2013 New School Application Process Informational Session #2For Prospective New School Applicants

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AGENDA - 900 Grant Rm. 108A, 4:00-4:45Session #2 Goals:

1. To provide relevant information to prospective new school applicants regarding the new school application process.

2. To ensure that parents/guardians and community members are involved in the school development process.

3. Aligning new school applications with regional needs identified in the Call for New Quality Schools

4. Connecting with family and community groups to gather letters of support and intent to enroll forms.

Process:5. Review Agenda & Introductions6. Summary of Needs in the Call for New Quality Schools7. Community Involvement (Statutory Requirement, Application Rubric,

Application Guide)8. DPS Board Policy on Bond Funded Facilities9. Community Processes Underway for Allocating Bond Funded Facilities

(DAGs & PACs)10. Community Conversations11. Future Sessions & Feedback

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2013 Call for New Quality Schools – Summary of NeedsFNE NNE SW NW SE

500 Student Elem. (E-5) in GVR at Dunkirk

200 Student Intensive Pathways High School location TBD

Mid-sized Elem. at Conservatory Green Facility in N. Stapleton

300-500 Student middle school location TBD

400-600 Student middle school at Smiley*

Future need (2015-16) for a 9-12 or 6-12 at Northfield Facility

None currently identified

None currently identified

None currently identified, district is evaluating capacity needs in the far-SE.

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Community Involvement Required by CO State Statute

New School Application Rubric (Standard for Community Engagement)1.CApp.E

Parent/Guardian & Community Participation in Application Process(Legally Required)

Per the Charter Schools Act, the application provides adequate evidence of support from parents, teachers, students, and community partners. Parents and community members are involved in developing the proposed school. The application describes strong, diverse procedures and outreach strategies to engage all parents equally in the school.

[i] C.R.S. § 22-30.5-106(1)(c) requires the application to include “evidence that an adequate number of parents, teachers, pupils, or any combination thereof support the formation of a charter school.” C.R.S. § 22-11-401 (1)(a) requires that each school accountability committee consist of “at least seven members as follows: (I) The principal of the school or the principal's designee; (II) At least one teacher who provides instruction at the school; (III) At least three parents or legal guardians of students enrolled in the school; (IV) At least one adult member of an organization of parents, teachers, and students recognized by the school; and (V) At least one person from the community.” In addition, C.R.S. § 22-11-401 (1)(d) requires that the school “to the extent practicable, appoint persons to serve on the school accountability committee who reflect the student populations that are significantly represented within the school”.

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Relevant Questions in New School Application GuidesC. Parent/Guardian & Community Participation in Application Process Demonstration of community support and parent/student demand for the proposed

school will be a component in the evaluation of all new school proposals. 1. Describe the role of parents/guardians and community members in developing and

providing input into the proposed school. 2. Describe the outreach you have conducted to engage prospective parents, teachers

and pupils in the region you are proposing to serve. 3. Provide evidence of support for the proposed school among prospective parents,

teachers, and pupils, or any combination thereof. Support may be gauged and demonstrated through community meetings, parent/teacher/student letters of support, surveys of prospective stakeholders, and/or evidence of letters of intent to enroll among other means. Describe evidence of support from any identified community partners, organizations, agencies, or consultants (e.g., letters of intent/commitment, in-kind donations, memoranda of understanding, and/or contracts, and should specify the resources to be committed or contributed from the partner, as applicable).

4. If the school is relying on a community partner to provide a service that is integral to the operating of the school or educational model we strongly encourage you to provide a copy of the contract or MOU.

• (Appendix D– Evidence of Support from Parents/Guardians, Community Groups, Teachers & Pupils – no page limit)

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Relevant Questions in New School Application Guides (cont.)H. Ongoing Parent/Guardian Involvement & Satisfaction1. What community resources will be available to students and parents? Describe any

partnerships the school will have with community organizations, businesses, or other educational institutions. Specify the nature, purposes, terms, and scope of services of any such partnerships.

2. Describe how you will engage parents in the school’s culture and operations. How will the school build family-school partnerships to strengthen support for learning and encourage parental involvement?

3. Explain the design of your School Accountability Committee (SAC), including member recruitment, schedule of meetings, and the role of parents/guardians and staff members.

Note: DPS refers to the statutorily required School Accountability Committee as the Collaborative School Committee (CSC).

1. What are your goals regarding the outcomes of DPS parent/guardian satisfaction surveys? (Note: the SPF rubric includes specific metrics about your satisfaction results and your goals should align to these.) How will you ensure high response rates? Who will be in charge of the survey?

2. What mechanisms will you utilize outside of DPS parent/guardian satisfaction surveys to assess parent satisfaction?

3. What adjustments will you make if the positive response rate does not meet the standard on the SPF rubric?

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DPS Board Policy on Bond Funded Facilities

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Processes Underway for Facility Allocation Related to the Call for New Quality Schools

Need identified in CALL

Facility Location Bond, TIF

Current Community Process

500 Student E-5

Dunkirk FNE- GVR Bond Design Advisory Group (DAG) underway - Nov 2012 – presentConvene Program Advisory Committee (PAC) in Feb 2013

Mid-sized Elem.

