2015 transportation committee session overview welcome introductions sean henderson - president...

2015 Transportation CommitteeSession Overview

• Welcome• Introductions

• Sean Henderson - President ACEC/PA• Scott Zeevaart - Vice Chairman of Transportation Committee• Eric Madden - Executive Vice President ACEC/PA

• Sub-Committee Overviews• Changes• Call for Help

• Questions from the Floor• Conclusions

2015 Transportation Committee Sub-Committee Overview

• Alternative Delivery (D/B Committee)

• Aviation• Construction Inspection• Contract Administration• DBE

• DRPA/DRJTBC• PA Turnpike• Quality Control• SEPTA• Task Force

2015 Transportation Committee Alternative DeliveryEric Meyer - Chairman Vacancy - Vice Chair

The Design/Build opportunities has been reduced. • Outstanding Issues• Design Reviews• ROW• Utility Coordination• Permitting

2015 Transportation Committee Alternative DeliveryEric Meyer - Chairman Vacancy - Vice Chair

• What will it include?• Will be sending out blast email to ACEC members to

gather the issues and concerns with P3 and Design/Build.

• 2015 Transportation CommitteeAviation

Matt Marquardt - Chair Vacancy - Vice Chair

LAST NAME FIRST NAME COMPANY TITLE EMAIL Phone #1Boschen Charles Parsons Brinckerhoff Sr. Engineering Manager [email protected] 2Epley Barry JMT Sr. Vice President [email protected] 3Foust Deborah Navarro & Wright Vice President [email protected]

4Frary Eric Michael Baker Vice President [email protected]

5Hans Jeff HDRAssociate VP - Transportation Program Manager (PA/WV) [email protected]

6Madden Eric ACEC/PA Executive Vice President [email protected]

7Marquardt Matt Urban Engineers, Inc. Senior Vice President [email protected] 8McGinnis Esther Gannett Fleming Vice President [email protected]

9Phillips Brian Burns VP - Aviation Group Leader [email protected] 10Rocchini Louis CDR Maguire Vice President - Manager [email protected] 11Scheuermann Mary Parsons Brinckerhoff Sr. Aviation Engineer [email protected] 12Stocker Blair Hatchmott 13Tiger Mark JMT Vice President [email protected] 14Vandien James HDR Associate Vice President [email protected] 15Zeevaart Scott Gannett Fleming Vice President [email protected]

Membership

mailto:[email protected]














2015 Transportation Committee AviationMatt Marquardt - Chair Vacancy - Vice Chair

Mission StatementTo assist PHL with improving the passenger experience while growing the airport, the ACEC/PA Aviation Sub-Committee will facilitate a collaborative working relationship between PHL and ACEC/PA members. This relationship will strive to maximize the value added by the consulting community in conjunction with PHL, including the multi-billion dollar expansion at the Airport. ACEC/PA will act as a conduit for PHL to streamline communications to the consulting community, thus creating a transparent relationship where communication flows efficiently. All ACEC/PA consultants are eligible and encouraged to participate on the Sub-Committee.

We will maintain a spirit of teamwork and accomplishment based on principles of pride, honesty, trust, professionalism, open communication, integrity, and mutual respect.


Meetings Held to Date• April 29, 2015• June 25, 2015• December XX, 2015


Items of Discussion• How can we best help PHL’s DOA with their upcoming program?• PHL’s DOA expectations of this Committee• Interaction with the Program Management Firm • Open-End Agreements• Capital Improvements• Projects Lessons Learned• Lines of Communication with the PHL DOA and the Committee• Alternative Delivery Methods• Profit Factors

2015 Transportation Committee Construction InspectionMatt Natale - Chair Kevin Leftrich- Vice Chair

• Requests for Invoice Back-up• Timeliness of Work Orders/Amendments/Etc.• Weekly Time/Expense Forms (Q/A Online)• Electronic Signatures• Unemployment Compensation Update• Implementation of Tablet Computers• Wage Rate Increases• Construction Inspection Wage Rate Survey

2015 Transportation Committee Construction Inspection

Matt Natale - Chair Kevin Leftrich - Vice Chair

• Workforce Development• Inspector Tracking • New Wage Rate Approval Process• Compensation for Project Management Time• Questions

2015 Transportation Committee Contract AdministrationSteve Bolt - Chair Ed Jones - Vice Chair

• Activities Completed in 2015• Activities Planned for 2016• Any Questions?

