2015 smarthealth wellness coordinator training activity request process washington wellness public...

2015 SmartHealth2015 SmartHealth Wellness Coordinator Training Wellness Coordinator Training

Activity Request ProcessActivity Request Process

Washington Wellness Public Employees Benefits DivisionNovember 18, 2014

Agenda Agenda

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Topic Presenter Time

Welcome & Introductions Washington Wellness 10:00-10:10

SmartHealth Review Logan Van Meter, Limeade

10:10-10:25

Activity Overview Logan Van Meter, Limeade

10:25-10:40

Agency/Institution Activities Logan Van Meter, Limeade

10:40-10:55

Types of Agency/Institution Activities

Logan Van Meter, Limeade

10:55-11:00

Example Activities Logan Van Meter, Limeade

11:00-11:05

Activity Request Form/Process Logan Van Meter, Limeade

11:05-11:25

Additional Questions Logan Van Meter, Limeade

11:25-11:30

Appendix: Activities Calendar Logan Van Meter, Limeade

SmartHealth ProgramSmartHealth ProgramPEBB Wellness PEBB Wellness

Program GoalsProgram Goals

Engage the workforce in SmartHealth

Improve individual and population health

Achieve a positive impact on the medical cost trend

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Member Experience Member Experience

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Member ExperienceMember Experience

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SmartHealth Activities SmartHealth Activities • 100 activity choices throughout the year

– Program, Agency, Condition Management• Activities are organized to provide choice and

variety over time– 8+ activities to choose from at any time– Something new each month

• Activities align to whole-person wellness– Always opportunities to track healthy behaviors

like exercise and nutrition– Balanced offerings at all times: Nutrition,

Exercise, Work-Life Balance, Emotional Well-being

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Activity BasicsActivity Basics

• Easy to read description• Simple tracking on

desktop or smartphone• Points can be awarded

weekly or all at once• Content can include links

to other sites and resources

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SmartHealth Activities SmartHealth Activities • There are Activities available for members on the

Home Page and in the Topics section– However not all Activities are accessible to

everyone and not everyone will have the same Activities displayed on their Home Page

• The same “Base Activities,” for which new content is added every month, will be visible on the Home Page for all members– Calendar of Activities in the Appendix

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Sample ActivitiesSample Activities

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• Pre-built Calendar of Activities to help engage members year round

• Members have a personalized experience• Choice is key – lots of ways to earn the financial incentive

SmartHealth Activities SmartHealth Activities • Additional Activities will only be visible on the Home

Page of some members– Medical Plan and Dental Plan Activities: These

will be visible on the Home Page for Members with those plans; they will not be visible anywhere in SmartHealth for those who are not

– Recommended Activities: These will be visible on the Home Page for Members who have determined a Health Risk in the Well-being Assessment

– The same Activities that are recommended on the Home Page for some Members will be visible in the “Topics” section for all other Members

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Agency/Institution ActivitiesAgency/Institution Activities• Agency/Institution requested Activities will be

visible on the Home Page of members of that Agency/Institution

• In 2015, all Agencies/Institutions with over 50 employees will be able to request 4 Activities customized to their Agency/Institution• Please contact your Agency/Institution’s main Wellness

Coordinator to discuss Activity requests

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Agency Activity Request Agency Activity Request

1. Two Types of Customized Agency Activities a. Idea Bank (12 choices) b. Customized

2. Available for SmartHealth Members at your Agency/Institution only

3. Up to 4 Activities per year4. Requires simple form completion for approval5. Initial worksite Activities available in April, 2015

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Types of Agency-Specific Types of Agency-Specific ActivitiesActivities

Idea Bank Activities•Developed by Limeade and pre-approved by PEBB•Streamlined approval•Can tailor title, image, dates and some content

Customized Activities•Developed by Agency/Institution•Requires full approval process—longer lead time•Limeade to collaborate on design

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Idea Bank ActivitiesIdea Bank Activities• Like the Base Activities, the Agency/Institution Activity Idea

