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2014 Annual Report

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Officers’ Square – 571 Queen Street PO Box 1312, Station A Fredericton, NB E3B 5C8 Phone – 506.455.6041 Fax – 506.458.8741 www.frederictonregionmuseum.wordpress.com yorksunbury@nb.aibn.com

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The York-Sunbury Historical Society Annual General Meeting

7:30pm, May 21, 2015 Government House, Woodstock Road

AGENDA

Opening 1. Approval of the minutes of the 2014 AGM 2. Report of the President (Maxine Campbell) 3. Report of the Treasurer (Bill Acheson) 4. Report of the Nominating Committee (Fred White) 5. Committee Reports:

a. Exhibitions Committee (Elizabeth Earl) b. Collections Committee (Brian Hallett) c. Membership Report (Richard Phillips) d. Publication Committee (Ruth Murgatroyd) e. Program Committee (Fred White) f. Honours & Awards Committee Report (Elizabeth Earl) 6. Other Business

a. Organization mandate amendment 7. Adjournment

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TABLE OF CONTENTS Pg Guiding Principles & Board of Directors . . . . . . . . . . . . . . . . . . . . . . . . . 4 Minutes of the Annual Meeting 2014 . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 President’s Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Treasurer’s Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 2014 Financial Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Report of the Nominating Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Report of the Exhibitions Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Report of the Collections Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Membership Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Report of the Publications Committee . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Report of the Program Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Report of the Honours & Rewards Committee . . . . . . . . . . . . . . . . . . . . . . 26 Commemoration Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Other Business – Organization Mandate Amendment . . . . . . . . . . . . . . . . . . 29 Report from the Executive Director . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Museum Staff & Interns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Committees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Curators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Museum Volunteers (Non-Members) . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Life Members . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Donors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Online Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Funding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Thank You to our Partners & Supporters . . . . . . . . . . . . . . . . . . . . . . . . . 39 Building Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 2014 Newsletters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Also Included: By-Laws of the York-Sunbury Historical Society . . . . . . . . . . . . . . . . . . . . . 42 The British Small Box Respirator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

YSHS – York Sunbury Historical Society FRM – Fredericton Region Museum

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GUIDING PRINCIPALS Mandate To collect, preserve and interpret historical data, records and objects relating to the history of the Province of New Brunswick, and in particular that of York and Sunbury Counties. Mission The preservation, exhibition, and conversation of the history and artefacts of Central New Brunswick through publication, programs, maintenance of an artefact collection, and operation of a museum. Vision Statement To be the foremost historical organization that conserves, interprets, and celebrates the collective memory of the Fredericton region for present and future generations. Philosophy The YSHS strives to be a quality organization with a high degree of social and historical integrity, a self-sufficient organization (administratively and financially), and a committed, loyal, and innovative service provider to its community.

2014/15 EXECUTIVE & BOARD OF DIRECTORS Maxine Campbell (President) Fred White (Past President) Robert McNeil (1st Vice-President & Secretary) Gary Campbell (2nd Vice-President) Bill Acheson (Treasurer) Juan Estepa (City of Fredericton Representative) Ramona Francis Alex Cummings Ian Andrews Sharon Hallett

HONORARY PATRON Graydon Nicholas, Lieutenant-Governor of New Brunswick (January to October) Jocelyne Roy Vienneau Lieutenant-Governor of New Brunswick (October to present)

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York-Sunbury Historical Society Annual General Meeting Government House ~ April 17, 2014

Opening The Vice President of the York-Sunbury Historical Society, Maxine Campbell, called the meeting to order at 8:05 p.m. A quorum was declared and there was an agreement on the Agenda as printed on page 2 of the 2013 Annual Report. 1. Approval of the Minutes of the 2013 AGM Bob McNeil, Elizabeth Earl: THAT THE MINUTES OF THE 2013 ANNUAL GENERAL MEETING BE APPROVED AS SUBMITTED. Carried

2. Report of the President Due to the absence of the President, Fred White, the Vice-President stated the President’s Report could be found on page 9 of the 2013 Annual Report, which was given to all members attending. The Vice President, Maxine Campbell, also mentioned the absence of Janette Blue, who passed away this year and who will be missed on the Board for her excellent input at our meetings. 3. Report of the Treasurer Bill Acheson, the Treasurer, commented that the society is financially stable and went on to make further comments relating to the balance sheets. This information is found on pages 10 to 17 in the 2013 Annual Report. Bill Acheson, Richard Phillips: THAT THE TREASURER’S REPORT BE ACCEPTED. Carried 4. Report of the Nominating Committee The Nominating Committee Report was presented by Richard Phillips. Richard noted that he would not be returning to the Board for this next term. The new President is to be Maxine Campbell. Richard continued to review the names and introduce the nominees. The complete list is found on page 18 of the 2013 Annual Report. Richard then asked three times for further nominations from the floor. When no further nominations were put forward, Marjorie Atkinson moved the nominations cease. Carried 5. Committee Reports A complete listing of the committee chairs and members is found on page 33 of the 2013 Annual Report.

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5.1. Exhibitions Committee The report was submitted by Elizabeth Earl, the chair of the Exhibits Committee. A summary of the activities of the Exhibits Committee is found on page 19 of the 2013 Annual Report. 5.2. Collections Committee Brian Hallett, the committee chair, reported there has been steady progress with the help of Ruth Murgatroyd, the summer students, and volunteers. Brian’s report is found on page 21 and 22 of the 2013 Annual Report. Maxine noted that Brian holds a high standard for the museum collection and has trained students and several

volunteers in proper archival methods. Brian will be retiring from the Board but will continue on as chair of the Collections Committee. 5.3. Membership Report The Membership Report was submitted by Richard Phillips and can be found on page 23 of the 2013 Annual Report. 5.4. Publication Committee The Membership Report was submitted by Richard Phillips and can be found on page 23 of the 2013 Annual Report. 5.5. Program Committee This committee did not have a chair this year, however, Fred Whit along with Ruth Murgatroyd and Richard Phillips stepped in to have the programs run smoothly. This report was submitted by Ruth Murgatroyd. The activities of the Program Committee can be found on page 25 of the 2013 Annual Report. 5.6. Honours and Awards Report Elizabeth Earl spoke for her committee. She was pleased with the names suggested for awards this year. She invited the group to submit names again for awards for the upcoming year. Her report is found on page 26 of the 2013 Annual Report. 5.7. War of 1812 Committee Report Gary Campbell chaired this committee and worked closely with the St. John River Society to make the planned events a success. A complete report of the work of this committee can be found on pages 27 to 28 of the 2013 Annual Report.

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Gary Campbell, Sharon Hallett: THAT THE COMMITTEE REPORTS OF THE 2014 ANNUAL GENERAL MEETING BE ACCEPTED. carried The Vice-President, Maxine Campbell, thanked Ruth Murgatroyd, the Executive Director, for all of her hard work in organizing the students and volunteers at the Fredericton Region Museum. Ruth has submitted her report on pages 29 to 30 of the 2013 Annual Report. Maxine also thanked the members for attending the Annual General Meeting. She thanked those who volunteered and welcomed the new people, who will be working with us. 6. Other Business An explanation of the Organization’s Certificate of Revival is given on page 28 of the 2013 Annual Report. A certified copy of the By-Laws will be submitted to the Canada Revenue Agency. 7. Adjournment Gary Campbell moved the meeting be adjourned at 8:45 p.m. Respectfully submitted, Bob McNeil, Secretary York-Sunbury Historical Society

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PRESIDENT’S REPORT This past year, as President of the YSHS, has been one of personal growth and learning. It has also been one of a deepening appreciation for the accumulated knowledge of the many people who are involved in the organization. The depth of talent and acumen of the members of the Board, the members of the individual committees, the Executive Director, and the many volunteers is phenomenal. The long term commitment of Society members is inspiring.

