Guarantee Period
Funds will be available to a project for the length of the program
With this call for projects, selected projects will be guaranteed until the September, 2022 letting
If projects are making reasonable progress toward implementation, but experience delays, sponsors may request a 2 year extension subject to the aforementioned conditions
15
20% Buffer Policy Additional funding for projects will be
provided up to 20% higher than the amount originally guaranteed
A “Maximum STP” amount is calculated and project cost increases are tracked against this amount
If the limit is exceeded, sponsors can: Cover 100% of the excess cost
Reapply for a new guarantee with the next Call for Projects
Programming Mark
CMAP provides anticipated federal
appropriation for the coming FY and an
estimate of anticipated out-year funding
For DuPage this is roughly $10 million
All guaranteed projects are totaled and
subtracted from the CMAP marks
The difference is the funding available to
be programmed
PROJECT EVALUATION METHODSPROJECT EVALUATION METHODS
HIGHWAY
COST-
EFFECTIVENESS
SCORE
HIGHWAY
COST-
EFFECTIVENESS
SCORE
TCM
TOTAL POINT
SCORE
TCM
TOTAL POINT
SCORE
Construction
Projects
Construction
Projects Feasibility/
Demo Projects
Feasibility/
Demo Projects
bike paths
commuter parking
commuter station study
rideshare study
add lanes
reconstruction
widening & resurface
resurfacing
intersections
ITS ProjectsITS Projects
Multi-Jurisdict. Signal
Project
DuPage TMC
Highway Project Application
Essentials
Mandatory Coordination With IDOT On Design Parameters & Project Limits.
Perform Geotechnical Survey if In doubt about the need For reconstruction.
Provide 3-year Accident History by severity Of accident. Crashes at highway resurfacing section termini should include only the approach being resurfaced. Collision diagrams should be provided for intersection-specific improvements
Include Current ADT for highway sections (& peak hour turn movements for major intersections that will be improved).
Coordinate With CMAP On Year 2040 Traffic Projections.
REQUEST LETTER CONTACT: Mr. Jose Rodriguez Tel: 312-386-8806 [email protected] PROVIDE:
1. Brief Description of Project (Reference DMMC STP Program)
2. Location Map
3. Existing ADT’s (include peak hour data if available)
4. Pertinent Land Use/Development Information
START THIS PROCESS EARLY !!!
2040 Average Daily Traffic
Projections
Highlights Of Highway Cost-
effectiveness Methodology
5 Weighted Categories of Benefits.
Existing and Future Traffic Scenarios.
Compare Build Vs. No-build for Each
Traffic Scenario.
Linear Scaling of Project Benefits.
Example of Linear Scaling
0
10
20
30
40
50
60
70
80
90
Project with Largest Reduction Project A
90
30
Reduction in
EPD Crashes
scaled value = 1.0
scaled value = .33
TCM Evaluation Criteria
Emissions Reductions (X2)
Benefit Area (X2)
Safety Benefits (X1)
Congestion Mitigation (X1)
Project Innovation (X1)
Priority Target Area (X1)
TCM EVALUATION CRITERIA
Table 1a. EXISTING TCM EVALUATION MATRIX
Evaluation Category Maximum
Category Weight Point Score Percent
Emissions Cost Effectiveness x2 8 40%
Benefit Area x2 4 20%
Congestion Mitigation x1 2 10%
Project Innovation x1 2 10%
Priority Target Area (Transit) x1 2 10%
Benefit Time Horizon x1 2 10%
Max Total 20 100%
Score
Table 1b. PRELIMINARY PROPOSED TCM EVALUATION MATRIX
Evaluation Category Maximum
Category Weight Point Score Percent
Emissions Cost Effectiveness x2 8 40%
Benefit Area x2 4 20%
Congestion Mitigation x1 2 10%
Project Innovation x1 2 10%
Priority Target Area (Transit) x1 2 10%
Safety Benefit x1 2 10%
Max Total 20 100%
Score
FEASIBILITY STUDIES &
DEMONSTRATION PROJECTS
Not a stand-alone design or construction engineering project.
Satisfies minimum Fed, State, Regional, DMMC guidelines.
PROJECT EVALUATION
Projects rated low to high on a scale of 1 to 5 on the following criteria: Project Innovation Application for Other Areas Implementation Potential Priority Target Area
First Things First
In December you will receive a letter from
DMMC.
The letter will contain the project’s CMAP
TIP ID and funding guarantees.
Speaking of the TIP… what is it? Also what
is CMAP?
About CMAP Established in 2005 by the IL
General Assembly at the urging of local elected officials and business leaders.
Mission: to plan comprehensively for economic prosperity and quality of life.
Streamlined regional agency serves seven counties that make up the third largest U.S. metropolitan region 7 Counties
284 municipalities
Nearly 1,200 units of local government
What is the CMAP TIP?
Connects plan to program to construction
Compiles individual project information into a comprehensive program for the region
Tracks federal, state, and local transportation investments
Federal requirement
Why is the TIP important?
