2013 annual general meeting resolutions · shsaa annual meeting resolutions page 3 of 25 june 2013...

SHSAA Annual Meeting Resolutions of 25 June 2013

SASKATCHEWAN HIGH SCHOOLS ATHLETIC ASSOCIATION

2013 Annual General Meeting Resolutions

Bylaws 13/02/01 BE IT RESOLVED that Eligibility to Represent School Teams Bylaw

(Transfer Policy) approved at the 2012 AGM be amended as follows: ELIGIBILITY TO REPRESENT SCHOOL TEAMS

1. Students shall play as a representative of the high school in which they first registered as a bona fide high school student. In case of transfer from one school to another the student shall become eligible be deemed ineligible to participate in interschool athletics in the new school following the acceptance of this transfer-in by the principal (see Transfer Policy and Transfer Form).

2. Transfer Policy: A student who transfers schools is ineligible for interscholastic

competition unless they establish their eligibility for participation. The onus is on the student and family to provide the school with information required to establish eligibility to the satisfaction of the SHSAA.

3. Establishing Eligibility: In order to establish eligibility for participation in athletics,

students who transfer schools must meet one of the following three (3) conditions:

1. Change of Residence

a) Parent to parent move: the student moves to reside with the parent with whom they

have not been living. Only two such transfers are allowed in a student’s three years of eligibility. Except as otherwise provided, the residence of any student shall be deemed to be that of the parent to whom custody has been awarded by a court of competent jurisdiction. If no custody order has been entered, the residence shall be deemed to be that of the parent who had actual custody immediately upon separation.

OR

b) Family move: the student has moved with the parent(s)/legal guardian(s) who have

changed residence within the previous 12 months, to reside within the catchment area or normal boundaries of the school at which the student has registered. Any change in residence must be bona fide. Determination of what constitutes a bona fide change of residence depends upon the facts of each case. In order for a change of residence to be considered bona fide, at least the following facts must exist:

i. The original residence must be abandoned as a residence; that is sold, rented or disposed of as a residence, and must not be used as a residence by another member of the family;

ii. The entire family must make the change and take with them the household goods and furniture appropriate to the circumstances;

iii. The change must be made with the intent that it is permanent.

NOTE to a) and b) above:

i. Under no circumstances can a student have more than one residence for eligibility purposes. It is the obligation of the school to know the residence status of each athlete and to require compliance with these requirements.

LEGEND

13/04/01 13 indicates the year 2013. 04 indicates the category (Wrestling). 01 indicates the resolution # in the category.

CATEGORIES

01: Constitution 02: Bylaws 03: Policies 04: Wrestling 05: Volleyball 06: Track & Field 07: Soccer 08: Golf 09: Football 10: Curling 11: Cross-Country 12: Basketball 13: Badminton 14: Acknowledgement


ii. Legal Guardianship: Without limiting the generality of the foregoing, when considering eligibility the SHSAA may take into consideration the existence of a Guardianship Order issued by a Court of competent jurisdiction. However, the existence of such a Court Order shall not be determinative of the issue of the eligibility of any student to participate in SHSAA governed athletic activities.

OR 2. Directed by Legal Authority

a) The student is directed by legal authority to move from their current school to a different jurisdiction. Without limiting the generality of the foregoing, for the purpose of the transfer policy “legal authority” shall include but shall not be restricted to:

i. a Court of competent jurisdiction; and ii. any department or agency of the Provincial or Federal government acting within the

scope of its authority or pursuant to an Order of a Court of competent jurisdiction; and

iii. any school board or school authority acting within the scope of its authority or pursuant to an Order of a Court of competent jurisdiction.

b) A student whose custody has been established by court order or social service agency decision is eligible for participation at the school to which he or she is assigned.

3. In the event that a student cannot satisfy the requirements for eligibility as set out in

paragraphs 1(a), 1(b), 2(a) or 2(b), then the SHSAA may in its absolute discretion determine a student to be eligible upon proper completion of a Transfer Form (page 155) that shall contain:

a) Signatures of approval from the principal and the athletic director of the school receiving the student; and

b) A signed statement from at least one parent or legal guardian stating that the primary reason for the transfer is for an educational purpose, and that the transfer is not being made primarily for an athletic purpose or primarily so that the student can participate in athletics; and

c) An acknowledgement signed by the student and his/her parent/legal guardian stating that they understand that the student is ineligible to participate in SHSAA governed activities. The school may apply for the reinstatement of the student's eligibility but the student is ineligible until such time that the SHSAA office rules upon the eligibility given the submission of a written report by the receiving school. Any student that transfers within their three-year eligibility period, will be ineligible at the second school in any activity they participated at their 'home' school during the previous year. The student will be eligible immediately at the new school in all activities they did not participate in at their 'home' school. Should the student have an additional year of eligibility at the second school, they would be eligible in all activities after having sat out their one year.

d) An acknowledgement signed by the student and his/her parent/legal guardian stating that they understand that the student shall not be allowed to participate in SHSAA governed athletic activities at a second school in the same sport during the same season, except in the event that the SHSAA determines the move has occurred due to circumstances listed in the policy as paragraph 1(a), 1(b), 2(a), 2(b). Unless in the sole determination of the Executive Director, it is in the best interests of the student to do so.