Following each AGM there is usually a change in the membership of the Board of Directors. Our system of elections has established a continuity element, which ensures that the whole board does not change at the same time. However, traditionally following an AGM, there is an abrupt closure to those retiring from the Board and, at the first meeting of the Board, there is a "deer in the headlights" moment for those beginning their service. The 2014 retirees, Virginia Bjerkelund, Brian Hallett, and Richard Phillips, were invited to attend the first meeting of the new Board of Directors held in the week following the AGM. This transition meeting allowed us to acknowledge and celebrate the dedication and contributions of the outgoing group while welcoming and acknowledging the commitment and willingness to serve of the incoming group. An important and continuing connection was made between those who have served and those who would be serving the York-Sunbury Historical Society. There have been successes and challenges over the past year. Many of these will be touched upon in the details of committee reports, which are included in the AGM Report. However, there are a few which I will mention in the following remarks. The openings of exhibits at the FRM are always exciting and applauded accomplishments. Expectations and standards are high for these events and are always met through the hard work and dedication of the teams of staff and volunteers. Further strength of the events is developed due to evolving partnerships with such organizations as the Gregg Centre (New Brunswick and the Great War), Picaroons (War of 1812: A Fredericton Perspective), and Crowne Plaza (Fredericton Coffee Houses, Inns and Hotels). We certainly have cause to celebrate the support of these organizations as we continue to strive for excellence in realizing our vision. There have been, and will continue to be, challenges in building and maintaining the status of the York-Sunbury Historical Society. The most obvious challenge is that of finances. For the past few years, we have proposed and functioned with deficit budgets. In an effort to reverse this trend, the Finance Committee had many discussions and meetings, which resulted in a series of ever tightening proposed budgets. Each tightening of budget expenditures had a domino effect on all aspects of the Society, especially at the Committee level. Every committee has performed admirably in adjusting to the

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restrictions imposed by budget cuts. Their efforts are worthy of acknowledgement, appreciation, and celebration. A major undertaking this year was the reviewing of our Strategic Plan. Mary Clare White returned as the facilitator for this activity. The process centered on meetings of all Board members supplemented by meetings of subgroups and input from individuals. The process and the discussions have provided the foundation to guide the future direction of the Society. The Mission Statement has been reaffirmed.

The preservation, exhibition, and conversation of the history and artefacts of Central New Brunswick through publication, programs, maintenance of an artefact collection, and operation of a museum.

The values have been revisited, discussed, and reaffirmed or redefined.

Administration • Goal-oriented • Hospitality • Creativity • Civility • People • Community-minded

Historical Scholarship

• Heritage • Integrity • Artefacts • Accuracy • Authenticity • Knowledgeable • Creativity

There are many areas upon which we could focus; however, five have been prioritized.

1. Building 2. Audience 3. Financial 4. Community 5. Collections/Exhibits

The final step to the Strategic Plan is that an implementation plan will be developed for each of the five areas. This will include specific and incremental points of action.

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It is intended that this Strategic Plan format will be in effect for many years. It is further intended that it will be a living document in that, as the Action Plan is followed and internalized, it will change according to need. It is intended that this document be consulted on a regular basis as a guide to the business, the administration, and the activities conducted under the auspices of the York-Sunbury Historical Society. Our many discussions for the Strategic Plan have provoked a common commitment to a strengthening of communication efforts and methods, a commitment to overtly recognizing and celebrating the contributions of our corps of volunteers, and a commitment to celebrate the vitality, integrity, and authenticity of the York-Sunbury Historical Society. As you have been reading this report, you have probably come to the conclusion that "celebrate" will be a focus for the immediate future. Please keep in mind that you, as a loyal and committed member of the York-Sunbury Historical Society, are a valued and integral part of celebration. Respectfully submitted, Maxine Campbell, President

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TREASURER’S REPORT I want to begin this report, as I did last year, by affirming the financial stability of the Society. As the Balance Sheet reveals, our net assets at the end of 2014 totalled more than $70,000 apart from our endowments. This is sufficient to protect our operations and provide an adequate cash flow for several years. The expenditures in 2014 were put to good use and have enabled us to sustain and expand the quality of our programmes and operations. Last year, we had a deficit of $6,300, which the Finance Committee hoped to reduce in 2014. I am

happy to report that, with the assistance of the bookkeeper and the executive director, they have succeeded beyond their expectations. When strictly compared with the 2013 figures, our deficit has been cut from $6,300 to only $1,500. The 2014, financial statements again reveal that our core operating grants from the province and city remain stable while our other core revenues showed considerable variation. Museum admissions, tour and programme revenues, for example, were under budget, but this was more than offset by a dramatic rise in museum rentals and a strong showing in museum sales. While membership sales were under budget, other core revenues, such as donations, interest, fundraising and parking were also well over budget and contributed significantly to the deficit reduction. Our revenues were higher this year – about $7,000 in total, and about $3,500 by comparison with last year – while our expenditures were about $2,000 below those of 2013. The Expenditures Statement masks a variety of budgetary discrepancies. In wages and benefits, for example, the summer students and the executive director accounts were over budget while the bookkeeper, the support staff and the education officer accounts were under budget. Wages, utilities and several other accounts were over budget, while the publicity, security, collections and repairs account were significantly under budget. The 2014 statements look quite similar to those of 2013 largely because no special projects grants are recorded here. The Society did receive a special project grant in connection with one exhibit, but this will not been completed until 2015 so the funds have been transferred into the 2015 Budget. The comparison of our financial position in 2014 with that in 2015 is found in the Statement of Financial Position prepared by the auditor. In the first part of that statement you will note that, as of December 31, 2014, our assets consisted of nearly $29,000 cash held in the Bank of Nova Scotia, three interest bearing BNS guaranteed investment certificates with a total value of $133,411, and the sum of $8,012 owed to us by others. These assets, totalling $170,000, cover the liabilities owed in the bottom half of the auditor’s statement. One of the GICs contains the $42,897 found in the Endowment Fund. The remaining GICs, the bank balance and the receivables, cover money owed to our creditors, and to other organizations and funds. When these are accounted for, our net assets total $70,124. These are the funds we use to provide cash flow and stability to the Society, its museum and its activities. It is important to note that, while our investments have declined slightly over the year, our cash and accounts receivable on December 31, 2014 were significantly higher than those a year before.

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In conclusion, on behalf of the Society, I want to express our gratitude to the agencies and individuals who have contributed so generously to the financial wellbeing of the Society. I single out the Heritage Branch of the provincial government and the city of Fredericton, which provide us with the largest grants in support of our core infrastructure, as well as several special projects and student grants. The government of Canada provides student summer grants and other special projects grants. There are many individuals who provide financial support to the Society often on an annual basis. We are grateful to them. Finally, a special thanks to Fred White who has served as acting treasurer during my absence this winter. Respectfully submitted, Bill Acheson, Treasurer

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NOMINATING COMMITTEE REPORT Proposed slate of Officers and Board Members of the York-Sunbury Historical Society to be presented at the Annual Meeting of the Society on April 17, 2014 by the Nominating Committee: Continuing Board Members: • Maxine Campbell • Gary Campbell • Alex Cummings • Juan Estepa (City of Fredericton

Representative) • Fred White • Ian Andrews • Sharon Hallett

New Board Members: • Richard Phillips • Kanza A. Hashmat • Randall Haslett Executive: • Maxine Campbell – President • Richard Phillips – Past President • Fred White – Secretary (acting) • TBD – 1st Vice President • Gary Campbell – 2nd Vice President • Fred White - Treasurer

I move the election of the Board of Directors and the Executive for the York-Sunbury Historical Society, Ltd for the coming year. Respectfully submitted, A. Fred White, Nominating Committee Chair

