2013 ias q1 execboard meetingias.ieee.org/images/files/meetingminutes/2013/2013-q1-meeting...from...

2013 IAS Q1 ExecBoard Meeting

PRELIMINARY AGENDA

Dallas TX USA Anatole Hilton

Edelweiss Room 10-11 March 2013

Action Agenda

# Time Submitter Type Presenter Agenda Item Supporting Documents

1 19:00 Admin Info Bernstein Dinner, Sunday 10 March 2013 Location: Al Biernat Restaurant 4217 Oak Lawn Ave, Dallas 214-219-2201

Reservation for IEEE/IAS at 7:00 PM

2 22:00 Admin Info Bernstein Adjourn for evening

3 07:30 Admin Info Bernstein Breakfast - Anatole Hilton - Lalique Room

4. OD Discussion Minutes from December 2012 meeting

5 08:00 OD Discussion Lloyd New Member Orientation • Overview of Board

from web Policy and Procedures, Roberts Rules

• Expenses and Expense Reports

• Community Web site • Travel subsidy • Board Meetings -

typically Sunday and 1/2 of Monday

• Reports to board - written form, power point highlights

• Web updates • Board directory -

Pictures of Board members

ER-INSTR.pptx

Orientation Presentation

6 09:00 OD Discussion IAS/IEEE Updates • WIE Ad, • logo, • 50 year celebration –

plan to have event at Annual Meeting

• IEEEtv,

• social media Policy on recognition

• IAS Newsletter – Marcos will coordinate efforts to produce newsletter – Lynda will develop new template

7 0930 TD Discussion Halpin/Sutherland DC Taskforce – much discussion on how to proceed. Mark Halpin will take lead on developing a workshop – estimated time of delivery will be Q1 -2014 See later motion

DC Task Team slides for P. Sutherland.pptx

8 9:45 OD Discussion Zinger/Sottile Zucker – spending rules – discussion will be revisited.

IEEE Foundation Overview

9 10:00 TD Discussion Liggett ESW India – Foundation

humanitarian? Blake to explore possibilities with Satish – discussion so far to hold in 2014 in Pune India

10 10:15 Treas Discussion Zinger 2014 Budget Preparation

11 11:00 OD Discussion Nelms/Lloyd PEMC Discussion – IAS to proceed with technical co-sponsorship once approval is granted from IEEE (see later Motion)

12 11:30 OD Discussion Nelms/Lloyd The IAS has been approached by the IEEE Communications Society to be a technical co-sponsor of the IEEE SmartGrid Comm to be held 21-24 October 2013 in Vancouver, British Columbia, Canada. The conference website is http://sgc2013.ieee-smartgridcomm.org/.

13 11:45 OD Sebastian PEDES – update good representation from all societies

PEDES update 2013 Q1 IAS board meeting

14 12:00 SD Info Bernstein Lunch

15 1:00 OD Discussion Bagley PCIC, CIC Issues Discussion Middle East – what are rules? PID Q12013

Report.docx

http://sgc2013.ieee-smartgridcomm.org/

http://sgc2013.ieee-smartgridcomm.org/

16 2:30 OD Info Publications • New Publications

(JESPTE, Electrification Magazine),

• Policy on presentation first

Discussion on how to present policies to Pubs Board during POE in April to preserve presentation first policy.

IAS Response to IEEE PSPB Proposal, M

17 3:30 Pres Discussion Lloyd Preparation of Consent Agenda

18 1:30 OD Discussion tbd Department Updates/Reports

19 4:30 OD Nominating Committee (Closed Meeting)

20 6:00 SD Info Bernstein Dinner with ESW – Hilton Anatole – Room Plum Blossom A/B

21 21:00 OD Procedural Lloyd Caucus, If needed

22 22:00 SD Info Lloyd Adjourn for evening

23 07:30 SD Info Bernstein Monday Breakfast - Anatole Hilton – Ballroom E Room

24 08:00 Pres Procedural Lloyd Welcome and Opening Remarks -

25 08:10 OD Motion Rubaai Motion to Approve Consent Agenda Seconded: Lequesne Unanimously approved

26 08:15 SD Procedural Bernstein Attendance - using roster

A. Bagley, D. Zinger, J. Sottile, M. Alonso, J. Anh, Y. Yao, P. Magyar, T. Ruzsanyi, G. Zissis, T. Sebastian, C. Oertli, M. Islam, M. Halpin, M. Nelms, B. Lequesne, P. Sutherland, A. Rubaai, U. Deshpande, B. Lloyd L. Bernstein – Society Administrator

28 11:30 OD Procedural TBD Old Business

29 11:45 OD Procedural TBD New Business

30 12:00 OD Procedural Lloyd Closing Remarks

31 Motion Ojo/IPCSD Motion to encourage industry participations, IPCC would like to request funding to sponsor industrial speakers in the tutorial and in special

session in ECCE 2013. 3 industrial speakers in the IPCC-sponsored matrix converter tutorial. 6 industrial speakers in the IPCC-sponsored special session of high power converters. IPCC sponsor these sessions by covering speakers’ registration fee (USD 650 per person for PELS or IAS members). Total of USD 5850 is needed. Motion withdrawn – needs to be funded through conference budget

32 Motion Nelms/Meetings Dept.

Motion to approve technical co-sponsorship of the 2014 PEMC conference to be held 17-19 September 2014 in Antalya, Turkey. Background: PELS has denied technical co-sponsorship. The organizers plan to contact IES. IEE-Japan and the Korean Institute of Power Electronics are listed as co-sponsors on the conference website. Unanimously approved


Motion to approve technical co-sponsorship of the 2013 IEEE SmartGridComm to be held 21-24 October 2013 in Vancouver, British Columbia, Canada. Background: In addition to the IAS, the following societies will be contacted for technical co-sponsorship: Computer, Control Systems, and Power and Energy Motion failed (7 for, 8 against, 1 abstention, 3 non-voting)

34 Motion Nelms/Meetings Motion to approve technical

Dept. co-sponsorship of the 2013 Petroleum and Chemical Industry Conference – Mexico to be held 24-26 July 2013 in Mexico City, Mexico pending approval of an MOU by all sponsors. Background: The financial sponsors of this meeting are Region 9 (20%), IAS Chapter Morelos Section (50%), IEEE Morelos Section (20%), and Instituto Tecnologico de Iguala (10%). At the request of the PCIC leadership, the MOU will contain the standard IAS 20% limit on the number of presented papers which are eligible for review for the IAS Transactions and Magazine. Motion passes, 2 opposed, 3 abstentions, 13 in favor

35 OD Motion Nelms/Meetings Department

Motion to approve a conference loan of $20,000 for the 2014 IEEE IAS Electrical Safety Workshop to be held 3-7 February 2014 in San Diego, CA USA. Background: The budget has been reviewed and approved as it meets the 20% surplus requirement. The conference loan in the budget is $20,000. Unanimously approved

36 Islam/Awards Dept. Motion to approve appointment of Prof. Iqbal Husain as Andrew W. Smith Outstanding Young Member Committee Chair

Motion passes, one abstain

37 Islam/Awards Dept. Motion to approve appointment of Prof. Robert Lorenz as Distinguished Service Award Committee Chair

Unanimously approved

38 Islam/Awards Dept. Motion to approve the appointment of Dr. Tomy Sebastian as Outstanding Achievement Award Committee Chair

Motion passed, one abstain

39 OD Motion Rubaai /Seconded by Bagley

Minutes from December 2012 meeting approved

OD Procedural various Reports (continued from previous day)

Motion to adjourn – 12:00 PM local time

M. Nelms

Seconded: A. Bagley

Unanimously approved

Consent Agenda

201 OD Motion Nelms/Meetings Motion to approve a conference loan of $10,000 to the 2013 I&CPS Conference -passed electronically March 2013

202 EC Motion Oertli/ECC I move that the Board approve the cost of $249 to develop an iPhone and Android Application for the conference. This Application would be developed using the KitApps.com third party software. The App would provide attendees access to conference maps, schedules, supporters, speakers, and other important information.


Motion to approve a conference loan of $12,000 CDN for the 2014 Electrical Safety, Technical & Mega-Project Workshop to be held 3-5 March 2014 in Calgary, Alberta, Canada. Background: The budget has been reviewed and approved

as it meets the 20% surplus requirement. Both the IEEE Canada Southern and Northern Alberta Sections are supplying a loan of $3,000 CDN.


Motion to approve technical co-sponsorship of the 2014 IET 7th International Conference on Power Electronics, Machines & Drives (PEMD) and PEMD to be held 08-Apr-2014 to 10-Apr-2014, in Manchester, United Kingdom.

Background: This conference is held in even years, and the IAS has been a technical co-sponsor since 2006. PELS and IES are also technical co-sponsors. The MOU was developed using the new conference system and does not contain the standard IAS limit on the number of papers eligible for review. For the previous conferences, the MOU has contained this limit. However, the list of papers eligible for review has never been forwarded to the IAS meetings Department Chair.

205 Motion Nelms/Meetings Department

Motion to approve technical co-sponsorship of the 2014 International Conference on Intelligent Green Building and Smart Grid (IGBSG) to be held 23-25 April 2014 in Taipei, Taiwan. Background: The sole financial sponsor for this conference is National Taiwan University of Science and Technology – NTUST. Other technical co-sponsors are the IEEE Taipei Section, IAS Taipei Chapter and PELS/IE Joint Taipei Chapter. An MOU has already been signed between these sponsors. If the IAS

Executive Board approves IAS technical co-sponsorship, an addendum to the MOU will be prepared.


Motion to approve 100% financial sponsorship of the 2014 IEEE International Symposium on Sensorless Control for Electrical Drives to be held 17-18 May 2014 in Hiroshima, Japan. Background: The IAS is 100% financial sponsor for this meeting in even years, with PELS being a technical co-sponsor. The Industrial Power Conversion Systems Department and the Industrial Drives Committee have approved this venue. The conference contact person is Prof. Takashi Kosaka, Nagoya Institute of Technology.

207 OD Motion Nelms/Meetings Dept.

Motion to approve technical co-sponsorship of the Workshop on Power Electronics and Power Quality Applications to be held 6-7 July 2013 in Bogota, Colombia pending approval of an MOU. Background: The next meeting of the IAS Executive Board will be held in conjunction with this conference organized by the local IAS student. Because of the unknown quality of this conference, it is the recommendation of the Meetings Department that papers from this conference not be eligible for the IAS Magazine or Transactions.

208 OD Motion Nelms/Meetings Motion to approve technical co-sponsorship of the 2013 International Conference on Renewable Energy Research and Applications to be held

20 – 23 October 2013 in Madrid, Spain pending approval of an MOU by all parties. Background: The IAS was technical co-sponsor of this conference in 2012. PELS and IES are also being asked to be technical co-sponsors. The sole financial sponsor is the International Journal of Renewable Energy Research. The proposed MOU will not contain the standard IAS paper limit. Only 8 papers from the 2012 conference were referred for review for publication in the IAS Transactions or Magazine. A conference author may submit their paper to one of four journals.

209 OD Motion Rubaai/Publications Motion

The Publications Department forwards a motion to increase the 2013/2014 page budgets to at least 50 papers per issue for IAS Transactions.

Background

The allotted page budget for the year amounts to about 35 papers per issue which exceeds the number of approved papers that the EiC has already received. In addition, the EiC is now receiving additional approved papers at an increased rate that ensures that he is not even able to keep up with the influx. Hence, the Publications Department is proposing that the page budget be increased to at least 50 papers per issue for the rest of the year. We suspect that this will also have to be maintained into 2014. This

will require the Board's approval since it will affect budget to finance the production of the additional pages, but in the long run results in additional income to the Society.