Transfer Policy Appeals

Where a member school is dissatisfied with the application or interpretation of the Transfer Policy, or if the school feels that there are extenuating circumstances, the school principal has the right to appeal, in writing, the decision on transfer to the SHSAA Executive Director. The Executive Director will investigate the appeal and report to the Executive Council. The Executive Council decision may be appealed to a Board of Review. Undue Influence No student shall be subjected to undue influence by an individual or group of individuals to induce or cause him/her to transfer from one school to another for athletic purposes. If allegations of recruiting are made against a school, the burden of proof in substantiated form


must be borne by the accusing party. Allegations of recruiting that are substantiated will be processed as infractions according to the section of the Bylaws known as Breach of Bylaws by Coaches or Supervisors and Breach by Members. Violations Violations of this policy could be subject to a period of suspension from participation in interschool sport of up to one year at the discretion of the Executive Director.

4. Grade 9 Students may participate in team sports at the school they would normally attend upon promotion to Grade 10 provided that the student otherwise meets eligibility requirements.

NOTE: Students may only participate on one school team, which will participate in division, district

and post-district play. SHSAA Executive .......................................... CARRIED 13/02/02 BE IT RESOLVED that the Eligibility to Represent Schools Bylaw (Transfer Policy) revert back to the

2011-2012 Policy effective September 2013. ELIGIBILITY TO REPRESENT SCHOOL TEAMS

1. Students shall play as a representative of the high school in which they first registered as a bona fide high school student. In case of transfer from one school to another the student shall become eligible to participate in interschool athletics in the new school following the acceptance of this transfer-in by the principal (see Transfer Policy and Transfer Form).

2. Transfer Policy: A student who transfers schools is ineligible for interscholastic competition unless they

establish their eligibility for participation. The onus is on the student to provide the school with information required to establish eligibility to the satisfaction of the SHSAA.

3. Establishing Eligibility: In order to establish eligibility for participation in athletics, students who transfer schools must

meet one of the following three (3) conditions: 1. Change of Residence

a) Parent to parent move: the student moves to reside with the parent with whom they have not been living. Only two such transfers are allowed in a student’s three years of eligibility. Except as otherwise provided, the residence of any student shall be deemed to be that of the parent to whom custody has been awarded by a court of competent jurisdiction. If no custody order has been entered, the residence shall be deemed to be that of the parent who had actual custody immediately upon separation.

OR

b) Family move: the student has moved with the parent(s)/legal guardian(s) who have changed residence within the previous 12 months, to reside within the catchment area or normal boundaries of the school at which the student has registered. Any change in residence must be bona fide. Determination of what constitutes a bona fide change of residence depends upon the facts of each case. In order for a change of residence to be considered bona fide, at least the following facts must exist:

i. The original residence must be abandoned as a residence; that is sold, rented or disposed of as a residence, and must not be used as a residence by another member of the family;

ii. The entire family must make the change and take with them the household goods and furniture appropriate to the circumstances;

iii. The change must be made with the intent that it is permanent.


NOTE to a) and b) above: i. Under no circumstances can a student have more than one residence for

eligibility purposes. It is the obligation of the school to know the residence status of each athlete and to require compliance with these requirements.

ii. Legal Guardianship: Without limiting the generality of the foregoing, when considering eligibility the SHSAA may take into consideration the existence of a Guardianship Order issued by a Court of competent jurisdiction. However, the existence of such a Court Order shall not be determinative of the issue of the eligibility of any student to participate in SHSAA governed athletic activities.

OR 2. Directed by Legal Authority

a) The student is directed by legal authority to move from their current school to a different jurisdiction. Without limiting the generality of the foregoing, for the purpose of the transfer policy “legal authority” shall include but shall not be restricted to:

i. a Court of competent jurisdiction; and ii. any department or agency of the Provincial or Federal government acting within

the scope of its authority or pursuant to an Order of a Court of competent jurisdiction; and

iii. any school board or school authority acting within the scope of its authority or pursuant to an Order of a Court of competent jurisdiction.

b) A student whose custody has been established by court order or social service

agency decision is eligible for participation at the school to which he or she is assigned.

3. In the event that a student cannot satisfy the requirements for eligibility as set out in

paragraphs 1(a), 1(b), 2(a) or 2(b), then the SHSAA may in its absolute discretion determine a student to be eligible upon proper completion of a Transfer Form (page 135) that shall contain: a) Signatures of approval from the principal and the athletic director of the school receiving the student; and both the respective principals and the respective athletic directors of the school sending and the school receiving the student; and

b) A signed statement from at least one parent or legal guardian stating that the primary reason for the transfer is for an educational purpose, and that the transfer is not being made primarily for an athletic purpose or primarily so that the student can participate in athletics; and

c) An acknowledgement signed by the student and his/her parent/ legal guardian stating that they understand that the student is ineligible to participate in SHSAA governed activities. The school may apply to the SHSAA using the transfer form for the reinstatement of the student's eligibility given the submission of a written report by the receiving school before the (appropriate) next appeal deadline; and allowed only one transfer during his/her 3 years of eligibility to participate in SHSAA governed athletic activities; and

d) An acknowledgement signed by the student and his/her parent/ legal guardian stating that they understand that the student shall not be allowed to participate in SHSAA governed athletic activities at a second school in the same sport during the same season, except in the event that the SHSAA determines the move has occurred due to circumstances listed in the policy as paragraph 1(a), 1(b), 2(a), 2(b). Unless in the sole determination of the Executive Director, it is in the best interests of the student to do so.

Transfer Policy Appeals

Where a member school is dissatisfied with the application or interpretation of the Transfer Policy, or if the school feels that there are extenuating circumstances, the school principal has the right to appeal, in writing, the decision on transfer to the SHSAA Executive Director. The Executive Director will investigate the appeal and report to the Executive Council. The Executive Council decision may be appealed to a Board of Review.


