S C I E N C E O F T O D AYHOPE FOR TOMORROW

Best ofASTRO

2016

T A R G E T I N G C A N C E R C A R E

www.astro.org/bestofastro

November 11-12, 2016Ritz-Carlton Fort Lauderdale

Fort Lauderdale, Florida

PROMOTIONAL SPONSORSHIP OPPORTUNITIES

GOLD ($15,000)*n Four (4) complimentary full-conference registrations. n One (1) complimentary tabletop booth in Exhibit Hall.n Ability to reserve block of four (4) rooms at host hotel.n On-site signage.n Name recognition in all printed promotional material and pocket program.n ASTRO website recognition.

SILVER ($10,000)*n Two (2) complimentary full-conference registrations. n Ability to reserve block of two (2) rooms at host hotel.n On-site signage.n Name recognition in all printed promotional material and pocket program.n ASTRO website recognition.

BRONZE ($5,000)*n On-site signage.n Name recognition in all printed promotional material and pocket program.n ASTRO website recognition.

Meeting Sponsorship Opportunities

1

* Additional benefits may apply. Contact ASTRO’s Corporate Relations Department at 703-502-1550 or corporaterelations@astro.org for more information.

Best ofASTRO

2016

PROMOTIONAL SPONSORSHIP OPPORTUNITIES

SPONSORSHIP OPPORTUNITIES

Industry-Expert Theater ($10,000) Enhance the educational element of your company’s noteworthy products and services with a presentation in the Industry-Expert Theater. The Industry-Expert Theater provides exhibitors with a unique and effective marketing opportunity to hold live promotional presentations or activities designed to raise awareness of featured services and products. Sponsorship includes meeting space, general A/V equipment, pre-show mailing list, signage and promotion on the meeting website and in the meeting program.

Virtual Meeting ($10,000) Receive year-round recognition! ASTRO will preserve the content presented in Best of ASTRO meeting sessions through audio and visual recordings, which will be made available on the ASTRO website year-round. This Virtual Meeting provides an excellent informational recap for meeting attendees and a great training tool and information source for those unable to attend. Sponsors receive name recognition on the ASTRO website and recognition in all publications where the Virtual Meeting is mentioned.

Attendee Hospitality Suite ($10,000) Showcase your product information to meeting attendees by hosting your own hospitality suite during the course of the meeting in the headquarters hotel. Sponsorship includes meeting space, a pre-show mailing list and signage (all other costs, including refreshments and A/V equipment, will be the responsibility of the sponsor).

Advisory Board Meeting ($5,000) Take advantage of more than 200 expected attendees by holding your Advisory Board meeting in the convenience of the meeting hotel. Signage will be included; all other costs associated with the meeting will be the responsibility of the sponsor.

PROMOTIONAL OPPORTUNITIES

Pocket Program ($10,000)A comprehensive meeting information book available to attendees, the Pocket Program contains information on all aspects of the meeting. Sponsors receive two full page displays to include the inside front cover and back cover.

Charging Station ($10,000)Capture the undivided attention of attendees as they power up their phones and wireless devices without leaving the conference. The station provides a convenient service to attendees and gives your company the opportunity to get your message across to a captive audience.

Hotel Key Card ($7,500)Customized hotel room keys are distributed to attendees staying at the meeting hotel. Sponsor will have the opportunity to work with ASTRO to personalize the key card design.

Audio Visual ($5,000)Enjoy the visibility associated with one of the key components of the meeting. Signage will be offered denoting the sponsor’s name.

Wi-Fi ($5,000)Attendees will enjoy free wireless Internet throughout the session room. Your company name will appear on the wireless landing page and any relevant signage.

Premier Display Banner ($5,000)These large, colorful banners are positioned to hang in prominent locations throughout the venue and feature your corporate display, providing unmatched visibility.

Best ofASTRO

2016

AD SPACE

HOTEL ROOM DOOR DROP OPPORTUNITIESThe ASTRO Hotel Room Door Drop will reach attendees in the official hotel block. This is an excellent opportunity to put your message in front of your customers and prospects as they wake up in the hotel in the morning. If you are showcasing a new product or service, hosting an Industry-Expert Theater or simply want to highlight your booth, the Hotel Room Door Drop is a great way to bring attention to your company’s presence at the meeting.

DELIVERY DATE

Friday, November 11, 2016— Early morning delivery

DEADLINES

September 30, 2016 Application and Contract / Payment / Insert Proof

October 28, 2016 Inserts due to ASTRO office

RATE$5,000

QUANTITY300

INSERT SPECIFICATIONSMaximum Dimension: 8½” x 11”Maximum Weight: 4 ounces

Secure this prime opportunity to place your company logo on the outside of the door drop bag. This opportunity includes a complimentary insert to be placed inside the bag.

DEADLINESeptember 30, 2016 – Logo artwork due

RATE$15,000

ARTWORK SPECIFICATIONS• Logo not to exceed 9” x 6”• A maximum of three colors for

graphics submitted, including black.

