2016

Prepared by: Gerald Griffith

VoiceoverCity, LLC

3/3/2016

Conference Sponsorship Guide

4th Annual Voiceover Conference; VO Atlanta 2016

Each March, VoiceoverCity, LLC puts together the Premier Voiceover Conference of the year. Since 2013, the conference has grown significantly while attracting attention from all corners of the globe. The 2015 conference attracted attendees from more than 15 countries and 27 different states. Each attendee spent time connecting with each other through direct networking, various breakout sessions, and panel discussions. This is THE Voiceover Event of the Year! The event is designed to bring voice-talent together for an exciting weekend of learning, growth, and networking. With several of the most well-known VO professionals in the United States, VO Atlanta has proven to be a standout among any events in the industry. With the 2016 conference, we will be adding new and more diverse options for our exhibit hall in hopes of providing additional options and services to our attendees. Our package options include a variety of sponsorship levels starting at just $1,800 dollars. Exhibit only options are available for as little as $500. We view our sponsors and exhibitors as partners. With that, we work with you to determine your exact goals for being involved with the conference and try to customize options and actions that help achieve those goals. Your success is our success. Ultimately, it's our attendees that win, either way.

VO Atlanta is your “Voiceover Engagement for 2016”. Held at the HILTON Atlanta Airport in beautiful Atlanta, Georgia, it’s your chance to ramp up your market presence and directly reach the voiceover community. Spend four days with several hundred members of the voiceover community as they learn, grow, and explore what the industry has to offer.

VO Atlanta just would not be possible without the help and partnership of our volunteers, speakers and of course each of our sponsors. Every year we look for engaging partners who want to help us create a unique experience for all of our attendees while fun at one of the best cities in the United States. Unlike other conferences we don’t just pack in the sessions. We include many networking and social opportunities for attendees to connect. This year, we will use technology to better connect our sponsors to every attendee. Through our mobile app and integrated website, we easily allow attendees to connect with each sponsor before and during the conference.

But we don’t want the creativity to just stop with this prospectus. If you have an idea, please contact us and let us hear all about it. We look forward to partnering with you and another great year at VO Atlanta.

Event Details

Date March 3-6, 2016

Venue

HILTON Atlanta Airport

1031 Virginia Avenue

Atlanta, Georgia 30354

Conference Website

http://voatlanta.me

Online Prospectus - http://voatlanta.me/sponsorship

Attendees

~400+ voice talent, audio engineers, voiceover trainers, agents, communication

specialist, and more. We include programs for youth and Spanish speakers

Advertising

Local Meetup groups, blogs, newsletters, presenter websites, industry news

sites, and a number of other marketing campaigns through things like

Twitter, Facebook, Google and VoiceOverXtra, Voiceover Universe,

Voiceover Insider, and VoiceoverHerald.

Attendee Cost

$547 Ticket Includes: conference registration, conference meals

(lunches, reception, and Sunday breakfast) and event activities.

Contact

Gerald or Ron – gerald@voiceovercity.com or Ron@ronminatrea.com

Our Footprint is Growing and So Should You

“From our start in 2013 where we used about 7,000 feet of space to 2016 where we have over 20,000 feet of space, things are moving in the right direction. We want you to be a part of that.”

1 - VO Atlanta Floorplan (Highlighted areas)

Who’s Coming to VO Atlanta?

VO Atlanta 2016 Exhibit Hall Floor-Plan

Please see above the floorplan for VO Atlanta 2016. The exhibit hall is over 4,000 feet of space and offers something for each level of sponsorship. Platinum sponsors are: Platinum Areas (11,17) Gold Sponsors: Gold Areas Silver/Bronze/Exh: Grey Areas Exhibitor (Basic): Blue Areas

Overall Sponsorship Opportunities

Platinum Sponsor The Platinum Sponsorship is our strategic partner for VO Atlanta. This sponsorship provides your organization the opportunity to directly promote and expand your corporate brand to this specific demographic and community. As a Platinum Sponsor you have the opportunity to showcase your leadership in the voiceover industry.

