2013/14 2 nd quarter expenditure and performance review report
DESCRIPTION
2013/14 2 ND QUARTER EXPENDITURE AND PERFORMANCE REVIEW REPORT. Sibusiso Xaba Director-General: Arts and Culture. Performance Overview Budget and Expenditure Explanation of Expenditure per Economic Classification Review of Programme Performance on Key Indicators. - PowerPoint PPT PresentationTRANSCRIPT
2013/14 2ND QUARTER EXPENDITURE AND
PERFORMANCE REVIEW REPORT
Sibusiso Xaba
Director-General: Arts and Culture
PRESENTATION OUTLINE
Performance Overview Budget and Expenditure Explanation of Expenditure per Economic
Classification Review of Programme Performance on Key Indicators
2
PERFORMANCE OVERVIEW
3
Comparison of First Quarter and Second Quarter 2013-14 FY
4
Performance per Programme
5
SUMMARY OF BUDGET VS EXPENDITURE
6
Summary of total Budget and Expenditure per Programme
Programme Main Appropriation
2013/14
ExpenditureSeptember
2013
Total Available
%Spent
R’000 R’000 R’000
Administration 234,017 133,913 100,104 57%
Performing Arts 629,699 276,896 352,803 44%
National Language Services 123,692 75,216 48,476 61%
Cultural Development 221,896 115,126 106,770 52%
Heritage Promotion 867,379 336,506 530,873 39%
National Archives and Library Services
838,094 415,057 423,037 50%
Grand Total 2,914,777 1,352,713 1,562,064 46%7
Summary of Budget and Expenditure per Economic Classification
Programme 2011/12 2012/13 2013/14 2014/15Economic Classification Main
Appropriation2013/14
ExpenditureSeptember
2013
Total Available
%Spent
R’000 R’000 R’000
Compensation 196,364 92,187 104,177 47%
Goods & Services (include Payments for Financial Assets)
469,733 193,177 276,556 41%
Conditional Grant 597,786 306,578 291,208 51%
Departmental Agencies & Accounts
1,026,394 534,152 492,242 52%
Capital Works 509,512 134,406 375,106 26%
Non Profit Org 13,581 6,785 6,796 50%
Households 94,428 84,323 10,105 89%
Capital Assets 6,979 1,105 5,874 16%
Grand Total 2,914,777 1,352,713 1,562,064 46% 8
Comparison of Budget vs Expenditure between second quarter of 2012/13 and 2013/14
9
TRANSFER PAYMENTS AND DEPARTMENTAL BUDGET VS EXPENDITURE
10
Departmental Expenditure Report
Main Appropriation
2013/14
ExpenditureSeptember
2013
Total Available
%Spent
R’000 R’000 R’000
Compensation 196,364 92,187 104,177 47%
Goods and Services 469,733 193,177 276,556 41%
Transfers to Households 94,428 84,323 10,105 89%
Capital Assets 6,979 1,105 5,874 16%
Total 767,504 370,792 396,712 48%
11
Transfer Payments Expenditure Report
Main Appropriation
2013/14
ExpenditureSeptember
2013
Total Available
%Spent
R’000 R’000 R’000
Conditional Grant 597,786 306,578 291,208 51%Agencies & Accounts (subsidies) 1,026,394 534,152 492,242 52%
Capital Works 509,512 134,406 375,106 26%
Non-Profit Institutions 13,581 6,785 6,796 50%
Total 2,147,273 981,921 1,165,352 46%
12
EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC
CLASSIFICATION
13
Compensation of Employees
The expenditure on Compensation of Employees as at 30 September 2013 is R92 million (47%)
A total of 34 posts have been advertised since March 2013 (in
three phases) and a total of 23 posts have been filled to date. The other posts are in process of being filled
In addition, a total of 23 Interns were appointed in August 2013 Performance incentives for 2012/13 have not yet been processed -
will be finalised in the 3rd quarter
14
Goods and Services
• An amount of R193 million (41%) spent as at 30 September 2013. The reasons for under
spending is as follows:
(i) MGE funds allocated under Goods and Services. A virement approval has
been requested from Treasury to shift funds to Transfer to Households.