210 OD Motion Halpin/Standards To organize and financially support with up to $50k/year a three-year series of workshops focusing on dc power systems and standards

• Speakers may be invited with travel costs covered

• Locations TBD but in easily accessible (major airports) locations

• Topics broadly include generation, storage, distribution, and utilization

211 OD Motion Halpin/Standards Motion to approve the IEEE Standards Association Policies and Procedures documents for all IAS Technical Committees involved in Standards Development

Background:

• These documents have already been accepted and approved by the IEEE SA Audit Committee (March 2013)

• All IAS TCs except PCIC have the same P&P; PCIC developed and submitted their own P&P

• Cement, Electric

Machines, Energy Systems, Power System Protection, Power System Engineering, and Technical Books Coordinating committees (plus PCIC)

• All approved P&P documents are posted on the SA website

Reference: Committee / Forum Reports


301 --- IEEE TA Report Hudgins Division II Director's Report No report

302 --- Pres Report Lloyd President's Report

Action Items Resulting from Meetin

IAS 2013 Q1 President Report.pdf

303 --- Pres Elect Report Durocher President Elect's Report

PresElect PPT_March 2013 (NXPowerLite).p

304 --- VP Report Sebastian Vice-President's Report

305 --- Treas Report Zinger Treasurer's Report

306 ---- Past-Pres Report Lequesne Past-President’s Report

2013 Q1 Past President.pdf

Reference: Reports from Representatives


401 --- OD Report Bagley Process Industries Department Report

402 --- OD Report Zissis MSDAD Department Report

MSDAD.pptx

403 --- OD Report Sutherland I&CPS Department Report

I&CPS-Report-Prese

ntation.pdf

404 --- OD Report Ojo IPCS Department Report

IPCC_Q1report.ppt

Reference: Supplemental Reports


501 --- SD Report Islam Awards Department Report

Awards Dept Q1 2013 Report.pdf

502 --- SD Report Magyar CMD Department Report

2013 Q1 IAS EB _

CMD Report _ PMagy

503 --- SD Report Sottile Education Department Report

Education

Department Report M

504 --- SD Report Nelms Meetings Department Report

Meetings Dept

Report March 2013.d

505 --- SD Report Rubaai Publications Department Report

2013 Publications Q1

Report.pdf

506 --- SD Report Halpin Standards Department Report

Standards

Department Report Q

507 --- NC Report Lequesne Nominating Committee Report

No report

508 --- FF Report Zinger Financial Planning Report No report

509 --- LRP Report Sebastian Long Range Planning No report

510 --- C & B Report Lequesne Constitution & Bylaws Report

No report

511 --- IC Report Deshpande Inter-Society Cooperation Report

512 --- EC Report Oertli Electronic Communication Report

ECC-report

10702

https://taw.ieee.org/MPT/Uploads/1/Handler.ashx?att=/Uploads/1/1216/1216_ECCrepor_10702_1.docx&aid=1216

Agenda Sections

199 Action Agenda

299 Consent Agenda

399 Reference:Committee / Forum Reports

499 Reference:Reports from Representatives

599 Reference:Supplemental Reports

Submitter (column 3 of agenda)

C & B IAS Constitution and By-laws

EC IAS Electronic Communications

FF IAS Financial Planning

IC International Ad Hoc Committee

IC IAS Intersociety Cooperation

IEEE TA IEEE Technical Activities

IEEE TA IEEE Technical Activities

LRP IAS Long Range Planning

NC IAS Nomination Committee

OD IAS Operational Departments

PP IAS Past President

Pres IAS President

Pres ComSoc President

Pres Elect IAS President Elect

SD IAS Staff Departments

Treas IAS Treasurer

Treas ComSoc Treasurer

VP IAS Vice President

Supporting Documents (column 7 of agenda)

### Number Assigned to supporting document file

2/19/2014 1

IAS Expense Report Procedures

Instructions for filling out Expense Reports for ExecBoard Members

2/19/2014 2

Instructions for filling out IEEE IAS Expense Report for Executive Board Members

Society Rules – Travel to ExecBoard meetings is reimbursable as long as

the meeting is not being held at a conference that you would normally attend Reimburse for

– Airfare – ground transportation – parking – tolls – car rental – hotel

2/19/2014 3

Meals are not covered Travel limits for the 2013 year are currently, $4000 for members residing in regions 1-7 and $6,000 for members residing in regions 8-10. Limits are subject to change with Executive Board approval

4 2/19/2014

5. Use if requesting reimbursement of conference fees

Official Guests Must be preapproved A list of guest names must Be provided along with a detailed receipt from restaurant

5 2/19/2014

Email completed expense report to [email protected] with all receipts – please send one pdf file when possible.

If you would prefer to have your money sent as a wire transfer. I will need to have the following information:

Bank Name

Bank address, city, state, country

Bank ABA number (domestic) or Swift (international)

6 2/19/2014

mailto:[email protected]

Name of person who holds the bank account Individual/company

Bank account number (IBAN)

Instructions to be included on wire

Please be as specific as possible – if there is an intermediary bank please include information for all banks

7 2/19/2014

Orientation

March 1013

Web http://ieee-ias-planning.oc.ieee.org/ Used to archive and exchange information Required IEEE Web login IAS Web Site – your responsibility to provide content – www.ieee.org/ias Social Media guidance - Clifton New board members see About – Policies and Procedures for your responsibilities

http://ieee-ias-planning.oc.ieee.org/

http://www.ieee.org/ias

Reports to the Board

• Two purposes: – Archive for future reference – Discussion/decision items

• Keep concise and respect timeline

• Pictures to Lynda – Board directory on Web

Industry Applications Society

• IAS was formed in 1965, two years after the creation of IEEE

• But, many of its committees have a much longer history

• Two committees were formed before 1910 • 14 of the original 23 committees still exist, some are

new – Transportation, Safety

• 2,609 members in 1965, 9,668 now Field of interest is the application of

electrical engineering to industry.

IAS Mission • ...the advancement of the theory and practice of electrical and

electronic engineering in the development, design, manufacture and application of electrical systems, apparatus, devices and controls to the processes and equipment of industry and commerce;

• the promotion of safe, reliable and economical installations; • industry leadership in energy conservation and environmental health

and safety issues; • the creation of voluntary engineering standards and recommended

practices; • and the professional development of its membership.

5

Attributes of IAS Oct 2012

• 182 Chapters – 46 Student Chapters – Joint Chapters

• 49 with PES, 38 with PELS, 31 with IES

• Financial Sponsor of 8-10 and Technical Sponsor of 10-15 Conferences per Year

• Membership dues of – Regular $20/year – Student $10/year

Membership Mix of IEEE

U.S., 50%

Region 7, 4%

Region 8, 18%

Region 9, 4%

Region 10, 23%

U.S., 28%

Region 7, 3%

Region 8, 20%

Region 9, 8%

Region 10, 40%

All members (416,000) Student Members (108,000)

Half our student members are in Asia & Pacific or Latin America

Region 7: Canada Region 8: Europe, Africa,

Middle East Region 9: Latin America Region 10: Asia & Pacific

Presenter

Presentation Notes

Emphasises the growth of region 10 in the future.

Membership by Employment Sector

IAS IEEE

8

IAS Governing Structure Society Council

Society Officers, Department Chairs, Committee Chairs, Area Chairs, Past Presidents, Magazine, Transactions and Web

Editors Council meets annually, Ratifies constitution amendments, Establish major

policy

Executive Board Society Officers, Department Chairs, Members-at Large

Board meets 4x annually, Amends bylaws, Nominates Officers and Members-at-Large, Approves appointments

Standing Committees

Technical Departments

Operating Departments

9

IAS Standing Committees

Standing Committees

Cons

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Byla

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Elec

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Com

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Fina

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l Pl

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Inte

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Long

Rga

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Plan

ning

Nom

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10

IAS Operating Departments

Operating Departments

Awar

ds Chapters

and Membership Development

CMD

Mee

tings

Publ

icat

ions

Stan

dard

s

11

IAS Technical Departments

Technical Departments

Industrial and Commercial

Power Systems

I&CPS

Manufacturing Systems

Development and Applications

MSD&A

Process Industries

PI

Industrial Power Conversion

Systems IPCS

12

Process Industries Department´s Committees

Cement Industry

Petroleum & Chemical Industry

Metal Industry

Pulp & Paper Industry

Mining Industry

Electrical Safety

New!

Manufacturing Systems and Dev. Department´s Committees

Electrostatic Processes

Industrial Lighting & Displays

Industrial Automation and Controls

Industrial Power Conversion Systems Department

Industrial Drives

Transportation Systems

Devices

Renewable and Sustainable Energy Conversion Systems

Electric machines

New! New!

Industrial Power Converters

Industrial and Commercial Power Systems Department´s

Committees

Codes and Standards

Rural Electric Power

Power System Engineering

Energy Systems

Power System Protection

IAS PRODUCTS AND SERVICES

• AWARDS – OA, DS, OYM – Best Papers

• CHAPTER SUPPORT – Distinguished & Regional

Lecturers – New Chapter Grants – Chapter Workshops

• CONFERENCES • EXPERT NOW

– Distributed Generation – Power Quality – Others

• PUBLICATIONS – Magazine, – Transactions – Web page/ Newsletter

• STANDARDS – 12 Color Books for Electrical

Power Systems – 18 Others

• TUTORIALS – Held at Conferences

• WORKSHOPS

Standards Maintained by IAS

• 114-2001, Standard Test Procedure for Single Phase Induction Motors

• 141-1993 (R1999), RP for Electric Power Distribution for Industrial Power Plants -- Red Book

• 77-1994, RP for Cement Plant Power Distribution • 519-1992, RP and Requirements for Harmonic Control in

Electrical Power Systems • 1100-1999, RP for Powering and Grounding Electronic

Equipment – Emerald Book • 1584-2002, IEEE Guide for Performing Arc Flash Hazard

Calculations • 24 Others

18

IAS Publications

• Conference Records – Between 10 and 15 each year

• IAS Magazine – Published six times per year – Approximately 500 pages

• Transactions on Industry Applications

– Published six times per year – Approximately 2000 pages

19

IAS Publications

New Joint Transactions – with Sister Societies

• IEEE Transactions on Smart Grid • IEEE Transactions on Sustainable Energy • Journal on Emerging and Selected Topics in Power

Electronics

20

Sunrise - - ICPS 2011 ⌚

Sunset - - ICPS 2013

DC Task Team

Activities of Team Input from 34 members Working meetings at ICPS and IAS Intensive investigation of work by others Outline of technical areas for attention Outline of future standards or additions to

standards Recommended actions - ICPS and IAS Recommend long term commitments

Background

A Century Ago: • DC had limited top voltage • AC replaced DC with high voltage & long transmission • AC/DC and DC/AC conversion was not easy Half a Century Ago: • Solid state devices made AC/DC and DC/AC easier • Devices reached high voltage and current levels

Status Today

• Escalating use of DC • Wide variations in design and practice • Many semi-independent contenders • Limited communication, coordination • Lack of clearly established practices,

standards • Scattered research, papers

ICPS Considerations

• Primary power sources will be AC • Use of DC will be driven by economics

• Lower capital cost • Smaller footprint • Energy savings

• Conversion to DC usually at customer’s site

ICPS Design

• Guidelines for AC not directly applicable for DC

• Need “accepted best practices” • Patterned on Color Books™, IEEE 3000™ • or Addendum to IEEE 3000™

• But there are no “accepted practices”

Equipment Data Needs

• What are the loads? What are their characteristics?

• Motors, Drives, Lighting, Process, Etc.

• What equipment is available? • Conversion Equipment (transformers),

Conductors, Relays, Breakers, Fuses, Terminations, Etc.

Design Needs

• What are the preferred voltages? • 24?, 50?, 240?, 380?, 600?, 1000?, 5000? Other?

• How should the system be grounded – or should it be? • How should equipment be connected to earth/ground? • How should emergency and standby power be integrated?

Safety! Safety! Safety!

Calculations

Software firms now offer DC as well AC calculations

HOWEVER, THERE ARE SERIOUS LIMITATIONS • Available Short Circuit Current poorly defined • Paucity of manufacturers’ data, e.g.

• Breaker, switch performance • Relay characteristics

• Concerns regarding safety-related calcs

Maintenance Operations Safety

Too much to cover

in one slide

Codes & Standards • Of prime importance

• Harmonize all standards

• Too much to cover in one slide

RECOMMENDED INITIAL ACTIONS BY ICPS

• Position Paper immediately • Modest ICPS tasks • Several Working Groups • Enhanced Communication

• White papers, chat groups, webinars, formal papers, etc.

