2016 riverland wine conference - aventri€¦ · po box 444, loxton south australia, 5333 phone:...

Sponsors’ Prospectus

The 2016 Riverland Wine Conference is the first of its type organised by Riverland Wine. Immense planning has gone into this conference to ensure a very high level of satisfaction from all attendees is achieved and the event is a valuable and well regarded addition to the Australian wine industry’s annual event calendar.

2016 Riverland Wine Conference

2

The Riverland Wine Conference has been created to accomplish the following outcomes:

Outcomes

Bring the diverse industry together to discuss and plan for future industry prosperity; Provide a forum to hear international speakers give their perspective and thoughts on the industry; Raise the profile of the Riverland industry, the powerhouse which accounts for around 25% of the total Australian crush and boasts the Southern Hemisphere’s largest winery and distillery complex; Showcase and demonstrate the range and quality of the Riverland’s wine products and the consistent and reliable production that is the region’s greatest asset; Recognise the further potential for the region in producing Mediterranean alternative varieties which have the potential for widening the breadth and depth of the industry’s product offerings; Ensure the conference is seen as a valuable forum for the discussion and dissemination of practical solutions to industry challenges and the development of a collaborative approach to those challenges; Raising awareness of the cutting edge production efficiencies developed in the region and the resilience of the region in addressing challenges.

3

The Conference will be of national significance and is taking a holistic approach, with all segments of our diverse industry from across the country being catered for. The Conference will be of great interest to Wine Company Executives, Scientists, Wine Makers, Wine Grape Producers, Marketers, Exporters and the industry’s numerous support businesses. Indications are that representatives from all these groups are expected to attend.

Who Will Attend?

A unique opportunity to showcase your company’s presence and leadership in the industry;

An excellent opportunity to maintain a high profile in valuable target markets and identify new opportunities;

Networking both formally and informally with key decision makers within the wine industry;

Continual exposure throughout the event to an interested, pertinent and influential audience; and

An opportunity to participate in this high calibre event.

Why Sponsor?Sponsorship of the 2016 Riverland Wine Conference will provide the following benefits to your company:

4

Conference Venues

Renmark HotelMurray Ave, Renmark South Australia, 5341 Phone: +61 (0) 8 8586 6755

Renmark Club160 Murray Ave, Renmark South Australia, 5341 Phone: +61 (0) 8 8586 6611

Sponsorship Contact

Andrew WeeksBusiness Manager - Riverland WinePO Box 444, Loxton South Australia, 5333 Phone: +61 (0) 8 8584 7897Mobile: +61 (0) 439 823 [email protected]

To further explore the sponsorship opportunities for your company, please contact:

5

Remarkable Riverland ~ Conference Program Summary

09:00

09:15

09:25

09:55

10:50

11:10

11:40

Day One ~ Wednesday, 25 May 2016

Plenary SessionsWelcome and Official Opening

Setting the Scene

“Opportunity Knocks: What Can We Learn from the Experience of Others?”

“Warm Climate Success Stories”

“The Riverland in the Australian Context”

“Alternative Pathways to Market”

Moderated Panel Discussion

Workshop Sessions: Market Driven Profitability13:00

14:45

16:00

17:30

18:30

Session 1: Organic/Biodynamic Wine: An Emerging Market Opportunity?

Session 2: Marketing in a Competitive Environment


Welcome Reception

GALA DINNER - With Celebrity Chef

09:00

10:15

11:15

12:00

Day Two ~ Thursday, 26 May 2016

Workshop Sessions: Taking a Business Approach to Industry Development

Session 1: Winemakers and Viticulturists Working Together? That’s a Novel Idea!


Session 2: Wine Grape Production as a Business


Field Trips13:00

16:15

Technical Advances #1

Technical Advances #2

Wines and Marketing

Finish

Disclaimer: The above program is correct at the time of publication and is subject to change at any time.

7

Sponsorship packages have been structured to provide sponsors with a cost-effective and flexible method of getting valuable brand recognition and exposure to a significant proportion of decision makers in the wine industry, whilst demonstrating support of the industry.

A specific package can be designed to suit your particular requirements.