Board Members Continuous Years of Service as of April 2016

1 Juan Estepa 10 2 Fred White 6 3 Maxine Campbell 6 4 Dr. Gary Campbell 5 5 Alex Cummings 3 6 Ian Andrews 2 7 Sharon Hallett 2 8 Richard Phillips 1 9 Randall Haslett 1 10 Kanza Hashmat 1 11 12

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REPORT OF THE EXHIBITIONS COMMITTEE Elizabeth Earl, Chairperson the Exhibitions Committee would like to thank the committee members, Sheila Andrew, Ramona Frances, Bill Acheson, Fred White and Ruth Murgatroyd, for their continued help and interest with the exhibits planning and execution. The Committee would like to express their gratitude to Bob McNeil for his service to the exhibits program. With the Committee’s input, we have developed a seven year plan for both permanent and temporary exhibits. The First World War exhibit was the Committee’s major project for the year in partnership with the Gregg Centre for Military Studies. Dr. Gary Campbell and several summer students (Alexis Poirier,

James Kitchen, Clinton Gillespie and Tom MacDonald) assisted the Curator Brent Wilson. The museum is appreciative of the many helpers who supported the construction of the exhibit including Doug Hall, Carolyn Campbell, Jennifer Hunter, Cathie Gerber, Simon Murgatroyd, Tommy’s Flooring, Neil Morse, Paul Inman, Frank Williams and Molly Demma. This was truly a teamwork effort. The First World War travelling exhibit official opening will be in early 2015: shortly to be followed by the exhibit publication and education program. The Provincial Exhibit Renewal and Museum Activities Support Program, the Federal Commemorate Canada Program and the City of Fredericton funded the First World War projects. The exhibit was opened to a well-attended and enthusiastic reception on Saturday, August 9th. After a successful fundraiser, the Committee completely install the Fredericton Coffee Houses, Inns and Hotels exhibit with the partnership of the Crowne Plaza Hotel who kindly sponsored the opening reception on Thursday, October 2nd. We received excellent coverage from local and provincial media for both projects. I would like to acknowledge the dedicated efforts of the volunteers and students who have worked on the exhibits. Their diligence and talents were an essential part of our success in 2014. Respectfully Submitted, Elizabeth Earl, Chair

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New Brunswick and the Great War

The official launch of the Fredericton Coffee Houses, Inns and Hotels exhibit was held at the museum in October in partnership with the Crowne Plaza.

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REPORT OF THE COLLECTIONS COMMITTEE Ruth assembled an excellent team of volunteers, summer staff and interns again in 2014 and much was accomplished with the collection. Scattered throughout this report are a few illustrations of interesting acquisitions in 2014 and the box on page 21 records the accessioning done this year. To improve the accessibility to the collection there are a few outstanding projects that are either underway this year or have been going on for a number of years

1. Chris Turnbull has identified and begun research on native artefacts within the collection and

several hundred early artefacts were loaned to the Anthropological Department at the University of New Brunswick under Prof. Black in late 2014. The research is expected to be finished in early 2015 and the artefacts returned to the FRM so that work can get underway on mounting an exciting exhibition.

2. I continue to process the archival records that we had transferred to the Provincial Archives of New Brunswick and have incorporated them into Manuscript Collection 300. The backlog is nearly complete and our goal is to incorporate newly acquired archival records immediately into MC300. Also part of this project is identifying unwanted archival records, primarily publications and post cards, and preparing the paperwork to deaccession. The deaccessioning work will continue into 2015 and beyond. In 2014, the project shifted from incorporating archival records into MC300 to revising Manuscript Series 1 of MC300 and incorporating our administrative records into MS1.

3. Summer staff, interns & volunteers have worked diligently on cataloguing our artefacts, primarily into the Virtual Collections data base. The data base has been improved but inputting data entries is very time consuming work and progress is slow although we are determined, at least, to get the newly accessioned artefacts catalogued. Closely connected cataloguing work is entries that we prepare annually for the Artefacts Canada database. A box listing the entries (page 21) and a few illustrations are included in this report.

4. Organizing the work and storage areas on the third floor and attic continued at the normal pace. We cannot neglect this work as the storage areas are essentially full

I want to thank all those that worked throughout 2014 on our collection of artefacts and records. These dedicated individuals include: Committee members Alex Cumming, Bob McNeil, Chris Turnbull, Wayne Gunter & Elizabeth Earl (including myself & the Executive Director); summer staff Clinton Gillespie & Tom MacDonald; volunteers Eleanor Waite, Claire Paoli, Thomas Boles, Jaxon Baker & Stephanie Violette; and intern Shawn Mackenzie. Respectfully submitted, Brian Hallett, Chair

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Artefacts Canada Humanities Database

Sampler (2014.1.1) Shell Lamp (1969.N.5.1)

Silhouette (2014.1.2) Mauser m1884/98 Bayonet (1969.697.1a-b)

Sampler (2014.2.1) Peter Young McLaggan ID Tags (1969.2832.1)

Pottery Fragment (1969.28.24) Gun Oil Bottle (1974.9.2)

Child’s Shoes (2010.1.5A&B) Vimy Trench Map (1992.22.1b)

Pocket Watch (2013.3.1) VRI Helmet (1969.641.1)

Pocket Watch (2013.3.2) Mess Tin (1987.14.1)

Fur Throw (2013.7.1) British Small Box Respirator (1969.964.1)

Taylor Painting (1969.425.1) P-14 Manual (1992.5.19)

Taylor Painting (1969.426.1) Sign (2012.5.12) 2014 Accessioned Collections Quilt (2014.4.2) Liz Cantlie / Hubbard (2014.1)

Windsor Chair (1985.805.1) Phil Burpee (2014.1) Campbell Painting (1992.16.1) Melynda Jarratt (2014.3)

Woolford Painting (1969.2171.1) Ferne Wolsteholme (2014.4) Pokiok Falls Painting (1969.2018.1) Paul Richardson (2014.5)

Book (2014.3.1) Wayne Gunter (2014.6) Dora Hubbard Belt (2014.8.2) Wynford Brewer (2014.7) Victory Bonds Poster 1992.7.2 Liz Cantlie / Hubbard (2014.8/9)

A. C. Kelly Binoculars (2014.12.1) Wendy Brien (2014.10) Shell Vase – Trench Art (2008.1.111) Bob Fleming (2014.11)

Comfort Kit (1971.3.1H) Harold & Velma Kelly (2014.12) Tot Cup and Case (1972.21.10a-c) Arthur Nason (2014.15)

Halifax Explosion Souvenir (1974.8.4) Dorian Beggs (2014.17)

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MEMBERSHIP REPORT There were 146 members of the YSHS at the end of 2014. This is less than the previous year, when there were over 150 members. The number of members represents significantly more people since families include more than one person. Through their YSHS membership purchases, members directly support publication, exhibit and collections projects. To each YSHS member – thank you for your support of heritage and community connections in the capital region. It is unfortunate that nine long-term members passed away last year, but we are pleased to have 13 new members in 2014 and look forward to the opportunity to get to know them at future programs and events. As the Society grows, so does its ability to fulfill its mission, serve the community and reach a wider audience. This is possible through the volunteer efforts of our members, the strong leadership of the Board of Directors and the hard work of its Committees. The YSHS blog provides the opportunity for members to be informed of the membership benefits, which includes the advantage of free admission to the museum and a discounted rate on our new day camp program. Many of our members are active researchers who dedicate a tremendous amount of energy to the preservation of the history of our community. We are grateful for their work and commitment. Respectfully submitted, Richard Phillips, Membership Chair