Undue Influence No student shall be subjected to undue influence by an individual or group of individuals to induce or cause him/her to transfer from one school to another for athletic purposes. If allegations of recruiting are made against a school, the burden of proof in substantiated form must be borne by the accusing party. Allegations of recruiting that are substantiated will be processed as infractions according to the section of the Bylaws known as Breach of Bylaws by Coaches or Supervisors and Breach by Members. Violations Violations of this policy could be subject to a period of suspension from participation in interschool sport of up to one year at the discretion of the Executive Director.

4. Grade 9 Students may participate in team sports at the school they would normally attend upon promotion to Grade 10 provided that the student otherwise meets eligibility requirements.

NOTE: Students may only participate on one school team, which will participate in division, district

and post-district play. North Central District .................................... DEFEATED 13/02/03 BE IT RESOLVED that the SHSAA amend the bylaw regarding approval of non-faculty coaches to read:

2. The following individuals are eligible for approval as coaches or supervisors by the

Association: a) teachers previously employed by the Member operating the school in which the individual

wishes to coach; b) active substitute teachers from the school; c) other employees of the Member who work in the school as teacher aides or assistants;

or d) other individuals who have completed the 'Fundamentals of Coaching' on-line

coaching program.

3. a) Individuals seeking approval as head coaches or supervisors eligible to participate in events organized or sponsored by the Association or its Members must provide the following to the school and/or board of education: i) confirmation that they have not been a high school student during the past four years

(individuals within this four-year period may coach but cannot be the sole individual responsible to coach or supervise a school team or student-athlete), and

ii) has at least two letters of reference which attest to the qualifications and suitability of the individual to supervise and coach students of school age, and

iii) has completed or is currently enrolled in the 'Fundamentals of Coaching' module offered on-line at SchoolCoach.ca, and

iv) agrees to provide to the Member a clear criminal record check if requested to do so by the Member. Members shall request such checks unless in their opinion, considering the best interests of the students, it is unnecessary to do so.

SHSAA Executive Amendment by Jody Kerr (EX) / Ryan Nichols (SE) to read:

BE IT RESOLVED that the SHSAA amend the bylaw regarding approval of non-faculty coaches, effective

September 2014-2015 school year, to read:

3. a) Individuals, not previously approved under this bylaw, seeking approval as head coaches or supervisors eligible to participate in events organized or sponsored by the Association or its Members must provide the following to the school and/or board of education: i) confirmation that they have not been a high school student during the past four years

(individuals within this four-year period may coach but cannot be the sole individual responsible to coach or supervise a school team or student-athlete), and

ii) has at least two letters of reference which attest to the qualifications and suitability of the individual to supervise and coach students of school age, and


iii) has completed or is currently enrolled in the 'Fundamentals of Coaching' module offered on-line at SchoolCoach.ca (enrolled by the E5 date of the activity and completed by the beginning of the SHSAA playoffs for that activity), and

iv) agrees to provide to the Member a clear criminal record check if requested to do so by the Member. Members shall request such checks unless in their opinion, considering the best interests of the students, it is unnecessary to do so.

Amendment ................................................... CARRIED Motion as Amended ...................................... CARRIED 13/02/04 BE IT RESOLVED that the SHSAA reclassify to four volleyball classifications effective September

2014. South Central District .................................... DEFEATED 13/02/05 BE IT RESOLVED that the bylaw CLASSIFICATION OF SCHOOLS be adjusted to reflect the guiding

principles of the Association as follows, effective September 2014, as follows: CLASSIFICATION OF SCHOOLS

4. Schools with teams participating in the sports listed below shall be classified in the manner indicated based on the number of eligible students enrolled in Grades 10-12. Eligible students are those students within the period of eligibility as set out by these bylaws and do not hold a Grade 12 certificate as of September 1.

c) Boys Basketball: 5A - 251 or more male students in Regina and Saskatoon

4A - 121 to 250 or more male students

3A - 51 to 120 male students 2A - 31 to 50 male students 1A - 1 to 30 male students Girls Basketball: 5A - 251 or more female students in Regina and Saskatoon 4A - 121 to 250 or more female students 3A - 51 to 120 female students 2A - 31 to 50 female students 1A - 1 to 30 female students

SHSAA Executive Amendment by Kelly Schneider (EX) / Marc Benjamin (SW) to read: 13/02/05 BE IT RESOLVED that the bylaw CLASSIFICATION OF SCHOOLS be adjusted to reflect the guiding

principles of the Association as follows, effective September 2014, as follows: CLASSIFICATION OF SCHOOLS


c) Boys Basketball: 5A - 251 or more male students in Regina and Saskatoon

4A - 121 to 250 or more male students 3A - 51 to 120 male students 2A - 31 to 50 male students 1A - 1 to 30 male students Girls Basketball: 5A - 251 or more female students in Regina

and Saskatoon 4A - 121 to 250 or more female students 3A - 51 to 120 female students


2A - 31 to 50 female students 1A - 1 to 30 female students

PLAYOFF FORMAT HOOPLA draw would remain the same with the first round match ups being: South #1 vs. North #4 North #2 vs. South #3 North #1 vs. South #4 South #2 vs. North #3 North and South Regional tournaments would be held on the Friday and Saturday preceding

HOOPLA. A rotation would be established for the host sites of the regional tournaments on a yearly basis.