2015 Transportation Committee Disadvantaged Business Enterprises

Sharmon Winters - Chair Lea Nadler - Vice Chair

New NAICS AssessmentsDBE firms responded to the Federal Highway Administration’s (FHWA) request for review of NAICS Codes, specifically the Heavy Highway Code 237310. For affected firms, it was determined that an additional code may be necessary, Code 541990.



DBE Firms Respond to New Requests under Zero Goal Proposals

Firms submitting as Primes for these projects must demonstrate good faith efforts. This has resulted in requests for information from Sub-consultant firms that can be problematic in its nature, as many times items normally not solicited until securing a place on the team are now requested prior to this stage. Primes and subs continue to work together to eliminate as much extraneous workload as possible while still meeting the strenuous demand of “Good Faith Effort.”



Commercially Useful FunctionPennDOT continues to data mine to clearly define an employee’s role under Commercially Useful Function. Both Primes and DBE Sub-consultants should ensure that all Commercially Useful Function parameters are being met.

2015 Transportation Committee DRPA/DRJTBC

Jim Maloney - Chair Joe Riley - Vice Chair

Delaware River Port Authority (DRPA)Delaware River Joint Toll Bridge (DRJTBC)

Conducted in Partnership with ACEC/NJ Sub-committees:• DRJTBC: Andy Paluri (WSP/Parsons Brinckerhoff)• DRPA: Ken Fulmer (Urban Engineers)



• Delaware River Port Authority (DRPA)• Four Calls per Year; Two with Mike Venuto, DRPA Chief Engineer• Upcoming Dates:

• Tuesday, February 9, 2016, with Mike Venuto,• Tuesday, May 10, 2016, and• Tuesday, September 13, 2016, with Mike Venuto.

• “New” GEC Program• $7.5m (Total Program Value) / 3 years, QBS Selection, 5 Disciplines• 66 Contracts Awarded (30+ firms)• $250k Max. Task Order (Previously $100k)



• Other Items• Procurement Process Streamlining• Improved Communication of Planned Projects and Selections• Electronic Procurement System• SBE Program• Need for Improved Constructability Reviews



• Delaware River Joint Toll Bridge Commission (DRJTBC)

• Two Meetings per Year with DRJTBC• April 30, 2015 (with Roy Little, Kevin Skeels, Sean Hill and Joe

Resta)• Tentative: January/February 2016



• Scudder Falls Bridge Replacement Project - Upcoming RFP’s

• CM for PA Noise Walls (Advertised November 4, 2015)• CI for PA Noise Walls - Anticipated Early December 2015• CM for Main Project - Anticipated Q2 2016• CI for PA/NJ/Bridge (Three Contracts) - Anticipated 3Q/4Q

2016• Consultants Can Propose on Any/All of the CM and CI Contracts• Consultants Awarded Advance CM/CI Contracts NOT Precluded

from Main CM/CI Contracts• Design and Design Review Consultants are Precluded



• Other Items• Overhead Caps - Ongoing Discussions to Remove/Raise• IBE Program - 25% Participation• Pre-LOI Meetings No Longer Mandatory; Debriefings

Now Granted• New Website/SharePoint System - Will Share As-Built

Information at Time of Advertisement• Concerns About Consultants Switching Staff Mid-Project

and Engineer Estimates/Constructability

2015 Transportation Committee PA TurnpikeBill Brown - Chair Jeff Guzy - Vice Chair

Meet Annually with PTC Engineering Staff (Meeting Minutes on ACEC/PA Website)• PTC Capital Program

• Transportation Quality Initiative

• Work Zone Safety

• Technology Innovation Council

• Background Qualifications Questionnaire

• Quality, Contractual, Other Concerns

2015 Transportation Committee Quality Control

Natalie Barnhart - Chair John Prybella - Vice Chair

• Goal No. 1 - Define Quality• Determine What Constitutes a Quality Project• Determine Measurements/Metrics

• Goal No. 2 - Track the Measures, Continual Monitoring• Data Analysis is to Verify Reaching Measures/Tracking

2015 Transportation Committee Quality ControlNatalie Barnhart - Chair John Prybella - Vice Chair

• Goal No. 3 - Continuous Process Improvement• Implement Improvements and/or New Steps to Current Process• Stay Abreast of On-going Issues such as Corporate Quality

