2014 workshop permanent status and promotion policy and procedures overview
DESCRIPTION
2014 Workshop Permanent Status and Promotion Policy and Procedures Overview. Agenda. Definitions Time in Rank Criteria Process Timeline PS Progress Assessment Voting. Formal Review of Packets Preparing your Permanent Status and Promotion Packet Extension Section On-Line process. - PowerPoint PPT PresentationTRANSCRIPT
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2014 WorkshopPermanent Status and PromotionPolicy and Procedures Overview
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Agenda
DefinitionsTime in RankCriteriaProcess TimelinePS Progress
AssessmentVoting
Formal Review of Packets
Preparing your Permanent Status and Promotion Packet
Extension SectionOn-Line process
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What is Permanent Status?
Similar to tenure, it provides assurance of a continual appointment subject to certain requirements of the position
Is granted by the Board of Trustees following the completion of all requirements
Consideration is based on performance of faculty duties and responsibilities
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What is Promotion?
Promotion is the official conferring of a higher academic rank in recognition of distinguished performance as a faculty member
County level faculty use the titles Extension Agent I, II, III, IV
Agent I is non-Permanent Status
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What is Distinction?
“Distinction” is defined by faculty in the department and college.
Significant effort as well as demonstrated excellence and effectiveness in the faculty member’s primary area of assignment.
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Non-PS Accruing Faculty
Program County Agents (paid 100% by county). Formerly Courtesy Agents.
Program Agents (paid 100% on grants)
Follow same processComplete same packet
Program County promotions are approved by the IFAS Senior Vice President
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Basic Eligibility/Qualifications
Permanent Status – If approved, awarded at the end of the 7th academic year
Promotion – Generally, five or six years of work minimum for promotion from Agent II and higher
Agent I -- considered for Promotion to Agent II at the same time as PS
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Basic Eligibility/Qualifications
Master’s degree progress is required for PS and promotion to rank II
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Master’s Degree Requirement for Permanent Status
be admitted to accredited graduate programhave a graduate committee and adviserhave an established plan of study and related
requirementscomplete 50% of course credits
A letter from major adviser must verify that these conditions have been met
If degree is not completed, must meet the following:
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Master’s Degree Requirement for Promotion
Master’s degree is required for rank III or above
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Permanent Status “When Ready”
May apply for permanent status any time prior to the beginning of the last year of the PS probationary period
Must meet usual, expected PS criteria
DED shall initiate the PS nomination
process upon request
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General Information
PS is with UF/IFAS
PS is not granted for supervisory or administrative responsibilities
Performance is evaluated annually to determine whether appropriate progress is being made
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General Criteria
Promotion and Permanent Status criteria
Please refer to the IFAS Promotion, Tenure, and Permanent Status Criteria and Guidelines, a reference document for the University Academic Personnel Board.
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Disclaimer!
Permanent status or future promotions are not guaranteed
All is contingent upon your productivity and performance
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Process Timeline
February / March – IFAS PS&P Workshops
Summer – Unit deadlines for submission, voting, external review.
July – One electronic copy due to IFAS Human Resources.