HOTEL ROOM DOOR DROP BAG MAIN SPONSOR – EXCLUSIVE OPPORTUNITY

Best ofASTRO

2016

RESERVE A HOTEL ROOM DOOR DROP OPPORTUNITY1. To reserve your Hotel Room Door Drop opportunity,

submit your Application and Contract for Door Drop, full payment and insert proof by September 30, 2016.

2. All inserts must be submitted to ASTRO for final approval. A copy of the insert must be approved by ASTRO regardless of prior approval for other promotional opportunities at the meeting. Submit the insert proof to Nicole Froats at Nicole.Froats@astro.org.

3. SPARGO Inc. will notify you of approval. If changes are necessary, the corrected insert must be resubmitted for final approval. Participant is responsible for costs associated with production of insert.

4. All final inserts must be shipped to arrive by October 28, 2016. ASTRO will supply an address label to be completed and placed on the outside of each box that is shipped, along with your official carrier’s shipping label.

TERMS AND CONDITIONS1. Full payment is due upon receipt of the Application

and Contract for Door Drop.2. No cancellations accepted.3. No agency commission or cash discounts permitted.4. Final inserts are due by October 28, 2016. If inserts

are not approved by ASTRO and received by October 28, 2016, they will not be included in the door drops.

5. Quantity is based on projected attendance and room blocks at the time the rate card is printed.

6. ASTRO is not liable for a hotel’s failure to deliver to rooms within designated hotel blocks. In the event bags are not delivered, they will be available for pick up at the hotel. No discounts or refunds will be given.

7. If the participant does not send the quantity specified on the rate card, ASTRO will not be liable for bags that are missing that insert.

8. A minimum number of inserts must be reserved for the door drop to be conducted. ASTRO reserves the right to cancel any delivery in the event the minimum number of inserts is not reserved. In this instance, ASTRO will refund 100% of monies paid. ASTRO is not obligated to offer or replace the door drop service with any other marketing vehicle.

T A R G E T I N G C A N C E R C A R E

TO RESERVE YOUR HOTEL ROOM DOOR DROP OPPORTUNITY OR FOR QUESTIONS CONTACT:

Nicole Froats

ASTRO MEETINGS DEPARTMENT

Email: nicole.froats@astro.orgPhone: 703-839-7390 | Fax: 703-839-7391

251 18th St. South, 8th FloorArlington, VA 22202

Best ofASTRO

2016

Meetings Opportunities Response FormYes, my company would like to sponsor 2016 Best of ASTRO.

Gold$15,000+

Silver$10,000+

Bronze$5,000+

PLEASE REMIT FORM TO:ASTRO CORPORATE RELATIONS DEPARTMENT251 18th St. South, 8th FloorArlington, VA 22202

Phone: 703-502-1550 Fax: 703-839-7345 Email: corporaterelations@astro.org

r Industry-Expert Theater $10,000

rVirtual Meeting $10,000

rHospitality Suite $10,000

rAdvisory Board Meeting $5,000

rPocket Program $10,000

r Charging Station $10,000

rHotel Key Cards $7,500

rAudio Visual $5,000

rWi-Fi $5,000

rPremier Display Banner $5,000

rHotel Room Door Drop $5,000

rHotel Room Door Drop: $15,000 (Main sponsor to receive company logo on bag and one insert)

SPONSORSHIP OPPORTUNITIES

TOTAL AMOUNT

CORPORATION

CONTACT PERSON TITLE

ADDRESS

CITY STATE ZIP

TELEPHONE FAX

EMAIL

PROMOTIONAL OPPORTUNITIES

Best ofASTRO

2016

ASSOCIATION/COMPANY

CONTACT PERSON

ADDRESS

CITY STATE ZIP

PHONE FAX EMAIL

ON-SITE CONTACT PERSON PHONE

CONTACT INFORMATION (REQUIRED)

Additional requirements. Please indicate any audio visual equipment, staging, special requirements that will affect your room setup.

APPROVED MEETING TIMES

TERMS AND CONDITIONSOrganizations wishing to hold advisory board meetings in conjunction with 2016 Best of ASTRO may rent meeting space at The Ritz-Carlton, Fort Lauderdale. All such events must be approved by ASTRO Show Management and may only take place during specified dates and times. Meeting space is available on a first-come, first-served basis and is subject to availability.

Meetings may NOT be held during the following dates and times:

Friday, November 11, 2016 7:55 a.m. – 5:45 p.m. Saturday, November 12, 2016 7:55 a.m. – 4:45 p.m.

Approved meeting times are subject to change at any time.

FUNCTION SPECIFICATIONS (REQUIRED)

FUNCTION NAME

FUNCTION DESCRIPTION

FUNCTION DATE START TIME END TIME ANTICIPATED ATTENDANCE

FOOD AND BEVERAGE (REQUIRED) Please select the meals that you plan to serve during this meeting.

