2015 loop verification - member briefing
TRANSCRIPT
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LOOP Verification Briefing 2015
Cindy Fong14 May 2015
Solutions for a living planet
Photo: © Bena Smith
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Agenda Preparation of 2015 LOOP labelling award scheme
and third-party verificationEligibilityTimelinePre-visit preparationOn-site assessmentPost assessmentPoints to note for data inputReports CaptureAssessment criteria and benchmarking
Mutual recognition & credit transfer with other socio-environmental award schemes
LOOP results highlights Use of LOOP label Q&A
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Eligibility• All LOOP companies that have recorded activity data using the
online platform “GHG-Easy” in LOOP assessment areas for a minimum of 9 months between July 2014 and June 2015 are eligible to take part in the third party verification.
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Time lineDate Action
LOOPMember
WWF3rd
Party
MAY 14 Briefing session to LOOP member
15 Briefing session to LOOP Verifier
(onwards) LOOP Team call to member - register to LOOP Labelling Scheme
Book 3rd party verification service (Inform WWF of the confirm onsite assessment details)
Collect Data, data input onto GHG-Easy (On-going)
Prepare documents for onsite assessment
JUN (onwards) Onsite assessment
JUL (Verifier should complete the audit report within 2 weeks time,
and send the report to both LOOP member and WWF.)
31 (For CarbonSmart Applicant :Deadline of report submission)
AUG 31 (Last day to conduct onsite assessment)
SEP Review audit report from 3rd party verifier
Ranking offices' performance & label class
OCT Identify LOOP company cases for media interviews
Prepare LOOP Annual Report
NOV Announcement of Result & label class
DEC LOOP Labelling Award Presentation Ceremony (TBC)
Media interviews
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Pre-visit preparation• Verification arrangement
– Pre-assessment Questionnaire – List of qualified verifiers
• BEC, BV, CLPE, DNV, ITS, Reset, SGS, TUV• Verification fee: $10,500 (1 man day)
– Verifiers may request the preview of the GHG-Easy reports and previous LOOP verification report.
– Rundown & invite appropriate parties• Invite appropriate parties to attend specific timeslots in on-site
assessment according to the itinerary (senior management, property management office, related staff).
• Reserve a meeting room and set up a computer/ laptop with the Internet access and a projector
– Register the verification date with WWF• WWF rep’s calendar http://goo.gl/ldjUjO
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Pre-visit preparation• Define LOOP boundary
– Physical location of the boundary– Floor area of this boundary– No. of staff in this boundary– Are all the staff in this boundary and office-based?
• Data integrity– Period (2014-07 to 2015-06) Equivalent to emission period (1 June 2013 – 31 May 2014)– Min. 9 months of data is required for verification– If your company has participated in LOOP verification before, you are
strongly encouraged to keep 12 months record instead of 9 months of record.
– Ensure data in all worksheets are within the same period– Identify abnormal record by reviewing online reports
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Pre-visit preparation
Verifier will pick any month between
2014-07 and 2015-06 for random spot
check.
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Pre-visit preparation• Prepare necessary supporting documents
– The supporting document is the raw data for data input– e.g. electricity bills, travel records, IT equipment records, etc
• Other logistic– Reserve a meeting room for a whole day on-site verification– Set up a company with Internet access – Login to GHG-Easy for verification
– https://loop.wwf.org.hk/Verification_Service.aspx
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On-site verification• Verification is performed
according to the itinerary• Data accuracy in GHG-Easy• Observation (Office tour)• Staff Interview
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Post-assessment• Correct the wrong data identified during verification asap• Send the screenshots of revised Total Carbon Emissions by Source,
Carbon Emissions Summary, and Carbon Emissions by Individual Source, Trend Analysis (10 individual sources) to verifier for report preparation.
• Verifier should complete the audit report within 2 weeks time (upon all supporting documents are collected), and send the report to both LOOP member and WWF.
• Review and the report when you receive it.• Follow up with the verifier if you have any questions about report.• For CarbonSmart Applicant, the complete LOOP report should be
submitted to HKPC by end of July.
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Date back function is available upon request.Submit a modification form for our record
Please be reminded that there is a one month lag between the GHG-easy calendar and in the data sheets.