12

RECOMMENDED ACTIONS WITH OTHER SOCIETIES

ICPS will work diligently with others • All IAS Societies • Entities outside IEEE

13

RECOMMENDED LONG TERM ACTIONS BY IAS

• Position at Board level to coordinate IAS activities

• Develop a position paper • Sponsor coordination at the IEEE

Corporate level 14

Presented to: IEEE Industry Applications Society Board of Directors 3 December 2012 By: Karen Galuchie, Director, IEEE Foundation Operations

Presenter

Presentation Notes

Thank you for letting me come and speak with you today about the IEEE Foundation

About the IEEE Foundation

2

Mission of the IEEE Foundation

3

Further the Scientific & Educational Purposes of

IEEE

About the IEEE Foundation Established by IEEE in 1973 as a US public charity Governed by laws of State of NY

Board of 12 Transnational Directors Dedicated to providing philanthropic services in support of IEEE

Presenter

Presentation Notes

Established in 1973 during the short time IEEE was a 501(c)(6) organization. IEEE Foundation is classified by the US IRS as a 501(c)(3) public charity (as is IEEE). In 2013 – we will be celebrating our 40th anniversary. Incorporated in State of NY and governed by a Board of 12 with transnational representation from Regions 8, 9 and 10. In addition, has ex-officio (non-voting) members from IEEE Canadian Foundation, IEEE History Committee, IEEE Awards Board, IEEE-HKN, and IEEE Life Members Committee Primary role is to provide philanthropic services in support of IEEE (next slide shows how we do this)

Provides philanthropic services in support of

IEEE

Raise & manage funds

Award Grants to innovative projects

Support IEEE programs with donor

dollars

Encourage spirit of

charitable giving

5

Presenter

Presentation Notes

Each square with an arrow represents a way the IEEE Foundation performs its main role of Providing Philanthropic Services in support of IEEE

Balance of the 150+ Donor Designed Funds by Program Area

Balances as of 30 June 2012

$14.4

$8.7

$3.0

$8.0

Dollars in Funds # of Funds

Grantmaking

Education

HistoricalPreservationPeerRecognition

Presenter

Presentation Notes

IEEE Foundation breaks down the donor dollars entrusted to it to support IEEE into the four primary philanthropic areas listed here Funds can be set up to 1) receive annual support, 2) be spent to deplete for an unspecified time, 3) serve as a term endowments for a specific amount of time, 4) be a quasi-endowment (last long time) or permanent endowment Grantmaking = IEEE Foundation General, Life Members, Humanitarian Technology, Haiti, Pakistan, and IEEE Community Solution Initiative for Affordable Energy Funds Education = Scholarships, fellowships, student travel grant programs bestowed by IEEE and its many units (3 of 4 IAS funds here) Historical Preservation = History Center Funds and a small fund that helps to maintain the Glenlair House (home of James Clerk Maxwell) Peer Recognition = Awards presented by IEEE and its many units (many of which are partially or fully endowed – thus the large balance)

Raising Funds

Presenter

Presentation Notes

IEEE Foundation depends upon charitable gifts to sustain and expand its efforts to support philanthropic activities of IEEE

Ways to Give IEEE Dues Renewal Online giving – ieee.org/donate Corporate Matching Gifts Tribute Giving Appreciated Securities Cash prize/honorarium Legacy Giving – Bequest in Will or Trust – Name as beneficiary of retirement

plan or life insurance

8

Presenter

Presentation Notes

There are a number of different ways that a gift can be given to the IEEE Foundation. Most members give through their dues renewal – there is an option to give to 9 different funds Online giving is an secure online system that offers an alternative to giving through the dues renewal and/or IEEE shop Corporate matching gifts allows a donor to have their gift doubled by their employer. Donors should check with their HR dept to find out if there company matches gifts. List of companies known to match to the IEEE Foundation is available on our website Tribute gifts are given in honor or memory someone special. This coming Mother’s and/or Father’s Day, consider asking your family to make a gift in your honor to the IEEE Foundation instead of giving you another gift you don’t need Appreciated Securities are gifts of appreciated marketable stocks, bonds, mutual funds. Some donors find that this type of gifts provides a tax advantages over cash. Development Office would be happy to help explain the pros and cons Cash prize/honorarium gifts are when a donor directs all or a portion of the cash prize/honorarium/stipend they receive from winning a peer recognition award, speaking at a conference, participating in a panel, etc. The donor does not receive a tax deduction for this type of gift, but they also don’t receive the taxable income. Legacy Giving - Bequest in will or trust and naming as beneficiary of retirement plan or life insurance are all ways to include the IEEE/IEEE Foundation in your estate plans. Gifts of this type provide the critical resources needed to support the next generation of engineers and make you eligible to join the IEEE Goldsmith Legacy League – elite planned giving donor recognition of the IEEE Foundation

Ways Donors are Recognized

9

• Advocates Association (US$100 to $999)

• Leadership Association (US$1,000 or more)

Annual Giving

• IEEE Goldsmith Legacy League Forever Generous

Planned Giving

• IEEE Heritage Circle Honored Philanthropists

Cumulative Giving

Presenter

Presentation Notes

Every donor who makes a gift to the IEEE Foundation makes a difference. The IEEE Foundation recognizes ours donors in three different ways. Annual Giving – donors (includes all donors) who give $100 or more in a year are distinguished in one of the eleven giving categories. Full program is explained in the orange “Annual Giving” brochure Planned Giving – individuals who arrange to leave a planned gift to IEEE or IEEE Foundation are invited to join this elite donor recognition group. (This is the group Don Heirman is being recognized as a member of). Benefits of membership include keepsake coin and certification, recognition in the Honor Roll of Donors and on the wall of honor, and invitation to the annual IEEE Honors Ceremony. Full program is explained in the blue “IEEE Goldsmith Legacy League” brochure. Cumulative Giving – philanthropic spirit among our donors reflects a strong desire to give back. Individuals whose donations total $10,000 or more since 1995 (when our data goes back to) are automatically recognized in one of the five giving levels. The levels are named for great science and technology innovators - Tesla, Bell, Edison, Maxwell, and Faraday. (order of the names is based upon when they lived – most recent to longest ago). Benefits include a keepsake coin and certification, and recognition in the Honor Roll of Donors and on the wall of honor. Full program is explained in the green “IEEE Heritage Circle” brochure.

Grants Program

Presenter

Presentation Notes

Foundation runs a grant program

Provide seed money to IEEE units and other charitable organizations

for innovative projects in electrotechnology and related fields that will make a lasting impression on communities

worldwide

Presenter

Presentation Notes

this slide shares the primary goal of the Grants Program

Areas of Interest

• Expand and enhance engineering, science and technology education opportunities for teenagers through mid-career professionals

Education

• Increase awareness of the impact and influence of early technology on the present and future

History of Technology

• Implement or disseminate replicable, sustainable, technology-based solutions for humanitarian causes in underserved areas

Applying Technology for Humanitarian

Causes

12

Presenter

Presentation Notes

Working cooperatively with the IEEE Life Members Committee the IEEE Foundation awards grants in these three areas of interest. During 2011 a total of $660K was awarded to 41 different grants

Important Considerations

Innovative Well-defined need Impactful Measurable outcomes Outside of normal operations of applicant Related to IEEE fields of interest

13

Presenter

Presentation Notes

All grant applications are evaluated based upon these criteria. The evaluation is a multi-step process. Foundation staff pre-screen all applications against the Foundation’s guidelines to identify any that do not “fit” IEEE Foundation/Life Members Committee reviews the remaining applications to identify the top application to recommend for funding IEEE Foundation and the IEEE Life Members Committee makes the final determination regarding the applications to be funded Additional information is available on the IEEE Foundation website at www.ieeefoundation.org – click on the How to Apply button. The next application deadline is 24 July 2012 at 11:59 PM ET

Support of IEEE Programs with Donor Designated Funds

Presenter

Presentation Notes

In addition to the grants program, the IEEE Foundation administers funds entrusted to it that support programs of IEEE

Donor Designated Funds

Established to accept, acknowledge, invest, and manage donations that support IEEE programs IEEE Programs can be for a specific activity or general in scope Requires an initial commitment of at least US$20,000 IEEE unit that runs the supported program is allowed to spend against the Fund

15

Presenter

Presentation Notes

These funds are: Donor designated funds are typically set up in one of two ways: At the request of a donor to support an IEEE program of interest to the donor By an IEEE units that want to raise funds for a specific program Funds can be established to support the program until depleted or to provide long-term support

Investment of Funds

16

Assets are commingled and invested based upon the expected duration of the Fund and gift(s) received

• Short-term interest bearing account Less than 10 Years

• IEEE Long Term Investment Fund with at least one year’s worth of expenses in short-term interest bearing account

10 Years or Longer

Presenter

Presentation Notes

Less than 10 years – investing in only short-term ensures the gift doesn’t lose value. Typically gifts intended to spent until deplete are kept in this category. (Kliman) 10 years or longer – must focus on the long-term and take advantage of the power of the market. Typically gifts intended to provide long-term support are kept in this category – with one year held in short-term to allow the IEEE Foundation to fulfill its immediate cash needs. (EMCS Society President’s Award Fund – about ½ here and ½ in less than 10 years) (Rooks – because of balance; and both Zuckers) The IEEE Foundation’s Investment Operations Manual is available on our website. The IOM provides transparency to the IEEE Foundation’s investment policy..

Establishment of a Donor Designated Fund

17

IEEE unit submits a formal request to IEEE Development Office (template available)

Development Office reviews/modifies request as needed and forwards for approval

IEEE Foundation Board of Directors considers request

Presenter

Presentation Notes

This slide shows the steps to request that a fund be established. The Development Office works closely with the IEEE unit that will manage the program to be supported by the Fund to prepare the request IEEE Foundation manages four funds on behalf of Industry Applications Society

Funds held on behalf of IAS

IAS Industrial Power Conversion System Department Gerald Kliman Innovator Award Fund – Donor = General Electric – Supports the prize items associated

with the annual awarding of the IEEE IAS Industrial Power Conversion System Department Gerald Kliman Innovator Award Thru 2014 US$1000 2015 to 2024 US$2500

18

Presenter

Presentation Notes

F#1066 Fund was established in 2005 and supports the program prize items for the award. GE provides an annual gift - contingent upon selection of a recipient. IEEE Foundation solicits and acknowledges this gift on behalf of IAS. First gift agreement concludes in 2014. Renewal was negotiated in 2011 for the years 2015 to 2024 and increased the annual support to $2500. As of the 31 Aug 2012 has a balance just over $1,000 Classified as Peer Recognition

Funds held on behalf of IAS

IEEE James A. Rooks Memorial Fund – Donor = Family and friends of James A.

Rooks along with the IEEE Industry Applications Society

– Supports attendance of up to four student interns at the annual IEEE-IAS Pulp and Paper Conference Each receives maximum of $2,000 and a

certificate

19

Presenter

Presentation Notes

F#1087 Fund was established in 2007. Supports attendance of up to four student interns at the annual IEEE-IAS Pulp and Paper Conference – each can receive maximum of $2,000 and a certificate. The fund can be spent until depleted. As of the 31 August 2012 has a balance of just over $125K IAS needs to begin actively using this fund. Classified as Education

Funds held on behalf of IAS Myron Zucker Student Fund – Donor = Myron Zucker – Supports reasonable costs of engaging

student or student/faculty in IAS-sponsored activities. Expenditures may not exceed 5% of the

average of the Fund’s ending balance for the three preceding years

– Override with IEEE Fdn Board approval Being used for:

– IEEE IAS Myron Zucker Undergraduate Student Design Contest

– Zucker Travel Program

Presenter

Presentation Notes

F#1316 – Fund usage is defined in the delegation of expenditure authority agreement signed by IEEE Foundation and IAS in 2003. Allows expenditure of ~$27K per year. Fund may not be used for overhead expenses, bricks and mortar, or capital equipment. As of the 31 August 2012 has a balance of just over $560K Classified as Education

Funds held on behalf of IAS Myron Zucker IEEE-IAS Student-Faculty Grant Program Fund

Donor = Myron Zucker Supports on an annual basis up to two $25,000 Myron Zucker IEEE-IAS Student Faculty Grants and up to $5000 for reasonable costs incurred by IAS to administer the program

Presenter

Presentation Notes

F#1317 Fund usage is defined in the delegation of expenditure authority agreement signed by IEEE Foundation and IAS in 2003. The Myron Zucker IEEE-IAS Student Faculty Grant is to be run consistent with guidelines approved by IAS Executive Board on 12 Oct 1987. As elaborated in the Guidelines, each grant proposal must be submitted by a faculty member and the project must directly involve graduate or undergraduate students in significant activities. Guidelines also makes IAS choice of grant recipients subject to final approval by Foundation. As of the 31 August 2012 has a balance of just over $310K. Last time money was spent from the Fund was 2006. Classified as Education

Contact Information

Karen Galuchie, Director, IEEE Foundation Operations Voice: +1 732 562 3860

E-mail: [email protected] Email Aliases: IEEE Foundation Office –

[email protected] IEEE Development Office –

[email protected]

23




IAS Q1 Board meeting update

IEEE International Power Electronics Drives and Energy Systems

Conference (PEDES 2012)

Summary

About 300 Attendees One day tutorials Three days of conference One Fellow award presented Ended with a panel discussion to summarize the

future work Preliminary number small profit

Post Conference Meeting

Meeting of the Organizers to emphasize the To Do IEEE Xplore submission Finance budget and closing

Publicity

Need pictures and write up for magazine Photographs on the web site.

