2014 films in the forest series 06-03-14.pdf

8/12/2019 2014 Films in the Forest Series 06-03-14.pdf

1/9


2/9


3/9

118

Previous Council Action None

Decision History None

Reviewed by

City Administrator City Attorney [2( Adm in istrat ive Services 0

Asst City Admin 0 Dir of CP 0 Dir of Public Svcs 0

Public Safety Dir 0 Library Di r Other 0

City Engineer 0


4/9

119

CITY OF CARMEL BY THE SEACITY COUNCIL

RESOLUTION NO. 2014

A RESOLUTION OF THE CITY COUNCIL O THE CITY O CARMEL BY-THE SEA APPROVING THE FOREST THEATER GUILD REQUEST TO USE THE

VISTA LOBOS PARKING LOT FOR THE 2014 SUMMER MOVIE SERIES ANDREDUCE THE NIGHTLY FEES FOR THREE PARKING SPACES ON TORRES

STREET

WHEREAS, the Forest Theater Guild is looking for a suitable venue in which to holdtheir 2014 Films in the Forest Series; and

WHEREAS, The Guild has determined that the Vista Lobos room and parking lot wouldwork well for that purpose and is requestin g Counci l permission to close the Vista Lobosparking lot to cars and the general public during certain Wednesday, Thursday, Friday,and Saturday evenings for which they are scheduling films; and

WHEREAS, Council approval is required for the private use of any portion of any Cityproperty to the exclusion of the general public; and

WHEREAS, the Community Activities and Cultural Commission has recommended areduction to 25 in fees for nightly parking spaces, which also requires Council approval.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OFCARMEL-BY-THE-SEA does:

1 Authorize use of the Vista Lobos parking lot by the Forest Theater Guild for its2014 Films in the Forest Series.2 Approve a reduction in fees for three parking spaces on Torres Street to providedisabled parking and unloading.

PASS ED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA this 3rd day of June 2014 , by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

Deanna AllenDeputy City Clerk

COUNCIL MEMBERS:

COUNCIL MEMBERS:

COUNCIL MEMBERS:

COUNCIL MEMBERS:

SIGNED:

JASON BURNETT , M YORCity of Carmel -by-the-Sea


5/9

120

May 7 2014

Dear Members of Community Activities Cultural Commission,

J am writing on behalf of the Board of Directors of the Forest Theater Guild, membersand supporters of the Guild , movie sponsors and supporters of The Films in the ForestSeries .

Due to the recent closure of the Outdoor Forest Theater , our regular programs,

productions and events have been put on hold, scaled back and some canceled for theyear. We fully support the city and building officials' closure of he facility and lookforward to working with them to find an expedient and fiscally responsible solution to thelife safety and code issues whlch have caused the closure.

While we have been extremely lucky to find a venue for our first production the SwissFamily Robinson at the Pacific Grove High School, we have not been able to work out anoption for the Films in the Forest Series whose proceeds help cover the cost of our freeprograms and scholarships we award each year. I have a spreadsheet of over 70 sites thatI have found, reviewed and our board has considered but due to various zoningrestrictions , facility restrictions and financial inability we have been unable to secure avenue. The Films series is an annual community event that our sponsors look forward

to. . .

sharingan

evening with friends, family and colleagues .For

many families , it is away to share an evening that everyone can agree on and it has become a summertradition . For our visitors to the community, this is a unique experience that they lookforward to; I have had three phone calls and five emails just this month from visitors thatwill be arriving over the summer for vacation and they want to know what's play ing theweek I am in on the peninsula?

We are requesting use of he Vista Lobos parking lot, this location would provide anadequate space for the outdoor films to be shown . The parking lot is of ample size with anice downward slope, simi lar to seating at the outdoor theater and we estimate would beof sufficient size to host our normal audience . The vista Lobos room could host oursponsor's potluck dinner and pre-show gatherings. Janet has spoken with the officer Ranawho gave us a diagram of how speaker could best be situated and we completely agreewith the layout . I have included a letter we would hand deliver to the neighbors on allsides including Junipero( across the 4lanes) . Also included is our proposed layout of theparking lot for the films and the current list of proposed films and sponsors. I am

The Fore st Theater uild is a n on-profit organization . Tax ID 23-7227328

P .O Box 2325 , Carmel, CA 93921(831) 626-1681

www fi>resttheatergu i/ org


6/9

121

~ H E A T ~ < '