** All sponsorship packages are listed as ex GST

Sponsorship PackagesPlatinum Sponsor

Number of opportunities: 1

(Primary Conference Sponsor)Investment $12,000

Prominent welcoming banner at entrance foyer

(sponsor supplied)

Three (3) complimentary full registrations allowing access to

all events, including Gala Dinner (value $1,050)

Banner on rostrum (supplied by sponsor)

One (1) place at official dinner table

Corporate branding on program, registration literature and

website (artwork supplied by sponsor)

3 minute presentation at Official Opening of Conference

Full page corporate advertisement on inside front cover of

official conference program

Acknowledgement on the PowerPoint presentation

Three (3) pieces of corporate literature or product inserted

in the conference satchel (inserts supplied by sponsor)

Access to delegate list (excluding those requesting privacy)

Hotlink to sponsor website from conference website.

a

a

a

a

a

a

a

a

a

a

a

8

Gold Sponsor

Number of opportunities: 3Investment $8,000

Two (2) complimentary full registrations allowing access

to all events including Gala Dinner (Value $700)

Prominent banner on rostrum (supplied by sponsor)

Corporate branding on program, registration literature

and website (artwork supplied by sponsor)

Half page advertisement in official conference program


One (1) piece of corporate literature or product inserted in

the conference satchel (insert supplied by sponsor)



a

a

a

a

a

a

a

a

Sponsorship Packages (continued)

Silver Sponsor

Number of opportunities: UnlimitedInvestment $5,000

One (1) complimentary full registration allowing access to

all events, including Gala Dinner (value $350)



Quarter page advertisement in official conference

program


One (1) piece of corporate literature or product inserted in

the conference satchel (insert supplied by sponsor)



a

a

a

a

a

a

a

Gala Dinner


Number of opportunities: 1

Three (3) complimentary invitations to Gala Dinner

One place at the official dinner table

Banners at sponsored event (supplied by sponsor)

One (1) complimentary single day registration on the day

of the sponsored event (value $200)



3 minute welcome address at dinner

Tent cards at tables (sponsor supplied)

Corporate branding on dinner menus



a

a

a

a

a

a

a

a

a

a

a

9

Welcome Reception



International Speaker

Number of opportunities: TBCInvestment $5,000

Three minute presentation introducing and welcoming

sponsored speaker

Two (2) complimentary registrations on the day of the

sponsored event (value $400)



Quarter page advertisement in official program


at the session



a

a

a

a

a

a

a

Two (2) complimentary tickets to Welcome Reception

Corporate banners at sponsored event (sponsor supplied)


and website (sponsor supplied)



a

a

a

a

a

Breakfast


Sponsorship of a themed breakfast session

Two (2) complimentary invitations to sponsored event

Complimentary single-day registration on the day of the

sponsored breakfast (value $200)

Banners at sponsored event (supplied by sponsor)



Tent cards at tables (sponsor supplied)



a

a

a

a

a

a

a

a

10


Program


Prominent front page corporate branding on program, and

branding on registration literature and website

(Sponsor to supply artwork)

Quarter page advertisement in official program



a

a

a

a

Satchel




Corporate branding printed on satchel

(artwork supplied by sponsor)



a

a

a

a

Lanyard


Corporate branding printed on program, registration

literature and website (artwork supplied by sponsor)

Corporate branding printed on lanyards

(sponsor to supply artwork)



a

a

a

a

Satchel Insert

Number of opportunities: UnlimitedInvestment $800

One piece of corporate literature inserted in satchel



a

a

a

11

Display Sites

Number of opportunities: TBCInvestment $2,000

One trade display site





a

a

a

a

Sponsorship Acceptance Form

Contact Person *

All amounts are in Australian dollars and exclude GST, unless indicated otherwise.

Position

Organisation

Address

Suburb

State & Postcode

Phone

Mobile

Fax

Signature

Date

SignatureYour signature below is taken as acceptance of the

relevant sponsorship entitlements as listed on pages

8-11, and acceptance of the terms and conditions as

listed on pages 16 & 17.

*All correspondence will be forwarded to this person

Email

This form may be filled out electronically in your Adobe Reader using the attached PDF file.

Level of Sponsorship ~ Please complete details

Platinum Sponsor $12,000

(Packages are strictly limited. Sponsors will be contacted if your preference is not available) Please note all costs are listed ex GST.

Total Amount

Deposit Amount

Sponsorship

Once sponsorship confirmation is received,

a tax invoice for 50% will be sent.

Final payment of the remaining 50% is due by 20 January 2016.

A tax invoice will be sent to you.