Lessons Learned

Need to approach and get approval of financial sponsorship at least one year before Industries Utilities Government agencies Multi nationals

Create a menu of sponsorship options with prices Gold, Silver, Bronze, Full page and half page Ad in conference program

brochure, Lanyard, etc. Advertise the sponsors early Publicity

Start a web site early Need call for paper submitted to various Society magazines by June 2013 Email blast by IEEE through Societies Email blast through core international Prepare a one page advertisment that can be published or emailed

Lessons Learned

Active organizing committee needs to be formed ASAP (at least before June 2013)

Need to identify good web service for uploading and reviewing digests Digest acceptance last date needs to be much earlier

Visa for foreign delegates require more time Several of them could not attend

Government Approvals needs to be obtained early Ministry of external affairs Nodal Ministry MHRD

No objection certificate from State Government Aradhya will prepare a list of things to do for this and for visa processing

Lessons Learned

Finalize conference venue (at least before June 2013) Negotiate hotel accommodations

Use IEEE resources for negotiation

Arrange Student accommodations Need to give student scholarships

Get help from various government agencies

Need to plan spouse programs and tourist programs Look for and negotiate airline sponsorship and discounted fairs for

attendees Identify local entities (such as IEEE chapter) if they want to financially

sponsor the conference and complete an MOU for the running of the conference (Use IEEE forms for the MOU)

Lessons Learned

Need to identify Keynote speaker/s early and advertize Track chairs and reviewer database need to be finalized way early. (This

will encourage them also to submit paper) Tap in distinguished Lectures of all IEEE Societies Tap in International arrangements for travel support for delegates

Sastry Foundation TOKTEN Indo EU Indo Canada SAARC

PID Report

IEEE – IAS Q1 2013 Meeting

March 11-12, 2013

Submitted by: Andrew Bagley

Papers

Issue Jan/Feb Mar/Apr May/Jun Jul/Aug Sep/Oct Nov/Dec

Status of Issue Filled Filled Filled Filled Filled Filled

Scheduled Mailing Date 01/24/13 03/25/13 05/23/13 07/23/13 09/24/13 11/26/13

Actual Mailing Date 01/24/13 Pending Pending Pending Pending Pending

Total Approved Total

Papers* Overdue

PROCESS INDUSTRIES DEPARTMENT

Electrical Safety Committee 0 0 0 0 0 0 0 0

0

Cement Industry 0 0 0 0 0 0 0 0

0

Metal Industry 0 1 0 0 0 0 1 7

2

Mining Industry 1 1 0 0 0 0 2

3 1

Petroleum & Chem. Industry 1 3 0 0 0 0 4 16 5

Pulp & Paper Industry 0 3 0 0 0 0 3 10 1

DEPARTMENT TOTAL 2 8 0 0 0 0 10 36 9

Cement Industry Committee

Blake Lloyd and I have held several conference calls with the CIC committee to discuss the Portland Cement

Associations desire to take 100% financial control of the jointly cosponsored IEEE-IAS/ PCA CIC conference. The CIC is not

in favor of the split, however realize if a split occurs, lower attendance at a IEEE IAS CIC conference would occur. Blake and I

reiterated our commitment to the committee and would provide support to re-establish the IEEE IAS CIC committee and

conference. Both Blake and I will be in attendance at the IEEE-IAS / PCA CIC 2013 Conference.

Petroleum and Chemical Industry Committee

The IAS-PCIC is concerned over PCIC Europe holding conferences outside of Europe, primarily in the Middle East.

Present MOU between IAS and PCIC Europe is for conference held in Europe only. IAS supports the PCIC to work with the

local IAS Chapters in the Middle East to hold a IEEE – IAS PCIC Middle East conference and to finds ways to cooperate and

work with PCIC Europe.

Respectfully submitted,

Andrew Bagley

IEEE INDUSTRY APPLICATIONS SOCIETY

PUBLICATIONS DEPARTMENT Special Report to IAS ExecBoard Meeting

March 11-12, 2013

Impact of Proposed IEEE Publication Services and

Products Board (PSPB) Policy Changes on IAS

Louie Powell, ScholarOne Administrator

Carl Speck, Transactions Editor-in-Chief

Lanny Floyd, Magazine Editor-in-Chief

Ahmed Rubaai, Chair IAS Publications Dept

An Overview of the IEEE Industry Application Society

1965 - Industry and General Applications Group

1966 – initial publication of Transactions on Industry &

General Applications

1972 - Industry Applications Society

1995 – creation of Industry Applications Magazine

Pre-1963 structure of AIEE� General Applications Division

� Industry Division

� Power Division

� Communications Division

� Instrumentation Division

Demographics today:• ~9000 members

� Industry ~80%

� Applied research industry ~5%

� Academia ~15%

• Global outreach

� 134 Chapters – 54% in R8, 9 & 10

� 14 Student chapters – all in R8, 9 &10

Selected Technical Committees combined to form the

Industry and General Applications Division in 1964 as

part of the merger of AIEE and IRE

• Active annual conference schedule

� 7 IAS-sponsored conferences – R 1–7

� >20 cosponsored conferences, mostly R

8, 9 & 10

• 20 highly diverse Technical Committees

� Many have antecedents in AIEE

� Some >100 years old

� Technology overlaps with other Societies

� Shared interest – applications in industry

IAS Publication Policies

Fully Compliant with PSPB Policies

IAS practices based on the history and focus of the Society:

• Papers must have been presented at a conference to be eligible for publication in T-IA

or M-IA

• Publication process managed by the Publications Department

� Peer review performed by technology experts within the Technical Committees

� Publication EiCs have final authority over content

• Single rigorous review process feeds both T-IA and M-IA

� Reviewers recommend preferred periodical for publication

� Publication EiCs make final decisions based on publication focus and strategy

• Two significant changes in publication practices in the 50 year history of IAS

� Creation of the Magazine (1995)

� Adoption of S1M as our peer-review management tool (2008)

Historical Perspective on IAS Manuscript Submissions

Data based on past five years five years of submissions for review -

Post-presentation submissions:• 12 technical committees

• Submission for review after conference

presentation

• Opportunity for revision prior to submission

� Average similarity 70% (CrossCheck metric)

• Primary focus on technology

Pre-presentation submissions:• 8 technical committees

• Simultaneous submission for peer review

and conference record

• No opportunity for revision prior to

submission

• Primary focus on applications

Characteristics of Pre-Presentation Submissions

• Focused on applications� The factor that holds IAS together – and that differentiates IAS from other Societies

� Drives very high ‘ citation half life’ metrics for IAS publications

• Authors of pre-presentation submissions are mainly industrial practitioners� 80% of IAS membership

• Typically no possibility of substantive modification beyond the conference stage� Industrial employers rarely support efforts focused solely on publication

� Project focused – there is nothing more for the author to say

• Primary source of content for Industry Applications Magazine� Application as the central focus of IAS

• Pre-presentation submissions are exclusively for IAS-sponsored conferences� North-American activity

� Eight of our 20 technical committees

� Practice predates formation of IEEE

Impact of the Proposed Policy Change on IAS:

Post-presentation submissions:• All conference papers would have to be revised prior to submission

• Revision concept is inherently flawed

� Undefined threshold of sufficiency

� Easily manipulated

• Expect some reduction in the number of post-presentation submissions

Pre-presentation submissions:• Long standing tradition would be prohibited entirely

• Significant (~30%) drop in total IAS submissions

Why IAS Opposes the Proposed Policy Change

1. It would bar industrial practitioners from opportunities for peer review and publication• Disenfranchise a significant fraction of the IAS membership & author community

• Exacerbates existing IEEE problems attracting and retaining industrial practitioner members

2. It would reduce the focus on applications in IAS Publications• A fundamental issue that could challenge the viability of IAS

4. It would force a major shift in the focus of IAS Magazine• Reduces the justification for publication of the Magazine

Proposed Policy Change Would have Devastating Consequences for IAS

and is Incompatible with Fundamental IEEE Principles

6. It would discriminate against North American authors• Globalization is a good thing – but should be done by expanding R 8, 9 & 10 activities

3. It would significantly reduce the number of papers available for publication• Reduced revenue for the Society

5. It would hit eight technical committees especially hard• Committees that have been in existence longer than IEEE

Rationale for the proposed policy is flawed:

The proposed policy would manage the issue of duplicate entries in Xplore• Researchers who purchase individual downloads could inadvertently purchase multiple copies of the same paper

But search results already clearly differentiate between conference and journal versions of papers

• Should not attempt to make Xplore ‘bloody foolproof’

• Researchers must accept some responsibility for download errors• Arbitrary rules to differentiate ‘expanded’ versions of conference papers

can easily be manipulated

� No substantive difference in ‘intent, methods and conclusions’

• Phony ‘expanded versions’ are obvious intentions to defraud

• Best way to avoid ethical issues: full disclosure in Xplore

� Clear differentiation between peer-reviewed content and non-peer

reviewed content

� Already being done!

Proposed Policy Change is a Flawed Solution

To a Non-Existent Problem and

With Serious Unintended Consequences

Critical component of current IEEE Publications policy:

The decision whether a paper is ‘good enough’ for publication is based on peer review

• Individual Societies and Journals need flexibility to meet the unique needs of their constituencies

• One size does NOT fit all!

Proposed Policy Change is an Unnecessary

Intrusion into the Internal Affairs of IEEE Societies

Action Items – Q1 Board Meeting

March 11, 2013 - Dallas

What Who When Read Policies and Procedures All By Q2 meeting Provide input to Web site to Lynda or Clifton

All Continuous

Marcos Alonsi [email protected] will assemble content (and be focus for) for monthly Newsletter - reminders to board for content monthly etc.

All Contact Lanny Floyd for calendar of Awards, Conferences – things that run year to year.

Create attractive news letter template using 3rd party graphics designer or IEEE resources – see PES, PELS, etc newsletters.

Lynda End of March

Give CMD Communications Chair access to web site update

Lynda/Clifton End of March

Send out social media instructions to Board

Clifton End of Q1 meeting week

DC proposal for multiple workshops or symposiums in 2014 on DC – need corporate buy in for involved vendors – focus on standards, perhaps SA committee should be formed that spans other societies. Try and reach out again to Emerge Alliance and other groups already doing work in this area. Workshop invites pominant speaksers

Mark Halpin / Dave Durocher Motion to board to allocate money to support Workshops in 2014 / Coordinating meeting scheduled for Annual Meeting

Zucker 2 fund – restrictive definition Faculty Grant program not working well – 2 up to $25K per year. Apparently our design contest does not fit the definition and so all funding coming from one Zucker fund and not the other. Needs to be a student faculty grant. Zucker 1 – allowed to spend about $27K per year (5%) which we use for Students travel funding.

Joe Sottile / Mark Halpin Don Zinger to monitor and report on Zucker funding spending to make sure this comes from the right pot.

Proposal that Auburn apply and use funding for student travel program. Joe to make form for a new qualifying student faculty grant.

Satish in India coordinating ESW Blake Lloyd / Bruno Q1 at ESW – report back Q2


for November 2014 – Blake to contact him with regard to perhaps contacting IEEE Foundation humanitarian money (support conference, pay speakers). Perhaps use Myron Zucker student funding to support student travel to India ESW (or Board Funding if no zucker around). Coordination with PEDES conference. Support for US based experts to attend. PEMC looking for technical co-sponsorship from IAS – negotiate MOU

Nelms/Lloyd Q2 – Blake to meet with PEMC leaders on Hungarian Trip to discuss details – note iEEE has to approve this as EPE purchase by PELS has rules associated with it.

Treat Motion 40 as a New initiative (Halpin – DC initiative)

Don Zinger Part of 2014 budget process but go thru process of initiative so can use previous years surplus to fund some of this.