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REPORT OF THE PUBLICATION COMMITTEE The year started with Virginia Bjerkelund as our Publication Chair, however, she was not able to continue in this post. We were sad to see her step down but delighted to welcome our new Committee Chair, Ian Andrews. Ian has sat on our Board of Directors for a year now and has a background in education and history. Members of the Society received a Special Edition of the Officers’ Quarters late last year. Edited by Simon Murgatroyd, this issue featured articles about the War of 1812 including a recap of several commemoration activities that surrounded the recent anniversary. The YSHS is fortunate be situated in a community with many individuals who are engaged in the past. When a call for articles was made for the War of 1812 Edition of the Quarters, there was no shortage of interest and the

positive response resulted in a slightly thicker publication than usual. This led to the “Special Edition” designation. Several local and excellent historians contributed to this Quarters including Marc Milner, Gary Campbell, Bob Dallison and Brent Wilson. Each wrote about different aspects of the war, including the March of the 104th, which served as the main focus of provincial commemoration activities. They provide a historic backdrop to the articles that highlighted the activities designed to remember the conflict. Dennis Goodwin from Picaroons Brewtique submitted an article pertaining to the 104th Regiment Brown Ale that was brewed for the commemoration. Eric McCumber gave the Society permission to publish the poem he wrote and recited at the Picaroons 104th ale launch held at the museum in June 2013. Randall Haslett wrote about the geotrail that he created to commemorate the epic 1813 march and local MLA, Brian Macdonald, recounted his adventures as he walked 366km on snowshoes in honour of the soldiers who walked before him 150 years before. Respectfully Submitted, Ruth Murgatroyd on behalf of Virginia Bjerkelund, Chair and Ian Andrews, Chair

Officers’ Quarters Contributors Marc Milner

Thank y

ou!!

Dennis Goodwin Gary Campbell Randall Haslett

Robert Cole Eric McCumber

Brian Macdonald, MLA Bob Dallison Brent Wilson

Robert & Elaine Duncanson

Ruth Murgatroyd

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REPORT OF THE PROGRAM COMMITTEE All programs took place at Government House by kind permission of the Lieutenant Governor and with the exception of the Annual General Meeting, started at 7:30pm. The 2014-2015 programs included:

Thursday, January 16th The Aroostook War of 1839

Dr. Gary Campbell

Thursday, February 20th The Story of St. Mary’s Ferry/North Devon

Bob McNeil

Thursday, March 20th Program cancelled due to poor weather conditions.

Thursday, April 17th

The Story of the City Hall Clock Tower Alex Cummings

Thursday, May 15th

Titanic Canadian Heroes Carl Vaughan

Thursday, September 18th

385 Northumberland Street Jo-Ann Fellows

Thursday, October 16th

The creation and uses of 3D photo models of cemetery monuments

Grant Aylesworth

Thursday, November 20th New Brunswick Military History Brief

Major (Retired) Harold A. Skaarup

Wednesday, December 10th Christmas Party & Presentation of the

Martha J. Harvey Awards Don Robertson

Thursday, January 15th

BENEATH THE BLACKTOP: “Sub”-Urban Archaeology of the West End of Fredericton,

New Brunswick Brent Suttie BA, MA

Thursday, February 19th

The Daily Lives of Black New Brunswickers as seen through Objects

Dr. Brad Cross

Thursday, March 19th The History of Woolen Mills in New Brunswick

John Little

Thursday, April 16th Into Battle: New Brunswickers and the

Second Battle of Ypres Brent Wilson

Programs were promoted using the museum newsletter, YSHS blog, on Facebook and by email notifications. Many thanks to the members of the Program Committee: Fred White, Elizabeth Earl, Don Roberts, Koral LaVorgna and Richard Phillips, who made the organization and delivery of the programs possible. Thank you to the members of the York-Sunbury Historical Society who donated snacks for the receptions. Respectfully submitted, Fred White, Chair

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REPORT OF THE HONOURS & AWARDS COMMITTEE The YSHS announced the recipients of the 2014 Martha J. Harvey Awards of Distinction in December and they were recognized at the Society of the Christmas luncheon. The annual awards honour outstanding contributions to the field of history in central New Brunswick. The award recipients were selected based on their commitment to central New Brunswick’s history and dedication to the Society. They were presented to Melynda Jarratt and Elizabeth Earl. Elizabeth was chosen for her dedication to the society and museum over the last several years. The second award was presented to Melynda for her dedication the research of various aspects of social military history, such as the War Brides. Respectfully submitted, A. Fred White and Elizabeth Earl, Co-Chairs Members: Donna Wallace, Don Roberts and Doug Wright

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COMMEMORATIVE COMMITTEE War of 1812 Committee Several War of 1812 related events have occurred during the past year. Members of the York-Sunbury Historical Society have either helped in planning them and/or participated in them. These events are: a. 11/12 July 2014. The bicentennial of the capture of Eastport, ME was commemorated on the weekend of 11/12 July. There was a good representation from Fredericton. York-Sunbury Historical Society members Bob Dallison and Gary Campbell participated in the events as did members of the Royal New Brunswick Regiment, the Fredericton City Guard and the Oromocto Pipes and Drums. Veterans Plaques were placed in memory of the two British officers buried there; b. 14 September 2014. Veterans of the War of 1812 plaques were placed on the graves of Major General Ross and Sergeant Richard Smith (104th) in the Old Burying Ground in Halifax, NS; c. 2 October 2014. A Veterans of the War of 1812 plaque was placed on the grave of J.F.W. Winslow in Woodstock; d. 9 October 2014. The footbridge at St. Anne’s Point was officially named the “N.B. 104th Regiment of Foot” bridge; e. 2 December 2014. A monument commemorating the march of the 104th (New Brunswick) Regiment of Foot was unveiled in Officers’ Square; and f. 12 January 2015. The “occupation” of Houlton, ME was commemorated on 12 January 2015. There was an afternoon event at the Cary Library followed by a joint meeting of the Houlton and Woodstock Rotary Clubs in the evening. Over sixty people participated in these events Regrettably, the Royal New Brunswick Regiment was not able to hold the competition for the 104th (New Brunswick) Regiment of Foot trophy again this year. While they had intended to do this, it just could not be fit into their intensive training schedule. There will be a few more events in the coming months. There are six Veterans of the War of 1812 plaques to be placed in Fredericton. Juan Estepa is organizing this. It had been planned to do this last summer but damage caused by post-tropical storm Arthur meant that the ceremony had to be postponed. The arrival of the Black Refugees will be commemorated in Saint John at the end of May. A Veteran of the War of 1812 plaque will be placed on the grave of former Lieutenant Governor Sir John Harvey in Halifax, NS later this year. This committee was disembodied in February 2015 on the 200th anniversary of the end of the war. New Brunswick Provincial Commemorations Committee This committee was intended to be the successor of the Provincial War of 1812 Committee and to co-ordinate the many commemorative activities that will be taking place over the next few years.

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Examples of these events are the centennial of the First World War and the One Hundred and Fiftieth Anniversary of Confederation. The first meeting was held on 15 July 2014. No meetings have been held since then. In conversations with the Provincial Heritage Branch, I was assured that this committee would be continued but that no date for the next meeting was forthcoming. First World War Exhibit This committee was formed on a temporary basis to provide Board support to the redesign of the First World War exhibit that was our featured activity for the summer of 2014. The new exhibit progressed well under the direction of the curator, Brent Wilson of the Gregg Centre, and our Executive Director, Ruth Murgatroyd. It was opened on 10 August 2014 and has been very well received. The Exhibits Committee report will provide more details about the exhibit. Respectfully submitted, Gary Campbell, Chair

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OTHER BUSINESS Organization Mandate Amendment Revenue Canada indicated that the society objectives in the by-laws must reflect that in the organization’s incorporation paper of 1934 and that a motion will be made at the AGM in May to accept that correction. A certified copy of the amended by-laws, reflecting the mandate revision as set out in the incorporation paper of 1934, signed by at least two current directors/trustees, will then be provided to the CRA. The by-laws after proposed changes as suggested by Canada Revenue Agency Charities Directorate: 1. The name of the Society is the York-Sunbury Historical Society

Ltd. 2. The objects of the Society shall be to promote the historical and

scientific research, and to collect, preserve and publish all historical and other facts and data relating to the history of the Province of New Brunswick, or elsewhere, and such other objects as are set out in the Chapter.

