2015 China TripPre-Departure MeetingTuesday 17 March 2015

Eric * Passport with visas

* Insurance

* air tickets

* Anything else?

What to bring * For the flight: a coat, something to do during flight, passport, itinerary, emergency contact list

* For accommodation: towels, toothbrushes, make-ups, slippers, pajamas, enough under-wears for change

* For touring: layered clothes (long sleeve shirts, short sleeve shirts, coat/jacket, jumper, shorts, long pants, etc.), toilet paper, camera, money pouch

* Shopping: bargaining in the markets

* ???

* Laundry

* Bedtime: at 9:30pm the supervising staff will check if everyone goes to bed

Risk Assessment * Risk Assessment has been approved

* Supervising teachers: Mrs Yin Yang, Ms Renee Galea

* Emergency Contact List

* Groups and room arrangements

* A First Aid Kit will be carried by the supervising staff

* 2 supervising staff have CPR and First Aid Certificates

* Email group has been set up; photos can be sent through emails

* Parents call the supervising teachers first if there is any issue

Issues * Be on time: breakfast, meeting on the tour sites

* Always wait for your supervising teacher to dismiss you before going shopping

* Always double check the meeting time and venue

* Daily meetings at breakfast and returning to hotel to raise issues

* Medical Consent forms will be carried by the staff

* Always remain seated on the bus

* 4/5 star hotels

* The group has been registered with DFAT

Documents * All travelling documents (hardcopy) will be carried by the staff

* All documents are saved in Box and shared with member of senior leadership

* Passports and tickets will be stored in hotel safe

Money Management * Excursion planned to ensure minimal money is required on tour

* Majority of excursion related costs are pre-paid

* Money is to be carried in money belts at all times

* Travel Monday Account with 2 cards—recommend parents deposit $200 only

* $200 AU personal sending money

* Must have money belt/pouch hidden on their person for daily excursions

Touring

* Insurance

* Buddy up with 3 or 4 students

* Attending toilet together a minimum of three with no exception

* Remain together or split into buddy groups of tour

* Not accepting parcels from anybody outside the cohort

* Stay where you are

Luggage * 20 kilogram each person

* No food or seeds or plants back into Australia

* Tea

* Chinese medicine

* One suitcase to go

* If more suitcases needed, buy them in China

Mobile Phones * In event of an emergency, parents must contact staff first and discuss how to deal with news with students

* Staff will have the mobile phone at all times

* Parents have number for emergencies

* Parents advised to phone their daughters at the hotel in the morning on specific, agreed days during the tour

* iPods only to be used on flights and at night

* No iPods while sightseeing / walking around

* No shared earphones

* No laptops

Environment / Weather * Appropriate clothing to be stipulated

* Each day students have a water bottle on them

* 15-25 degrees

* The first day’s visit to the Great Wall

* Yunnan and Shangri-la

Food * Food sourced from reputable outlets

* No food being brought by student without consent

* Eat what you know

* Drink bottled water

* Drink boiled water

Shopping * Be aware of the value of foreign currency

* Keep separate money locations (on body and in bag)

* Never display valuable items in public

* Never display large amounts of currency notes in public

* Buddy system

* Boundaries and meeting time will be established each time the students are given an opportunity to shop

* Roll call checks

Accommodation * Students have itinerary and emergency contact list with hotel numbers and names

* Students are not permitted to leave a hotel unless under the supervision of a staff member

* Staff to familiarize themselves with emergency exits and evacuation procedures of all accommodation places

* Staff to identify a roll call location and inform students

* All staff to know room allocations of all students at all venues and all students to know where staff are each night

* Doors locked every night

* Never open door to strangers

* No room service

Transport * Appropriate qualified drivers/transport contractors pre-booked by China Best Tours

* Students seated at all times

* Take First Aid Kit, contents developed for trip to China in consultation with School Nurse

* Close supervision by staff getting on/off transport

* Students advised not to rush, push and watch what they are doing

* Have minimal luggage

* Wear appropriate footwear

* Students to be careful of footing

Emergency Management Procedures * Any serious student misadventure will result in the student returning to Australia with a teacher on the next available flight.

* Teachers to manage emergency information directly with students as well as informing parents

* In the event of having to relay a sensitive matter to a student about an incident at home, a member of senior leadership will contact the student