Please return this form ASAP to:

Gold Sponsor $8,000

Silver Sponsor $5,000

Gala Dinner Sponsor $4,000

Welcome Reception Sponsor $3,000

Breakfast Sponsor $2,000

International Speaker $5,000

Program Sponsor $3,000

Satchel Sponsor $2,500

Lanyard Sponsor $1,000

Satchel Insert Sponsor $800

Display Site $2,000

(50% of total)

Riverland Wine Conference, dbusiness events

Level 1/144 South Terrace, Adelaide, SA, 5000

[email protected]

Fax: +61 (0) 8 8231 5776

All Events Pass $370

Dinner & Cocktails $70

Conference Only Pass $300

Breakfast $30

Additional TicketsCan be added to allocation in sponsorship package. Please indicate quantity in the boxes below.

In the event of a dispute arising that the parties themselves cannot resolve, the parties agree to refer the matter to an independent arbitrator appointed by mutual agreement.

Where one party is unable to carry out its obligations under this agreement due to circumstances beyond its control or which it could not have prevented, those obligations are suspended whilst those circumstances continue, provided the other party is notified and the first party uses its best endeavors to overcome the circumstances preventing its obligations from being carried out. In the event that a sponsor whose confirmed sponsorship package includes any in-kind contribution is unable to provide the agreed products or services, the value of these products or services must be paid in cash, unless another mutually agreeable arrangement can be negotiated. Each party shall indemnify the other against any claims arising from any breach of the agreement by either party. The terms and conditions of this agreement shall not be disclosed to any third parties without the prior written consent of both parties.

The rights of either party under this agreement shall not be transferable or assignable either in whole or in part.

The sponsor is responsible for compliance with all applicable laws, bylaws, regulations, requirements, codes and standards, including those with respect to fire, safety, health and environmental matters and shall ensure that all equipment, materials and goods used by the sponsor so comply. It is the responsibility of the sponsor to supply Dbusiness Events with the correct materials, information or artwork required in order for the sponsor’s entitlements to be correctly fulfilled. Dbusiness Events will advise the sponsor of any deadlines for receipt or supply of any materials, information or artwork. It is the responsibility of the sponsor to ensure that these deadlines are met (see section four).

Section Three:Allocation and amendment of

Sponsorship entitlementsThe Conference Organising Committee reserves the right to accept or reject any application for sponsorship at its absolute and unfettered discretion with the return of any deposit paid. Sponsorship packages will be allocated to those

organisations who apply earliest. Allocation of sponsorship packages is at the discretion of the Conference Organising Committee, whose decision will be final. As available places are strictly limited, returning an Acceptance Form does not guarantee acceptance as a conference sponsor.

The sponsor must confirm selected entitlements by returning and signing the enclosed and signed Acceptance Form to dbusiness events and paying the 50% deposit. The reservation of entitlements cannot be guaranteed until these steps have been completed. The addition of entitlements will not be accepted if the extra entitlements are no longer available, or the deadline for the entitlement has either passed, or would be disrupted by another sponsor selecting the entitlement.

The cancellation of entitlements will not be accepted if the deadline for the entitlement has passed, or would be disrupted by a sponsor cancelling the entitlement.

Section Four: DeadlinesThe deadlines designated by Riverland Wine and Dbusiness Events our PCO for delivery or supply of materials, information or artwork are not negotiable. In the event that materials, information or artwork required by Dbusiness Events are not received by the designated due date, their use for

their intended purpose cannot be guaranteed. The value of these entitlements will not be refunded if this is the case.

Section Five:PaymentAll prices quoted in any documentation provided by Riverland Wine and Dbusiness Events, unless otherwise stated, are exclusive of GST.

A 50% deposit is required to confirm the sponsor’s entitlements. An invoice will be provided for this amount and must be paid within 14 days.

In the event that sponsorship entitlements are added or cancelled, therefore changing the value of that package, before an invoice is issued for the deposit, the amended package will be used to calculate the amount required for deposit. If sponsorship entitlements are added or subtracted after the issuing of an invoice for the deposit, but before this amount is paid, the invoice will be re-issued with the correct amount.

After payment of the 50% deposit, the remaining amount must be paid before 20 January 2016.

In the event that sponsorship entitlements are added or cancelled, therefore changing the value of that package, before full payment is made, the difference in value will be added or subtracted appropriately from the amount owing only, and not refunded or added to the deposit.