North Regional Tournament South Regional Tournament Top four Saskatoon teams Top four Regina teams Top four 'North Rural' teams Top four 'South Rural' teams Regional Draw first round match ups: Regina/Saskatoon #1 vs. South/North Rural #4 South/North Rural #2 vs. Regina/Saskatoon #3 South/North Rural #1 vs. Regina/Saskatoon #4 Regina/Saskatoon #2 vs. South/North Rural #3

SHSAA Executive Amendment ................................................... CARRIED Motion as Amended ...................................... CARRIED 13/02/06 Whereas the SHSAA has long acknowledged that schools in Saskatoon and Regina have

easier access to a higher calibre of competition in basketball than schools not in Saskatoon and Regina; BE IT RESOLVED that in the sport of basketball, schools located within the cities of Regina and

Saskatoon and schools located within 10 km of the boundaries of Saskatoon and Regina which are not physically located in and associated with a defined town, village, hamlet or First Nation be classified as 3A should their enrollments otherwise have placed them as 1A or 2A effective September 2014: CLASSIFICATION OF SCHOOLS


Horizon Central District ................................ DFEATED


Policies 13/03/01 BE IT RESOLVED that the following be amended to the Policy section:

JEWELLERY

For the safety of the competitor and their opponents, all jewellery must be removed for any SHSAA

sanctioned interschool athletic event except golf, cross-country, volleyball, curling, badminton and track & field (except high jump and pole vault). In volleyball, jewellery may be removed or taped as per national rulebook.

SHSAA Executive Amendment by Barclay Patterson (EX) / Amanda Miazga (NW) to read: 13/03/01 BE IT RESOLVED that the following be amended to the Policy section:

JEWELLERY

For the safety of the competitor and their opponents, all jewellery must be removed for any SHSAA

sanctioned interschool athletic event except golf, cross-country, volleyball, curling, badminton and track & field (except high jump and pole vault). In volleyball, jewellery must be removed or taped as per national rulebook be replaced by an unobtrusive plastic retainer.

Amendment ................................................... CARRIED Motion as Amended ...................................... DEFEATED 13/03/02 BE IT RESOLVED that the following be amended to the Policy section:

JEWELLERY

Unobtrusive plastic retainers be allowed in place of piercings in all sports. South Central District .............................................................. DEFEATED EXECUTIVE COUNCIL INFORMED THE DISTRICT PRESIDENTS ON WEDNESDAY THAT THIS RESOLUTION WILL BE MOVED AFTER 13/03/13 AFTER ALL GUIDELINES ARE AMENDED. 13/03/03 Whereas: Given the fact that there is more and more being asked of our teacher/coaches in

the daily duties of teaching and; that their workload is also increasing; and recognizing that the Association must do all it can to protect the welfare of our coaches and respect their family time; this guideline will now become policy. Given that the provincial government has mandated that school not begin until the day following Labour Day, practices for all activities (other than Football because of the safety aspect) shall not begin until the first day of school. BE IT RESOLVED that effective 2014-2015, the Guidelines for Interschool Competition (start dates

and maximum number of contests) become policy and as such, should a school breach this policy, the school will forfeit their involvement in that current year's SHSAA playoffs. Background: It is indeed a philosophy and mandate of this Association that the value students

receive from school sport is not about how many games they play, but that they learn the skills of the sport through practice, and develop their life skills through their involvement with school sport. SHSAA Executive


13/03/04 BE IT RESOLVED that the Guidelines for Interschool Competition (start dates and maximum

number of contests) reflect the following changes. POLICY FOR INTERSCHOOL SPORT

Earliest Start Date for Practices (actual date for 2014-2015 school year)

Maximum # of Contests prior to playoffs

Minimum time between contests

Limits Per Day

Rules Source

Time and Distance Limits

Badminton

Feb. 23, 2015

30 matches

1 night

5 matches

IBF*

3 games = match

SHSAA Executive Amendment by Kyle McIntyre (EX) / Lane Buswell (BW) to read: 13/03/04 BE IT RESOLVED that the Guidelines for Interschool Competition (start dates and maximum

number of contests) reflect the following changes. POLICY GUIDELINE FOR INTERSCHOOL SPORT



Minimum time between contests per day limits

Limits Per Day

Rules Source


Badminton

Feb. 23, 2015

30 40 matches

1 night

5 7 matches

IBF*

3 games = match

Amendment ................................................... CARRIED Motion as Amended ...................................... CARRIED 13/03/05 BE IT RESOLVED that the Guidelines for Interschool Competition (start dates and maximum





Limits Per Day

Rules Source


Basketball

Nov. 24, 2014

32 games

1 night

96 minutes

FIBA*

10 min. qtr.

SHSAA Executive Amendment by Barclay Patterson (EX) / Fred Jerred (SE) to read:






Minimum time between contests per day limit

Limits Per Day

Rules Source


Basketball

Nov. 24, 2014

32 games

1 night

96 minutes

FIBA*

10 min. qtr.

SHSAA Executive

Amendment ................................................... CARRIED Motion as Amended ...................................... CARRIED 13/03/06 BE IT RESOLVED that the Guidelines for Interschool Competition (start dates and maximum





Limits Per Day

Rules Source


Curling

Nov. 10, 2014

30 games

1 night

32 ends

CCA*

SHSAA Executive Amendment by Bob Simpson (EX) / Deb Reamer (SW) to read:






Limits Per Day

Rules Source


Curling

Nov. 10, 2014

30 games

1 night

32 ends

CCA*

SHSAA Executive Amendment ................................................... CARRIED Motion as Amended ...................................... CARRIED







Limits Per Day

Rules Source


Football

Aug. 21, 2014

10 games

3 nights

1 game

CAFA*

4 / 12 min. qtr

Background: This is now becoming policy so as to ensure that the student-athletes have a built in

rest period between activities and that coaches also have a period of rest between activities. This is on the recommendation of the Football Sport Advisory Group. SHSAA Executive Amendment by Cory Schmaltz (EX) / Brian Grest (HC) to read:






Limits Per Day

Rules Source


Football

Aug. 21, 2014

10 games

3 nights

1 game

CAFA*

4 / 12 min. qtr

SHSAA Executive Amendment ................................................... CARRIED Motion as Amended ...................................... CARRIED 13/03/08 BE IT RESOLVED that the Guidelines for Interschool Competition (start dates and maximum





Limits Per Day

Rules Source


Golf

May 5, 2014

12 meets

1 night

1 match

CGA*

18 holes/round

SHSAA Executive

Amendment by Dale Reed (EX) / Martin Holzer (SC) to read:







Limits Per Day

Rules Source


Golf

May 5, 2014

12 meets

1 night

1 match

CGA*

18 holes/round







Limits Per Day

Rules Source


Soccer

Sept. 2, 2014

12 games

1 night

180 min.

FIFA*

SHSAA Executive Amendment by Jody Kerr (EX) / Derek Huschi (SC) to read: 13/03/09 BE IT RESOLVED that the Guidelines for Interschool Competition (start dates and maximum





Limits Per Day

Rules Source


Soccer

Sept. 2, 2014

12 16 games

1 night

180 min.

FIFA*








Limits Per Day

Rules Source


Track/Field

Mar. 30, 2015

7 meets

3 nights

4 events**

IAAF*

SHSAA Executive Amendment by Kerri Archibald (EX) / Larry Segall (SC) to read: 13/03/10 BE IT RESOLVED that the Guidelines for Interschool Competition (start dates and maximum





Limits Per Day

Rules Source


Track/Field

Mar. 30, 2015

7 meets

3 nights

4 events**

IAAF*






Limits Per Day

Rules Source


Volleyball

Sept. 2, 2014

120 sets

1 night

5 matches

VC*

3 sets = match

SHSAA Executive Amendment by Val Gordon (SW) / Lane Buswell (BW) to read:







Limits Per Day

Rules Source


Volleyball

Sept. 2, 2014

120 sets 60 matches

1 night

5 6 matches

VC*

3 sets = match Match = maximum of 3 sets






Limits Per Day

Rules Source


Wrestling

Nov. 24, 2014

30 bouts

1 night

5 bouts

FILA*

SHSAA Executive Amendment by Miles Bennett (EX) / Craig Reinhardt (CV) to read:






Limits Per Day

Rules Source


Wrestling

Nov. 24, 2014

30 40 bouts

1 night

5 10 bouts

FILA*








Limits Per Day

Rules Source


X-Country

Sept. 2, 2014

6 meets

3 nights

1 event

SHSAA

SHSAA Executive Amendment by Kelly Schneider (EX) / Rex Selby (HC) to read:






Limits Per Day

Rules Source


X-Country

Sept. 2, 2014

6 meets

3 nights

1 event

SHSAA

SHSAA Executive Amendment ................................................... CARRIED Motion as Amended ...................................... CARRIED 13/03/03 Whereas: Given the fact that there is more and more being asked of our teacher/coaches in

the daily duties of teaching and; that their workload is also increasing; and recognizing that the Association must do all it can to protect the welfare of our coaches and respect their family time; this guideline will now become policy. Given that the provincial government has mandated that school not begin until the day following Labour Day, practices for all activities (other than Football because of the safety aspect) shall not begin until the first day of school. BE IT RESOLVED that effective 2014-2015, the Guidelines for Interschool Competition (start dates

and maximum number of contests) become policy and as such, should a school breach this policy, the school will forfeit their involvement in that current year's SHSAA playoffs.

SHSAA Executive .......................................... CARRIED 13/03/14 BE IT RESOLVED that the Association approve a one-time fee of $65.00 per school as seed money for

the formation of the Saskatchewan Interscholastic Athletic Administrators Association. This money will go to establishing a Board of Directors, salary for an Administrator, expense money for the facilitators who deliver the courses around the province, etc.

SHSAA Executive ......................................... CARRIED 13/03/15 BE IT RESOLVED that the Association approve the Late Filing Fees incurred throughout the year be

transferred into the SIAAA line item in the Budget. SHSAA Executive .......................................... CARRIED


13/03/16 BE IT RESOLVED that the SHSAA adopt the Concussion Protocol for all SHSAA activities.

SHSAA Executive .......................................... CARRIED Wrestling 13/04/01 BE IT RESOLVED that the policies of wrestling be edited to reflect the following:

14. PROVINCIAL TOURNAMENT: DRAW:

The draw master will be asked to even out the brackets to avoid unbalanced draws in weight classes without a full contingent by moving only the #3 and/or #4 wrestlers from whichever district team of the three (Saskatoon, Regina or Rural) are in the bracket. (i.e. each pool shall have as close to the same number of competitors and each bracket shall have a number 1 wrestler). SHSAA Executive .......................................... CARRIED Volleyball 13/05/01 BE IT RESOLVED that the 15 minute buffer be removed in 1A - 4A provincial tournaments.

