2014-15 GRADUATES, COMPLETERS AND DROPOUTS LISTS

Elizabeth Guzman, PSA Lead CounselorRobert Madera, PSA Lead Counselor

BACKGROUND All schools are accountable for ensuring

students stay in school and progress toward meeting graduation or completion requirements. Key accountability indicator for high schools. District LCAP annual targets. Modified Consent Decree for student with

disabilities(Graduation Rate/Completion Rate).

BACKGROUND CONT. Preliminary graduation rates for 2014-15

were published in November 2015 Schools have a final opportunity to correct

exit information for the 2014-15 school year before the state calculates the official graduation and dropout rates

Reference 6452.1 was emailed to all PSA Counselors on December 3, 2015

DEADLINE

January 22, 2016Deadline to verify

2014-15 Graduate/Completer

and Dropout list.

VERIFY 2014-15 GRADUATE AND COMPLETERS LIST

Check list for completeness. Account for all graduates

If there are discrepancies please correct the information

Enter the correct withdrawal type and reason in MISIS

Use the Withdrawal History screen under Enrollment

Refer to (Attachment A) Secondary Withdrawal Types and Reason.

Refer to MISIS Job Aid Edit a Withdrawal Record

WITHDRAWAL TYPES/REASONS

VERIFY 2014-15 GRADUATE AND COMPLETERS LIST WITHDRAWAL CODES

Students with or without disabilities meeting all graduation requirements, except CAHSEE, should be exited with leave code L7 and leave reason 90.

Students with disabilities who did not meet graduation requirements for a high school diploma, but who meet requirements to earn a Certificate of Completion should be exited with the leave code L7 and leave reason 92.

STUDENT COUNTED AS DROPOUTS ON PDL

No Show Dropout: A student who completed the 2013-14 school year, but did not begin attending the next grade.

Leaver Dropout: A student who was enrolled during the 2014-15 school year, left prior to completing the school year, is not subsequently enrolled in any other California public school by October 7, 2015.

Lost Transfer Dropout: A student who was enrolled during the 2014-15 school year, was reported as transferring to another California public school but did not re-enroll in any California public school by October 7, 2015.

Non-Graduate Dropout: A 12th grade student who completed the 2014-15 school year and left the school without a completion leave reason (i.e., diploma, Certificate of Completion, GED/HiSET, CHSPE).

CLEARING DROPOUTS LIST Information entered into MISIS to clear dropouts MUST be

verified as accurate and supported by the required documentation (transcripts, court orders, records requests)

Check with PSA or staff members to see if they have additional information.

Check to see if there has been a request for records or transcript by a receiving school.

Make contact with the family of student (home, work, & emergency numbers).

Check if there is a PAL on file Check if the PAL has a receiving school or new address to

make contact. Conduct a home visit Refer to Tips to Clear the 2014-2015 Potential Dropout List &

MISIS Job Aid Record Request

PARENT ASSURANCE LETTER (PAL) The Parent Assurance Letter is an affidavit which is signed by

the parent/legal guardian of an LAUSD student declaring under penalty of perjury where the student is or where the student will be enrolling.

A Parent Assurance Letter is considered adequate documentation.

Parent Assurance Letter to be filed in a three ring binder which is kept in a confidential location in the attendance office.

File the original letter in the student’s Cumulative Record File.

A Parent Assurance Letter will not remove these students from the dropout list.

VERIFIED ENROLLMENT:TRANSCRIPT REQUEST PAGE

If the student has been verified as enrolled at a school that has not requested records, enter the appropriate information on the Transcript Request page (under Academics) in MiSiS.

Include the date of the contact, school name and city, and the name of the contact.

LOST TRANSFERS When a student cannot be located in another

California public school by CDE.

Ensure that the next California public school uses the correct Statewide Student Identifier (SSID) of the transferee.

If the SSID is different, fax the discrepancy to School Information Branch at (213) 241-8969.

Keep a copy in the student’s attendance folder.

WHAT WITHDRAWAL TYPE & REASON CODE?

Student transferred to Salesian High School in Boyle Heights

Student attending Trade Tech College leading to a AA or BA

Student is in Juvenile Detention Student is in Adult Incarceration Student is working full-time and not enrolled

in school Student moved to Utah

DISCUSSION

What is your school’s withdrawal policy?

Who has access? Who has permission?What does the process look like at your school?

What is your role in the process?

HANDOUTS Reference 6452.1 Tips to Clear the 2014-2015 Potential

Dropout List MISIS Job Aids

Automatic Withdrawal Report Record Request Withdraw a Student Edit a Withdrawal Record

The End