3. The goals of the Society include: a. To collect, preserve and interpret historical data, records and

objects relating to the history of the Province of New Brunswick, and in particular that of York and Sunbury Counties;

b. To establish, maintain and operate a public museum in Fredericton for the housing, care, preservation and display of historical objects and records;

c. To acquire by way of grant, gift, purchase, bequest, devise or otherwise, real and personal property to the realisation of the objects of the Society;

d. To buy, own, hold, lease, mortgage, sell and convey such real property and other material or services as may be necessary or desirable in order to carry out the objects of the Society.

REPORT FROM THE EXECUTIVE DIRECTOR On behalf of the Board of Directors and staff, I would like to thank all of the YSHS’s members, FRM supporters, stakeholders and partners. Without your support, the superb work that took place throughout 2014 would not have been possible. A special thank you to the City of Fredericton and the Province of New Brunswick for annual operational grants. These grants allow the FRM to actively function and provide our community with excellent museum services. The Board of Directors and museum staff, volunteers and interns have worked on a multitude of initiatives and projects that have resulted in excellent exhibitions, superb programs, new partnerships

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enhanced marketing endeavors (including social media), several grant applications, comprehensive operational procedural development and an overall increase in community awareness. A major priority in 2014 was to develop a health and safety program. In part, it was necessary in order to ensure compliance with provincial standards that took effect in September. However, the other reason is that health and safety procedures are good business practice in the 21st century for non-profit organizations. The program includes Workplace Hazardous Materials

Information Systems (WHMIS), safe work procedures, orientation procedures and curatorial health and safety. In addition, the FRM developed tour training materials, artefact labelling and handling handbooks and updated the emergency plan. These were big accomplishments. 2014 was a proactive and dramatically active year on all fronts: programming, exhibitions, collection management, policy development and community outreach. There was not a quiet, much less dull, moment throughout the year and after several strategic planning sessions, the Board of Directors has identified a number of priority areas and initiatives for 2015 and onward. I have the distinct honour and pleasure of serving you as Executive Director of one of the most dynamic and vibrant community museums in New Brunswick. Staff, volunteers, Board of Directors, stakeholders and partners of the FRM have all contributed tirelessly to making the Museum a cultural asset for our community and central New Brunswick. I personally welcome you to your community museum throughout 2015, as we work towards a future full of promise and exciting new projects. Please come and enjoy your Museum as a visitor, a volunteer and a donor! Respectfully submitted, Ruth Murgatroyd, Executive Director MUSEUM STAFF & INTERNS In the spring, we finished the internships with Alexis Poirier and Neil Morse. Lisa Borgald-Sharpe, our Education Coordinator worked with Jennifer Hunter in June to connect with community organizations and develop education programs and summer day camp programs. The FRM used three summer student grants to fill its staffing needs for 2014. Using Young Canada Works grants, Jennifer Hunter was our Summer Education Manager, Clinton Gillespie returned as our Artefact Cataloguer and James Kitchen returned as our Museum Operations Coordinator. We hired Catherine Gerber as the Public Program Officer and Thomas MacDonald as our Collections Assistant using Student Employment Experience Development grants. Alexis Poirier was our Development Officer with a Canada Summer Jobs grant and Sandrine Boisjoli was our YMCA exchange student.

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Lisa left her position in September and Emerald Rogers joined to museum in November as the new off-season Education Coordinator. Jennifer continued her employment in the autumn to assist with administrative tasks in the office and with education programming along with Clinton who worked with the collection. Cherrie Cunanan kept the building clean and Deborah Williams continued to do our bookkeeping. I would like to thank the museum employees, interns and volunteers for helping to create a vibrant community museum. Respectfully submitted, Ruth Murgatroyd, Executive Director COMMITTEES Thank you to our hardworking committees! Publication Committee Virginia Bjerkelund (Chair) Ian Andrews (Chair) Eugene Campbell (Editor) Vincent Erickson Bill Acheson Doug Wright Fred White Finance Committee Robert McNeil (Chair) Bill Acheson Fred White Exhibitions Committee Elizabeth Earl (Chair) Bill Acheson Ramona Francis Sheila Andrew

Collections Committee Brian Hallett (Chair) Elizabeth Earl Doug Wright Robert McNeil Alex Cummings Chris Turnbull Wayne Gunter Program Committee Fred White Elizabeth Earl Koral LaVorgna Don Roberts Richard Philips Awards Committee Fred White (Co-Chair) Elizabeth Earl (Co-Chair) Donna Wallace Don Roberts

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CURATORS Thank you for your great work on the exhibits and in all that you do for the YSHS and FRM. Your work makes a real difference!

Curator Exhibit(s)

Robert Dallison Fredericton’s Loyalist War of 1812: A New Brunswick Perspective (travelling) War of 1812: A Fredericton Perspective

Exhibits Committee Fredericton Coffee Houses, Inns and Hotels Rev. David Staples An Assembled Drawing Room for a typical Aristocratic

Fredericton Colonial Family Pre-Confederation Time

Bill Acheson Orientation Room From Black Bag to High Science Gordon Mosher The Boss’s World

Sheila Andrew Acadians of Fredericton Robert McNeil Walking Trail History Exhibit

The New England Planters at Maugerville / Sheffield 1763-2013 Brent Wilson New Brunswick and the Great War

New Brunswickers and the Great War (travelling)

MUSEUM VOLUNTEERS (NON-MEMBERS) For over 80 years, volunteers have been fundamental to the success of the Society and Museum. In 2014, volunteers supported a wide range of activities such as tours, programs, exhibits, training, cleaning, research, admission, collections, writing and administrative activities. We greatly appreciate the efforts of our volunteers. Some of our volunteers are (and we apologize if we missed anyone) Eleanor Waite, Claire Paoli, Thomas Boles, Stephanie Violette, Spencer Murgatroyd, Simon Murgatroyd, Jaxon Baker, Carolyn Campbell, Joelle Lafargue and Leigh Ferguson.

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LIFE MEMBERS Mr & Mrs. T.W. Acheson Wilfred Alliston Elizabeth Ann Belyea Virginia Bjerkelund Karen Blair Eugene Campbell Gary Campbell Maxine Campbell Carol Christie Dr. Garth Christie Theodore Colson Dr. Margaret Conrad Gwendolyn Davies Katrina & Robert DeWitt David Dickson Mr. & Mrs. Tim Dilworth Elizabeth Earl Mr. & Mrs. Vincent Erickson

Charles Ferris Jill Fiander Robert Guthrie Brian Hallett Robin Hopper Allen Hubbard Fred Hubbard H. Quinlan Hutcheson Paul Inman Velma Kelly Hannah Lane Travis Lane Gillian Liebenberg Marie MacBeath Charles MacDonald Maritime CountryFest LIMITED David Myles

Mr. & Mrs. Bruce Noble Mrs. Doris Norman Mr. & Mrs. Paul O’Connell Richard Phillips Maj. J.M. & Mrs. E. Reid Armand Saintonge Margaret Ann (Peggy) Dinan Dr. Muriel Smith David Staples Diane Taylor-Myles Donna Wallace Cynthia Wallace-Casey Mr. & Mrs. Fred White John L. Williamson Dr. Mary Young Dr. Murray Young

DONORS On behalf of the Board of Directors, staff and volunteers of the YSHS and FRM, we wish to thank those who made a donation during 2014. I apologize if I missed anyone. Rosemary McCain-McMillin John & Susan McCracken Margaret Dinan John Wood Alex Cummings Mary & Murray Young Gary Waite & Kate Hayward James Gorham Wayne Burley Marjorie Atkinson Ferne Wolstenholme Wayne & Marg Gunter Roger & Nancy Acreman Barbara Gill Melynda Jarratt