August – Packets uploaded on line.October – IFAS T/PS/P Committee and
IFAS deans review
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Process Timeline -- continued
December – IFAS Deans make recommendation to President
January – Packets due to Academic Personnel
February / March – Academic Personnel Board review
May – President/BOT review and final decision
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Process Timeline -- continued
May – Candidates notified of status
July 1 – Permanent status usually effective
July 1 – Promotions usually effective
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Voting Process
Votes for Permanent Status and for Promotion are separate
Permanent Status: colleagues in your district who have been granted permanent status are eligible to vote on your packet
Promotion: colleagues in your district who are at a higher rank can vote (includes program county and program agents)
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Voting Process
Although the final tally of votes is public, individual votes must be kept confidential
Votes based on information in the packet
Each district is considered to be a “department” for voting purposes
DED does not vote
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Review of Packets
IFAS T/PS/P committee reviews all packets
12 members Representative of state and county faculty Six elected by IFAS faculty Six appointed by the Senior Vice President Serves in fact-finding, consultative role
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Review of Packets
Deans review, determine support, and prepare letter
All packets (except program county faculty) are forwarded to University administration unless withdrawn by the applicant
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Review of Packets
Promotions – President makes final decision
Permanent status – President makes recommendation to Board of Trustees for final decision
Program County faculty – Senior Vice President makes final decision
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Feedback to Candidate
Unit vote
DED support
IFAS committee assessment
Dean support
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What Happens if Permanent Status Is Not Supported
If PS is not supported by either the Deans or the Academic Personnel Board:
Candidates not at the end of the probationary period may withdraw the packet and resubmit when appropriate
Candidates at the end of the probationary period may withdraw the packet and resign or allow the packet to be forwarded
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What Happens if Permanent Status Is Not Supported
If PS is not supported by the President, a letter of non-renewal is issued by IFAS
A candidate may choose to withdraw the packet at any time prior to the President’s decision
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Promotion
If you have been granted permanent status, you may choose to withdraw your promotion packet any time in the process.
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Third-Year Progress Assessment
Third academic year
Assess progress towards Permanent Status
Participation is required
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UF/IFAS Regulations
Related to Tenure, Permanent Status, and Promotion 6C1-7.0256C1-6.0096C1-7.019
On the web at http://regulations.ufl.edu/
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Follow-up & Feedback
Contact IFAS HR with procedural/process questions
Contact your DED with questions regarding
unit timelines and content Candidates are notified of packet status at
key stages
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DED Deadlines
DED deadlines are different from IFAS HR deadlines
Check with your DED to make sure you are on time
Permanent Status and Promotion Third-Year Progress Assessment Salary Pay Plan
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The Packet
The packet is your opportunity to present accomplishments for PS/Promotion consideration
Review the Provost’s Memo when it is distributed
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Preparing the packet
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Extension Program Section
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Introduction
The Extension section is a major component of your packet
Permanent status or promotion cannot be achieved without sufficient documentation in this area
Refer to the Extension Program document on the HR website http://personnel.ifas.ufl.edu/tenure.shtml
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Job Duties
Delineate the major areas of your assignment
Provide a percentage breakdown of each
Address each area of your assignment in the same order listed at the front of the packet
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Job Duties
Organize this section to be as easy as possible for the reader
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Extension Program
Each description of accomplishments within program areas should contain five major sections:
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Section 1 - Program Title
Example: “Improving the Quality of Beef Cattle and Forage”
Example: “Improving Nutrition of Senior Citizens”
Be as descriptive as possible - don’t just state “Beef” or “Foods and Nutrition”
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Section 2 - Situation
Brief overview of the program rationale
Answers the questions: “Why is this important?” and “Who is(are) the intended audience(s)?”
Write with the intention of helping non-extension folks understand
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Section 3 - SMART Objectives
Succinct statements of the major intended outcome of the program
Could be change in practices, knowledge, economic status, etc.
Obvious link with the situation statement
Fact-based, measurable, client-oriented
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Section 4 - Educational Methods
Delineate the nature and extent of educational methods
Sequential
Examples: number and type of meetings, newsletters developed, demonstrations held
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Section 4 - Educational Methods (continued)
Summarize information from other parts of the packet as follows:
Related work reported in other sections (2007-2014)
Creative Works (15)Fact sheets (20)Newspaper articles (25)
Extension Publications in EDIS (2)
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Section 5 - Accomplishments
ResultsQuantifiable and clearExamples: number of clientele reached,
changes that occurred, etc.Explain scholarly effectShould answer the question – so what?
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Other Programmatic Efforts
State significant program activities that do not fit within the listed job duties
Examples: work with an advisory committee, community development effort, etc.
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County Directors
In addition to evidence of program accomplishments within assigned area, CEDs must have evidence of
program leadership for all program areas in assigned county
leadership in staff development, development of advisory committees, budget development, and stakeholder accountability
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Questions?
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Need Help? Please Contact:
District Extension Director
IFAS Office of Human Resources http://personnel.ifas.ufl.edu/
Susan HudsonMary Anne Morgan352/392-4777