Generate new logo draft Lynda Q2 board meeting to vote.

Agenda Item - next sister society – talk about DC initiative – workshop etc we are running.- add to agenda

Support for Lynda – email Randy - I&CPS color books, CMD support, DC Task force, monthly newsletter

Email boggata – remember internet in rooms and meetings, number people, etc – requirements to get proposal from him.

Blake in April at CIC – presentation on what IEEE is and does – educate benefits on IAS – what we bring to CIC and what IEeE/IAs are.

For PCIC Middle East – may want some Financial skin – more from technical to financial. The Saudia Arabia Chapter would be financial and PCIC/IAS will be Technical only. For ESW need to do same…. Leverage for 2014. IAS support for a head to head conference. Do conference in Bahrain or Tunisia.

Approach EPRI on DC initiative.

THE INSTITUTE OF ELECTRICAL AND ELECTRONIC ENGINEERS, INC.

INDUSTRY APPLICATIONS SOCIETY

President Report

Blake Lloyd Iris Power

3110 American Drive Mississauga, On

Canada [email protected]

March 11,12 2013

Attention: IAS Executive Board Members Subject: Report to Executive Board Location: Dallas TX Signatures and Approvals:

• ITEC Asia MOU • Split the current Malaysia Section IE13/IA34/PEL35 Joint Chapter • University Of Picardie Jules Verne Industry Applications Society Student Branch Chapter • Nicaragua Section Chapter, Industry Applications Society • Univ de Tech de Belfort-Montebeliard Student Branch Chapter • National Tsing Hua University Industry Applications Society Student Branch Chapter in

the Taipei Section Appointments:

WIE liaison Janet Flores Fellows Selection Committee Chair Tom Nondal TAB Awards and Recognition Mohammad S Islam TAB Finance Committee Don Zinger TAB Periodicals Committee Ahmed Rubaai TAB/PSPB Products and Services Bruno Lequesne TAB Conference Publications Mark Nelms TAB Strategic Planning Tomy Sebastian Electrification Magazine Bruno Lequesne ITEC international steering committee Bruno Lequesne / Iqbal

For ITEC - Asia Longya

JESTPE Tomy Sebastian and Annette Muetze

IEEE-USA’s Government Relations Council - committee on transportation and aerospace Markkankam



President Report

Travel: PEDIS – India Attended meeting with Tomy and Peter. Steering committee formed for future meetings. Can’t seem to find my trip report which was sent to Executive. Inauguration ceremony of Student Branch Chapter was part of the event. Very high level of activity in India.

PCIC Interim Meeting Attended PCIC Interim meeting primarily to try and continue dialog about franchising PCIC and ESW around the world (Mexico, Brazil, Middle East). PCIC continues to thrive. They hold their interim meeting in the location of the upcoming meeting. They are getting to be a size that in future years conferences they are planning hotel / conference center type approach. ISGT Attended the technically co-sponsored ISGT (Innovative Smart Grid Technology) in Washington. PES leading the show here, with 4 ISGT’s planned this year including Sweden, Brazil, and Asia. IAS, PELS, and even DEIS are technical co-sponsors. Saifur Rhman from Virginia Tech was general chair. This is a IEEE NIC that is almost over (3 year term) and PES has been keeping active driving conferences, a special magazine issue, etc. Some NIC lessons – get involved early if you want a financial stake in conferences, standards, webinars, etc if it’s in our domain. Over 500 attendees from 32 countries. They did a lot of panels (30), a bunch of parallel paper tracks and a large reception/poster session. Several invited keynotes, large presence of DOE – it seems a lot of utilities and vendors came to get here what DOE is doing with their $7B in



President Report

funding (and to grab their piece of the pie). Some big vendors like S&C, Alstom, NEC involved financially. The IEEE TV guys were there in force filming the whole event – likely we should link to the result Clifton. They had a couple of sessions on Electric Vehicle Applications and Micro-grid applications. They set up a cool on-line apple/android app which allows you to schedule what you want to attend at the conference with reminders to your phone – would be good in a place with a lot of parallel sessions and a lot going on. Technically I think Smart Grid is not that smart. A lot of people are using the words “Grid Revitalization” – not as sexy but more like reality. Everyone seems to be tackling parts that make sense for them – but if it was not for the huge government funding I am not sure how much would be getting done. It seems things like smart meters everyone is into, but they still haven’t figured out what the grid will look like in 2030. Next year’s USA version of ISGT will again be in Washington. Not sure how many others they will run – a few years ago they had 6 in the year, but this year just 4. TAB – New President Training and Presidents Forum This was my first TAB as President and was extended to cover items that were not handled in the phone TAB last November in NJ due to Sandy. A day and a half was dedicated to “training” for new Presidents – who is what and where in the iEEE. I came away with some improved knowledge but probably just as many holes. Anyway, it was a good thing for IEEE to do. The rest of TAB is a huge information dump. Basically 3 days of power points – some of interest, many of no interest. During the meeting I sent what I felt was relevant topics/presentations to those on our board rather than collecting it up in this trip report and repeating the information overload of TAB with everyone else. A couple of the highlights:

• Open access seems to be ok with most – but the new OA mega-journal drew a lot of hate – initial invited paper not meet goal of what they are trying to attract – sexy fast moving new tech – invited papers were ones that fit in Society journals. If you are a member of a Society you get 15% off $1375 discount on an OA paper.

• I nominated myself to be a member of TAB periodicals committee and was voted in – I suspect because they only had the minimum of candidates since I have no redeeming abilities or knowledge in this area. Publications are one of the 3 income pillars of IEEE so I thought I should learn (will try and do Conferences and Standards some other times). I think it is a 2 year term and they meet at TAB or electronically.



President Report

• Budgets and IEEE surplus expenses were a hot button – the TAB presidents feel that IEEE makes the money on the back of Volunteers, then IEEE spends it and put restraints. An hour long discussion with no end on this – just lots of hate.

• Bob Hebner (new TAB VP) is going to be a good guy. He came up thru the ranks (in DEIS) and very much seems to have Societies interests at heart.

• Sister societies dinner went ok, still some rubs there and I can see the need for transparency.

• Transportation NIC – met with those running this (Bruno is our Liaison) to keep our ore in. They would like us to fund DL’s to go to do Webinars – I said yes. Want to know if we want in on a Transactions/Journal they are considering starting – PES also said yes ($).

Had early breakfast with our Division II director (Jerry Hudgins). He will likely attend one of our Board meetings – he is the liaison between the society and the Board of directors. As it is his first meeting nothing much to relate. South America – CMD membership Drive Just returned last night – will update my report with the details of a very successful trip in South America with Peter Magyar. Respectfully submitted, Blake Lloyd IEEE/IAS President Elect

1

IAS Board Meeting Dallas, TX

March 11-12, 2013 David B. Durocher, Senior Member IEEE

President-Elect IEEE Industry Applications Society

Eaton Corporation 26850 SW Kinsman Road

Wilsonville, OR 97070 Phone: 503-582-2714, Fax: 503-582-2814

Cell: 503-780-6062, Email: [email protected]

2

IAS Member Survey

Blake Lloyd Survey Oct 2009 (total 12 questions)

• Demographics (4) – Member status, Region

• Involvement (3) – Conferences, Committees, Chapters

• Benefits/Value (2 - multiple) – Knowledge, Standards, Professional

relationships – Level of satisfaction: Cost, information access,

• Additional Technical Needs (3) – Seminars, tutorials

Dave/Lynda Survey Jan 2013 (total 26 questions)

• Part A Personal Demographics (7) – Age range, Gender, Country, Education, Years in

industry, Type of employer

• Part B Professional Demographics (3) – Organizational focus, Professional interests, Function

• Part C Professional Memberships (13) – IAS (Y/N), How long, Other Societies, Free Society,

Reasons/Motivation/Satisfaction and other affiliations – Participation last 36 months, Publications, Methods of

communication, – Other comments – I-Pad 4 drawing

3

IAS Member Survey – Q1

72.8% are 41 and over!

4


A problem…

5


A little too NA centric!

Re sp o nse Pe rce nt

Re sp o nse Co unt

us-United States us-United States 51.1% 624ca-Canada ca-Canada 6.1% 75in-India in-India 5.7% 69au-Australia au-Australia 2.3% 28br-Brazil br-Brazil 2.2% 27tw-Taiwan tw-Taiwan 1.8% 22it-Italy it-Italy 1.7% 21jp-Japan jp-Japan 1.7% 21de-Germany de-Germany 1.6% 20es-Spain es-Spain 1.6% 20fr-France fr-France 1.6% 20mx-Mexico mx-Mexico 1.5% 18co-Columbia co-Columbia 1.2% 15uk-United Kingdom uk-United Kingdom 1.1% 13ro-Romania ro-Romania 1.0% 12cn-China cn-China 0.9% 11sg-Singapore sg-Singapore 0.9% 11ch-Switzerlandci ch-Switzerlandci 0.8% 10

Answe r Op tio ns

6


We are well educated…

7


We are pretty darn old!

8


9


A solid mix

10


More in services than expected. Do we have initiatives to support these constituents?

11


Answe r Op tio nsRe sp o nse

Pe rce ntRe sp o nse

Co unt

Motor drives 61.6% 755AC/DC motors and applications 58.5% 717Industrial power distribution 57.1% 699Power system equipment and applications 53.3% 653Industrial power protection 50.4% 617Electrical safety 48.1% 589AC/DC generators and applications 46.0% 563Industrial power conversion applications 44.2% 541Industrial power conversion technology 43.0% 527Power electronic devices 41.3% 506Control applications 40.0% 490Power system planning 35.5% 435Power system software and analysis 35.1% 430Industrial automation 34.8% 426Electrical education 32.2% 394Control theory 21.5% 263Light source technology 16.9% 207Lighting drivers, ballasts and power supplies 16.7% 205

12


Answe r Op tio nsRe sp o nse

Pe rce ntRe sp o nse

Co unt

Electric Power Utilities 57.3% 690Renewable Energy 51.7% 623Engineering services 41.3% 497Alternative Energy 40.0% 482Petroleum and Chemical 31.3% 377Automotive 22.3% 269Rail transportation 17.1% 206Pulp and Paper 15.9% 192Electronics Manufacturing 15.8% 190Mining 15.7% 189Metals 13.5% 162Marine transportation 12.0% 145Aircraft transportation 9.7% 117Communications 9.3% 112Cement 8.5% 102

13


Encouraging blip in new members

14



Re sp o nse Co unt

IEEE Power Engineering Society 47.5% 504IEEE Power Electronics Society 27.7% 294IEEE Industrial Electronics Society 23.9% 254None 21.2% 225IEEE Control Systems Society 7.1% 75IEEE Magnetics Society 5.8% 62IEEE Communications Society 4.7% 50IEEE Computer Society 4.5% 48IEEE Dielectrics and Electrical Insulation Society 4.3% 46IEEE Education Society 3.5% 37IEEE Instrumentation and Measurement Society 3.3% 35IEEE Vehicular Technology Society 3.3% 35IEEE Robotics and Automation Society 2.4% 26IEEE Circuits and Systems Society 2.0% 21

Answe r Op tio ns

15


Good insight!

16


Also good insight!

17

IAS Member Survey – Q15 & 16

18


It’s about Publications & Conferences!

19


Other wins!


Re sp o nse Co unt

Other (please specify) 300 300Other 44.1% 206National Fire Protection Association 23.3% 109National Society of Professional Engineers 13.9% 65Institution of Engineering and Technology 7.1% 33European Power Electronics & Drives Association 6.2% 29Association of Energy Engineers 4.7% 22

Answe r Op tio ns

20



21


It’s about Publications & Conferences!

22


23


Will review!

24

IAS Member Survey – Q25-26


25

IAS Member Survey – Q25-26


Don Zipse


Bruno Lequesne

Past President

Date: March 6th, 2013

To: IAS Board Members

Subject: Past President Report to the IAS Executive Board Meeting to be held on March 12th, 2013

December 2012 activities:

In the last month of my tenure as president, I approved the formation of the following chapters or chapter

branches:

• University of Wollongong Industry Applications Society Student Branch Chapter in the New

South Wales Section, Australia (12/03/2012).

• Thadomal Shahani Engineering College Industry Applications Society Student Branch Chapter in

the Bombay Section (12/05/2012).

• Instituto Tecnologico Superior de Coatzacoalcos Industry Applications Society Student Branch

Chapter in the Veracruz Section (12/14/2012).