The TIP must be accurate and up-to-date for federal funds to continue flowing to the region and to individual projects
One implementation arm of GO TO 2040
Ensures the region is constrained to available resources
A communication tool General public
Federal, state and local agencies
Providing Accurate Data
Local projects managed by PLs
Information provided by sponsors
IDOT forms and agreements
TIP changes approved by CMAP
Transportation Committee
MPO Policy Committee (air quality conformity)
Schedule related to IDOT Lettings
FHWA uses information in the TIP to authorize projects
Failure to provide accurate and timely data can
cause project delays
Project Data
Programming Agency
Contact person(s)
Project location(s)
Project schedule
Fund sources/amounts
Phase(s) of project
Type of work being
conducted
If the type of work is adding capacity or has an effect on air quality, detailed project data is a must
Garbage in garbage out, because…
Who’s Responsible for
Accurate TIP?
Name: Mike Albin
Age: older than
reunification of Germany,
younger than Thriller by
Michael Jackson
Hometown: Omaha,
Nebraska
Likes: Competitive running,
improv comedy
Dislikes: Grocery shopping,
selfie sticks
The Planning Liaison - Me
Then what?
If you haven’t already
begun Phase 1
Engineering, begin
Phase 1 Engineering.
Schedule a kickoff
meeting…
Federal Phase 1 Kick-off
Meeting
Planning Liaison should initiate and schedule the meeting with the IDOT Field Engineers…so notify Mike
If Fed funds in Phase 1, Engr. Agreement must be executed
Notify Field Engineer beforehand if State Route is involved
You should bring the following documents: Location Map (show FA routes, functional class)
Plan Sheet(s) with aerial (recommended)
Existing and Proposed Typical Sections
Prepare to discuss what the project will entail.
Project Program Information
Form (PPI)
Initiates project into
IDOT tracking
system.
If updates to the
project, update
the PPI
Bureau of Local Roads and
Streets Manual Presents most of the
information normally required in the development of a typical local agency project
The designer should attempt to meet all criteria and practices presented in the Manual.
Can be found on IDOT’s website.
Keys to Know Federal funds are reimbursements – not ‘Grants’
Projects sponsors are required to front money for engineering and then invoice for the appropriate portion of funding reimbursement.
On State let construction, the State pays the Contractor then bills the project sponsor for their portion.
In the rare case, where a federal project is let locally, the project sponsor is required to ‘front’ the money and seek reimbursement. In some cases, a percentage of the funds may be made available upon award of the project.
All Federally funded projects are required to be in the TIP (Transportation Improvement Program). TIP entry, monitoring and changes are the responsibility of the program administrator, not the project sponsor.
Do’s and Don'ts with Federal
Funds DO Coordinate early with IDOT-BLRS.
DO Keep program administrator in the communication loop.
DO Be responsive to inquiries.
DO Keep a current status of schedule and funding as many federal fund programs have fiscal year constraints. Any changes to the TIP require lead time for approval.
Do not deviate from the approved scope. Any change would require approval from the Program Administrator or political sponsor.
Do not bypass the Federal Process, as funds for all phases could be nullified.
Major Milestones (thru PE1)
1. Project Scoping 2. IDOT Phase I Kick-off Meeting 3. 1st State/Federal Coordination Meeting 4. Categorical Exclusion Concurrence 5. Design Variance Concurrence
6. Submit Draft Phase I Report (PDR) to IDOT (review time varies)
7. Public Hearing/Meeting (if applicable) 8. Right-of-Way Kick-off Meeting (if applicable) 9. Submit Final Phase I Report (PDR) to IDOT (review time
varies) 10. Submit Phase II Engineering Agreement to IDOT (or N/A) 11. Phase I Design Approval
Major Milestones (cont.)
12. Phase I Design Approval 13. ROW Acquisition Initiation (or N/A) (9 to 18
months)
14. Phase II Engineering Agreement Approval (or N/A)
15. Submit Pre-Final Plans and Estimates (per schedule)
16. Submit Phase III Engineering Agreement to IDOT
17. Submit Final Plans, Specs & Estimates (PS&E) (per schedule)
18. ROW Acquisition Complete
19. Construction Letting
Draft Agreement review
In- District Review (7-10 days)
Central Office Review (7-10 days)
Check Databases for accuracy; project location
& termini, project numbers, funding
Review comments (2-3 days) forwarded to
Local Agency and Consultants for signatures
Average process time 3-5 weeks
Project Close-out MFT final documentation submission to
IDOT Field Engineer
Local Agency forwards the FINAL Invoice
Form BLR05620
Project close out average process time 2
years
Final invoice is required, no later than one
year from the date of completion of the
phase of the improvement.
Innovative STP Projects
Road Diets
A technique
whereby the number
of travel lanes
and/or effective
width of the road is
reduced in order to
achieve systemic
improvements.
Innovative STP Projects
Roundabouts
Type of circular intersection or junction in which road traffic flows almost continuously in one direction around a central island.
Mythbusters confirmed! 15 minutes - 4-way stop =
385 cars; roundabout = 460 cars!
Innovative STP Projects
Diverging Diamond Interchange
A type of interchange in which the two directions of traffic on the non-freeway road cross to the opposite side on both sides of the bridge at the freeway.
Fewer conflict points
Better site distance at turns
Traffic calming features
Route 59 @ I-88 – Aurora/Naperville
Questions?
Mike Albin, Transportation Project Manager, DMMC [email protected] – 630.571.0480 x226 Marilin Solomon, Field Engineer, IDOT [email protected] – 847.705.4407 Brent Coulter, Consulting Engineer, Coulter Trans. Consulting [email protected] – 630.995-6991 Kama Dobbs, Program Analyst, CMAP [email protected] – 312.386.8710 Chad Riddle, Program and Office Engineer, IDOT [email protected] – 847.705.4406