Specific Benefits Include:

NEW! Naming Rights (Receive “Sponsored by….” Designation)

o Choose One

Opening Reception (Thursday evening)

Saturday Evening Mixer (Saturday evening)

Sunday Closing (Sunday morning)

NEW! Freestanding Display Case (see details below)

NEW! Advertising Banner Advertisement on Conference Website

NEW! 1 Hour Priority use of Hospitality Suite (hold your own small gathering)

NEW! Full-Page Inside-cover Ad space in printed program Preferred Placement

(8.5x11 Color)

NEW! Article submission for printed program (up to 500 words)

Speaking Opportunity

8x16 Exhibit Booth in exhibit hall

o Priority Placement of Space Selection

60 Second Commercial to play Pre/Post Live-Stream Productions

4 Guest Passes

8 Buffet Lunch Passes

Priority Placement of Logo on Website

Priority Placement of Logo in Mobile App

Priority Placement on Conference Banner

Dedicated Social Media Posting

NEW! Dedicated eBlast Promotion

Press Release about participation

Bag Insert

Suggested Contribution: $7,500

Gold Sponsor Gold Sponsors to VO Atlanta are valued partners in putting together this exiting conference.

Specific Benefits Include:

NEW! Naming Rights (Receive “Sponsored by….” designation

o Choose One*

Opening Reception (Thursday evening)

Saturday Evening Mixer (Saturday evening)

Sunday Closing (Sunday morning)

o *Subject to priority selection of Platinum Sponsor

NEW! Advertising Banner Advertisement on Conference Website

NEW! 1 Hour use of Hospitality Suite (hold your own small gathering)

NEW! Full-Page Interior Ad space in printed program guide (8.5x11 Full-Color)

NEW! Article submission for printed program (up to 300 words)

Speaking Opportunity

8x10 Exhibit Booth in exhibit hall

30 Second Commercial to play Pre/Post Live-Stream Productions

3 Guest Passes

6 Buffet Lunch Passes

Preferred Placement of Logo on Website

Preferred Placement of Logo in Mobile App

Preferred Placement on Conference Banner

Dedicated Social Media Posting

NEW! eBlast Promotion

Press Release about participation

Bag Insert

Suggested Contribution: $5,000

Silver Benefits

NEW! Half-Page Ad space in printed program guide (Full-Color)

8x8 Exhibit Booth in exhibit hall

2 Guest Passes

4 Buffet Lunch Passes

Placement of Logo on Website

Placement of Logo in Mobile App

Placement on Conference Banner

Dedicated Social Media Posting

Bag Insert

Suggested Contribution $2,500

Bronze Benefits

NEW! One-Quarter Page Ad space in printed program guide (Full-Color)

8x8 Exhibit Booth in exhibit hall

1 Guest Passes

2 Buffet Lunch Passes

Placement of Logo on Website

Placement of Logo in Mobile App

Dedicated Social Media Posting

Bag Insert

Suggested Contribution $1,800

Exhibitor (Standard)

Benefits

• Name and logo on website’s list of exhibitors.

• 8x8 Booth in Exhibit Hall (includes table, 2-chairs, wastebasket, and name board)

* NEW! 1/8-Page Ad space in printed program guide (8.5x11 Full-Color)

• Listing in the VO Atlanta mobile app (includes logo, profile and link to website)

• 2 meal tickets

Suggested Contribution $950

Exhibitor (Basic)

Benefits

• Name and logo (linked to your homepage) displayed on our website’s list of

exhibitors.

• 8x4 Booth in Exhibit Hall (includes table, 2-chairs, wastebasket, and name board)

• Listing in the VO Atlanta mobile app under the exhibitor category (includes logo,

profile and link to website)

• 2 meal tickets

Suggested Contribution $500

Additional sponsorship opportunities: Conference App

Check it out at CLICK HERE

$INCLUDED (with Sponsorship)

Bag Drop (Insert)

Include your flyer and message with each bag delivered to the

conference attendees. These bags are also passed along to our

visiting guest to ensure everyone receives a copy of the great

resources made available during VO Atlanta.

*Exhibitors drop is $200

$INCLUDED (with Sponsorship)

Neck Wallets (Lanyards)

All attendees where a lanyard around their neck to hold their badge.

Your name could be on that lanyard and your logo incorporated onto

the badge. Attendees often keep lanyards as a souvenir, leaving

them hanging in their office or on their desk. This can be a lasting

impression for your company.

$1,500 (500 Neck Wallets Provided to VO Atlanta)

Conference Pens

Each VO Atlanta attendee will receive a pen with their show back

and neck wallet. Pens will also be available in sessions and

breakouts throughout the conference. Keep your name and brand

in front of attendees at the conference and when they leave. Pens

have one of the longest lifespans of any promotional product due to

their functionality and usefulness.

$750 (500 Pens provided to VO Atlanta) Conference Notebook

With over 20 different learning opportunities, attendees at VO

Atlanta will have plenty of notes to take. That’s why having your

name on the front of these spiral bound notebooks is a great idea.

Each time they go to take a note, they will think of you.

