Visiting Housestaff, Clinical Observers, Visiting Medical Students; what’s the

difference?

GME Coordinator Meeting November 12, 2013

Amy Motta

Administrative Assistant Department of Pathology

University of Utah Salt Lake City, Utah

Who are These People?

There are 3 ways visitors can come into your program/department:

• Visiting Resident • Visiting Medical Student • Observer/Shadower

• You have to know what type of visitor they are so you know what set of paperwork to do.

• It is up to your department to accept a visitor or not (except UofU medical students)

Visiting Residents • Under the authority of the SOM GME Office

(see GME policy 7.1)

• Must be in an ACGME-accredited program • If not, go immediately to Observer/Shadower instructions

• Forms (both on GME website): • Visiting Resident Training Agreement • Visiting Housestaff Packet (includes liability

insurance either from home program or the resident) • If there is a problem with the resident getting this, go

immediately to Observer/Shadower instructions

Visiting Resident Forms Visiting Housestaff Training Agreement

Visiting Housestaff Packet

Visiting Medical Students • Under the Authority of the SOM Student Affairs

Office • Must be meet eligibility requirements (student

affairs handles this) • There are a “course director” (faculty) and “course

coordinator” (admin) for each course, may or may not be you and you program director

• You must communicate with the student (where to go on their first day, etc.)

• The only paperwork is the evaluation

Visiting Medical Students

Students from the U • Access through

Intercomm

Students not from the U • Access through

VSAS

Visiting Observer/Shadowder • Observer and Shadower are interchangeable

terms • Under the authority of the University

Information Security and Privacy Office • There is a GME Policy about this (7.2) • What they can do is more restrictive than

residents and medical students • Anyone can accept an observer, not just the

program director

Visiting Observer/Shadowder

• Forms (available at www.privacy.utah.edu) • Application to Shadow University of Utah

Workforce Member • University of Utah Health Sciences Center

Confidentiality and Information Security Agreement • Must also do University on-line HIPAA training and

submit certification with these two forms

Visiting Observer/Shadowder

Questions and Discussions