Breakfast Lunch

ROOM SETUP (REQUIRED)

PHONE703-839-7390

EMAILnicole.froats@astro.org

DinnerBreak Reception

Conference Hollow Square

Cabaret TablesOther

ClassroomRound Tables

U-Shape Theatre

ADVISORY BOARD FEEThe fee to host an advisory board is $5,000 per room. This fee includes one complimentary room setup and signage. The company shall be responsible for any additional charges such as catering, audio visual equipment, etc.

PROMOTIONAL MATERIALSAll promotional materials and emails associated with each function must be submitted to ASTRO for approval. The name American Society for Radiation Oncology, the acronym ASTRO and the ASTRO logo are registered trademarks of theAmerican Society for Radiation Oncology. Use of the aforementioned in conjunction with promotional materials, advertisements, email marketing, company websites, endorsements, statements, contests and/or awards is strictly prohibited. In addition, companies are not permitted to use “Symposium” in the title of their meeting or event or the name American Society for Radiation Oncology or the acronym ASTRO in a company website address.

QUESTIONSFor more information or questions, please contact Nicki Froats.

CANCELLATION• 50 percent of the total fee will be refunded if cancellation

is received by October 21, 2016.• 100 percent of the total fee will be retained for

cancellations received after October 21, 2016.• All cancellations must be made in writing.• ASTRO reserves the right to cancel the Industry-Expert Theater if less than two companies have secured a time slot.

METHOD OF PAYMENT Payment in U.S. funds drawn on a U.S. bank must accompany this application. All credit cards are processed in U.S. dollars. The company on this application is responsible for its meeting related expenses.

Credit Card: American Express Discover MasterCard Visa

NAME ON CARD

CARD NUMBER CSC EXPIRATION DATE

CARDHOLDER’S SIGNATURE DATE

Checks must be made payable to ASTRO and mailed to: ASTROP.O. Box 417217Boston, MA 02241-7217

AGREEMENT I understand and agree to all the terms and conditions set forth in this Agreement. I agree that the email/address and fax number provided on this application will be shared with organizations assisting in the production of the 2016 Best of ASTRO meeting.

SIGNATURE DATE

TOTAL FEES DUE: $5,000

I authorize my credit card to be charged the application fee to host an advisory board meeting at the 2016 Best of ASTRO. We reserve the right to charge the correct amount if different from the total listed.

T A R G E T I N G C A N C E R C A R E

COMPLETE ONE APPLICATION FOR EACH FUNCTION AND RETURN TO BRITTANY RAMSEY

FAX703-839-7391

EMAILnicole.froats@astro.org

APPLICATION AND CONTRACT TO HOLD AN ADVISORY BOARD MEETING

Are you developing marketing materials for this meeting/event? Yes No

ASTRO requires review of all marketing materials prior to printing and production.

PRINT NAME

S C I E N C E O F T O D AYHOPE FOR TOMORROW

Best ofASTRO

2016

APPLICATION AND CONTRACT FOR AN INDUSTRY-EXPERT THEATERThe Application and Contract for an Industry-Expert Theater must include full payment or it will not be considered. Quantity is limited and requests are accommodated on a first-come, first-served basis. Once your Application and Contract for an Industry-Expert Theater and full payment have been received and approved, you will be notified of your Industry-Expert Theater assignment.

CONTACT INFORMATION

Exhibitor Name

Mailing Address

City State/Province Zip Country

Contact Person Title

Phone Email

As an authorized representative of the above stated Exhibitor, I have received and reviewed the “2016 Best of ASTRO Industry-Expert Theater Contract Terms” and the “2016 Best of ASTRO Exhibitor Rules, Regulations and Policies,” (as existing on the date hereof and as the same may be amended or changed, hereinafter referred to collectively as “Industry-Expert Terms and Rules”). Exhibitor agrees to comply with the Industry-Expert Terms and Rules which are incorporated herein by reference and made part of this contract (“Contract”). In the event of any change in the Industry-Expert Terms and Rules, the most up-to-date versions, available online at Exhibitor Information Page, will be controlling.

The parties hereto agree that upon the Exhibitor’s authorized signature and ASTRO’s acceptance and approval, this Contract will constitute a legal and binding agreement between Exhibitor and ASTRO enforceable in accordance with its terms.

Signature Print Name Date

PREFERRED DATES Please select top two choices - time slots are subject to change.

Thursday, November 10, 2016 Friday, November 11, 2016 Saturday, November 12, 2016 Before 4:00 p.m. After 5:30 p.m. After 4:45 p.m. After 6:00 p.m.

INDUSTRY-EXPERT THEATER FEE Time Slot: $10,000

CANCELLATION POLICY QUESTIONS?• 100 percent of the total fee will be retained for cancellations received. • All cancellations must be made in writing. • ASTRO reserves the right to cancel the Industry-Expert Theater if less than two companies have secured a time slot.

