1ANNUAL REPORT 2014

2014Engineering & Regional Utilities

ANNUAL REPORT

www.abbotsford.ca

2 Engineering & Regional Uti l i t ies

241 STAFF provide service in the

following areas:

Engineering & Regional Utilities is responsible for planning, designing, constructing, maintaining and renewing the engineering infrastructure of the City of Abbotsford.

• Drainage• Solid Waste• Transportation• Transit• Fleet• Roads• Municipal

Buildings• Geomatics• Soil Removal

& Deposit

WATER

SEWER

GENERAL

• City Sewer• Regional Sewer

• Water Supply (Regional)

• Water Distribution (City)

Engineering & Regional Utilities

Paving crews at work after a watermain replacement. This year, the City replaced AC watermains at several location as part of the annual asset renewal program.

3ANNUAL REPORT 2014

Engineering Operations is one of the largest departments in the City, consisting of several divisions responsible for: drainage, solid waste, transportation, transit, fleet, roads, municipal buildings, geomatics, soil deposit & removal and regional & local water and sewer.

• Drainage• Solid Waste• Transportation• Transit• Fleet• Roads• Municipal

Buildings• Geomatics• Soil Removal

& Deposit

2014 Engineering Expenditures

1

Airport 2%

Dyking, Drainage & Irrigation

3% Engineering & Transportation 7% Sanitary Sewer

4% Solid Waste 4%

Storm drainage 1%

Transit 6%

Waterworks 4%

Fire Rescue Services

9%

General Government 8%

Other Protective Services 2%

Parks, Recreation & Culture 22%

Planning & Development 2%

Police 26%

Municipal Services Expenditures

This graph is based on 2014 operating expenditures excluding amortization & gain/loss.

Important work was done this year on the Beharrell Road Erosion Arc. Work was complete by the end of March with approximately 57,000 tonnes of rock placed for the repair.

4 Engineering & Regional Uti l i t ies

Ñ

Key Issues & Trends• City-Wide Master Plan to set capital upgrade

priorities• Complete remaining ISMPs• Fraser River Bank Erosion Issue• Condition assessment and asset replacement

The Drainage Division is responsible for collecting and conveying storm water runoff from roads, private and other public properties through pipes, ditches and creeks by gravity.

They also operate and maintain storm water pump stations and dykes and provide irrigation services to Matsqui and Sumas Prairies.

550kilometres of gravity mains

20,000associatedstructures

11,000catch basins

380storm

detention systems

535kilometers of

ditches

176kilometres of

creeks

33kilometres of

dykes

15storm pump

stations

98irrigation control

structures & wiers

Drainage

Ñ

Looking Ahead to 2015...• Work with senior governments for funding for

correcting the Fraser River Bank Erosion issue

• Continue Clayburn Creek improvements

• Initiate Upland Culvert Replacement Program

5ANNUAL REPORT 2014

ÑSolid Waste

Key Issues & Trends• Tonnages on all three waste streams

(garbage, recycling and compost) are up

• Diversion rate increased from 43% in 2012 to 67% in 2013. The 2014 rate is 66%

• The City applied to MMBC to participate in its program but have not been accepted due to a funding shortfall

• Collection costs on the west side have increased

The Solid Waste Division is responsible for garbage, compostables and recycling from single family residents and management of waste diversion programs

West side curbside collection

Abbotsford Mission Recycling

Depot

Expansion of composting

program to ICI

East side curbside collection

Gladwin Road composting

facility

Looking Ahead to 2015.... • Implementation of ICI food sector compostables

program

• Resolution of PPP recycling issues with MMBC

• Termination of contract with the Matsqui Transfer Station

• Review of collection services options

40%

50%

60%

70%

80%

90%

100%

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

2012 2013 2014

Tonnages and Diversion Rates

Garbage Recycling Compostables Diversion

6 Engineering & Regional Uti l i t ies

Ñ

The Transportation Division provides the City with a safe, efficient, and sustainable transportation system for all modes of travel.