Section One:General

Terms & ConditionsSection Two:Rights & Responsibilities

16

Terms & Conditions (continued)In the event that sponsorship entitlements are added after full payment is made, a new invoice will be issued for the extra amount. If sponsorship entitlements are cancelled after full payment has been paid, the value of the cancelled entitlements will be refunded.

Refunding of cancelled entitlements, or subtracting their value from the balance due, will be limited so that the total amount paid is not less than the amount of the deposit.

Should the sponsor not pay all accounts due to Riverland Wine and Dbusiness Events by the due date indicated, legal action will be taken to recover the debt or sponsors will not be allowed to exhibit. The sponsor agrees to pay all costs incurred in the recovery of this debt.

Section Six:Full Cancellation of Sponsorship This contract may be cancelled by either party provided written notice on company letterhead is received by the other before 20th January 2016 in which case all monies paid by the sponsor will be refunded less the non-refundable deposit. If the sponsor cancels after such date, it will be responsible for the full contract price.

In the event of the contract being cancelled before a deposit is paid, no payment will be required unless a Sponsorship Agreement has been signed, in which case at minimum the amount of the deposit must be

paid.

Section Seven:Unavoidable OccurrencesIn the event that the Conference is cancelled or delayed through no fault of the Organiser, the Venue Manager, Conference Organising Committee including but not limited to fire, flood, labour disputes,

natural disasters, acts of God, civil disorders, riots, insurrections, work stoppages, slowdowns or disputes, or other similar events then the sponsor shall not be entitled to any refund or claim for any loss of damage.

Section Eight:Exceptional CircumstancesThe Conference Organising Committee reserves the right to change the venue and duration if exceptional circumstances demand. In the event of a change of venue and/or duration, the agreement to participate will remain in force as long as the sponsor is informed at least one month before the planned Conference. The Sponsorship Manager will use reasonable endeavors to remedy the impact of exceptional circumstances.

Section Nine:IndemnificationThe sponsor is responsible for all personal injury, damage to property or other losses, liabilities or claims arising in connection with the sponsor’s participation at the Conference. The sponsor will indemnify the Organisers in respect of any losses, liabilities or claims in respect thereof. The sponsor agrees to participate at its own risk and to take out adequate insurance in respect of all such losses, liabilities and claims.

17

Sponsorship Packages & Benefits

Number of opportunities

Complimentary full registrations (access to all events)

Complimentary dinner tickets

Complimentary invitations to sponsored event

Complimentary single-day registration on the day of

sponsored event.

Prominent banner on rostrum k

Place at official dinner table

Prominent welcoming banner at entrance foyer k

Banners at sponsored event k

Corporate branding:

Program, registration literature & website i

Advertisement in official conference program u

Presentations

Tent cards at tables k

Corporate branding on dinner menus

Acknowledgement PP slide at session k

Logo printed on satchels i

Logo printed on lanyards i

Corporate literature and/or product in satchels


Hotlink to sponsor website from conference website

Trade display u

k Sponsor supplied i Sponsor to supply artwork u Available for separate purchase

Platinum

$12,000

1

�

Full page inside front cover

3 minute address at Opening

�

�

�

x 3 pc

�

�

x3 (value $1,050)

x 3

Gold

$8,000

3

�

Half page

�

�

x 1 pc

�

�

x2 (value $700)

x 2

Silver

$5,000

Unlimited

Quarter page

�

�

x 1 pc

�

�

x 1

x1 (value $350)

Dinner

$4,000

1

�

�

�

�

x 3

x1 (value $200)

x1 (value $70)

�

3 minute welcome at Opening

�

Welcome

$3,000

1

�

�

�

x 2

�

Breakfast

$2,000

2

�

�

�

x 2

x1 (value $200)

�

�

InternationalSpeaker

$5,000

TBC

�

�

�

x2 (value $400)

Quarter page

3 minute intro tosponsored speaker

Program

$3,000

1

�

�

Front page on program

Quarter page

Satchel

$2,500

1

�

�

Also on satchel

�

Lanyard

$1,000

1

�

�

�

�

Satchel Insert

$800

Unlimited

�

�

x 1 pc

Display Site

$2,000

TBC

�

�

��

x1 (value $70)

1 x prominentsite

x 1

The 2016 Riverland Wine Conference is proudly brought to you by...

2016 riverland wine conference - aventri€¦ · po box 444, loxton south australia, 5333 phone:...

Documents