Please contact Kathy Peters:

Phone: 703-839-7342 Email: kathy.peters@astro.org

CHECK PAYMENTIf paying by check, please fax Application and Contract to 703-286-1571. Please mail original application with check made payable to ASTRO to:

FOR STANDARD MAIL: FOR OVERNIGHT DELIVERY: ASTRO Bank of America, Merrill Lynch Lockbox Services P.O. Box 417217 Lockbox #417217, MA5-527-02-07 Boston, MA 02241-7217 2 Morrissey Blvd.,

Dorchester, MA 02125 1-800-962-7876

PAYMENT INFORMATION

CREDIT CARD PAYMENTYour signature authorizes your card to be charged for the total amount due according to the schedule above. ASTRO reserves the right to charge the correct amount if different from the total listed. Card holder is responsible for any changes in the exchange rate.

American Express Discover MasterCard Visa Amount: $ ____________

Cardholder’s Name (as it appears on card) Signature

Billing Address City State Zip Code Country

Card Number Exp. Date CSC Code

Fax Application and Contract for Industry-Expert Theater to Erick Granados at 703-286-1571.

Best ofASTRO

2016

2016 BEST OF ASTRO INDUSTRY-EXPERT THEATER CONTRACT TERMS Page 1 of 2

ELIGIBILITYOnly exhibiting companies who have secured a booth space at 2016 Best of ASTRO are eligible to apply for a slot in the Industry-Expert Theater, subject to availability and adherence to all published 2016 Best of ASTRO Industry-Expert Theater Contract Terms and the 2016 Best of ASTRO Exhibitor Rules, Regulations and Policies (“Rules”) available online, as existing on the date hereof and as the same may be amended or changed, hereinafter referred to collectively as “Industry-Expert Terms and Rules” and incorporated herein by reference. In the event of any change in the Industry-Expert Terms and Rules, the most up-to-date versions, available online, will be controlling.

In the event a company reserves a booth at 2016 Best of ASTRO but does not make full payment of booth space by June 24, 2016, cancels prior to 2016 Best of ASTRO or is a no-show in the Exhibit Hall, permission to hold the Industry-Expert Theater will be revoked. This policy will be strictly enforced and any violation(s) will result in the cancellation of the Industry-Expert Theater as well as forfeiture of Industry-Expert Theater fee and liability for other fines and damages, and may jeopardize future participation at meetings.

APPLICATION, PAYMENT AND CANCELLATIONThe entire Industry-Expert Theater fee (“Fee”) is due from the exhibitor (“Exhibitor”) with submission of the Application and Contract for an Industry-Expert Theater (“Contract”). All charges for the Industry-Expert Theater must be paid in full in U.S. funds, drawn on a U.S. bank. Fifty percent of the Fee will be retained for cancellations received on or before June 24, 2016. After June 24, 2016, no refunds will be issued. Further, no refund will be issued if an Industry-Expert Theater is not engaged or used, nor will refunds be made for space used only part of the time. All cancellations must be submitted in writing to Kathy Peters, 2016 Best of ASTRO Show Management, 251 18th Street South, 8th Floor, Arlington, VA 22202. ASTRO reserves the right to cancel the Industry-Expert Theater if less than two companies have secured a time slot. In such instances, ASTRO will only be liable to refund fee paid by Exhibitor.

Upon acceptance of Application and Contract for an Industry-Expert Theater and receipt of full payment, a confirmation letter will be issued to the Exhibitor detailing the Industry-Expert Theater assignment and the date and time that the Exhibitor shall have access to the Industry-Expert Theater space (“Space”).

SCHEDULINGIndustry-Expert Theaters are limited and will be assigned on a first-come, first-served basis. Available time slots can be found on the Application and Contract for an Industry-Expert Theater. Time slots are subject to change at any time.

PROVIDED SERVICESThe following services are included in the cost of the Industry-Expert Theater:

• Industry-Expert Theater meeting space includes seating for 150 people.• Assignment of day and time.• Audio visual equipment to include:

• One LCD projector.• One screen.• One podium microphone.• One aisle microphone.• Sound amplification and mixer system.• VGA switcher.• One on-site technician.

PSAV Audio Visual is the exclusive provider for audio visual services. Expenses for additional services incurred beyond what is provided may be acquired through PSAV at the expense of the Exhibitor.

• One complimentary Preshow Attendee mailing list, to order this list please click here.• Industry-Expert Theater listed in the pocket program and on the ASTRO website.• Program signage outside of the Industry-Expert Theater.

LOGISTICSThe Exhibitor shall be solely responsible for the management of the logistics of their Space and for payment of additional costs related to the Space including but not limited to supplemental catering and audio visual equipment, electrical, Internet, phone, etc. ASTRO does not provide logistical support for the Space apart from those services listed in the section “Provided Services.”

LIMITATION OF LIABILITYThe Exhibitor shall be fully responsible for all claims, liabilities, losses, damages or expenses relating to or arising out of any injury to any person or any loss of or damage to any property where such injury, loss or damage is incident to, arises out of or is in any way connected with the Exhibitor’s use of or participation in the Industry-Expert Theater; and the Exhibitor shall protect, indemnify, hold harmless and defend the American Society for Radiation Oncology (ASTRO), and its officers, directors, agents and employees (“ASTRO”) from and against any and all such claims, liabilities, losses, damages and expenses (including costs of defending against such); provided that the foregoing shall not apply to any injury, loss or damage caused by or resulting from the willful misconduct of ASTRO or one or more of its officers, directors, agents or employees. The Exhibitor further waives any claim against ASTRO or its officers, directors, agents or employees arising out of the oral or written publication or republication of any statement made in connection with 2016 Best of ASTRO by anyone who is not an employee of ASTRO concerning the Exhibitor’s Industry-Expert Theater, products or services.