Arthur Whitehead John & Carolyn McMullen

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MEDIA 2014 was an another incredible year for media coverage for the museum with articles in the newspaper, interviews on the radio and evening news pieces. This is largely because of the media coverage surrounding the First World War exhibit and the hard work and determination of our interns and summer students. Some print media coverage:

“A fable fit for a Fredericton frog” Jackie Webster (Telegraph Journal, July 26)

“New exhibit showcases hardship of life in the trenches” Shawn Barry (Daily Gleaner, August 6)

“Exhibit captures trench warfare” Shawn Barry (Telegraph Journal, August 6)

“Bicycles with a story to tell” Dorian Beggs (Daily Gleaner, August 9)

“Artist-in-residence shares rug hooking history” Cathy Gerber (Daily Gleaner, August 6)

“Hannah’s Tea Place is open for the summer” Adam Bowie (Daily Gleaner, July 24)

“Exhibit celebrates history of city’s coffee houses, inns and hotels” Tara Chislett (Daily Gleaner, October 7)

“Exhibit celebrates history of city’s coffee houses, inns and hotels” Tara Chislett (Neighbours This Week, October 23)

The FRM continued to participate in the “Summer in the City” radio advertising campaign with three members of the Central River Valley Heritage Attractions Zone combined with brochures and social media initiatives. The museum contributed in the Daily Gleaner day camp guide to promote our new program.

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ONLINE MEDIA The museum continued social networking efforts by posting information about events and programs on several social media channels to connect with a wider audience. The Facebook page has over 800 followers and several photo albums that contain pictures of museum events, collections, exhibits and activities. The FRM continues to use a Facebook group for volunteer management where our volunteer needs are posted. The group provides a space on Facebook where it is easy to communicate with several people at the same time. To date, the museum has had over 3,000 tweets on its Twitter account, “@FredMuseum”. The account is followed by 1,399 users and follows 569 feeds. In 2014, the YSHS blog had over 29,000 visitors and the FRM blog had over 13,000 visitors. The FRM has 33 uploads on YouTube including videos of several exhibit opening presentations. The FRM uses Pinterest to promote history and the museum collection on the web with 14 boards with 437 pins. Thank you to Red Cow Technologies for the continued support. Unfortunately, they will be unable to provide this service in the future and the museum is presently working to create a new website.

Blog Page Impressions by the Month - http://yorksunburymuseum.wordpress.com/

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Blog Page Impressions by the Month - http://frederictonregionmuseum.wordpress.com/

Fredericton Region Museum Facebook Page

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Fredericton Region Museum Twitter Page

Fredericton Region Museum Pinterest Page

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FUNDING The YSHS and FRM are deeply appreciative of the generous contributions of its many donors and supporters.

City of Fredericton – Operational & Project Funding

Province of New Brunswick – Operations Grant

Province of New Brunswick Exhibit Renewal Museological Activities – FFW Exhibit

Province of New Brunswick – Collection Inventory Grant

Province of New Brunswick – Professional and Organizational Development

City of Fredericton Arts, Culture & Heritage Funding Program – Artist-in-Residence Project

Province of New Brunswick – Professional and Organizational Development Grant

Fredericton Community Foundation – Duffy / Crowell Fund

Downtown Fredericton Inc. – Special Events Grant for Open House

Commemorate Canada Funding Program – New Brunswick & The Great War Projects

Young Canada Works Student Employment Program – 3 students

SEED/PEP Student Employment Program – 2 students

Canada Summer Jobs Student Employment Program – 1 student

YMCA Summer Work Exchange Program – 1 student

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THANK YOU TO OUR PARTNERS & SUPPORTERS! Partnerships continue to be of the utmost importance for the FRM. They afford opportunities to expand museum services, extend programming, enhance marketing and PR prospects and add resources to all aspects of the operation.

Heritage Branch (Department of Tourism, Heritage & Culture)

City of Fredericton Department of Heritage

Fredericton Tourism

The Garrison District

Canadian Heritage

Canadian Museum Association

Canadian Conservation Institute

Association Museums New Brunswick

Council of Archives New Brunswick

Canadian Heritage Information Network

New Brunswick Department of Transportation & Infrastructure

The Lieutenant-Governor and Staff

Red Cow Marketing & Technologies

Fredericton Community Foundation

Provincial Archives of New Brunswick

Bartlett Designs

Picaroons

Fredericton North Heritage Associations

Fredericton Heritage Trust

M&T Deli

Gregg Centre for the Study of War and Society

University of New Brunswick History Department & ARTS 3000 Program

St. Thomas University History Department

Atlantic Canada Online Portal

Paul Inman, carpenter

Carolyn Campbell, seamstress

Randall Haslett, Great War Geotrail

Fredericton Fire Department

Madrigal Artisans

Derek Davidson & Mary Grant (artists)

New Brunswick Museum

Kings Landing

The Fredericton Guard Program

New Brunswick Military History Museum

… hope we didn’t miss anyone!!

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FACILITY NOTES The YSHS takes care of cleaning and minor maintenance of the building, however, the New Brunswick Department of Transportation & Infrastructure is responsible for the overall and specific maintenance of the building. In 2014, a number of maintenance issues or projects were addressed to ensure that the building is maintained and safe. Much work needs to occur to maintain the building for public use. The outdoor tap was damaged due to falling ice in January prompting the Board of Directors to give off-hours access to the building to the Department of Transportation & Infrastructure. This will facilitate emergency management for the building. Harvest Jazz & Blues continued to promote museum facility rentals to their sponsors. Brewer’s Bash and CountryFest rented the building for use during their festivals. Madrigal Artisans rented the main floor outlet during the summer forming a marketing collaboration with the museum. Museum employees engaged festival organizers to ensure that the museum’s entrance would not be blocked during events. They used the additional signage purchased the previous year to indicate that the museum was open during festivals. The Fire Department Education Coordinator, Cameron Dunn, gave a fire extinguisher training session to the summer students. We do this every year because the museum does not have a sprinkler system and if there were a fire, we would have to use the extinguishers to contain it. A security camera was installed in the hallway between the First World War and The Boss’s World exhibits.

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2014 NEWSLETTERS

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By-Laws of the York-Sunbury Historical Society, Ltd. 1. The name of the Society is the York-Sunbury Historical Society, Ltd. 2. The objects of the Society are:

a) To collect, preserve and interpret historical data, records and objects relating to the history of the Province of New Brunswick, and in particular that of York and Sunbury Counties;

b) To establish, maintain and operate a public museum in Fredericton for the housing, care, preservation

and display of historical objects and records;

c) To acquire by way of grant, gift, purchase, bequest, devise or otherwise, real and personal property to the realisation of the objects of the Society;

d) To buy, own, hold, lease, mortgage, sell and convey such real property and other material or services as

may be necessary or desirable in order to carry out the objects of the Society. 3. The head office of the Society shall be in the city of Fredericton, New Brunswick. 4. (1) A Member of the Society shall be a person in one of the following categories:

a) Life Members shall be those persons who have paid a fee, as prescribed by resolution of the Society's Board of Directors and this fee shall entitle them to be such a Member for the term of their natural lives;

b) Regular Members shall be those persons who have paid the annual membership fee, as prescribed by

resolution of the Society's Board of Directors;

c) Honorary Members shall be those persons who, for a set term, have been appointed by a resolution of the Society's Board of Directors for rendering distinguished service in promoting the aims and purposes of the Society, and for that term shall not be assessed annual membership fees;

d) Sustaining Members shall be those persons who contribute or exceed an annual fee, as prescribed by

resolution of the Society's Board of Directors.

(2) A Society Patron shall be an organization or corporate entity that in any fiscal year contributes or exceeds a fee as prescribed by resolution of the Society's Board of directors.