Treasury requested the Department
to provide the MGE various work stream plans in order for Treasury to
process the request
(ii) The claims are not received in time from DPW to process the Office
Accommodation transactions
done 15
Provinces and Municipalities(Conditional Grant on Community Libraries)
• The expenditure relates to the transfers for the Conditional
grant on Community Libraries and funds are transferred to
various Provinces quarterly based on their business plans
• An amount of R307 million (51%) has been transferred as at
30 September 2013
• The detail of spending per province is as follows:
16
Provinces and Municipalities(Conditional Grant on Community Libraries)
Per Province:Conditional
Grant
MainAppro-
priation 2013/14
Actual transfer
by National
Provincial actual payments
AvailableAmount (National)
% Transferred of National allocation
% Actual
payments of total
available
R’000 R’000 R’000 R’000Eastern Cape 72,492 31,500 33,069 40,992 43,5% 45,6%Free State 62,918 26,416 21,547 36,502 42,0% 34,2%Gauteng 63,470 35,970 22,189 27,500 56,7% 35,0%
KwaZulu-Natal 63,145 41,211 32,227 21,934 65,3% 51,0%
Limpopo 56,528 27,561 13,275 28,967 48,8% 23,5%Mpumalanga 72,521 34,859 28,956 37,662 48,1% 39,9%Northern Cape 75,596 43,966 34,525 31,630 58,2% 45,7%North West 64,058 30,705 23,070 33,353 47,9% 36,0%Western Cape 67,058 34,390 29,578 32,668 51,3% 44,1%
Total 597,786 306,578 238,436 291,208 51,3% 39,9%
17
Departmental Agencies & Accounts (Cur Transfers)
• This expenditure item relates to subsidies to the Departments’ Public
Entities. The Performing Arts Institutions transfers are processed
quarterly, Libraries and Heritage Institutions on a monthly basis
• An amount of R534 million (52%) has been spent as at 30 September
2013. The spending include an advance payment processed for
PanSALB in the 2nd quarter instead of being processed in the 3rd
quarter. No over or under expenditure is however anticipated by
March 2014 18
Departmental Agencies & Accounts(Capital Works)
• This expenditure item relates to maintenance, upgrade and
refurbishment of the Departments’ Playhouses, Museums and
Libraries as well as the construction of Legacy Projects
• An amount of R134 million (26%) has been spent as at 30 September
2013. The under spending is due to DPW submitting claims late. The
expenditure will improve as Department has appointed the Project
Support team as an intervention to deal with the projects that are
still in progress 19
Non Profit Organisations
• This expenditure relates to subsidies to BASA, Blind SA and
Engelenburg Arts Collection
• The expenditure is R6,7 million (50%) as at 30 September 2013.
The expenditure is in line with the guideline percentage and
projected expenditure in the second quarter. No over or under
expenditure is however anticipated by March 2014
20
Households
• This expenditure item relates to all the financial assistance projects
that the Department fund during the financial year
• An amount of R84 million (89%) has been spent as at 30 September
2013. The increased spending is due to planned projects and
payment of outstanding Mzansi golden economy projects from
2012/13 in 2013/14
21
Capital Assets
• This budget relates to the purchasing of machinery and
equipment including the IT equipment as well as acquisition
of a building and other fixed structures
• An amount of R1,105 million (16%) has been spent as at 30
September 2013
22
Capital Assets
• An amount of R4,4 million has been processed on the 30th of
September 2013 for the procurement of two sets of servers of
the National Automated Archival Information Retrieval System
(NAAIRS), DAC intranet and National Archives website.
However, the system posted the transaction to October
month
• In total an amount of R5,5 million (80%) under this line item
has been spent and will be reported in the third quarter 23
EXPLANATION OF PROGRAMME PERFORMANCE ON KEY
INDICATORS
24
SELECTED ENE INDICATORSPERFORMANCE INDICATOR
2013/14 TARGET
2ND QUARTER TARGET
PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Number of arts practitioners placed in schools
160 Quarter reports received
160 arts practitioners already placed in schools. The quarter report has not been received yet. MoA's have been signed with six provinces except Northern Cape.
The first quarter report on the placement of the artists will be received on the 30 December 2013
Number of public art programmes supported
9 4 programmes implemented
The 4 programmes have not yet been implemented as anticipated. The Public Art programmes to be pursued have been identified and approved. In addition, MoAs for the programmes have been developed.