In case any part of the Exhibitor’s Industry-Expert Theater is destroyed or damaged so as to prevent ASTRO from permitting an Exhibitor to occupy assigned space during any part or the whole of the Space period, or in case occupancy of assigned Space during any part or the whole of the Space period is prevented by a strike, an act of God, a national emergency or other cause beyond the control of ASTRO or Exhibitor, then the Exhibitor will be charged for the Space on a prorated basis only for the period during which ASTRO is able to provide Exhibitor access to occupy the assigned Space.

Fax Application and Contract for Industry-Expert Theater to Erick Granados at 703-286-1571.

Best ofASTRO

2016

SECURITY AND INSURANCEThe Industry-Expert Theater will not be secured. ASTRO shall not be liable for damage or loss to Exhibitor’s property, nor shall ASTRO be liable for any injury that may occur in the Industry-Expert Theater area.

The Exhibitor shall, at its sole cost and expense, procure and maintain through the term of this Contract, comprehensive general liability insurance against claims for bodily injury or death and property damage and loss occurring in or upon, or resulting from, arising out of or related to the premises leased by ASTRO and/or SPARGO Inc. Such insurance shall include contractual liability and product liability coverage, with a minimum $1,000,000 per occurrence/$2,000,000 aggregate coverage. Such insurance shall name ASTRO, SPARGO Inc., Global Experience Specialists (GES) and/or their employees and/or designated representatives (“designated representatives” to include but are not limited to agents, members, Official Contractors, Officers, and/or Board of Directors), and The Ritz-Carlton, Fort Lauderdale therein as additional insured (with no limitations), and the Exhibitor shall upon request provide ASTRO and/or SPARGO Inc. with a current insurance certificate so indicating. Exhibitor’s Workers Compensation and Occupational Disease insurance shall be in full compliance with all federal and state laws, covering all of Exhibitor's employees engaged in the performance of any work for Exhibitor. All property of the Exhibitor is understood to remain under its custody and control in transit to, during the Event and from the confines of the Space.

PHOTOGRAPHY, VIDEOTAPING AND RECORDINGAll photography, filming, taping, recording, reproducing, imaging, or capturing in any medium now known or hereafter devised, including via the use of a tripod-based equipment or mobile devices, hereafter referred to as “Capturing,” of the Industry-Expert Theater Space, content, material, presentation, attendees or exhibitors, including any display or equipment must be approved in advance by ASTRO. Only the Official ASTRO Photographer may perform Capturing in the Industry-Expert Theater Space and Exhibit Hall unless approval is granted by ASTRO.

PROMOTIONAL AND MARKETING MATERIALSAll promotional and marketing materials must contain the following statement: The Industry-Expert Theater content and views expressed therein are those of the Exhibitor and not of ASTRO.

USE OF ASTRO NAME AND LOGOSThe name American Society for Radiation Oncology, the acronym ASTRO and the ASTRO logo are registered trademarks of the American Society for Radiation Oncology. Use of the aforementioned in conjunction with promotional materials, advertisements, email marketing, company websites, endorsements, statements, contests and/or awards is strictly prohibited. In addition, Exhibitor is not permitted to use the name American Society for Radiation Oncology or the acronym ASTRO in a company website address, email signature/tag line, etc.

Exhibitors may be able to use the 2016 Best of ASTRO show logo provided that advance written permission is received from ASTRO. If you would like to use the 2016 Best of ASTRO Show logo or have questions regarding ASTRO’s logo usage policy, please contact permissions@astro.org.

DISTRIBUTION OF PRINTED MATERIALSAdvertising, marketing, promotional activities, signage and the distribution of product promotion material, product specific advertisement and other types of Exhibitor collateral is strictly limited to within the Exhibitor’s booth in the Exhibit Hall and inside the Industry-Expert Theater during the Exhibitor’s assigned time slot. Advertising, marketing, signage, promotional activities and/or materials may not be displayed or distributed within a 15 mile radius of the The Ritz-Carlton, Fort Lauderdale, including but not limited to meeting rooms and public areas at the The Ritz-Carlton, Fort Lauderdale (excluding advertising and promotional support opportunities secured and approved directly via ASTRO), in or around the vicinity of the The Ritz-Carlton, Fort Lauderdale, at the airport, in or around the vicinity of any official ASTRO hotels and along any path where attendees may walk or ASTRO shuttles may pass on their way to the The Ritz-Carlton, Fort Lauderdale.

To ship printed materials to your Industry-Expert Theater, please contact Nicki Froats at nicole.froats@astro.org for the on-site mailing address and label information.