5. (1) Membership fees, where applicable, are due and payable on the first day of January in each year;

(2) In order to be eligible to vote at a special or general meeting of the Society membership fees must be paid up at least sixty days prior to that meeting; (3) New Members paying prescribed fees after 1 September in any year shall also be entitled to the privileges of membership for the next ensuing calendar year.

6. Subject to section 5, each person who is a Member shall be entitled to:

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a) Vote at a general or special meeting of the Society;

b) Be a candidate for any office on the Society's Board of Directors;

c) Serve on any Committee of the Board. 7. The Board of Directors shall comprise:

a) Twelve persons.

b) Subject to section 13, vacancies on the Board shall by election, be filled annually at a general meeting of the Society.

c) Board members shall be elected in such a manner that allows for four members with three terms, four

members with two terms, and four members with one year terms including a city of Fredericton representative. (Amended at the Annual General Meeting of 18 April 2013.)

8. (a) The Officers of the Society that are to be elected annually from the Board members at the annual

general meeting of the Society are:

i. President ii. First Vice President

iii. Second Vice President iv. Secretary v. Treasurer

(b) The retiring President shall assume the office of Past President and shall hold that office until the next President retires from office, and that position shall be an Officer of the Society. The Past President shall not also hold any other position as an Officer of the Society as listed in Section 8(a).

9. In conformity with section 5, all candidates for office or membership on the Board shall have paid the

prescribed membership fees. 10. No person shall serve on the Board for more than nine consecutive years, except the Past President and the

Treasurer who may when serving in that position. (Amended at the Annual General Meeting of 18 April 2013.)

11. No person shall serve in any one of the Officers positions for more than three consecutive years with the

exception of the Treasurer. (Amended at the Annual General Meeting of 18 April 2013.) 12. A Board member who fails to attend three consecutive meetings without due cause or notice shall be

deemed to have retired from the Board. 13. A vacancy occurring on the Board or any of its Officer positions occurring after an annual general meeting

may:

a) Be filled by resolution of the Board for a term to conclude at the next annual general meeting of the Society;

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b) Such resolution of the Board shall require a two-thirds vote of a quorum of the Board at a duly

constituted meeting of the Board; 14. The Board shall be and constitute the Directors of the Society for the purposes of the Companies Act and

shall have the full power and authority vested in corporate directors by law. 15. (1) The Board may, subject to the Companies Act, employ and fix the compensation of such employees as

may be required for the proper operation of the Society.

(2) The President shall be the member of the Board to whom the Manager, and other employees at the discretion of the Board, shall report and the President shall be responsible to the Board for the performance of those employees. (3) Subject to Section 19, should the President be unable to fulfill the obligations as described in section 15(2) the Board shall appoint a member to fulfill those duties and obligations. (4) The Board shall be responsible for establishing the duties, personnel policies and operating policies for employees. (5) The Board shall be responsible for establishing policies and operating procedures for the Society's Museum. (6) The Board shall be responsible for establishing policies and procedures relating to all expenditures of the Society. (7) The Board must authorize all acquisitions, disposals or loans of items documents or artefacts to or from the Society's collection. (8) The Board may employ personnel, including a Society Manager, it deems necessary for the effective operation of its facilities and activities.

16. No member shall be employed by the society and no member shall receive remunerations for services

performed for the society. (Amended at the Annual General Meeting of 18 April 2013.) 17. The Executive Committee of the Board shall be the Officers as provided for in section 8(a) and 8(b). 18. The Executive Committee shall carry on the regular management of the Society in between meetings of the

Board and shall be accountable to the Board. 19. DUTIES

(1) The President shall:

a) Preside at all meetings of the Executive Committee, Board, General and Special meetings of the Society;

b) At all meetings specified in (a), vote only when a deciding vote is required;

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c) Be an ex-officio member, as a full voting member, of all standing and other committees of the

Society, except as otherwise provided for in these by-laws;

d) Be counted in the quorum for all meetings.

(2) In the absence of the President, the First Vice President shall assume all the duties of President assigned by these By-laws or by resolution of the Board.

(3) In the absence of the President and First Vice President, the Second Vice President shall assume all the

duties of the President and First Vice President assigned by By-Law or by resolution of the Board.

(4) The Secretary shall:

a) Keep all minutes of the Society, Board and Executive meetings;

b) Conduct all necessary correspondence of the Society;

c) Maintain a register of all Society, Board, Officers and committee members;

d) Notify appropriate members of the date, time, place and agenda for general and special meetings of the Society, Board and Executive Committee;

f) File with government authorities such documents as may be required by law to be filed;

g) Have custody of the seal of the Society.

(5) The Treasurer shall:

a) Receive and have custody of all Society monies;

b) Deposit such monies in a chartered bank or Credit Union in one or more accounts as decided by the

Board;

c) Pay by cheque in a timely manner, with the appropriate co-signer, all bills and indebtedness of the Society;

d) Keep such financial records as may be appropriate and acceptable for audit or financial review.

e) Issue all certificates of receipt for charitable donations.

20. Where the immediate Past President cannot serve in any capacity provided for in these by-laws the Board

shall elect another Society Member to serve in that capacity. 21. (1) All cheques or financial instruments shall be signed by the President and the Treasurer. In the event that

either the President or Treasurer is absent or unable to perform their duties, the First Vice President is authorized to sign as an alternate.

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(2) The Board may authorize additional signing officers in the event that one or more of the authorized signing officers is or will be absent or unable to perform their duties. (3) The President and the Secretary shall have the authority to affix the seal of the Society to any documents. (4) No person or Committee shall expend funds in excess of that in the approved budget without prior approval of the Board.

22. Conflict of Interest

Every Board member who has direct or indirect interests in any contract or transaction to which the Society is or is to be a party, shall declare interest in such and shall not be present at any meeting held to discuss or vote on such matters.

23. The financial accounts and books of the Society shall be audited or financially reviewed annually by a

suitable person or persons recommended by the Board and approved at the annual general meeting. Such audit or financial review shall be presented at the next subsequent annual general meeting.

24. Any Member may inspect the books and records of the Society by applying in writing to the Executive

Committee. The Executive shall determine the time, place and format of the records to be reviewed. 25. (a) In addition to the Executive, the following committees shall be the standing committees of the Society:

i. Programs

ii. Exhibits

iii. Finance

iv. Nominating

v. Collections

vi. Publications

(b) Excepting the Nominating committee, all committees are committees of the Board and shall be responsible to the Board and report to the Board.

26. Additional committees may be established by resolution of the Board. Such committees shall be ad hoc and

shall expire when their mandate is completed or when disbanded by the Board. 27. Each standing committee may have in its possession such monies as approved by the Board for incidental

expenses and such expenses are to be part of their approved budget and properly accounted for to the Finance Committee.

28. Nominating Committee

(1) Nominating committee shall constitute three members, namely:

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a) The Past President who shall chair the Nominating committee;

b) At the first Board meeting following the annual general meeting, the Board shall appoint a member from the Board;

c) At the first Board meeting following the annual general meeting, the Board shall appoint a member

from the Society who is not a member of the Board.

(2) The Nominating committee shall prepare and submit to the next annual general meeting a proposed slate of officers and required Board members, as otherwise provided for in these by-laws.

(3) Subject to Section 8 (b), members of the Nominating Committee shall not be eligible for nomination to a

position as an Officer of the Society. 29. The Publications committee shall be responsible for all publications of the Society, including books,

pamphlets and brochures excepting publicity materials, and the Society's newsletter and other duties that may be assigned to it by the Board.

30. The Collections committee shall provide advice to the Board on all matters relating to the Society's

collection including but not limited to care and conservation, budget matters and other duties as may be assigned to it by the Board. The Manager shall be an ex-officio member of this committee.