Transportation

Key Issues & Trends

• Landslides & Culvert Washouts

• Pedestrian Safety Concerns

• Traffic Capacity Problems

• Long ‘Unit’ Trains

Guard rails

Dust control

Line marking

Road grading

Crack sealing

Bridge repairs

Road shoulders

Winter response

Pothole patching

Sign maintenance

Railway crossings

Mowing & brushing

Wheel chair ramps

Sidewalk & curb repairs

$4.6MILLION

2014 R

OA

D M

AIN

TE

NA

NC

E A

CT

IVIT

Y

9,800street lights

2,100lane kilometres of paved road

84pedestrian crosswalks

19,000traffic signs

400kilometers of

sidewalk

90kilometres of

bike lanes

48bridges

117trafficsignals

Ñ

INFRASTRUCTURE STATISTICS

7ANNUAL REPORT 2014

Transportation Transit

Key Issues & Trends• Expansion of the Transit Operations Centre is needed before additional bus routes can be provided

• The Fraser Valley Express Bus between Chilliwack and Langley will begin operation April 6, 2015

• CFV Transit will connect with the Fraser Valley Express bus at the McCallum Park & Ride and at the High Street Mall

63buses in service

135,000service hours

per year

2.6MILLION

ridesper year

$14.3M Total annual

cost

$3.7M Abbotsford cost share

$3.4MILLION

revenue per year

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�6v

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The Transit Division provides the City with a safe, efficient, public transit system in collaboration with BC Transit.

8 Engineering & Regional Uti l i t ies

The Fleet Division provides, outfits and maintains equipment to all City departments as well as Abbotsford Fire Rescue Services, Abbotsford Police Department and Abbotsford/Mission Joint Water and Joint Sewer.

f

118vehicles

$3,626,800

POLICE 397vehicles

$18,418,000

CITY WIDE

Staff provide preventative maintenance scheduling, regulated maintenance/repair records and coordinates future equipment and vehicle needs betweendepartments.

Looking Ahead to 2015...• Reduction of fleet vehicles by reviewing fleet

utilization

• Manage reduction in ICBC vehicle damage claims

• Development of more safety policies

Ñ

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Key Issues & Trends• Reduction in fuel consumption with improvements such as

anti-idling education

• Introduction of more alternate fuel vehicles such as propane trucks, CNG trucks and electric cars

• Reviewing possible increase of in-house service versus outsourcing

42vehicles

$3,609,700AIRPORT

60vehicles

$8,760,800

FIRE

30vehicles

$1,560,500

JOINT UTILITIES

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Operating Budget: $2,000,000

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9ANNUAL REPORT 2014

Municipal BuildingsThe Municipal BuildingsDivision maintains 55 municipal buildings including

3 recreation centres,

2 police buildings, 8 fire halls and

48 general municipal buildings such as City Hall.

This team provides a safe and efficient environment for staff and the general public.Ñ

Key Issues & Trends• Cost of utilities increasing

• Reorganization of staff to increase efficiency

• Reorganization and expansion of the Energy Management Program

• A number of safety initiatives at Recreation facilities to improve Health and Safety for clients and staff

Looking Ahead to 2015.... • 10 year Capital Master plan for municipal

buildings based on condition assessment

• Roof replacement planned for Tradex, Curling Club and Marshall road complex

• Five year master plan for energy management plan

• MRC Pool shut down, including installation of UV lights, replacement of sand filter and improvements to overall pool appearance

• 2015 Energy Saving Projects: - Reclamation of heat and reduction in humidity at ARC pool

- Replacement of Dehumidifier at ARC arena

55 municipal buildings

1,300,000 square feet of occupied area

3 ice surfaces

2 NHL sized rinks & 1 Olympic sized

6 pools

totalling 460,000 gallons of water

ENERGY SAVED IN

2014$76,425

2,500PREVENTATIVE MAINTENANCE

TASKS

3,150MAINTENANCE

WORK REQUESTS

10 Engineering & Regional Uti l i t iesÑ

GeomaticsThe Geomatics Division is responsible for all GIS and asset management data, WebMap development, mapping production, and survey and drafting services for the City.

Looking Ahead to 2015...• Implementation of new WebMap Interface

featuring improved navigation as well as analysis capability

• Improved efficiencies with new departmental GIS and Survey software implementation

• Additional data layers and access to historic aerial photo to be included in the GIS data inventory

ÑKey Issues & Trends• GIS and Survey Technology is changing daily

• City staff, developers and the general public expect quick, easy access to current, accurate property data and infrastructure information

Customers

Streets

Parcels

Elevation

Land Usage

Real World

Asset ManagementData

Field Work Sheets

Taxation Data(TEMPEST)

Utility Data (Record Drawings)

Data Maintenance

Legal Survey Plans

Property Data(AMANDA)

Development Data(Zoning & OCP)

Transportation Data (Record Drawings)

11ANNUAL REPORT 2014

ÑSoil Deposit and Removal

Soil Deposit and Removal Division regulates, monitors and enforces the aggregate removal and soil deposit activities within the City, according to the Soil Bylaw.