SHSAA Executive .......................................... CARRIED 13/05/02 BE IT RESOLVED that regions of nine or more will be divided into conferences as determined by the

SHSAA office. SHSAA Executive .......................................... CARRIED 13/05/03 BE IT RESOLVED that the provincial tournament be amended to the following: TEN TEAM ROUND ROBIN – 2 POOLS – 2 COURTS

DATE TIME POOL GYM #1 POOL GYM #2 Day 1 10:00 am Coaches Meeting 10:45 am Opening Ceremonies

12:00 pm B 1 vs. 3 A 1 vs. 3 1:00 pm B 2 vs. 4 A 2 vs. 4 2:15 pm B 1 vs. 5 A 1 vs. 5 3:15 pm B 3 vs. 4 A 3 vs. 4 4:15 pm B 2 vs. 5 A 2 vs. 5 5:30 pm B 1 vs. 4 A 1 vs. 4 6:30 pm B 2 vs. 3 A 2 vs. 3 Day 2 9:00 am A 4 vs. 5 B 4 vs. 5 10:00 am A 1 vs. 2 B 1 vs. 2 11:15 am A 3 vs. 5 B 3 vs. 5 12:30 pm Quarter-Final (Game #1) Quarter-Final (Game #3) 1:30 pm Quarter-Final (Game #2) Quarter-Final (Game #4 3:00 pm Semi-Final (Game #5) Semi-Final (Game #6) 4:30 pm BRONZE MEDAL MATCH 5:30 pm GOLD MEDAL MATCH SHSAA Executive .......................................... CARRIED

13/05/04 BE IT RESOLVED that the third set of a best of three match be to 15 points.

SHSAA Executive .......................................... DEFEATED


Track & Field 13/06/01 BE IT RESOLVED that the SHSAA adopt the LTAD guidelines for all midget and junior female athletes in

the shot put and javelin competitions. The weights of the implements would be as follows:

Shot Put – moves from 4kg to 3kg

Javelin – moves from 600g to 500g

SHSAA Executive .......................................... DEFEATED 13/06/02 BE IT RESOLVED that the SHSAA adopt the LTAD guidelines for all midget age athletes for race

distances of 300m, 1200m, and 2000m

SHSAA Executive .......................................... DEFEATED

13/06/03 BE IT RESOLVED that the SHSAA will offer the opportunity to Saskatchewan Athletics to place an

official at the start line of every race during the Provincial SHSAA Track and Field Championships in order to satisfy the requirement of sanctioning the meet.

SHSAA Executive .......................................... CARRIED Soccer 13/07/01 BE IT RESOLVED that the SHSAA use the following match-ups for the first round of the eight-team

3A Provincial Soccer Championships. Year 1 (2013-2014)

Saskatoon 1

South Region 2

Regina 2

North Region 1

Saskatoon 2

South Region 1

North Region 2

Regina 1 Year 2 (2014-2015)

Saskatoon 1

Regina 2

North Region 2

South Region 1

Saskatoon 2

Regina 1

North Region 1

South Region 2 SHSAA Executive .......................................... CARRIED


Golf 13/08/01 BE IT RESOLVED that each district be required to provide two facilitators on the golf course each day

of the provincial tournament unless the host site wants to provide more facilitators. SHSAA Executive Amendment by Dale Reed (EX) / Brad Smith (ST) to read: 13/08/01 BE IT RESOLVED that each district be required to provide two facilitators on the golf course each day

of the provincial grass golf tournament unless the host site wants to provide more facilitators. SHSAA Executive Amendment ................................................... CARRIED Motion as Amended ...................................... CARRIED

Football 13/09/01 BE IT RESOLVED that in football playoff games, the visiting teams call the coin toss to determine which

team will have the choice to defer, kick/receive or defend an end. SHSAA Executive .......................................... CARRIED 13/09/02 BE IT RESOLVED that nine-man football category be split into a 2A and a 3A category with a floating

number split much like the six-man category has currently. The playoff will be a four team championship (two semis and a final).

SHSAA Executive Amendment by Cory Schmaltz (EX) / Lane Buswell (BW) to read:

13/09/02 BE IT RESOLVED that nine-man football category be split into a 2A and a 3A category with a floating

number split much like the six-man category has currently. The playoff will be a four team championship (two semis and a final) an eight team championship.


Curling 13/10/01 BE IT RESOLVED that the rotation of stone order in Mixed be defined as:

d) In MIXED CURLING, the sexes must play alternate positions, i.e. Lead and third, or second

and skip. If a girl is skipping, the other girl must play second and the boys lead and third. If a boy were designated as skip, the positions would be reversed. The player delivering last stone and the player acting as vice-skip must be opposite gender.

SHSAA Executive Amendment by Bob Simpson (EX) / Bart Mihalicz (SC) to read: 13/10/01 BE IT RESOLVED that the rotation of stone order in Mixed be defined as:

d) In MIXED CURLING, the sexes must play alternate positions, i.e. Lead and third, or second

and skip. If a girl is skipping, the other girl must play second and the boys lead and third. If a boy were designated as skip, the positions would be reversed. The player delivering last stone and the player acting as vice-skip (holder of the broom) must be opposite gender.

SHSAA Executive

Amendment ................................................... CARRIED

Motion as Amended ...................................... CARRIED


13/10/02 BE IT RESOLVED that the Association adopt the following format change for provincial curling effective September 2013:

3. PROVINCIAL TOURNAMENT:

a) All provincial tournaments will consist of eight teams and scheduled in a triple- knockout format as two pools of 4 teams in round robin play. The top two teams from each pool shall advance to a championship bracket. b) All games in the competition, including medal round games will be scheduled for

eight ends. c) The SHSAA office in consultation with the host commissioners will decide upon the actual timetable of games. d) The eight teams in the tournaments will be declared as follows:

1) Top two from each of the four regional tournaments. The regional tournament containing the provincial host will advance one team in addition to the host team. 2) Two teams from one school may advance to the provincial final tournament if they place first and second in the district and regional playoff.