4 Public Art programmes will be completed by 30 January 2014 and others by March 2014
Number of jobs created through leveraging off partnerships, work streams of public art and touring ventures per year
1150 N/A 550 Other projects from which other jobs will be generated will be rolled out in the third and fourth quarter
Number of language practice bursaries awarded per year
280 Monitoring visits to universities
336 awards made to date- Monitoring visits to universities done: WSU- 25 July ; UJ- 31 July ; UNISA- 6 Aug; Zululand-15 Aug; Limpopo-22 Aug
UNISA registered more students as results of low registration fees as compared to other tertiary institutions
25
PERFORMANCE INDICATOR
2013/14 TARGET
2nd QUARTER TARGET
PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Number of flags and poles installed at schools per year
2500 900 200 flags installed in Gauteng. 2 flags were donated to Robertson in the Western Cape. To date, a total of 1000 flags have been installed.
Only one service provider was engaged in the project to deliver the 200 flags during the said quarter. The appointment of other service providers will be finalised by Oct 2013
Number of handheld flags distributed per year
100 000 20 000 Total of 45458 flags distributed
The demand for handheld flags was higher than anticipated from DAC public institutions such as Freedom Park and provinces
Number of heritage(legacy/monuments)projects supported per year
2 OR Tambo: appointment of contractor for OR Tambo Interpretative Centre
Appointment of a contractor pending the permit approval by SAHRA
Appointment dependent on the detailed designs estimates. The detailed designs should be approved by SAHRA. Permit application submitted and waiting for SAHRA to grant approval
Centenary: events plan developed and budget approved
Union Buildings: Mandela Statue − wax model completed
NONE
SELECTED ENE INDICATORS
26
PERFORMANCE INDICATOR 2013/14 TARGET
2nd QUARTER TARGET
PROGRESS VARIANCE/COMMENTS OR PROGRESS DESCRIPTION
Number of bursaries inheritage studies awardedper year
106 Call for bursary applications
Call for bursary applications published in national newspapers. The closing date was on 21 June 2013. 61 bursaries already awarded.
N/A
Number of jobs created in the Heritage sector per year
9382 2 082 2300 Better reporting methods by Project Managers, Public Works and IDC. More personnel were required to cater for higher number on the National events
Number of communitylibraries upgraded per year
40 5 2 libraries upgraded ( Mpophomeni and Ndulinde Library in KwaZulu Natal).
Delay in the appointment of contractors. Under budgeting in the Eastern Cape resulted in the shifting of funds meant for upgrades to new facilities. 2 Letters written to MEC's of Limpopo and North West warning them that 3rd allocation might be stopped due to under expenditure and slow performance.
Number of new community libraries built per year
16 N/A No new community libraries were anticipated to be completed in the quarter.
SELECTED ENE INDICATORS
27
PERFORMANCE INDICATOR 2013/14 TARGET 2nd QUARTER TARGET
PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Number of jobs createdthrough support to arts,culture and heritage events per year
9832 N/A 4 195 short terms jobs .More project had to be implemented resulting in the increase in the jobs creation
Number of touring venture projects supported per year
5 Obtain approval to implement Touring Venture i.e. obtain proposals from earmarked institutions
The submission to obtain approval to implement the Touring Venture has been drafted and is awaiting approval.
The implementation of the Touring -Venture project was crippled by the withdrawal of the R45 million by NT in 2012. Plans are underway to ensure that this is not repeated in 2013.
Number of cultural events supported per year
39 13 17 events supported internationally and locally
SELECTED ENE INDICATORS
28
PERFORMANCE AGAINST OTHER KEY APP INDICATORS
29
PROGRAMME 1OBJECTIVE: To provide core support services to the department to ensure the realisation of enhanced governance and accountabilityINDICATOR 2nd QUARTER
TARGETPROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION
% of service providers paid within 30 days
100% 100% of service providers paid within 30 days
None
Audit opinion Unqualified audit opinion
Unqualified audit opinion with lesser number of findings compared to last year
None
Number of training opportunities provided
150 A total of 224 training interventions were rolled out during the 2nd quarter
Some of the training interventions that were supposed to have been implemented in the 1st quarter were only implemented in the 2nd quarter, therefore the higher number of interventions.