This is a great opportunity to ensure your brand stays in front of

them for a very long time. Each conference attendee will receive a

notebook in their bag and additional notebooks will be available at

the registration desk.

WP-805

$1,500 (500 Notebooks provided to VO Atlanta)

Conference Show Bags with Your Logo

All attendees will be given a bag to hold their swag in. Your logo

could be prominently displayed on that bag. Just imagine

everyone at VO Atlanta walking around with your logo clearly

displayed throughout the conference. The bag will be durable

and continue to carry your message long after the conference

has ended.

$2500 (500 Bags provided to VO Atlanta)

Conference Opening Reception

As one of the most prominent opportunities at VO Atlanta, the

opening reception is attendee’s first contact with the

conference. Keep your brand and message front and center.

Your sponsorship here will include the “Presented By:.”

Messaging. Includes Tent Card on tables during reception.

$3,500

Friday OR Saturday Lunch (Based on Availability)

Lunch during VO Atlanta is a very BIG deal. Our lunches are

served in the Promenade area of the hotel and can

accommodate additional signage with your company brand.

Attendees are encouraged to network and introduce

themselves during lunch sessions. Sponsors for these

sessions will have tent cards placed on lunch tables to identify

them as the sponsor as well as being listed on meal tickets as

the lunch sponsor.

$2,500 (Subject to Availability)

Saturday Night Mixer

Following our Saturday night presentation with James Arnold

Taylor, we will invite attendees to the Finish Line restaurant

downstairs for refreshments, drinks, and a great time.

Your organization could be recognized as being the sponsoring

organization for the mixer. “Saturday Night Mixer (Sponsored

by Your Company)

$3,500 (Subject to Availability)

National Meetup Event LIVE (Live Streaming Event)

This sponsorship entitles your organization to be the premier

sponsor of our Livestream event Thursday night, March 3rd from

8:30pm – 10:30pm. This has long been one of the most exciting

times of the conference as presenters and special guest are

interviewed LIVE in front of the local attendees and internet

audience. Professional Video Services have been contracted for

these services.

$2,500 (Subject to Availability)

VO Atlanta TEAM CHALLENGE

Nothing helps build community like taking on a challenge together.

The VO Atlanta TEAM CHALLENGE does that as it pits 10 teams

against each other as they work to fully produce a 60 second

commercial.

Each commercial will then be judged onsite and via the internet to

provide even more exposure.

Have your company associate with this exciting and ENGAGING

challenge. You may also have your products placed directly in the

hands of those that use them.

Contact us for details

Youth Day (Camp Atlanta)

VO Atlanta is the ONLY voiceover conference that welcomes youth

and includes presenters and leaders to service the interest of our

youth. The Youth Day (Camp Atlanta) is comprised of between

40-50 youth ages 7-16.

Contact us for details

Spanish Day

In a first of its kind, our Spanish speaking talent will have a place

to call their own. Led by Simone Fojgiel, the VO Atlanta Spanish

Program will feature special guest and presenters as well as

provide a panel discussion specifically intended to serve the needs

of our Spanish speaking talent. 40-50 Spanish speaking talent are

expected at the conference with marketing reaching far beyond.

They will also have a Spanish Live-Stream panel discussion.

If you offer services to the Spanish speaking community, here’s a

chance to get out front and enjoy being recognized as one of the

first to support their presence at a major voiceover conference.

Contact us for details

NEW for 2016! We will have a total of 10 of these

placed around the conference area in full view of

every attendee throughout the entire conference.

It’s a great way to extend your marketing without

needing to be at your booth.

This display is included with our Platinum

membership and upgradable for other levels:

Platinum: Included ($600 Value)

Gold: $300

Silver: $400

Bronze: $500

Exhibitor: $600

Graphics are not included in this pricing.

Contact us for details

VO Atlanta 2016 Program Guide (New)

Your Brand Will Last Long After the Conference

New for 2016 is our conference program guide. This was added to further support the desire to keep your brand and information in front of conference attendees both during and after the conference. Some of the program highlights include:

Full Color Printing Throughout

Keepsake Quality Product to last for years

Space inside for taking notes, gathering contact information about new friends, agents, and more.

Additional copies will be passed along to talent, agents, and directors after the conference.

Program Guide Pricing Information

1/8 Page ¼ Page ½ Page Full Page $125 $250 $500 $1,000

Charging Station – It’s Going to be Electric New for 2016 is our conference charging station. This serves as both a needed convenience and a great opportunity to keep your brand in front of conference attendees. Instead of running back to their room, they stay close to the station and directly in front of your brand. Pricing Information: 2 Available - $1,500 Each

Revision Date: Tuesday, October 27, 2015