POLICIESExhibitor agrees to adhere to the 2016 Best of ASTRO Exhibitor Rules, Regulations and Policies that are available online at www.astro.org/rules and including, but not limited to:

1. The Exhibitor’s activities must be confined to the Space. The Exhibitor may not enter another company’s Industry-Expert Theater without invitation.2. The Exhibitor may not affix any materials to the walls of the Space. Any damage to the Industry-Expert Theater or the facility property through the carelessness,

negligence or misconduct of the Exhibitor, its employees, agents or invitees must be paid by the Exhibitor. Trash produced as a result of giveaways, etc., must be maintained in the Space and removed at the Exhibitor’s expense.

3. All materials furnished by the Exhibitor to be used in the Space must be in accordance with the Fort Lauderdale Fire Department’s fire code and regulations. All electrical wiring must conform to local codes and regulations.

4. The The Ritz-Carlton, Fort Lauderdale is in compliance with the Americans with Disabilities Act regulations. The Exhibitor is responsible for compliance with the ADA within the Space. Failure to comply with the ADA is a serious matter and may involve litigation or fines.

5. The use of music, flashing lights, dancers or mimes or other entertainment similar to this in nature is not permitted in the Exhibitor’s Space. Helium balloons, glitter and confetti are prohibited.

6. The Exhibitor is responsible for the orderly conduct of the persons in their Space. ASTRO has the right to remove disorderly persons.7. Children under the age of 18 will not be allowed in the Exhibitor’s Space at any time.8. ASTRO has the right to refuse an Exhibitor on the grounds of unethical or uncooperative behavior, infraction of Industry-Expert Terms or Rules, or other

noncompatibility with the event. ASTRO reserves the absolute right to regain possession of any Space by refunding to the Exhibitor the prorated amount paid for the Space.

NON-COMPLIANCEViolation of any terms of the Contract may result in Exhibitor being ineligible for a “preferred” booth space or an Industry-Expert Theater for the following meeting, expulsion from the Exhibit Hall and/or Space, loss of all priority points earned in 2016 and forfeiture of Fee and liability for other fines and damages.

AMMENDMENTASTRO reserves the right to amend or change any of Industry-Expert Terms or Rules. In the event of any change to the Industry-Expert Terms or Rules, the most up-to-date versions, available online, will prevail.

2016 BEST OF ASTRO INDUSTRY-EXPERT THEATER CONTRACT TERMS Page 2 of 2

Fax Application and Contract for Industry-Expert Theater to Erick Granados at 703-286-1571.

Best ofASTRO

2016

1. Only 2016 Best of ASTRO exhibitors who have secured a booth (“Exhibitor”) are eligible to apply for an Exhibitor Hospitality Suite subject to availability and adherence to the terms of this Contract and all published Exhibitor Hospitality Suite and Exhibitor rules and regulations. The entire hospitality suite rental fee (“Fee”) is due from the Exhibitor with submission of the Application for Exhibitor Hospitality Suite. All charges for the hospitality suite must be paid in full in U.S. funds, drawn on a U.S. bank. No refunds will be issued for any cancellations or if a hospitality suite is not engaged or used, even if space is used only part of the time. All cancellations must be submitted in writing to Kathy Peters, 2016 Best of ASTRO Show Management, 251 18th Street South, 8th Floor, Arlington, VA 22202. Upon acceptance of application and receipt of full payment of the hospitality suite, a confirmation letter will be issued to the Exhibitor detailing the hospitality suite assignment and the dates and times that the Exhibitor shall have access to such space (“Exhibition Period”).

2. All hospitality suites must be set by 6:00 p.m. on Thursday, November 10, 2016. Exhibitors are responsible for the removal of their exhibit and materials from their assigned hospitality suite by 12:00 p.m. on Saturday, November 12, 2016. Exhibitors may entertain in their assigned hospitality suite only during the following specified times: Friday, November 11, 2016 Saturday, November 12, 2016 6:00 a.m. – 7:55 a.m. 6:00 a.m. – 7:55 a.m 9:45 a.m. – 10:15 a.m. 10:00 a.m. – 10:30 a.m. 12:00 p.m. – 1:00 p.m. 12:00 p.m. – 1:00 p.m. 3:30 p.m. – 4:00 p.m. 3:00 p.m. – 3:15 p.m.

3. The size and location of the hospitality suite as shown on the floor plan, exits and other structures are believed to be accurate but are not warranted to be accurate.