% of people with disabilities
1.80% 1.8% people with disabilities None
% of reported service delivery complaints internally resolved within the set parameters
70% The Presidential response rate as at 30th Sept 2013 was 95,16 %. Three cases are still pending
The three unresolved cases have been communicated to relevant programmes and will be resolved by end of 3rd quarter
% spent against approved budget
45% 46% (R1,353 million ) of budget was spent in the period under a review
Advance transfer payment to PanSALB was made before the planned payment date
30
PROGRAMME 1OBJECTIVE: To provide core support services to the department to ensure the realisation of enhanced governance and accountability
INDICATOR 2nd QUARTER TARGET
PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION
% Vacancy Rate (relative to approved structure)
13% Vacancy rate as on 30 September 2013 is 8.30%
Most of the posts that were advertised since April 2013 were filled in the 2nd quarter
% of capital works budget spent
50% Overall capital works expenditure is at 25% i.e. transfers payments which amount to R 128 799 023.00 (Performing Arts @ 32%; DPW Capital Works @ 16%; Property @ 50%)
Expedite spending particularly by DPW managed projects .Convene regular appraisal meeting with DPW project managers
Number of media monitoring and analysis reports generated
1 1 Media Monitoring service provider appointed (Ornico) and service rendered. The analysis part of the reports has not been completed yet.
Number of awards presented
Awards criteria approved and nominations conducted
Approval of the criteria for the Awards in November 2013 and nominations completed by 28 January 2014
31
PROGRAMME 2 OBJECTIVE: To promote arts & culture in SA and mainstream its role in social development
INDICATOR 2nd QUARTER TARGET PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Number of targeted groups enrichment programmes supported
2 programmes supported Field Band Foundation Championships took place on the 28 September 2013 and Soulbent programme started in August 2013
Number of trendsetters placed in province
Quarterly reports received
Trendsetters were recruited in four provinces (KZN, NW, EC, GP) and a service provider has been appointed. Quarterly reports have not been received yet.
The Trendsetter programme will be activated by 30 October 2013
Number of provincial programmes supported though each community arts and culture forum (CACF)
Provincial programmes implemented in all provinces
Provincial programmes were not implemented in all provinces. Instead, workshops were held in all 9 provinces and 9 provincial business plans were produced
Programmes based on Business plans will be implemented by 31 December 2013
Juvenile arts access programme implemented
Consultations on the juvenile arts access programmes
Consultation meeting with Correctional Service held in July and August respectively
32
PROGRAMME 3: NATIONAL LANGUAGE SERVICEOBJECTIVE: To develop, promote and protect all official language through policy formulation and implementation.
INDICATOR 2nd QUARTER TARGET PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Number of terminologies developed per domain
ARTS AND CULTURE INT. PHASE 873 terminologies developed
ARTS AND CULTURE INT. PHASE - 873 terminologies developed as expected
Target Achieved
HSEMS INT. PHASE 2898 terminologies developed
HSEMS INT. PHASE - 2898 terminologies were developed as expected
Target Achieved
LIFE ORIENTATION INT. PHASE 1491 terminologies developed
LIFE ORIENTATION INT. PHASE - 1491 terminologies developed as expected
Target Achieved
ELECTION 700 terminologies developed
ELECTION - 2100 terminologies developed. Working meetings for Elections were held in Setswana, Sesotho & isiZulu.
Target Achieved
33
PROGRAMME 3: NATIONAL LANGUAGE SERVICE
OBJECTIVE: To develop, promote and protect all official language through policy formulation and implementation.
