2015 cef transport calls application and …...2015 cef transport calls application and evaluation...
TRANSCRIPT
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2015 CEF Transport Calls
Application and Evaluation process
CEF Transport Info Day – 30 November 2015
Bernadette Frédérick INEA Head of Unit R1 – Programme Support, Coordination & Communication
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The call process
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Part A
Essential information
Must be encoded in eSub module
Signature of applicant(s) in part A2.2
Member State validation (if
applicable) in part A2.3
Part B
Administrative information on
applicants
Information on the operational and
financial capacity
Part C
Information on compliance with EU law
(Environmental protection, State Aids,
Public procurement, Road charging, Rail
interoperability, other sources of EU
financing)
Part D
Detailed description of the proposed
Action and its activities
No longer than 40 pages
Application Form
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Part A
Alignment with other modules
More detailed financial information in
part A3.2 Information about the global project
moved to part D New section "Contribution
to CEF Objectives "(part A.5)
Part B
New Annexes B-III and B-IV applicable
to neighbouring / third countries and entities established therein
Part C
No major changes
Part D
Information about the global project
(moved from part A)
Questions about use (or potential use) of financial instruments
What's new
in 2015?
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•New set of targeted questions (average 3-4 questions) on the proposal's contribution to CEF objectives.
•Questions are based on indicators set out in art. 4 of CEF Regulation.
•Questions vary depending on the type of proposal, call priority and mode of transport selected.
CEF Transport Info Day – 30 November 2015 5
New Part A.5: Contribution to CEF Objectives
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•Answers are mandatory – possibility to reply N/A or 'not available'.
•No extra requirement – questions are developed in part D.
• In the print out, all questions applicable to a given proposal will be displayed with the given answers.
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New Part A.5: Contribution to CEF Objectives
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When & how to submit an application?
•Call deadline: 16 February 2016 at 17.00 (Brussels time)
•Mandatory electronic submission only using the TEN-Tec eSubmission module
• Part A automatically generated
• Parts B, C and D (+Annexes) need to be uploaded in the module
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TENtec eSubmission module
•Novelties in 2015:
• New "look and feel" of the module
• Architecture developments -> more stability of the system
• Improved user-friendliness
• Interactive Map Editor (GIS data) embedded
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Evaluation process
Submission of proposals
Admissibility check
Eligibility check
Financial and operational capacity check
Individual evaluation
Individual evaluation
report
Consensus
Consensus report
Internal evaluation & selection
Draft list of proposals
selected for funding
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INEA External experts INEA/Commission
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Admissibility check
•Has the proposal been submitted electronically in TENtec?
•Has the proposal been submitted on time?
• Is the proposal complete?
•Has the proposal been signed by the applicant(s)?
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One negative reply
implies
Proposal not admissible
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Eligibility check
One or more Member States
International organisations, joint undertakings /or public or private undertakings / bodies established in Member States
Participation from neighbouring / third countries (and entities established therein) possible under certain conditions
Eligible applicants
Projects of common interest (Article 7 TEN-T Guidelines)
Projects or horizontal priorities listed in Annex I Part I CEF Regulation
Urban nodes and multimodal logistics platform, see also Annex II of the TEN-T Guidelines
Eligible actions
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Evaluation process
Submission of proposals
Admissibility check
Eligibility check
Financial and operational capacity check
Individual evaluation
Individual evaluation
report
Consensus
Consensus report
Internal evaluation & selection
Draft list of proposals
selected for funding
CEF Transport Info Day – 30 November 2015 14
INEA External experts INEA/Commission
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Who are these experts?
Registered in the Commission's Expert
database for CEF
Expertise Transport domains
Without Conflict of Interest
Geographic and
gender balance
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What do we ask them to do?
Understand Call Text
•Read briefing material
•Follow remote/on-site briefings
Evaluate individually
•Remote phase
•2 weeks to complete
•No contact between experts
Come to Consensus meetings
•Discuss with 2 other experts
•Reach consensus on comments and scores
•Recommend / not recommend a proposal for funding
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What will the experts assess?
Relevance
•How does the proposed Action contribute to?
•Policy priorities (TEN-T & CEF) & Call priorities
•EU dimension
Maturity
• Is the proposed Action ready to go?
Impact
•Why is the proposed Action worth funding?
•Expected effect of CEF funding on financial viability
•Socially and economically desirable investment
•Climate and environmental aspects
Quality
• Is the proposed Action sound?
•Overall coherence
•Appropriate planning and resources
• Is the proposal clearly written?
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Cost Benefit Analysis
•CBA is a key tool to assess the "Impact" criterion for works and mixed proposals
•As a minimum, a CBA must present:
• Financial analysis: calculations of financial profitability and financial stability of the proposed investment and its co-financing
• For net revenue-generating investments, identification of the "funding gap" to be addressed through CEF co-funding
• Economic analysis: socio-economic valuations
• The guidance has been significantly enhanced, please review section 5 of the Guide for Applicants
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Selection Committee – DG MOVE, INEA & DG ENV
Assesses and validates the list of proposals recommended for funding and those not to be funded paying particular attention to:
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Contribution to the balanced development of the network
Complementarity with other EU funded projects
Comparative EU added value in relation to other proposed Actions
Budgetary constraints
Potential synergies across the different CEF sectors and/or other EU Programmes
Any risks of double-funding from other Union sources
The programming for the European Structural and Investment Funds
How the proposed Action fits in the national transport plan in the Member State(s) concerned where appropriate
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Provisional timeline
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Deadline for submission of proposals 16 February 2016
Deadline for submission of translations (if applicable)
23 February 2016
Evaluation of proposals February – May 2016 (indicative)
Consultation of CEF Coordination Committee; information of EP
June 2016 (indicative)
Adoption of Selection Decision July 2016 (indicative)
Signing of individual grant agreements As of September 2016 (indicative)
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Communication with Applicants
During the evaluation process:
• Applicants whose proposals have not met admissibility and eligibility criteria will be officially informed
Once the Selection Decision is adopted:
• Notification of successful applicants to start preparing individual grant agreements
• Notification of unsuccessful applicants
Publication of the evaluation results (brochure)
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Need more information?
• Consult all the available documentation on the call websites
• Read carefully the Guide for Applicants
• Consult the FAQ on the INEA website and follow the updates (final update = 9 February 2016)
• Send your questions to the Helpdesk by 2 February 2016 at the latest:
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Final remarks
• Evaluations: a transparent, fair, and efficient process
• Large demand, limited budget and strong competition
• Electronic submission of proposals only!!!!
• Keep the originals of all submitted documents
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Start preparing your proposal as early as possible. Don’t wait until the deadline to submit your proposal
Write as clearly and concisely as possible
Refer to the proposal checklist before submitting
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Tips to increase your chances
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Good luck!
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And if you aren't submitting proposals, we always need new external evaluators – enrol via the Participant Portal
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