4. The Exhibitor shall be fully responsible for all claims, liabilities, losses, damages or expenses relating to or arising out of any injury to any person or any loss of or damage to any property where such injury, loss or damage is incident to, arises out of or is in any way connected directly or indirectly with the Exhibitor’s use of or participation in assigned hospitality suite; and the Exhibitor shall protect, indemnify, hold harmless and defend the American Society for Radiation Oncology (ASTRO), and its officers, directors, agents and employees from and against any and all such claims, liabilities, losses, damages and expenses (including costs of defending against such); provided that the foregoing shall not apply to any injury, loss or damage caused by or resulting from the willful misconduct ASTRO or that of one or more of its officers, directors, agents or employees. Exhibitor further waives any claim against ASTRO and its officers, directors, agents or employees arising out of the oral or written publication or republication of any statement made by any person concerning the Exhibitor or the Exhibitor’s exhibit and/or hospitality suite, products or services. In case any part of the Exhibitor’s hospitality suite is destroyed or damaged so as to prevent ASTRO from permitting an Exhibitor to occupy assigned space during any part or the whole of the Exhibition Period, or in case occupancy of assigned space during any part or the whole of the Exhibition Period is prevented by a strike, an act of God, a national emergency or other cause beyond the control of ASTRO, then the Exhibitor will be charged for the hospitality suite on a prorated basis only for the period during which the Exhibitor is able to occupy the assigned space.

5. The Exhibitor is responsible for maintaining such property and casualty insurance for its exhibit and display materials within their hospitality suite as the Exhibitor shall deem adequate. Any policy providing such insurance must contain a waiver of any right of subrogation to any claims against ASTRO and its officers, directors, agents or employees. Each Exhibitor must maintain general public liability insurance, in the amount of not less than US $1,000,000 any one occurrence, against claims for personal injury, death or property damage connected in any way with the Exhibitor’s participation in the hospitality suite. Such insurance must include coverage of the indemnification obligations of the Exhibitor under these Contract Terms and must cover ASTRO as an additional named insured. In addition, the insurance policy must provide that coverage that cannot be cancelled or reduced without at least ten days prior written notice to ASTRO. The Exhibitor shall provide to ASTRO an original certificate of insurance evidencing the maintenance of liability insurance complying with all requirements of this paragraph, as specified in the Exhibitor Service Manual that is provided to each Exhibitor.

6. Children under the age of 18 will not be allowed in the Exhibitor’s hospitality suite at any time.

7. Exhibitor activities must be confined to the Exhibitor’s hospitality suite. Exhibitors may not enter another exhibit or hospitality suite without invitation.

8. Distribution of alcoholic beverages is strictly prohibited within the Exhibitor’s hospitality suite.

9. Small novelty items may be distributed to registrants. Items to be given away or raffled must be professional in nature and distributed in the confines of the Exhibitor’s booth or hospitality suite. ASTRO reserves the right to remove any items deemed unacceptable from the exhibits and/or meeting area.

10. The distribution of printed material is strictly limited to the Exhibitor’s booth in the Exhibit Hall and/or hospitality suite. This restriction also applies to placement of signs and/or distribution of materials in any meeting rooms or other areas in the official meeting hotel. One sign will be permitted outside of the Exhibitor’s hospitality suite meeting room, subject to approval by ASTRO.

11. The use of music, flashing lights, dancers or mimes or other entertainment similar to this in nature is not permitted in the Exhibitor’s hospitality suite. Helium balloons, glitter and confetti are prohibited.

12. Exhibitors may photograph their own products within their hospitality suite, but may not photograph or record other Exhibitor’s space or products, or any presentations or programs at the meeting. Any photographing, videotaping or recording must be approved by ASTRO in advance of the meeting.

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CONTRACT TERMS FOR EXHIBITOR HOSPITALITY SUITE

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13. The Exhibitor agrees that ASTRO owns all rights, title, and interest in and to its trademarks, patents, copyrights, marks, symbols, names, logos, registered words or depiction whether or not the same are covered by copyright, trademarks or patents. Use of the aforementioned in conjunction with advertisements, promotional materials, endorsements, statements, contests and/or awards of any kind without the expressed written consent of the relevant ASTRO organization is prohibited. Violators may be subject to such civil and criminal penalties as provided by federal and state laws.

14. Any medical device, pharmaceutical or other type of medical product displayed in the Exhibitor’s hospitality suite must have fulfilled all applicable Food and Drug Administration regulations. Any device, pharmaceutical product or medical product still under clinical investigation that is graphically depicted on a commercial exhibit or display must follow the Healthcare Convention and Exhibitor Association Guidelines for U.S. healthcare conventions standards. Specifically the product must:

• Be prominently labeled as still being under clinical investigation.• Contain only objective statements about the product.• Contain no claims on safety, effectiveness or reliability.• Exist solely for the purpose of obtaining investigators.• Be accompanied by directions of becoming an investigator and a list of investigator responsibilities.• Contain a statement such as “Caution-Investigational Product – limited to investigators’ investigational use” or similar statement in prominent size of

placement.

Furthermore, if the product is not licensed or approved by the FDA for use in radiation therapy procedures, that fact must be properly disclosed following the above guidelines. Additional information regarding FDA regulations may be obtained directly from the FDA.

15. The Ritz-Carlton, Fort Lauderdale is in compliance with the Americans with Disabilities Act regulations. The Exhibitor is responsible for compliance with the ADA within their hospitality suite. Failure to comply with the ADA is a serious matter and may involve litigation or fines.