INDICATOR 2nd QUARTER TARGET PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Number of terminologies developed per domain
MATHS SNR. PHASE 926 terminologies developed
MATHS SNR. PHASE 926 terminologies developed as expected
Target Achieved
Number of official documents translated into and edited in all official languages
284 documents 214 documents translated/edited as per clients' specifications
Fewer request for translation of documents were received from the clients than expected
34
OBJECTIVE: To improve development opportunities for SA Arts & Culture, through partnerships to ensure sustainability of the sector
INDICATOR 2nd QUARTER TARGET PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Number of programmes to support a culture of reading
NBW programme staged by 30 Sept 2013
NBW was held successfully from 2-7 September 2013
National Art Bank (NAB) established
Start process of securing space for NAB
Process has been started to secure the space for NAB through a submission for DG's approval
NaCISA established Appointment of board members completed by 30 Sept 2013
The appointment of board members for NACISA did not occur. A different approach to rolling out this initiate is being considered and as such the project plan under a review
Number of continental events participated in
2 Participated in the sixth edition of the International Symphonic Music Festival in Algeria (12-19 September 2013). The DAC also participated in the Festival for Pan African Music (FESPAM), as the country of honour, held in the Republic of Congo (13 - 21 July 2013).
Number of cultural programmes and activities supported towards servicing of agreements
4 Participated in the following activities towards servicing of bilateral agreements: SA-UK Bilateral Forum (9-10 September 2013); SA-Argentina BNC (1- 2 Aug 2013); SA-Brazil Joint Commission (29-30 July 2013); Implementation of the SA-French Season taking place in France (May- Dec 2013)
PROGRAMME 4: CULTURAL DEVELOPMENT
35
PROGRAMME 5: HERITAGEOBJECTIVE: Preserve, protect and promote SA’s cultural & heritage through policies for socio-economic development, social cohesion and national identity
INDICATOR 2nd QUARTER TARGET
PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Number of policies/ legislative instruments developed and/or reviewed to achieve the objective
Appointment of a service provider to conduct a cost analysis by 30 Sept 2013
The service provider to conduct a cost analysis was not appointed as planned.
The finalisation and appointment of the service provider will be done before end December 2013
National Living Heritage Policy submitted to Cabinet for approval by 30 Sept 2013
Cabinet memorandum on National Living Heritage Policy is on route for approval
Regular follow ups on the Cabinet Memorandum before the end of third quarter
National Policy on Underwater Cultural Heritage submitted to Cabinet for approval by 30 Sept 2013
Cabinet memorandum on National Policy on Underwater Cultural Heritage was submitted to the Minister for approval
Delays in approval process. Regular follow up on the Cabinet Memorandum before the end of third quarter
Number of historic events hosted
Mandela Day hosted on 18 July 2013
The Nelson Mandela Day event was held in Qunu Eastern Cape on 18 July 2013
36
PROGRAMME 5: HERITAGEOBJECTIVE: Preserve, protect and promote SA’s cultural & heritage through policies for socio-economic development, social cohesion and national identity
INDICATOR 1st QUARTER TARGET
PROGRESS VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Number of policies/ legislative instruments developed and/or reviewed to achieve the objective
National Digitisation of Heritage Resources Policy submitted to Minister for approval by 30 Sept 2013
Cabinet memorandum on National Policy on the Digitisation of Heritage Resources was submitted to Minister for approval
Target Achieved
National Heritage Human Resources Development Strategy submitted to Minister for approval
Cabinet memorandum on National Heritage Human Resources Development Strategy was submitted to Minister for approval
Target Achieved
Submission on Cultural Laws Third Amendment Bill to the Minister and Cabinet for approval by 30 Sept 2013
Project put on hold until the review of White Paper is finalised
Number of national days hosted
Heritage Day celebrated 24 September 2013
The Heritage Day was celebrated in Mdantsane on 24 September 2013
37
PROGRAMME 6: ARCHIVES AND RECORDS
OBJECTIVE: Archives and record managementINDICATOR 2nd QUARTER
TARGETPROGRESS VARIANCE/COMMENTS or PROGRESS
DESCRIPTIONNumber Oral history projects conducted
1 2 Oral History projects conducted (Training of learners on oral history related matters in the Northern Cape and in all other provinces
Number of audio-visual formats inventoried
100 1019 Videos inventoried. 203 Reels Film masters accessioned and inventoried. 749 Sound recordings inventoried. TOTAL 1979
Number of Archival outreach programmes presented
1 3 out reach programmes were rolled out i.e. in the Western Cape during August 2013; in Mpumalanga during the Women's day celebrations; and in the Eastern Cape, Mdantsane during the Heritage day)
Number of Library materials purchased by provinces
40 000 56 120 library materials were purchased in four provinces.
None
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THANK YOU
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