Bank provides a balanced offering of Nutrition, Exercise, Work-Life Balance, and Emotional Well-being Activities

• Wellness Brown Bag/Lunch & Learn Class

• Get Your Flu Shot• Broaden Your Horizons• Eat Local• Fitness Event• Professional

Development

• Be Resilient• Balance the Scales• Daily Gratitude• Winter Wonderland• Quiet Your Mind• Better Week of Sleep

Example - Idea Bank Example - Idea Bank ActivityActivity

Example - Customized Example - Customized ActivityActivity

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Example - Customized Example - Customized ActivityActivity

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Activity Request FormActivity Request Form

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• Enter your information & select Activity type


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• Idea Bank information required:


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• Custom Activity information required:

Content TipsContent Tips

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1. Use a fun, descriptive image!– Sized to 1000x500 pixels– Make sure you have the rights

to use it

2. The rules for the Activity will be described at the top– It’s not necessary to include

rules in the description as well

3. Try to make the first few sentences really describe the Activity– This is the “Content – Short”

section of the form, limited to 300 characters

Activity Request Process & Activity Request Process & TimelineTimeline

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• Idea Bank Activities require 60 days notice; Customized Activities require 90 days notice

• Limeade will always acknowledge receipt within 3 business days and accept requests for consideration the 1st business day of each month

• Limeade responds within 7-10 business days (Idea Bank) or 10-14 business days (Customized) and will work with you to ensure your request meets all criteria if necessary

Activity Request Process & Activity Request Process & TimelineTimeline

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• WA Wellness will receive the recommended Activities for approval the 3rd full week of each month

• WA Wellness will provide approval or rejection within 5 business days (Idea Bank) or 5-10 business days (Customized)

• Agency/Institution will receive WA Wellness decision no later than 30 days before Launch date in order to begin promotion for the Activity

• Once approved, Limeade will build Activity into the platform 30 days before Launch Date in SmartHealth

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Questions?Questions?

Next Training – December 10Next Training – December 10

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• Pre-Launch & Launch Training• Wellness Coordinators will receive:

– Wellness Coordinator toolkit– Limeade communication plan– PEBB communication plan

• Discussion of overall communication strategy

Send Activity Request Send Activity Request Forms to:Forms to:

Logan Van [email protected]

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AppendixAppendix

Health Management Public Employees Benefits DivisionNovember 18, 2014

Base Activity CalendarBase Activity Calendar

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Month Name Description Theme Type Dates Points

Complete Your Assessment

Complete the Assessment to earn points. Engagement One time 1/1 - 12/27 800

Join Your First Activity Join an activity to earn points Engagement

One time, automatic 1/1 - 12/27 200

Early Bird BonusComplete the WBA by 3/31/15 to earn additional points. Engagement One time 1/1 - 3/31 100

Get a Preventive Care Checkup

Complete a Preventive Screening Health Risk One time 1/1 - 12/27 200

Connect Your DevicePoints for connecting your activity device Engagement One time 1/1 - 12/27 200

Visit the Dentist Points for going to the dentist. Health RiskVerified, one time 1/1 - 12/27 200

SmartHealth Program Detective

Learn about the SmartHealth program Engagement One time 1/1 - 12/27 50 pts

Track Your Progress Track your progress EngagementOngoing, automatic 1/1 - 12/27 5 pts/day (1,825 total)

Track Your ActivityTrack at least 35,000 steps each week Physical

Tracking, device enabled 1/1 - 12/27

20 pts/week (1,040 pts total)

Annual

Annual Activities


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A New You in 2015 Set goals for the new year

Capacity for Change, Emotional One time 1/1 - 2/28 100 pts

Healthy Spending Avoid unhealthy spending Emotional Tracking 1/1 - 2/28 25 pts/wk (200 pts total)

Veg Out

Eat the recommended amount of fruits and vegatables each day Health Risk Tracking 1/1 - 2/28 50 pts/wk (400 pts total)