31. Finance Committee

(1) The Finance committee shall be chaired by the First Vice President and shall comprise the Treasurer and one other Member appointed by the Board who is not a member of the Board.

(2) The Finance Committee shall, prior to the next fiscal year, receive a proposed budget from each

standing committee, estimate the potential revenue and prepare a consolidated budget for all activities of the Society which is to be submitted to the Board for its consideration and approval;

(3) Make proposals to the Board concerning the investment of Society funds;

(4) Be responsible for reporting to the Board as required on the financial affairs of the Society and other

duties as may be assigned to it by the Board;

(5) The Finance committee shall separate capital funds or trust funds of the Society from ordinary revenue. The capital funds or trust funds are to be invested only in a class of securities acceptable for the investment of trust funds in New Brunswick;

(6) Only 90% of the revenue generated from capital or trust funds may be considered by the Finance

committee as ordinary revenue in the preparation of the annual Society budget. Any other use of the capital or trust funds must be approved by resolution at a general or special meeting of the Society.

32. The Program committee shall be responsible for all recommendations to the Board relating to planning,

direction and implementation of a program of meetings and activities designed to foster a level of interest and participation of Society Members, in addition to any duties that may be assigned to it by the Board.

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33. The Exhibits committee shall be responsible for all recommendations to the Board relating to the planning and direction of all the Society's exhibits, including budget matters, and any other duties that may be assigned to it by the Board. The Manager shall be an ex-officio member of the committee.

34. The President shall appoint all chairs of standing committees not otherwise provided for in these by-laws.

Where a committee chair is absent or otherwise unable to perform the duties of the chair, the President may appoint an acting chair or a new chair.

35. Unless otherwise provided for in these by-laws the Board shall appoint members of all committees. The

committee chairs shall recommend to the Board all prospective committee members for their respective committees.

36. All committees, excepting the Nominating committee are committees of the Board and shall be accountable

to and report to the Board. 37. All meetings of the Society shall be conducted according to Bourinot's Rules of Order. 38. Annual General or Special Meetings

(1) The annual general meeting of the Society or any special meeting of the Society shall be held in the city of Fredericton at a date and place determined by the Board but no later than the last day of April.

(2) The notice of the annual general meeting or any special meeting of the Society shall be mailed to or

provided by electronic means to Members not less than thirty days prior to the date of the meeting.

(3) At every annual general meeting, in addition to other business that may be transacted, the report of the President, the financial review or audit of the financial statement for the past fiscal year, the appointment of person or persons to conduct the yearly audit or financial review and the reports of the standing committees shall be presented.

(4) With respect to election of officers or Board members at the annual general meeting, Members may

submit, from the floor, nominations for Officers or Board members. Nominations must be accompanied by the nominee's willingness to serve in that capacity. If the nominee is absent, willingness to serve must be provided by the nominee, in writing, at the time of nomination.

(5) In conformity with section 5, thirty percent of the Members of the Society or 20 Members, whichever is

less, shall constitute a quorum at an annual general or special meeting of the Society. 39. Special general meetings of the Society shall be held at such times, as the Board deems necessary. Special

meetings shall also be called by the President when in receipt of a written request for such a meeting and signed by ten Members of the Society who shall, in their request, state the nature of the business they wish to discuss. If special resolutions are to be considered at such a meeting, the full text shall be included in the notice of meeting.

40. Regular meetings of the Board shall be held at least six times per year or other such time as determined by

the Board or the Executive committee. Scheduled meetings as decided by the Board and recorded in the minutes provided to Board members shall constitute notice of meeting. Ten days notice must be provided

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for all other meetings called unless all members consent to such a meeting. A quorum is a majority of the members of the Board.

41. Meetings of the Executive shall be called by the President when warranted or when two members of the

Executive request such a meeting. A quorum for any meeting is a majority of the members of the committee.

42. The borrowing powers of the Society may be exercised by the Board up to a maximum of one hundred

dollars for each Member in good standing. Amounts in excess of this total shall require a resolution of the Society at a general or special meeting.

43. The authority to execute contracts, deeds, bills of exchange and other contractual items on behalf of the

Society shall be vested in the Board subject to limitations of the Companies Act. 44. The fiscal year of the Society shall commence on the first day of January and end on the thirty-first day of

December in each year. 45. The Society may appoint an Honorary President. 46. The Board may appoint Honorary Directors for a yearly term who, when called upon, provide advice and

counsel to the Board. 47. These by-laws may be amended by special resolution at an annual general meeting or at a special meeting of

the Society. Written notice giving the full text of the proposed changes must be deposited by mail or electronic means to each Member eligible to vote at such meeting at least thirty days prior to such meeting.

48. These by-laws, after being ratified by a resolution of the Society at an Annual General Meeting, shall take

effect immediately after that meeting. Where there are inconsistencies in the transition year from the old by-laws to these new by-laws, the Board may, by resolution, enact special provisions to remedy these inconsistencies.

49. In the event of dissolution of the Society all the assets remaining after payment of liabilities, with the exception of the records already in possession of the Provincial Archives, shall be donated to the New Brunswick Museum. (Added during the Annual General Meeting of 18 April 2013.)

These By-laws were approved by a resolution of the Society Members at the Annual General Meeting of 19 April 2007.

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The British Small Box Respirator By Tom MacDonald

The vivid scenery in Wilfred Owen’s Dulce et Decorum Est helps me to recall that many people of all nationalities went through terrifying experiences with chemical warfare during the First World War. Until I began working at the Fredericton Region Museum, the vivid imagery remained just a part of the poem. I could picture the most chilling lines of the poem, but it still remained just an image in my mind. Once I started working with First World War artefacts, the imagery became much more vivid.

The objects that really evoked these feelings were the gas masks. The museum is fortunate to have a First World War era British Small Box Respirator. Gas masks like this were an important part of a soldier’s kit. They were critical if a soldier wished to survive a gas attack and fight another day. Owen’s description of a man who failed to put his mask on in time helps to show how important the gas mask was.

Gas! GAS! Quick, boys!–An ecstasy of fumbling Fitting the clumsy helmets just in time,

But someone still was yelling out and stumbling And flound’ring like a man in fire or lime.–

Dim through the misty panes and thick green light, As under a green sea, I saw him drowning.

(Wilfred Owen, Dulce et Decorum Est)

While examining the Small Box Respirator it is easy to see what Wilfred Owen means by “an ecstasy of fumbling”. Within seconds of a gas alarm you had to remove your helmet, remove your respirator from the haversack around your neck, place it over your head, clamp the nose piece on to your nose and bite down on the breathing tube. All of this had to be done without breathing in the gases floating towards your lines.

Inside the mask are a small breathing tube and a clamp to pinch your nose shut. This ensured that even if the mask was not airtight, you could still breathe safely. This clamp was a common complaint with the mask, as it was uncomfortable. Also, heat would build up inside the mask, making it uncomfortable to wear. During the short time I was handling the mask; I wore a modern respirator that covered my mouth and nose. Even though I had been wearing the respirator for less than an hour, it became uncomfortable because heat built up inside.

Another problem that Owen alludes to in his poem is visibility. These early gas masks had glass lenses that would fog over time. Eventually, there was the development of masks that vented air over the lenses to demist them as seen with the Tissot mask, as well as the use of anti-fog materials like in British Small Box Respirators and German gas masks.

Despite the discomforts and low visibility the Small Box Respirator was effective. The filters lasted twice as long as their contemporaries due to the simple addition of an exhaust valve. As a soldier exhaled, the valve allowed air to go through this valve rather than the filter. Another feature was the rubberized canvas. This gave the mask a snug fit over the face creating an airtight seal. This design saved many lives and the updated version of the Small Box Respirator continued to see use in the Second World War.

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York Sunbury Historical Society & Fredericton Region Museum 2014 Annual General Meeting Report

21 May 2015