~ ~ - ~ . .f l

~ q _ ~/ h. ~lef-by -\v

currently working with sponsors to re- adjust dates to accommodate the Vista Lobosschedule so the sponsor/films listed on our sheet may change to reflect the sponso r with adifferent film. There are three sponsors that normally serve wine with their pre-event gettogether and we will schedule that accordingly with the public works and event planningrepresentatives prior to the event. Some of he films that are on the list will be free ofcharge to the public; one film is being sponsored by A E Lifetime and the producersmay be here to present the film, both of which are an honor to us. Upon thei r request, wewill be hosting the Pinnacles National Park for the new film they have created about thepark; a ranger will be onsite to present the film and answer questions. A prominentNorwegian children' s film producer has also sent us some brand new films to share with

our audience. Perhaps my favorite part of he films presentation this year is the manyDisney films we have been granted permission to show, including the latest familysensation Frozen . I hope that you all agree, this year we have a tremendousopporhmity to show a variety of wonderful films and host a community family gettogether like none before .

I thank you in advance for your consideration and time in reviewing our request.

Sincerely,

Yvonne Hildebrand-BowenExecutive Director

Forest Theater Guild

The For es t The at er Guild is a non-profit o rganization . Tax ID 2 3 -7 22 732 8

P.O. Box 2 32 5 , Carmel, CA 939218 3 1} 626-1681

www . fores llh ea terguil d or g


7/9

1 2 2

L

:

\

.

-

')

I

?

I

I

-

\

-t;

I

'

'

1\

> S

dR

-_>


8/9

123

FILM SPONSOR

Escape to Witch Mtn(orig)Turner HoochMama Mia Ben eesly FTG

Cannery RowShaped

Sunshine Freestyle? - surfaboutChasing Mavericks weekend?Play Misty forMeDouble Indemnity Carmel Residents AssocSuperB Avon ByYvonnePrincess Bride KellyProductionRangoSaving Mr.BanksSecond Hand UonsPrayers for Bobby A E Lifetimef MtryPrideMan withouta FaceThe SandlotNorwemen filmsJulie Julia Wine Food lnstBedtime StoriesNight at the MuseumChristmas Cottage KincaidGalleriesField of Dreams CntrCst Endo-DrPeirreA Good Year Morgan WineryNtl Pari movie Pinnacles Ntl Pari -Frozen FTG

Best in Show KellerWilliamsFerris Buelers Day off Blue AdobeMorttrouble with the curveNims IslandGooniesForever Young

Etiquette at HandPromised Land Sustainable Carmel

KRMLWF MortgageCarmel RealtyCitiBank

Tree House MortgagePilgrams WayPebble Beach CompanyCarmel Valley Rotary

Some sponso rs have not been matched w1th film and date ye t . Dates are be ing updated to work with

new venue schedule and sponsors schedule . A complete list will be turne in to the Pub work s and Event

plann ing departme nts for their a pproval , prio r to start of shows.


9/9

124

May, 2013

Dear Carmel-by-the-Sea Neighbor,

Due to the recent closure of The Outdoor Forest Theater, the annual Films in the Forest Series will betemporarily relocating to the Vista Lobos Parking lot. s usual, we will be showing a variety of familyfriendly and locally filmed, classic and popular newly released films. Movie nights will be Wednesdaythru Saturday nights with the show run time from approximately 8:30(dark) to 10:30 . The parking lotwill close at approximately 6 : 0pm for se t up of screen and assembly of sponsor user groups and will bepromptly vacated at the end of ilm, no later than I l pm.

Every year we welcome individuals and families from our community and many vis itors from out of ownfor an evening of family fun and camaraderie . This very popular series of films is possible due to ourgenerous sponsors, enthusiastic volunteers, a diligent committee and the unanimous approval of Cannelby-the -Sea.

Proceeds from this series help to fund our youth programs and support ou r youth scholarship fund.

There will be music and announcements at the beginning of the films however , the speakers will bepointed away from residences .

We encourage you to join us in what promises to be a quality and memorab le event that will in clude thethe addition of a few Disney films that were previously unavailable for an outdoor film festival. We lookforward to seeing you at our film s this summer. Please contact me for your complimentary season pass to

our series if you wish to join us. This invitation is limited to only a few resi dence and business each yearso please make sure to call us early to confinn your participation .

Thank you in advance for your support , understanding, and patience thru the series

We welcome any questions or concerns; please call us at 626-1681

With appreciation ,

Yvonne Hildebrand-BowenExecutive DirectorForest Theater Guild

Crystal HonnSecretary Board of DirectorsForest Theater Guild

2014 films in the forest series 06-03-14.pdf

Documents