Sweat for 30Exercise 30 minutes, x each week Physical

Tracking, device enabled 1/1 - 2/28 50 pts/wk (400 pts total)

One Step at a TimeLog at least X steps each week Physical


Healthy PantryClean out the pantry of junk food Well-being One time 1/1 - 2/28 50 pts

Take a StandGet out of your chair every 1-2 horus Work Tracking 1/1 - 2/28 50 pts/wk (400 pts total)

Yoga Do Yoga 5x by end date Physical Tracking 2/1 - 3/31 200 ptsExercises for a Healthy Back

Complete exercise promoting back health Health Risk Tracking 2/1 - 3/31 50 pts/wk (400 pts total)

Fend Off Winter Blues

Participate in actions that help avoid the winter blues Emotional Tracking 2/1 - 3/31 50 pts/wk (400 pts total)

Healthy Start Eat a healthy breakfast Health Risk Tracking 2/1 - 3/31 50 pts/wk (400 pts total)

Get Inspired Spark inspiration in your lifeEmotional, Work One time 2/1 - 3/31 50 pts

1/1/15 - 2/28/15

2/1/15 - 3/31/15

January - February

February - March


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Living La Vida Local

Eat from fresh local foods; make a 100% locally sourced meal at least 1x/wk

Health Risk, Physical Tracking 3/1 - 4/30 50 pts/wk (400 pts total)

7 Min WorkoutDid you do the 7 min workout today? Physical Tracking 3/1 - 4/30 50 pts/wk (400 pts total)

Healthy CookingTake a class/Learn about healthy cooking alternatives

Capacity for Change One time 3/1 - 4/30 50 pts

Conquer Your InboxSpend dedicated time clearing your digital clutter Work One time 3/1 - 4/30 50 pts

My Goal My WaySet a personal goal based on your WBA results

Reaching Potential Tracking 3/1 - 4/30 50 pts

Alcohol Awareness Month Stay within your guidelines Health Risk Tracking 4/1-4/30 100 pts

Kick a Bad Habit

Points for each week for kicking a bad habit on at least five days. Work Tracking 4/1 - 5/31 50 pts/wk (400 pts total)

Bucket List

Make a personal “bucket list” and accomplish 3 things on that list.

Capacity for Change, Reaching Potential One-time 4/1 - 5/31 50 pts

Motorless Motion Track miles moved each week Exercise Tracking 4/1 - 5/31 50 pts/wk (400 pts total)

Address the StressSet aside 15 minutes of your day to reduce the stress

Capacity for Change, Health Risk Tracking 4/1 - 5/31 50 pts/wk (400 pts total)

3/1/15 - 4/30/15

March - April

4/1/15 - 5/31/15

April - May


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Golden Ticket

We're giving away Golden Tickets. Check the site to see if you won! Engagement One-time 5/1 - 6/30 TBD

Hold a Walking Meeting Take a meeting moving Work, Physical Tracking 5/1 - 6/30 100 pts

Indoor No MoreEnjoy one hour of exercise outdoors each week Physical Tracking 5/1 - 6/30 50 pts/wk (400 pts total)

Plant a Garden Plant a garden Emotional One time 5/1 - 6/30 100 pts

Bike to Work MonthTake the bicycle to work 3x by end date Physical Tracking 5/1 - 5/30 100 pts

Mindful Mondays

Take at least two 5 minute breaks to Stop, Look, and Listen

Capacity for Change, Work Tracking 5/1 - 6/30 50 pts/wk (400 pts total)

Bike 10 Miles a Week

Bike 10 miles each week to earn points Physical


Journal Journal 15 min, 2x/weekCapacity for Change Tracking 7/1 - 8/31 25 pts/week (200 pts total)

Go Somewhere Wild Spend the day exploring somewhere new


Drink Water

Drink at least 5 glasses of water each day, or at least 25 each week Health Risk Tracking 7/1 - 8/31 50 pts/wk (400 pts total)