Nominating committee update:

Candidates for 2014 IAS Executive Board:

- A call for nominees was sent to the IAS e-mail list on January 18, 2013. As of March 3, the total

number of people who expressed an interest was 24.

- The schedule for selecting the finalists is:

o March 11 - The IAS nominating committee will review the candidates.

o July 7 - The nominating committee will approve a list of candidates. The list will have

candidates for Member-at-Large, Treasurer, Chairs of two Operating Departments: Meetings

and Chapters & Membership Departments, and Chairs of two Technical departments: IPCSD

and MSDAD.

o July 8 - The IAS board will approve a slate of candidates for 2014 openings.

o The 2014-2015 Treasurer, Members-at-Large, and Technical Department Chairs will be

chosen by a vote of the IAS Council in September. The council members will be provided with

biographies of the candidates to help them choose.

- The Operating Department chairs will be selected by the IAS President.

Transportation activities:

I was asked by President Lloyd to represent IAS with the IEEE New Initiative Committee on

Transportation Electrification (NIC-TE). President Lloyd also appointed me on the steering committee

for the new Electrification Magazine. A summary of recent activities and news in this area was

forwarded to the Meetings and Publications chairs, and is included here in an Appendix.


Bruno Lequesne

2011-2012 IAS President

Eaton Innovation Center

Milwaukee, WI

AGENDA ITEM 3.3

Report to the IAS Board concerning transportation issues.

Conference updates:

Planning for ITEC Asia is going well, with the MOU now signed by all 3 IEEE sponsoring societies.

The NIC-TE is now planning a conference, IEVC, for Europe in 2014 (in Munich). Such plans may well

overlap with projects for an ITEC Europe. Plans for ITEC Europe so far are limited to an event to take

place at the same time as ITEC North America, with possibly some video feed between the two. ITEC

Europe planners also want to take into account the EVS (Electric Vehicle Symposium) series, which is a

good idea but may slow progress.

The VTS society, along with the NIC-TE, is planning a conference for the Fall of ’13 in California, VEC/IEVC

(Vehicle Electrification Conference) which will cover many subjects which are not within IAS’ scope (eg.,

communication); however, electric powertrain may be included.

A positive outcome from the NIC-TE is that starting this year, IEEE will be a technical co-sponsor of the

SAE World Congress, with more such collaboration expected with SAE.

In conclusion, there are many positive developments in this area, but perhaps not always the desirable

level of coordination.

Publication updates:

Electrification Magazine: The steering committee meets regularly via teleconference. The first issue is

planned for later this year. The first EIC is Saifur Rahman (PES), with Iqbal Husain (IAS) to follow soon.

The Magazine is planned around 5 subjects, Electric Vehicles, Electric Ships, Electric Trains, Electric

Planes, and Remote area Micro-Grids. There will be an Associate Editor for each topic. Iqbal will take

care of the EV subject. Other Associate editors are presently being identified. Bulent Sarlioglu

(IAS/PELS) is a candidate for Aerospace.

The NIC-TE has developed a web portal on the subject of electrification, and is preparing a newsletter.

There are discussions of a new Transactions on Transportation Electrification. These discussions are at

an early stage, and started with the NIC-TE. Consequently, IAS, PELS, and PES may have to take an

initiative in this area sooner rather than later. Ali Emadi (who started ITEC) is following this closely and

may be leading that effort.

Standards and Education:

The NIC-TE is taking some initiatives in these two areas. Concerning standards, the NIC-TE effort is led

by Paul Bishop (IAS/PES) So far the work has consisted of surveying needs. The first subject to develop

further may be around wireless charging of vehicles.

Concerning education, there are talks of developing IEEE webinars, short courses, etc, and this

information has been communicated to the IAS Transportation Systems Committee for their perusal.

R E P O RT I N G R E F E R E N C E P E R I O D : Q 1 - 2 0 1 3 ( S e p t e m b e r- D e c e m b e r )

P R E S E N T E D AT: Q 1 - 1 3 e x e c u t i v e b o a r d m e e t i n g ( D a l l a s T X , M a r c h 11 - 1 2 , 2 0 1 3 )

P R E S E N T E D B Y: P r o f G e o r g e s Z i s s i s , M S D A D C h a i r m a n

g e o r g e s . z i s s i s @ l a p l a c e . u n i v - t l s e . f r

MANUFACTURING SYSTEMS DEVELOPMENT AND APPLICATIONS

DEPARTMENT (MSDAD)

D o c u m e n t f o r A p p r o v a l , D i f f u s i o n l i m i t e d t o I A S E x e c u t i v e B o a r d

MSDAD Roster

Department officers Chairman: Prof Georges Zissis (U. Toulouse 3 – France) Vice-Chair: Prof Ahmad Rubaai (Howart University - USA)

Technical Committees & Officers Electrostatic Process Committee (EPC)

Chair– Akira Mizuno, VC– Rajesh Sharma, S– Angela Antoniu VSec- M. Okubo

Industrial Automation and Control Committee (IACC) Chair –Abdul Ofoli, VC– vacant, S–Babak Nahid Mubarakeh

Industrial Lighting and Display Committee (ILDC) Chair – Ray-Lee Lin, VC –Kayo Suzuki, S– J. Marcos Alonso

Planned Meeting Activity

IACC

EPC

ILDC

# Technical sessions (projected) 6

# Papers Submitted (projected) 36

# Technical sessions (projected) 7


# Technical sessions (projected) 6 (3 regular + 3 special)


Actual number of papers submitted up to today (2/24/2013) is less than 10 but it always spike during a day or two around the deadline.

IAS-12 Awards (1)

ILDC Award subcommittee: Chair: Prof. F. Dawson (U. Toronto, Canada)

Paper Awards 1st prize: Water Treatment Applications of Novel Ultraviolet Sources Gordon KNIGHT, Trojan Technologies, Canada, 2nd prize: Optical Approaches for High-efficient LED SSL Ching-Chern SUN, National Central University, Taiwan 3rd prize: Robustness Against Defocusing of Images in Optical Watermarking Technique Yasunori ISHIKAWA, Kazutake UEHIRA, Kazuhisa YANAKA, Kanagawa Institute of Technology, Japan

IAS-12 Awards (2)

IACC Service Awards Requesting that Committee Service Awards be given to two of the past IACC executives during this year annual meeting in Florida. Names:

1. Dr. Marcelo Simões, Colorado School of Mines 2. Dr. Malik Elbuluk, University of Akron

Date: 2013 IAS Annual Meeting in Orlando, Florida Description of the award: A nice plaque, thanking the recipient for their tenure from Secretary to Past-Chair for 8 consecutive years of service.

2012 Conference Paper Awards Procedure to select best three IACC papers from last year’s Annual Meeting in in progress and should be completed before the end of the second quarter.

Awards (3)

EPC 2012 Service Awards

Prof. William Greason was awarded 2012 IAS Distinguished Service award

2012 Transaction Paper Awards Plopeanu et al., “Repartition of Electric Potential at the Surface of Nonwoven Fabrics for Air Filtration”, Trans. IAS 48(3), May/June 2012 pp 851-856

MSDAD publication Activity (1)

Data date: 4 February 2013

MSDAD publication Activity (2)

Geographic Diversity IACC

EPC

ILDC

Data date: 4 February 2013

Suggestions from TCs (1)

Extend deadline for transaction paper submission to end of March the following year after annual meeting. This will let authors focus on completing conference papers (normally due March 1st ) which should be the highest priority for IAS since it’s the main source of income for the year.

Give specific hands-on training to Chairs and TCPRC on

creating different reports from ScholarOne for their respective committees (Example: creating a report on papers accepted, rejected or returned to authors during specific search periods) .

Suggestions from TCs (2)

Attract new members (especially young people) by giving travel awards to students and first time members submitting paper(s) to IAS annual meeting for the first time. Budget proposal: $1500 ($1000 for two students awards and $500 for first time member award).

Avoid creating tutorial sections which clash with Sunday tours during annual meetings.

Proposed Agenda Items for I&CPS Meeting at IAS 2012

1. New permanent Committee for helping conference organizers. 2. New position or Committee: Webmaster / Webmaster Committee for I&CPS webpage in

IEEE/IAS website with links to our conferences. 3. New position or Committee: Historian / History Committee to

a. Write articles/papers on or related to history of I&CPS for IAS publications. b. Gather and maintain archives of I&CPS, paper and digital.

4. Online area for meeting agendas and minutes for all Committees, SC’s, WG’s etc. 5. New I&CPS Logo:

a. Approval of Committee b. Get copyright

IEEE INDUSTRY APPLICATIONS SOCIETY Industrial Power Conversion Systems Department

1

Committee Reports Industrial Power Converter Committee (IPCC)

IPCC Officers Chair: Po-tai Cheng, National Tsing Hua University, Taiwan Vice Chair: William Peterson, E&M Power, USA Secretary: Pericle Zanchetta, University of Nottingham, UK Transaction Review Chair: Hirofumi Akagi, Tokyo Institute of Technology, Japan Liaisons: Toshihisa Shimizu, Tokyo Metropolitan University, Japan Yongsug Suh, Chungbuk National University, Korea Pierlugui Tenca, ABB, Sweden


2


For the past 12 months • Total of 120 submissions, 50% growth compared to the historical

annual average of 80 submissions.

• The average time to complete first review is reduced to 70 days,

compared to the average of 81 days.

• Acceptance rate is around 45%.

IPCC Transaction Review


3

Committee Reports Industrial Power Converter Committee (IPCC) IPCC Transaction Review- Chair and Associate Editors

• IPCC Transaction Chair: – Hirofumi Akagi, Tokyo Institute of Tech ( 2011 ~ )

• Associate Editors: – Hideaki Fujita, Tokyo Institute of Technology, Japan – Pericle Zanchetta, University of Nottingham – Vladimir Blasko, UTRC – Ashwin Khambadkone, National University of Singapore – Po-Tai Cheng, National Tsing Hua University, Taiwan – Jin Wang, Ohio State University – Brendan McGrath, Monash University – Sewan Choi, Seoul National University – Pierlugui Tenca, ABB Corporate Research – Ahmet Hava, Middle East Technical University – Po-Chiang Loh, Aalborg University


4

• IPCC members in ECCE 2013 Technical Program Committee:

• TPC co-chairs: Paolo Mattavelli, Giovanna Oriti • TPC vice-chairs: Pericle Zanchetta, William Peterson • Many other topic chairs

• Potai Cheng serves as the Publicity Chair.

IPCC in ECCE 2013



5


IPCC Technical Activities • Participations in the technical programs in IAS sponsored conferences: ECCE 2013,

APEC 2013, PEDS 2013, and etc.

• Encourage higher level of participations from industries in ECCE 2013 by sponsoring a

high power converter special session and a matrix converter tutorial.

• Collaboration with international partners

– Collaboration with Semiconductor Power Converter Committee (SPC) of IEEJ-IAS, co-

sponsoring special sessions or other exchange activities in IPEC 2014

– Will explore collaborations with organizers ECCE-Asia 2013 (Australia) and ICPE 2015

(KIPE, Korea).

– Sponsoring International Conference on Intelligent Green Building and Smart Grid (IGBSG;

http://igbsg.ntust.edu.tw) by collaboration with IAS-Taipei Chapter and PELS-Taipei Chapter.

http://igbsg.ntust.edu.tw


6

• To encourage industry participations, IPCC would like to request funding to sponsor industrial speakers in the tutorial and in special session in ECCE 2013. • 3 industrial speakers in the IPCC-sponsored matrix

converter tutorial. • 6 industrial speaker s in the IPCC-sponsored

special session of high power converters. • IPCC sponsor these sessions by covering speakers’

registration fee (USD 650 per person for PELS or IAS members). Total of USD 5850 is needed.