Plans• Identify Information that is Readily Available

• Reliance on PennDOT Staff to Mine the Data• Progress Based on the Speed of Collection (Incremental Progress to

Date)• Focus on Topics that Can be Readily Implemented

• Want to Show Progress• Want Progress to be Measurable



• Goal No. 3 - Continuous Process Improvement• Identify Trends for Process/Quality Improvement in Design

and Construction• Addenda - Report Already Generated, Not Widely

Distributed• After Action Reviews (AAR)• Roundabout Operations



• Goal No. 3 - Continuous Process Improvement• Communication Between Central Office, Districts, and

Consultants• Use of ECMS/Quality Metrics to Post AAR’s• Distribution of Information at PennDOT ADE Meetings,

through ACEC/PA, etc.



• 2016 and Beyond• Implement

• After Action Review Process• Develop Temp late and guidance to Districts

• Roundabout Operational Analysis• Develop Process to Assess (Collect Data 1 Month,

6 Month, and 1 Year after Opening)• PennDOT has Consultant Agreements



• 2016 and Beyond (continued)• Identify Additional Items for Review

• Work Orders• Other Topics or initiatives that Should be Undertaken

• Need Additional Membership• Current ACEC/PA Participants: Luis Villegas, Joe O’Neil,

and Scott Zeevaart

2015 Transportation Committee SEPTAJoe McAtee - Chair Vacancy - Vice Chair

• 13 Member Firms• Quarterly to Semi-Annual Meetings• Joint Development of Agendas• Covers Business Needs and Technical Goals


• Sub-Committee Breakdown is 13 Firms: 2 Architects, 11 Engineers

• Meetings Held with SEPTA Technical Leadership• Long-Standing Sub-Committee, Coming Up on 41st

Meeting• New Members are Always Welcomed• Act 89 Has Provided Significant New Design and CM

Opportunities See SEPTA Website for Upcoming Procurements


Typical Agenda:SEPTA Program PrioritiesCurrent SEPTA Organizational Chart

Status of Design GuidelinesDesigner Interface with GEC CMsPennDOT I-95 & SEPTA Planning Efforts

Cycle Time from Selection or Task Issuance to NTP 12 Month Look-Ahead

Contract Negotiations Items: Indemnification, Fee Discussions, and Escalation for Future SEPTA Procurement

Open Discussion

2015 Transportation Committee ACEC/PA - PennDOT Task Force

• Sean Henderson (Pres.)• Matthew Cummings (Pres.-

Elect)• Steve Bolt (Chr, Contract

Admin)• Matt Natale (Chr, Const. Srvcs.)• Natalie Barnhart (Chr,

Quality)

• Barry Epley (Imm. Past Pres.)

• Steve Moore (Chr, Transp.)• Scott Zeevaart (VChr,

Transp.)• Sharmon Winters (Chr,

DBE)• Eric Madden (EVP)

2015 Transportation Committee ACEC/PA - PennDOT Task ForceSteve Moore - Chair Scott Zeevaart - Vice Chair

• Data Mining• Employees 200 hrs/month and 2200 hrs/yr• Bell Curve Data

• Discussions to Date Meetings


Invoiced Hours for New or Replacement Single Span Structures

2015 Transportation CommitteeInvoiced Hours by Plan/Parcel


Multiple Information Requests• Inspector Pay• Billing Cycles


Invoicing • Within 10 Days of NTP Dates • FHWA Consultant Backup IOP• Request to Move to Four Week Invoice Cycles


Act 89 Long Term Effectiveness • Federal Funding• Maintenance First• Construction Prices• Current Gas Price• Funding of P3 Projects• State Police Funding• Unemployment Compensation for Seasonal Workers• PennDOT In-House Design

2015 Transportation CommitteeQuestions from the Floor

2015 Transportation CommitteeConclusions/Needs

• Need for Sub-Committee Vice Chair Volunteers• Need for Other Sub-Committees• Need for Active Memberships• Need for More Regular Meetings for Sub-

Committees• Other

2015 Transportation CommitteeSession

Adjournment

2015 transportation committee session overview welcome introductions sean henderson - president...

Documents

senior vice

acecpa aviation subcommittee

acecpa members

acecpa consultants

maguirevice president

aviation group

consulting community

transparent relationship