(Think about your electricity bill in June, which records the consumption in May)
Min. 9 months of data is required for verification. The data period is from 2014-07 to 2015-06 (which is referring to the emissions produced from June 2014 to May 2015).
Points to note for data input
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URLs for accessing GHG-Easy 2014-07 & 2014-08
2014_07 2014_08
Overall Electricity https://goo.gl/5YTbEC https://goo.gl/yFTW6d
Lightinghttps://goo.gl/Px2ILV https://goo.gl/OAj3FY
Office equipmenthttps://goo.gl/uwSYpe https://goo.gl/I5QiJ2
HVAChttps://goo.gl/lIKrrb https://goo.gl/2Rq196
Overseas Business Travel https://goo.gl/rdtHzm https://goo.gl/jav5WP
Local Business Travelhttps://goo.gl/MFtTdZ https://goo.gl/Xf8QtH
Staff Commutinghttps://goo.gl/YKyV8t https://goo.gl/kbqnMJ
Company Vehiclehttps://goo.gl/bxbWix https://goo.gl/paACPc
Paper Usehttps://goo.gl/Mk6snz https://goo.gl/otuLz2
Waterhttps://goo.gl/OzQP9p https://goo.gl/BCM67H
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Don’t forget to update no. of working days and no. of
calendar days from last month
On + Sleep + Off = 24 hours
Sleep mode = Stand-by mode= power save mode
Computer & office equipmentHeating, Ventilation and Air Conditioning (HVAC)
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• Desktop Computer• Laptop / Notebook• Computer Monitor (15“/ 17“/ 21-22" CRT)• Computer Monitor (15“/ 17" / 19" LCD)• Desk Lamps• Printers• Photocopiers• Fax machines• Scanners• Multifunction Devices• Servers• Refrigerators• Microwave oven• Water Boiler• Others?
Computer & office equipment
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Unit: Kilowatt per equipment
Heating, Ventilation and Air Conditioning (HVAC)
There is no need to input data in “Refrigerators” and “Fir Extinguishers” tables if
there is no change of refrigerant amount.
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Unit: Kilometer (km)
Not miles
Overseas Business Travel
Categorize type of flight and travel
class
How to handle massive records?
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Inventory increase = purchase order
Provide the weight (kg/ream) for other types
Paper Use in Printing & Photocopying
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Verifier will check the Total Carbon Emissions by Source between July 2014 and June
2015.
1. Total Carbon Emissions by Source
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Verifier will check the Trend line between
July 2014 and June 2015.
4. Carbon Emissions by Individual Source,
Trend Analysis
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Assessment Criteria and benchmarking
• Assessment Criteria and benchmarking• https://loop.wwf.org.hk/Label_Award_Scheme.aspx
Average scores
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Mutual recognition & credit transfer with other socio-environmental award
schemes
Awardees of HKAEE environmental labels will receive 2.5 credits in the LOOP labelling verification
Verification of Carbon Reduction Certificate and LOOP labelling scheme can take place in one single audit process by the same qualified service provider.
HKCSS Caring Company Scheme recognized LOOP companies as fulfilling the criteria in Caring for the Environment adjudication.
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Mutual Recognition with HKAEE
Local Schemes Benefits
Low-carbon Office Operation Programme (LOOP)
Applicable to the awardees of HKAEE - Servicing and Trading Sector for non-SMEs, Servicing Industry Sector for SMEs and Trading Sector for SMEs :•Awardee of Gold, Silver and Bronze will receive 5 points and awardee of Certificate of Merit will receive 2.5 points in LOOP labeling verification. Awardees of the Wastewi$e Certificate and Energywi$e Certificate will receive 2.5 points in the LOOP labelling verification (Maximum credits gained in LOOP verification are 5 points or 5% of total credits).Awardees of Type 2 – Office-based organisations / operational units within Hong Kong of the Carbon Reduction Certificate will be recognised as having fulfilled the major requirement on LOOP labelling verification 8.
• http://www.hkaee.gov.hk/english/background/benefits/benefits.html#hkaee
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Use of LOOP labelMarketing Collateral
Sustainability Report /
Annual Report
Business Card
Website
An Identity Guidelines will be distributed to LOOP Label awardees for reference.
Companies should send the artwork of any materials where the LOOP logo is applied to
[email protected] for approval
Email footer / signature
LOOP label should only appear on “soft” media such as stationery, forms and marketing collaterals.