Request

AWARDS DEPARTMENT 2013 Q1 REPORT

APPOINTMENTS 2013 Outstanding Achievement Award Committee Chair

Proposed by the Chair of the Award Department – Tomy Sebastian

Approval required by the Executive Board

Distinguish Service Award Committee Chair

Proposed by the Chair of the Award Department – Robert Lorenz Approval required by the Executive Board

Andrew W. Smith Outstanding Young Member Award Committee Chair Proposed by the Chair of the Award Department – Iqbal Husain

Approval required by the Executive Board

NOMINATION SUBMISSION 2013

Traditional – Downloads form and email Online

REVIEW of LISTED AWARDS

More than 25 awards are listed Add or Remove as appropriate

Objectives for 2013

Update the web site Encourage nomination submission Call for award nominations in IAS sponsored conferences/meetings

Industry Applications Society 2013 Q1 EB Meeting, Dallas TX

Mar 11-12, 2013

2013 Q1 ACTIVITY REPORT TO THE IAS EXECUTIVE BOARD IAS Chapters and Membership Development Department Peter Magyar, Chairman [email protected]

1. Chapter development

1.1. New Chapters since the 2012 Q4 EB Meeting R3 USA, Miami Florida International University SB IAS R8 Belgium, Leuven Catholic University of Leuven SB IAS R9 Colombia, Bogotá University of Los Andes SB IAS

Mexico, Veracruz Instituto Techn. Superior de Coatzacoalcos SB IAS Nicaragua IAS Chapter

R10 India, Kerala Amrita Vishwa Vidyapeetham Coll of Eng. SB IAS India, Bangalore Indian Institute of Science SB IES/IAS India, Mumbai Thadomal Shahani Engineering College SB IAS Australia, NSW University of Wollongong SB IAS

1.2. Chapter petitions submitted and in progress

R8 France Univ. of Technology Belford-Montbéliard SB IAS France University of Picardie Jules Verne SB IAS

R10 Taiwan, Taipei National Tsing Hua University SB IAS

1.3. Chapter split R10 Malaysia Section IES/IAS/PELS Chapter into a IES/IAS and

1.4. Chapter statistics (incl. submitted petitions)

Chapters, total 182 (YoY change +31) Technical chapters 136 (YoY change +4) SB Chapters 46 (YoY change +27) (probably the highest rates

at IEEE) Distribution

R1-7 4 (YoY change +1) R8-10 42 (YoY change +26)

116132 135 136

3

1943 46

0

20

40

60

80

100

120

140

160

180

200

2009 (119) 2011 (151) 2012 (178) 2013 Feb

(182)

Student Branch

Chapters

Regular Chapters

Chapter Development Overview

CMD Report for 2013 Q1 EB Meeting

Page 2 of 4

2. Membership development Jan 31, 2013. Year over year change Higher Grade Membership 9,923 2.5% Undergraduate Student Members 321 16.7% (3rd highest rate at

IEEE, highest rate at Div.II)

Society affiliates 54 1.9% Society total 10,244 2.9%

9 711

7 10 127

3122 200

01

12 0

0

16

16

10

0

10

20

30

40

50

R1 R2 R3 R4 R5 R6 R7 R8 R9 R10

Regular Chapters (136) Student Branch Chapters (46)

Chapter Distribution by Regions

0

5

10

15

20

25

30

35

40

45

50

2004 2005 2006 2007 2008 2009 2010 2011 2012

Aug

2012

Dec

2013

Feb

Region 10

Region 9

Region 8

Region 5

Region 4

Region 3

SB Chapter Distribution by Regions and Year


Page 3 of 4

3. Activities

3.1. Partly renewal of the CMD Committee Chairs by Jan 1, 2013 http://ias.ieee.org/cmd-roster.html

3.2. Launch chapter and student competitions and programs by Jan 1, 2013 Deadlines: Mar 15 - Outstanding chapter contest - Chapter web contest - Thesis contest - Conference publication support program - Conference information desk volunteer program (92 applicants!)

3.3. Events and CMD chair travels

- Dec 17, 2012

Inauguration meeting of the Indian Institute of Science SB IAS/IES Chapter, Bangalore

- Dec 20, 2012

Inauguration meeting of the Amrita Vishwa Vidyapeetham Coll of Eng. Kollam, Kerala

- Dec 21, 2012

Leadership Workshop, award celebration and Christmas Party o RIT SB IAS Chapter, Kottayam, Kerala o Saints Gits SB IAS Chapter, Kottayam, Kerala

- Jan 14-16, 2013

Region 8 Chapter Coordination Meeting, Brussels

- Feb 1, 2013 Meeting with IYCE student conference OrgCom, Budapest

- Feb 13-15, 2013

PEDSTC 2013 Conference, Tehran, Iran o Keynote speaker o IAS Information Desk volunteering o Student events

� IAS Overview � CMD Overview � Student leadership workshops

- Feb 26 – Mar 5, 2013

Central American Workshop Tour Costa Rica IAS Chapter, Arc Flash Workshop Meeting with the Guatemala Section Chair & CONCAPAN 2013 Chair Preliminary agreement made about

� CONCAPAN 2012 support � IAS track and student contest


Page 4 of 4

University of San Jose, Costa Rica Student meeting

� Membership drive, CMD overview � SB chapter formation

Nicaragua IAS Chapter, Arc Flash Workshop

CMD overview Contacting Univ. National de Ingenieria, Managua (chapter forming)

Panama IAS Chapter

Meeting with the IAS contact persons in Panama � Visit at the IEEE Panama Section´s Office � Panama Canal, technical tour � Preliminary agreement made about CONCAPAN 2014 support

Colombia, Univ. de Los Andes SB IAS Chapter

Meeting with o University authorities incl. laboratory visits o Org Com of the Workshop on Power Electronics and Power Quality

Applications (PEPQA 2013, student design conference) o Members of the SB Chapter Visit the hotel and university facilities related to 2013 Q2 IAS EB meeting. Results: o 2013 Q2 EB meeting

� Hotels checked, contact persons clarified � Program possibilities incl. social and touristic programs

checked o PEPQA 2013

� EB participation at the opening and closing ceremonies, and the closing reception

� IAS keynote speaker provided (S. Mark Halpin) � Best Student Paper Award, IAS supported

4. Activities in the near future

4.1. Visit the DAIICT SB IAS Chapter (Gandhinagar, Gujarat, India), Apr 4-5 - Chapter meeting with the IAS President - Preparing 2014 QX EB Meeting

4.2. 2nd Indian IAS Student Branch Chapters Workshop, Apr 5-8

- Hosted by the Thadomal Shahani Engineering College SB IAS Chapter - Invited

o 10 Indian SB IAS Chapters o Bombay IAS Chapter (no reply) o Pune IAS Chapter (will be present, first contact will be established)

Respectfully submitted

/Peter Magyar/

THE INSTITUTE OF ELECTRICAL AND ELECTRONICS ENGINEERS, INC.


12 March 2013 To: Lynda Bernstein, IEEE IAS Administrator Subject: Education Department 2013, 1st Quarter Report Committee Reports: Asynchronous Education Committee Electric Machine Theory and Design Tutorial

As reported in the Q4 Education Department Report, there is a plan to offer a series of tutorials on Electric Machine Theory and Design by Professor Tim Miller. Dr. Miller is the winner of the 2008 Tesla Award and is the founder of the SPEED Laboratory and author of the SPEED software for electric machine design. These tutorials would likely be sponsored by PES, IAS, and PELS.

Two options for recording were discussed: IEEE.tv and eLearning. After discussing these options with Dr. Miller, it was determined that eLearning would be the better option. Plans are proceeding along that path. Conference Education Committee Power System Fundamentals Tutorial

A Power System Fundamentals tutorial is being planned for August 2013 in Denver. The first offering will be a two-day tutorial with plans to extend it to a three- or four-day tutorial. (Topics are listed in 1012 Q4 Report.) 2013 IAS Annual Meeting Tutorials

A call for tutorials for the 2013 IAS Annual Meeting is posted on the conference website. Three applications have been received.

IEEE

PLEASE REPLY TO: 234A MMRB University of Kentucky Lexington, KY 40506-0107 (859) 257-4616 [email protected]


Student Competition Committee IEEE IAS Myron Zucker Undergraduate Student Design Contest

To increase participation of U.S. schools in the Zucker Design Contest, email messages promoting the contest have been sent to 90 senior design instructors, Directors of Undergraduate Studies, or Directors of Senior Design, with plans to send the promotion to at least 30 additional schools.

Zucker Travel Program

The on-line Zucker Travel Program application has been updated and posted. Zucker Planning Committee Members of the Executive Board met with Karen Galuchie, Director, IEEE Foundation Operations, on 03 December 2012 to discuss allowable uses of the Zucker Funds. Below are two slides from her presentation that summarize the position of the IEEE Foundation with respect to allowable expenses for the Zucker Funds.

Note that the Myron Zucker Student Fund is F#1316 and the Myron Zucker IEEE-IAS Student-Faculty Grant Program Fund is F#1317.

Respectfully submitted, Joe Sottile Chair, Education Department

Attachment: Electric Machine Theory and Design


R. Mark Nelms ECE Department Chair 200 Broun Hall Meetings Department Auburn University, AL 36849-5201 USA Phone: 334-844-1830 FAX: 334-844-1809 Email: [email protected] March 12, 2013


Subj.: Agenda item 5.4 - Meetings Department Report 1st Quarter Report 2013 to the IAS Executive Board Conference status report I received a conference status report from the IEEE on January 25, 2013. Using this report and email correspondence, I have updated the status of IAS conferences.

Conference Missing Surplus 2011 REPC Close date – 12/2012, 1099 and 1042

Schedule $10,632 (100%)

2011 IEMDC FINAL RCV DATE – 10/2012. This conference will be force closed because the external audit report did not fulfil the IEEE audit requirements.

$21,762 (25%)

2011 ECCE Audit in Progress FINAL RCV DATE – 8/2012

$57,334 (50%)

2011 PCIC Audit in Progress FINAL RCV DATE – 8/2012

$259,899 (67%)

2012 ESW Audit in Progress $86,903 (67%) 2012 APEC FINAL RCV DATE – 1/2013 $379,513 (33%) 2012 IEVC Final, Surplus, Loan Outstanding,

Certificate of Accuracy, Audit, CB Destroy Check Form

($18,532) (15%) Preliminary report

2012 ESTMP Final, Surplus, Certificate of Accuracy, Audit, Proof of Bank Closure

$88,140 (67%) Preliminary report

2012 REPC 2012 CIC $283,050 (50%)

Preliminary report 2012 I&CPS Close date – 11/2012 $11,003 (100%) 2012 PPIC 2012 ITEC Surplus, audit $38,308 (20%) 2012 ECCE 2012 SLED 2012 PCIC $275,000 (67%)

Preliminary report 2012 IAM 2012 PEDES $3,596 (13%)

Preliminary report Change in IAS Conference Analyst Teresa Sacks was the IAS Conference Analyst for the past couple of years. She was recently reassigned to other duties. Erin Lyman is the new IAS Conference Analyst. Penalty Fees The IAS paid the penalty fees shown below in January 2013.

2012 IEEE IAS Annual Meeting The $20,000 conference loan has been repaid. The surplus from the conference will be on the order of $30,000. 2013 IEEE IAS Annual Meeting The contract for conference management with Courtesy Associates was finally signed by the IEEE on 26 February 2013. Site selection for the 2014 meeting was initiated with the signing of the contract. ITEC 2014 Asia This conference is scheduled to be held 15 – 22 September 2014 in Beijing, China. An MOU has been developed and signed by the IAS, PELS, and PES. The financial sponsorship breakdown is as follows: IAS – 36%, PELS – 12%, and PES – 12%. The Beijing Institute of Technology has a 40% financial share of the conference. The MOU has been sent to representatives of this institute for their review and approval. SLED 2014 SLED is the IEEE International Symposium on Sensorless Control for Electrical Drives. The IAS is a 100% financial sponsor of this meeting in even years, with PELS being a technical co-sponsor. In odd years, the roles of PELS and IAS are reversed. The Industrial Power Conversion Systems Department and the Industrial Drives Committee have approved a venue. This conference will be held 17 - 18 May 2014 in Hiroshima, Japan. The conference contact person is Prof. Takashi Kosaka, Nagoya Institute of Technology. Conference organizers are currently working to register the conference with the IEEE. PCIC Brazil 2014 Discussions have been held with conference representatives for the IAS to be a technical co-sponsor of this event for 2014. The representatives are working on a conference venue and dates. PCIC Mexico 2013 Conference organizers registered the conference with the IEEE. An MOU for IAS technical co-sponsorship is under development. Respectfully submitted,


PUBLICATIONS DEPARTMENT

Date: March 08, 2013

To: IAS Board Members

Publications’ Report to IAS ExecBoard Meeting

March 11-12, 2013

Ahmed Rubaai, Chair IAS Publications Dept

Louie Powell, ScholarOne Administrator

Carl Speck, Transactions Editor-in-Chief

Lanny Floyd, Magazine Editor-in-Chief

Data date:

2012 2011 2010 2009 2008 2007

1 Papers submitted during reporting year 586 728 497 461 207

2 Papers actually reviewed during reporting year 583 708 448 425 190

3a Papers accepted during reporting year [A] 169 372 269 267 125

3b Papers rejected during reporting year [R] 131 263 179 158 65

3C Papers returned without review during reporting year 0 0 0 0 0

3d Editorial rejections during reporting year [ER] 10 3 2 1

3e Acceptance rate (= [A]/[ER+R+A] 56.3% 57.7% 59.6% 62.5% 65.4%

4 Papers withdrawn or otherwise removed from review [W] 3 10 46 34 16

5a Average first decision time for accepted papers, days 98 88 99 110 105

5b Average final decision time for accepted papers, days 128 188 160 174 174

6 Average final decision time for rejected papers 140 128 117 113 101

7a Average submission to electronic publication time, months

( ) Preprint ( ) Fully edited

7b Average submission to printed publication time, months

Additional statistics

Rejection rate (=[R]/{ER+A+R} 43.7% 40.8% 39.7% 37.0% 34.0%

Approved papers recommended for publication in Transactions 113 300 207 210 112

Fraction of accepted papers recommended for Transactions 66.9% 80.6% 77.0% 78.7% 89.6%

Approved papers recommended for publication in the Magazine 56 72 62 57 13

Fraction of accepted papers recommended for the Magazine 33.1% 19.4% 23.0% 21.3% 10.4%

Papers still in review at the time of this report 229 16 0 0 0

Papers awaiting revision at the time of this report 54 57 0 0 0

Revision option expired 11 52

1/1/2013

Row MetricSubmission Year

Manuscript Submission/Approval• Data compiled by year of manuscript submission – TAB PRAC format

• Dynamic snapshot – subject to change until all papers are decided

0

100

200

300

400

500

600

700

800

2008 2009 2010 2011 2012

Excluding Special Transactions

Total Submissions

Submission History

• 2008 was the transition year – available data reflects only a portion of the Society

� CIC not included in 2009-2011

� SECSC and TSC added in 2012; ESafC added in 2013

� No activity or data for former AIC

• Noticeable increasing trend 2008-2012

� Success of ECCE

� Increasing impact from cosponsored conferences

• 2012 Joint Transactions create a ‘bump’ In 2011

Approvals History

• Magazine tradition is essentially constant – 42-45 papers per year

• Variations in annual approvals must be absorbed by Transactions

� Transactions page budget set long before papers are submitted and reviewed

� Fixed page budget + variable content = challenge for Transactions EiC

• S1M does not track actual manuscript publication dates

0

50

100

150

200

250

300

350

400

450

2008 2009 2010 2011 2012

Total Approvals

Magazine

Transactions

Acceptance Rate

• Actual measured acceptance rate in IAS has been declining

• Increase in paper approvals is driven by increase in submissions

• IEEE does not have any targets for acceptance rate?

• There is no way that a target for acceptance rate could ever be enforced.

� The decision on each paper is made independently of all other submissions

50.0%

52.0%

54.0%

56.0%

58.0%

60.0%

62.0%

64.0%

66.0%

68.0%

0

100

200

300

400

500

600

700

800

2008 2009 2010 2011 2012

Submissions Acceptance Rate

Revise/Resubmit Decisions

• Inconclusive trend over measurement period

� Anecdotal sense is that revise/resubmit decision is used more frequently than pre-S1M

� 2012 data are anomalous because there are too many papers still in review

• About 30% of acceptances are based on the initial submission

� 2/3 of accepted papers have been through at least one revision/resubmission

� Technical Committees are working harder to improve papers approved for publication

• About 90% of rejections are based on the initial submission

� Technical Committees are decisive about rejecting inferior papers

Decisions based on

Initial Submission Only

Decision Timeliness

• IEEE target is 90 days

� The plan originally called for a gradual reduction to 60 days - never implemented

� The plan also called for penalties if the target was not met – also not implemented

• IAS performance is essentially consistent with IEEE expectations

� Received favorable comments from TAB PRAC in 2012

• Low first decision time in 2011 was a statistical anomaly

• Timing is controlled by both random and systemic factors

Measured average ‘first-

decision’ times

Systemic Timing Issues

• Lead time for conference submissions

� Causes first-decision time on pre-presentation submissions to be longer

Recommendation:

Make NO process changes unless/until IEEE changes the target

• 30 day period allowed for submission of reviews

73%

Random Timing Issues

• Random issues on specific papers

� Delays caused by AEs or Reviewers

� Difficulties identifying suitable Reviewers

• Committee issues

� Administrative approval requirements

� Personnel availability concerns

� Hesitance in making decisions

Recommendation:

AEs and TCPRCs continue to monitor progress and intervene when necessary

Continued monitoring and intervention by Department Vice-Chairs (Papers)

Intervention as required by Society ExecutiveTriggered by monthly “Red Flag Report”

Individual Committee Performance – Approvals for Publication

• Heavy hitters: EMC, EPC, IDC, IPCC, PCIC and PSEC

• Some Committees are biased toward Transactions

� Creates challenge for Magazine EiC – maintaining a balanced perspective

• New Committees still ramping up: ESafC, SECSC and TSC

• CIC used S1M for the first time in 2012

Individual Committee Performance – Submissions and Approval Rate

• Committees that have predominately ‘post-presentation’ submissions (dark green) usually have a

lower measured acceptance rate

� Typically do NOT see papers prior to conference presentation

• Committees that have predominately ‘pre-presentation’ submissions (light green) usually have a

higher measured acceptance rate

� Typically filter out some inferior papers prior to conference presentation

• Performance by new Committees (ESafC, SECSC and TSC) is anomalous due to limited data

• CIC data limited – used S1M for the first time in 2012

Individual Committee Performance – First Decision Time

• Most Committees that have predominately ‘post-presentation’ submissions (dark green) have a

first decision time that is less than the 90 day target

• All Committees that have predominately ‘pre-presentation’ submissions (light green) have a first

decision time that exceeds the 90 day target

� Hold back on recording a decision until after the conference presentation

0

50

100

150

200

250

300

As of late January 2013 - - -

• 2719 original manuscript submissions

• 1575 people contributed to at least one paper

Most prolific authors (#):

G. Parise (37)

Z. Zhu (36)

L. Dascalescu (34)

Sang Bin Lee (20)

P. Pillay (19)

• 1225 manuscripts approved for publication

• 344 manuscripts in review or in revision

• 8072 reviews submitted

• 2004 people reviewed at least one

manuscript

Most active reviewers (#/avg. time/TC):

D. Rhoads (76/2/PPIC)

R. Shaefer (70/10/PPIC,MIC)

E. Thomas (59/42)REPC

L. Thomas (52/12/PPIC)

L. Dreinhoefer (46/23/MetIC)

• 7239 people have S1M user accounts

IAS Transactions Update

• The March/April 2013 issue of the IAS Transactions has been filled with 41 papers;

40 new papers and one that was delayed from the January/February 2013 issue.

All were delivered to IEEE Publications via export through ScholarOne

Manuscripts before the manuscript due date of February 12th.

• The issue also contains the annual recognition of the papers reviewers for the

Transactions and Magazine for those who have contributed their time and efforts

to this activity in 2012.

• The current page budget allows for 40 papers per issue for January/February and

March/ April while keeping the remainder of the year’s issues at 50 papers per

issue.

IAS Transactions Update (Cont.)

• A backlog of 150 papers, an increase of 34 over that of EiC’s last report, means

that all of the issues are filled through the end of the year.

• The EiC has been receiving 5-6 additional approved papers each week compared

with only 2 or 3 per week throughout most of last year (not counting the special

issue papers).

• The approved page budget does not even allow the EiC to keep up with the inflow

of papers. Therefore, although the proposed page budget in October appeared

reasonable at the time, it is obvious that the EiC cannot reduce his backlog under

the current page budget and will have to request additional pages.

• The EiC is proposing 50 papers per issue until the backlog is eliminated.

IA Magazine Update

• The Jan/Feb and Mar/April 2013 issues were mailed on schedule. The May/June

issue production is on target for mailing mid-April. Development of the

July/August issue is on schedule.

• There are no other outstanding issues or concerns with IA Magazine at this time.


Ahmed Rubaai

Publications Chair



Electronic Communications Committee Report

Clifton Oertli NEI Electric Power Engineering, Inc.

303-431-7895 [email protected]

February 27, 2013

Attention: IAS Executive Board Members Subject: Report to Executive Board Location: Dallas, TX (ESW Conference) Intro Now that our social media initiative is off and running, I would like to begin focusing on other media outlets including a possible iPhone/Android App, and the recently initiated IEEE.tv/IAS channel. Social Media Overview (As of 2/27/2013)

Site “Followers” Last Quarter

“Followers” Last Year

“Followers” Today

Twitter (@ieeeIAS) 21 21 60

Facebook 37 37 128

Google+ 10 10 27

LinkedIn 1,618 1,618 1,779

Total 1,686 1,686 1,994




0

500

1000

1500

2000

2500

9/1/2012 10/1/2012 11/1/2012 12/1/2012 1/1/2013 2/1/2013

IAS "Followers"

Twitter

Facebook

Google+

LinkedIn

Total

0

20

40

60

80

100

120

140

9/1/2012 10/1/2012 11/1/2012 12/1/2012 1/1/2013 2/1/2013

IAS "Followers"

Twitter

Facebook

Google+




New Items • The ISGT (Innovative Smart Grid Technology) Conference used a website called

KitApps.com to create an iPhone and Android App for the conference o Download it by searching for “ISGT2013” in the App store o Cost is only $249 per event o Features provided:

Information Schedule Speakers Supporters Hotel Maps Social Media connectivity

• Discuss IEEE.tv and any ideas for populating content on our channel https://ieeetv.ieee.org/channels/ias

o Tag existing content (financial or technical co-sponsor) o Pay for new content?

About $5k for a “Conference Highlight” video Or about $2k per minute of produced video

o Any freelancers or Members at Large with video experience? • New signage for conference that refers to:

o New App for download (include QR code) o Twitter hastag #ias2013

Reminder

• There are still a number of board members who have not registered for and “followed” our multiple social media sites. This act is critical for the legitimacy of these sites and their ultimate effectiveness.

o A special thanks to those who have taken the time to do so! • Please continue to send me any newsworthy events pertaining to the IAS or any

of its chapters, committees, or working groups. Respectfully submitted,

Clifton Oertli IAS Electronic Communications Chair

https://ieeetv.ieee.org/channels/ias


IItteemm XX..YY

IEEE INDUSTRY APPLICATIONS SOCIETY S.M. Halpin, Chairman PLEASE REPLY TO: Standards Department ECE Department Auburn University 200 Broun Hall Auburn University, AL 36849 (334) 844-1824 (334) 844-1809 FAX [email protected] (email)

March 11, 2013 To: Blake Lloyd, IAS President Subject: Standards Department 1st Quarter Report The following summarizes the activities and issues that have occurred/arisen since December 2012: 1. The DC Task Team in I&CPS has completed its work and will present a summary paper at the 2013 I&CPS Conference (May 2013). This paper will summarize the issues associated with standardization needs and opportunities related to DC electrical systems. The next steps are not clear at this time. 2. I attended the March meeting of the IEEE Standards Association Standards Board (SASB) in Piscataway where I participated in the RevCom and Standards Board meetings. Some initial outputs from the re-organized Color Books were approved as standards, but much work remains to be done to replace the entire Color Book series. The next meeting of these committees will be in Brussels (Belgium) in June 2013. 3. The Audit Committee of the SASB accepted the Policies and Procedures documents for all Technical Committees of IAS that are involved in standards development. All IAS committees except PCIC are covered under a blanket P&P document; PCIC developed and submitted their own document. I requested that these approved documents be given to me in their final form so that they could be formally approved by the Executive Board, but these documents have not yet been provided. I anticipate a formal motion to accept/approve these P&P documents at an Executive Board meeting as soon as they are available. 4. There is a potential governance issue regarding the relationship between the Technical Committees, the Society, and the IEEE SA. At this time, IEEE SA recognizes the committees, but not the Society. As such, the Society has no formal role or position in standards development other than as a facilitator. The Executive Board should consider this matter to insure everyone is aware of an accepting of this situation. We can consider possible changes if that is the wish of the Executive Board.

Respectfully Submitted,

Mark Halpin

®