16. Hotel services (including but not limited to telephone, audio visual, Internet, catering, etc.) may be ordered directly through the hotel. Once Exhibitor’s application and full hospitality payment has been received, Exhibitor will receive contact information for ordering these services with the hotel. The Exhibitor will be solely responsible for any services ordered directly with the hotel.

17. An Exhibitor Appointed Contractor (EAC) is an independent contractor hired by the Exhibitor to assist in the installation and dismantle of the Exhibitor’s display. If an Exhibitor would like to use an EAC to set-up and/or tear-down their display within their hospitality suite, the Exhibitor must first be granted approval by ASTRO. An EAC request form will be furnished upon request and must be submitted to ASTRO for approval. Permission to use an EAC will be granted only if it will not interfere with or prejudice the orderly set-up, interim services and dismantling of the exhibition. It is understood that the EAC will be a signatory to and conform to all applicable labor rule contracts and shall comply with all exhibit and/or hospitality suite rules and regulations, including specific requirements for EACs set forth in the Exhibitor Service Manual. All EAC representatives must obtain badges and adhere to the same Exhibit Hall admission policies as the Exhibitor. No badges will be issued to EAC companies who are not preregistered and for whom insurance certificates have not been submitted.

18. All materials to be used in the Exhibitor’s hospitality suite must be in accordance with the Ft. Lauderdale Fire Department’s fire code and regulations. All electrical wiring must conform to local codes and regulations.

19. ASTRO reserves the right to amend or change any of the rules or regulations set forth in this contract.

20. Exhibitors may not affix any materials to the walls of the hospitality suite. Any damage to the facility property through the carelessness, negligence or misconduct of the Exhibitor, its employees, agents or invitees must be paid by the Exhibitor. The Exhibitor must, at its own expense, maintain and keep its exhibit area clean. Trash produced as a result of giveaways, etc., must be maintained in the hospitality suite and removed at the Exhibitor’s expense.

21. ASTRO has the right to refuse an Exhibitor on the grounds of unethical or uncooperative behavior, infraction of rules, or other non-compatibility with the event. ASTRO reserves the absolute right to regain possession of any space by refunding to the Exhibitor the amount paid for the space.

22. ASTRO may, at its discretion, deem an Exhibitor ineligible for a “preferred” booth space or hospitality suite for the following meeting for violations of the current rules and regulations.

23. Exhibitors are responsible for the orderly conduct of the persons in their hospitality suites. ASTRO has the right to remove disorderly persons.

24. Violation of the Contract Terms or the rules and requirements set forth in the Exhibitor Service Manual may subject the Exhibitor to expulsion and other remedies including forfeiture of Fee and liability for other fines and damages.

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APPLICATION FOR EXHIBITOR HOSPITALITY SUITEHospitality Suites are available at the Ritz-Carlton, Fort Lauderdale. Quantity is limited and requests are accommodated on a first-come, first-served basis. Once your application and full payment have been received and approved, you will be notified of your hospitality suite assignment.

HOSPITALITY SUITE RENTAL

Rental Fee: $10,000

CONTACT INFORMATION

COMPANY

STREET

CITY STATE/PROVINCE ZIP COUNTRY

PHONE FAX EMAIL

CONTACT PERSON

TITLE

We agree to abide by the 2016 Best of ASTRO Contract Terms for an Exhibitor Hospitality Suite, which are made part of this contract by reference and incorporated herein. Any violation of these terms may result in expulsion from the assigned hospitality suite and/or Exhibit Hall as well as forfeiture of fee and liability for other fines and damages, and jeopardize future participation at meetings. Further, we agree that the email/address and fax number on this application will be shared with organizations assisting in the production of 2016 Best of ASTRO.

SIGNATURE PRINT NAME DATE

CHECK PAYMENTIf paying by check, please fax Application and Contract to 703-286-1571. Please mail original application with check made payable to ASTRO to:

FOR STANDARD MAIL: FOR OVERNIGHT DELIVERY: ASTRO Bank of America, Merrill Lynch Lockbox Services P.O. Box 417217 Lockbox #417217, MA5-527-02-07 Boston, MA 02241-7217 2 Morrissey Blvd.,

Dorchester, MA 02125 1-800-962-7876

CREDIT CARD PAYMENTYour signature authorizes your card to be charged for the total amount due. ASTRO reserves the right to charge the correct amount if different from the total listed. Card holder is responsible for any changes in the exchange rate.

American Express Discover MasterCard Visa Amount: $ ____________

CARDHOLDER’S NAME (AS IT APPEARS ON CARD) SIGNATURE

BILLING ADDRESS CITY STATE ZIP CODE COUNTRY

CARD NUMBER EXP. DATE CSC CODE

PAYMENT INFORMATION

Fax or Email Application to Erick Granados at 703-286-1571 or erick.granados@astro.org

CANCELLATION POLICY

• 100 percent of the total space rental fee will be retained for cancellations received.• All cancellations must be made in writing.

QUESTIONS?

Please contact Kathy Peters:Phone: 703-839-7342 | Email: kathy.peters@astro.org