Suggest an ActivityShare your ideas for an Activity

Emotional, Engagement One time 7/1 - 8/31 50 pts

Weekly 90 MinutesGet 90 min of exercise each week

Physical, Health Risk


Healthy Huddle

Start each meeting by promoting good health (1x/week) Work Tracking 7/1 - 8/31 25 pts/week (200 pts total)

Get Your Zzzz's Get enough sleep 5x/week Health Risk Tracking 7/1 - 8/31 50 pts/wk (400 pts total)

July - August

5/1/15 - 6/30/15

May - June

7/1/15 - 8/31/15


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A Healthy AlternativeChoose a healthy snack alternative 3x/week

Capacity for Change Tracking 8/1 - 9/30 25 pts/week (200 pts total)

Take a Tech BreakUnplug for 2 hrs/day or 10 hrs/wk Emotional Tracking 8/1 - 9/30 50 pts/wk (400 pts total)

Take the StairsUse the stairs instead of the elevator at least 3x each week Physical, Work Tracking 8/1 - 9/30 50 pts/wk (400 pts total)

Take a Hike Get outside and take a hikePhysical, Emotional One time 8/1 - 9/30 100 pts

Afternoon Recess

Take 15-30 min to do something that refreshes you, 8x (twice/week) Work Tracking 8/1 - 9/30 200 pts

Hit the Books Read a book and shareCapacity for Change One time 9/1 - 10/31 100 pts

Give BackVolunteer or donate to your charity/org of choice Emotional One time 9/1 - 10/31 100 pts

Creative Spark Seeker

Draw, sculpt, bake, etc. at least 1x each week

Reaching Potential Tracking 9/1 - 10/31 50 pts/wk (400 pts total)

100 Mile ClubTrack 100 miles of exercise by end date

Physical, Health Risk


Distracted DrivingAvoid using cell in the car for an entire month Health Risk Tracking 9/1 - 9/30 200 pts

August - September

8/1/15 - 9/30/15

September - October

9/1/15 - 10/31/15


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Avoid Processed Food

Avoid processed foods in favor of whole foods 10x by end date

Capacity for Change Tracking 10/1 - 11/30 100 pts

Take it InsideTake your exercise routine indoors; 30 min /3x each week Physical


Develop Care Plan

Develop a care plan with your doctor if you or a loved one have a chronic condition Health Risk One time 10/1 - 11/30 100 pts

Meditate Meditate 20 min / 3x per week

Emotional, Reaching Potential Tracking 10/1 - 11/30 50 pts/wk (400 pts total)

Better TogetherMake time to share dinner with family/friends 3x/week

Emotional, Health Risk Tracking 10/1 - 11/30 50 pts/wk (400 pts total)

Focus on What Matters

Identify what matters most; assess how that aligns with how your energy is spent


Pay It Forward

Doing good deeds for others can improve your health. Do a good deed at least 5x by end date. Emotional Tracking 11/1 - 12/31 200 pts

24/7 Fitness FrenzyFirst team to 10,080 minutes of exercise wins Physical

Tracking, device enabled 11/1 - 12/31

200 pts all teams who complete;100 bonus to winning team.

Maintain Don't GainMaintain or lose weight during this activity. Health Risk Tracking 11/1 - 12/31 200 pts

American Diabetes Month

Follow steps (Quiz, article) to learn about your diabetes risk Health Risk One time 11/1 - 12/31 100 pts

Attend an Open Enrollment Meeting Attend an OE meeting Engagement One time 11/1 - 12/31 50 ptsSign up for a Health Savings Account

Sign up for your Health Savings Account Engagement One time 1/1 - 12/31 50 pts

11/1/15 - 12/31/15

October - November

10/1/15 - 11/30/15

November - December

2015 smarthealth wellness coordinator training activity request process washington wellness public...

Documents

month activities

sample activities

members calendar of

activities available

base activities

home page of members

dental plan activities

limeade slide