Key Issues & Trends• Increase in soil extraction volumes from quarries and pits

over 2013

• Southwest Sector transitioning from extraction to reclamation over next 3-5 years

• Additional bylaw enforcement methods will address certain non-compliant deposit sites

Looking Ahead to 2015...• Update Soil Removal & Deposit Bylaw

• Revise reclamation proposal for Southwest Sector gravel pits

• Implement new enforcement strategy

47rock

quarriessand &

gravel pits

$2.1M removalrevenue

$130,000 deposit revenue

80soilfiles

per year

23enforcement

files in 2014

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12 Engineering & Regional Uti l i t ies

Ñ

The City Water Division provides water for domestic use and fire protection to the City of Abbotsford.

Key Issues & Trends

Looking Ahead to 2015...• Web portal for customers to view water usage

• Provide technical support for OCP update

• Continued asset renewal (watermain) program

• Network analysis in support of development proposals

• Begin Master Servicing Plan and new DCC program

City Water

910 kilometres of watermain

3,914 fire hydrants

9,713 valves

10 reservoirs

19 pump stations

19 pressure reducing stations

26,500 water meters

0

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

2008 2009 2010 2011 2012 2013 2014

M3

YEAR

YEARLY CONSUMPTION & REVENUE 2008-2014

M3

$ANNUAL

Operating Cost: $4,500,000

• Water consumption is substantially lower than it was before bi-monthly billing

• Revenue in 2014 dropped by approximately $500,000 from 2013 and is approximately the same as it was in 2012

• Rate structure for non residential customers was changed to reduce or remove the declining tiered rates

• A reduced residential rate was introduced for on-time payment

Ñ

26,500 service connections

13ANNUAL REPORT 2014

Regional WaterThe Regional Water Division oversees water treatment and supply to Abbotsford and Mission.

Looking Ahead to 2015...• Review and update growth projections

• Construction of Cannell UV treatment plant

• Completion of Bevan Wells Certificate Extension

• Begin development of an updated DCC program

• Perform a risk assessment of the supply system

• First year of 5 year well upgrade program

Ñ2

reservoirs1

soda ash facility

1water

treatmentplant

95kilometreswatermain

19wells

5bulk water

meters1

Cannell Lake

UV project

$ANNUAL

Operating Cost: $3,500,000

Key Issues & Trends• Reduction in water use appears to have leveled out

• Participation in the toilet rebate program remains strong but the washing machine rebate program is seeing reduced participation

• The percentage of water use by Mission is increasing

14 Engineering & Regional Uti l i t ies

City SewerThe City Sewer Division collects and conveys wastewater from Abbotsford homes and businesses and is responsible for operating, maintaining and replacing the infrastructure, pipes, pump stations and forcemains to the JAMES treatment plant.

Key Issues & Trends• Lower flows and increased blockages

• Increased flushing of mains

• Approximately 80% of the sewer system pipes have been examined through the close circuit TV program. This program allows staff to monitor infrastructure wear and allows for timely repair and replacement.

• Approximately 13 km of pipes are scheduled for rehabilitation over then next 3 years.

8,400manholes

24,000sewer

connections

33pump

stations

560kilometres of pipes

ANNUAL Operating Cost: $2,756/km

SECOND lowest operating costs out of 36 cities through benchmarking

Looking Ahead to 2015...• Complete Huntingdon trunk sewer study

• Complete rehabilitation of sewer mains (Grade 4/5)

• Strategy for servicing McKee Peak study area

• Review billing multiplier for sewer consumption

• CCTV inspection program

• Pump station improvements

Roots showing blockage on CCTV scan. ÑÑ

15ANNUAL REPORT 2014

Regional SewerThe Regional Sewer Division provides secondary wastewater treatment services to the urban areas of Abbotsford, Mission and Sumas in Washington, US to meet the Provincial and Federal regulations.

Key Issues & Trends• Lower flows and increased blockages

• Increased flushing of mains

Looking Ahead to 2015...• UV Disinfection Project (Eligible for SPF)

• Asset Repairs/ Replacements:- Complete inspection and repairs of Digester #2- Cleaning and Repair of Digester #3- Repairs to Concrete Tanks and Channels- TF#1 Media Replacement (one cell)

Ñ

Key Issues & Trends• Beneficial use of Biosolids

• Reduced flows to the JAMES Plant

• Increased trend to move away from chlorination for disinfection and towards technologies such as UV

48,000 m3/dAVERAGEannual

flow

5-10 mg/L average15 mg/L max day

EFFLUENTBOD

EFFLUENTTSS

10-15 mg/L average22 mg/L max day

$1.4MILLION

of revenue

30 extra strength industries =

ANNUAL PRODUCTION

7,000 wet tonnesof biosolids

City of Abbotsford32315 South Fraser WayAbbotsford BC V2T 1W7

604-853-5514

www.abbotsford.ca