Conservatory Green Facility

NNE- N. Stapleton

TIF DAG to be convened in Feb 2013

300-500 Student 6-8

(TBD) NNE (TBD)

400-600 Student 6-8

Smiley NNE N/A District’s current best thinking is to locate McAuliffe in this location

In 2015-16 9-12 or 6-12

Northfield Facility NNE Bond DAG & PAC underway. First meeting 2/19/13 8

2012 Bond Program: PAC s for Bond-Funded Schools

Program Advisory Committee (PAC)

Pursuant to Board of Education’s resolution in support of 2012 Bond Initiative:

Each new school facility funded by the 2012 Bond Program will have a community involvement in the school program selection process for each new facility funded by the General Obligation Bond

Outcomes of the community process – specific recommendations on the type of programs(s) the community would like in the 2012 Bond-funded facility; input linked to the Call for New Quality Schools review process

The Board of Education will make the final determination in approving any new schools.

Committee process – Two to three meetings, interface with Design Advisory Group to incorporate into design elements

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2012 Bond Program: Design Advisory Groups

Design Advisory Group (DAG)

The DAG is used in the process of gathering and incorporating input from the local community on the physical design features and elements of a project.

Typically up to 12 members made up of DPS and community stakeholder groups (Parents/Students/Regional Neighborhood Organization (RNO)/Homeowner Associations, etc.)

Committee Process is approximately two months with a series of meetings Explain project, receive feedback and report back DAG meetings and larger report outs at community meeting Interface with Program Advisory Committee if possible

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Update from DPS Office of Community Engagement

• Far Northeast Denver• Community conversations to be coordinated for Elementary and

Intensive Pathways with Program Advisory Committee (Dates TBD)

• Near Northeast Denver• Ongoing conversations for Middle school programs within the

Greater Park Hill / Stapleton Community Engagement process• Community conversations to be coordinated for Elementary

program with Program Advisory Committee (Dates TBD)

No programming community conversations currently planned for Southwest, Northwest or Southeast

Community Conversations

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Tentative Schedule of Prospective New School Applicant Informational Sessions

Date & Time Topic

Feb. 12th

4:30-5:30900 Grant St. Rm. 108A

SCHOOL TYPE: Examining the similarities and differences between district-run performance schools and charter schools

NEW SCHOOL DEVELOPMENT & START UP: Analyzing the scope of the work involved with planning and opening a new school (both district-run and charter).

Feb. 14th

4:00-5:00900 Grant St. Rm. 108A

COMMUNITY INPUT IN APPLICATION PROCESS: Ensuring that parents/guardians and community members are involved in the school development process. Aligning new school applications with regional needs identified in the Call for New Quality Schools. Connecting with families and community groups to gather letters of support and intent to enroll forms.

Feb. 21st

4:00-4:45900 Grant St. Rm. 703

PERFORMANCE SCHOOL OVERSIGHT: Performance-School Accountability Committees (SAC), Instructional Superintendents and DPS Organizational Structure

4:45-5:30900 Grant St. Rm. 703 CHARTER SCHOOL OVERSIGHT: Charter- board recruitment and development, articles of incorporation, bylaws

Feb. 28th

4:00-4:45900 Grant St. Rm. 703

CHARTER SCHOOL BUDGETS: Aligning mission, program type, educational plan, staffing to the school’s budget. Charter- Per Pupil Revenue (PPR), audit, board oversight, start up grants

4:45-5:30900 Grant St. Rm. 703

PERFORMANCE SCHOOL BUDGETS: Aligning mission, program type, educational plan, staffing to the school’s budget. School Based Budgeting (SBB), start-up funds

Mar. 7th

4:00-4:45900 Grant St. Rm. 108A

PERFORMANCE SCHOOL EDUCATIONAL PROGRAM: Examine approaches to serving the school’s targeted student population in the following areas: English Language Learners, Special Education, Multicultural and culturally responsive educational program

4:45-5:30900 Grant St. Rm. 108A

CHARTER SCHOOL EDUCATIONAL PROGRAM Examine approaches to serving the school’s targeted student population in the following areas: English Language Learners, Special Education, Multicultural and culturally responsive educational program

Mar. 14th

4:00-4:45900 Grant St. Rm. 108A

SCHOOL PERFORMANCE FRAMEWORK (SPF): Developing clear expectations and goals that align with the DPS SPF. Clearly Student Academic Performance Goals

March 14th 4:45-5:30900 Grant St. Rm. 108A

INNOVATION STATUS & WAIVERS: Review district policies, DCTA collective bargaining agreements, and state statutes

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