PROVINCIAL CURLING SCHEDULE OF EVENTS

TIME ACTIVITY

THURSDAY 6:30 - 8:00PM Team registration @ rink; Practice time available

THURSDAY 8:00PM Coaches & Athletes Meeting

Three Sheet Facility Schedule:

TIME GAME ICE

Friday 8:00am

1 1

2 2

3 3

Friday 11:00am Opening Ceremonies

Friday 12:00pm

4 1

5 3

6 2

Friday 4:00pm

7 2

8 3

9 1

Friday 7:00pm

10 3

11 2

12 1

Saturday 9:00am *13 3

*14 1

Saturday 12:00pm *15 2

*16 3

Saturday 4:00pm 17 1

18 3


20 2

*If Necessary

Four Sheet Facility Schedule:

TIME GAME ICE

Friday 11:00am

1 1

2 2

3 3

4 4

Friday 2:00pm Opening Ceremonies

Friday 3:00pm

5 3

6 4

7 2

8 1

Friday 7:00pm

9 2

10 1

11 4

12 3

Saturday 9:00am *13 1

*14 3

Saturday 12:00pm *15 2

*16 4


18 4


20 2

*If Necessary


POOL PLAY

POOL A POOL B

A1 Regional Champion B1 Regional Champion

A2 Regional Champion B2 Regional Champion

A3 Regional Runner up B3 Regional Runner up

A4 Regional Runner up B4 Regional Runner up

POOL A POOL B

GAME TEAMS GAME TEAMS

1 A1 vs. A3 3 B1 vs. B3

2 A2 vs. A4 4 B2 vs. B4

5 W1 vs. W2 7 W3 vs. W4

6 L1 vs. L2 8 L3 vs. L4

9 W5 vs. next opponent 11 W7 vs. next opponent

10 L5 vs. next opponent 12 L7 vs. next opponent

*13 Tie-breaker #1 *14 Tie-breaker #1

*15 Tie-breaker #2 *16 Tie-breaker #2

*If Necessary

Standings for each pool will be determined by games won/lost. TIE BREAKING PROCEDURE

If two teams are tied with identical records after pool play then the winner of the round robin game between the tied teams shall be placed higher in the order of finish. If three teams are tied with identical records after pool play then the following tie-breaker will be used to determine the placing of each team in the tie-breaker games:

Teams tied with records of 1 win and 2 losses - the regional champion shall be placed in tie-breaker #2 and the remaining teams will play in tie-breaker #1 (if there are two regional champions then the winner of the round robin game between the regional champions shall be placed in tie-breaker #2)

Teams tied with records of 2 wins and 1 loss - the regional champion shall be awarded first place and the remaining two teams will play in tie-breaker #1 (if there are two regional champions then the winner of the round robin game between the regional champions shall be awarded first place)

CHAMPIONSHIP ROUND

1st

in Pool A

(17)

2nd

in Pool B

CHAMPION

1st

in Pool B (20) (18)

2nd

in Pool A

LOSER OF (17)

Bronze Medalist

(19)

LOSER OF (18)

SHSAA Executive .......................................... CARRIED


13/10/03 BE IT RESOLVED that all regional tournaments will conclude with an A-B Final to complete the

double knock-out and determine the regional champion. 6-team Regional draw

(3)

(1)

(5) “A” Qualifier

(2)

(4)

L1

(6)

L4 (8)

L2

(7) (9)

“B” Qualifier

L3

L5 Schedule of Games

Three sheet facility Friday 12:00 pm (1), (2) Friday 3:00 pm (3), (4) Friday 7:00 pm (6), (7) Saturday 9:00 am (5), (8) Saturday 12:00 pm (9) Saturday 4:00 pm (10) Saturday 7:00 pm (11)* *If necessary

Four sheet facility Friday 12:00 pm (1), (2) Friday 3:00 pm (3), (4) Friday 7:00 pm (6), (7) Saturday 9:00 am (5), (8) Saturday 12:00 pm (9) Saturday 4:00 pm (10) Saturday 7:00 pm (11)* *If necessary


8-team Regional draw

(1)

(5)

(2)

(7)

(3) “A” Qualifier

(6)

(4)

L6

L1 (10)

(8)

L2 L3 (12)

(9)

L4 (11) (13)

“B” Qualifier

L5

L7 Schedule of Games

Three sheet facility Friday 9:00 am (1), (2) Friday 11:30 am (3), (4) Friday 2:00 pm (5), (6) Friday 4:30 pm (8), (9) Friday 7:00 pm (10), (11) Saturday 9:00 am (7), (12) Saturday 12:00 pm (13) Saturday 4:00 pm (14) Saturday 7:00 pm (15)* *If necessary

Four sheet facility Friday 12:00 pm (1), (2), (3), (4) Friday 3:00 pm (5), (6), (8), (9) Friday 7:00 pm (10), (11) Saturday 9:00 am (7), (12) Saturday 12:00 pm (13) Saturday 4:00 pm (14) Saturday 7:00 pm (15)* *If necessary


Cross Country 13/11/01 BE IT RESOLVED that the Association adopt the following clarification on the general rules of cross

country effective September 2013: 8. GENERAL RULES:

f) Competitors in cross-country events are not allowed to receive any assistance or refreshments from any person during the progress of the race. Given this and the recommendation that the course be built as a 1km loop and a 2km loop, the expectation of coaches and parents being allowed on the course is not applicable.



13/11/02 BE IT RESOLVED that the Association adopt the following clarification on the general rules of cross

country effective September 2013: 5. PROVINCIAL MEET REGULATIONS:

d) The provincial cross-country meet will begin at 1:00 p.m. and continue on the approximate time schedule and order as follows:

1:00 p.m. – Midget Girls 1:55 p.m. – Junior Boys 1:15 pm. – Midget Boys 2:20 p.m. – Senior Girls 1:35 p.m. – Junior Girls 2:40 p.m. – Senior Boys

Note: Because the recommendation states that the course be built as a 1km loop and a

2km loop, it is not possible to begin any race before the previous race has been completed. There is also an expectation that the host provide an ATV that follows the last runner of any race. This would make it a safety concern for any race that is on the course following the ATV. This is a resolution based on the recommendation of the Cross Country Advisory Group.


Basketball 13/12/01 Whereas: The Association is cognizant of the fact that it is an expensive proposition for school

boards to budget to have the lines redone in their schools' gymnasiums and the fact that the new FIBA rectangular key is not that much different than the old FIBA trapezoid key with regards to playability or game tactics: BE IT RESOLVED that the Association allow play to occur on courts that have either the old

trapezoid key or the new rectangular key. If both keys are available, the rectangular key should be used. SHSAA Executive .......................................... CARRIED 13/12/02 Whereas: The Association is cognizant of the fact that it is an expensive proposition for school

boards to budget to have the lines redone in their schools' gymnasiums and the fact that the new FIBA three point line changes the game for high school aged students and that Canada Basketball does not recommend the new three-point line for this age group of athletes; BE IT RESOLVED that the Association does not adopt the new FIBA three-point line. SHSAA Executive .......................................... CARRIED 13/12/03 BE IT RESOLVED that in the 5A category, if participating teams in Hoopla (Provincial Basketball

Championships) are unable to travel due to weather/road conditions on the first day of competition; that the Association adopt the contingency plan that the two remaining teams that will play on the Friday schedule be the #1 and #2 teams from each city as determined by their city playoffs. SHSAA Executive .......................................... WITHDRAWN 13/12/04 BE IT RESOLVED that the following amendment be made for Basketball:

2. PROVINCIAL TOURNAMENTS:

C. Provincial Tournament:

e) Whenever host facilities allow and in consultation with the host commissioner, a host school will not have any the quarter-final game HOOPLA games scheduled at their home gymnasium.

SHSAA Executive Amendment by Barclay Patterson (EX) / Martin Holzer (SC) to read:


13/12/04 BE IT RESOLVED that the following amendment be made for Basketball:

2. PROVINCIAL TOURNAMENTS:

C. Provincial Tournament:

e) Whenever host facilities allow and in consultation with the host commissioner, a host school will not have any the quarter-final first game HOOPLA games scheduled at their home gymnasium.

SHSAA Executive Amendment ................................................... CARRIED Motion as Amended ...................................... CARRIED Badminton 13/13/01 BE IT RESOLVED that Regional and Provincial Badminton require a minimum of four courts and a

maximum of six courts. SHSAA Executive .......................................... CARRIED 13/13/02 BE IT RESOLVED that for Regional and Provincial Badminton, the following tie-breaking procedure

will be adopted. 3. TIE BREAKING PROCEDURE:

THE FOLLOWING WILL BE IN EFFECT FOR BOTH THE REGIONAL AND THE PROVINCIAL TOURNAMENT SHOULD IDENTICAL WIN/LOSS RECORDS OCCUR:

Consider matches won/lost first, then use the tie-breaking procedure. TWO TEAMS TIED – The team that won the match between the two teams involved in

the tie. THREE OR MORE TEAMS TIED – Points per match total: i.e. each match worth a total

of three points as follows: 1) Team Winning 2 – 0 = 3 points 2) Team Winning 2 – 1 = 2 points 3) Team Losing 1 – 2 = 1 point

Points are calculated for all matches played, involving the entire round. 1) Match won/lost ratio 2) Games won/lost ratio (using all matches in the round robin) 3) Total points for/against ratio (using all matches in the round robin) 3.1 If this still leaves 2 players/pairs tied, then the match between them

is used to determine the next two placings. 3.2 If three or more players/pairs are still tied after the above three

criteria are applied, the ranking will be established by drawing lots.

NOTE: Once the three-way tie is broken, the match results between the remaining two teams will be used to determine the placement.

a) If still tied, then the team with the fewest points scored against them in matches played between the teams involved will be declared the winner.

b) If still tied, then the team with the fewest points scored against them in the matches played involving the entire round will be declared the winner. c) If still tied, the winner will be declared by playing a single-game, match-style tournament against the teams involved, with opponents deciding upon a draw performed by the commissioner.



Acknowledgements 13/14/01 BE IT RESOLVED that the SHSAA express its sincere thanks to the North East District for its work in

preparing for and hosting the 2013 Annual General Meeting at Nipawin. Provincial Council ......................................... APPLAUSE

13/14/02 BE IT RESOLVED that the SHSAA go on record and express it’s thanks to the following for their

assistance and support in the past year: Officials of Sask Sport Saskatchewan School Boards Association Saskatchewan School Based Administrators Saskatchewan Teachers' Federation League of Educational Administrators, Directors and Superintendents (L.E.A.D.S.) University of Regina University of Saskatchewan Saskatchewan Learning The Department of Culture Youth and Recreation Provincial Sports Governing Bodies Members of the Saskatchewan Media SHSAA Sponsors:

Credit Unions of Saskatchewan Saskatchewan Milk Marketing Board SaskTel University of Regina Team Skyline Sports Sport Logo Comfort Inns Silver Birch Hotels Event Sponsors:

Centaur Products Yonex All advertisers

Provincial Council ......................................... APPLAUSE

2013 annual general meeting resolutions · shsaa annual meeting resolutions page 3 of 25 june 2013...

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