2013-2014 LSA DIVISION AFFAIRS

Faculty Leaves Overview

1

Mandy Harrison & Kathe Harrison October 4, 2013 2:00 – 4:00 p.m.

TODAY’S AGENDA

Welcome and introductions Types of Leaves College policy Leave Approval Process Paperwork needed Stumbling Blocks Wolverine Access Filling out the form Leave matrix Scenarios Contact us Questions?

2

TYPES OF TENURE TRACK FACULTY LEAVES

Sabbatical (SAB) Tenured faculty only, with active research program & 12 active

termsDuty Off-Campus Leave (DOC)

For nurturance leaves, administrative leaves, assigned teaching abroad programs, research elsewhere at the request of the unit or college, sabbatical equity accrued elsewhere

Scholarly Activity Leave (SAL) Prestigious fellowship; award must generally be at least 25% of

academic year FTR salaryLeave Without Salary (LWOS)

Personal leaves, non-assigned teaching or research elsewhere

3

LSA LEAVE POLICY• No leave is an entitlement• Two years of active duty required after a leave

(paid or unpaid) to be eligible for another leave• Sabbatical equity can only be earned:

during active terms, or while on DOCs for nurturance leave, assigned teaching

abroad, or assigned research off campus• Course release time and modified duties are not

leaves: Scholarship, service, student mentoring, non-didactic

teaching all continue

4

APPROVALS OF FACULTY LEAVES

1. Department submits leave request to Mandy Harrison, 2150 LSA.

2. LSA Executive Committee approves leave. Mandy sends notification of approval to unit(s).

3. Tom Hart in the Dean’s Office creates submittal. All leave submittals that change leave pay will also change to 100% scholarship/research.

4 . HRRIS adds leave to HR system.

5

WHAT SHOULD YOU SUBMIT?

Sabbaticals (SAB)• UM sabbatical request form• LSA leave worksheet• Current CV

6

6

Non-Sabbaticals• Duty Off-Campus (DOC)

LSA leave request form LSA leave worksheet

• Scholarly Activity (SAL) LSA leave request form LSA leave worksheet Award letter with salary stipend

• Leave Without Salary (LWOS) LSA leave request form LSA leave worksheet

Submit leave request packet to Mandy Harrison, 2150 LSA

STUMBLING BLOCKS

• Impact on benefits and salary

• Impact on retirement contributions

• Topping off awards

7

WHEN WILL APPROVED LEAVES APPEAR ON WOLVERINE ACCESS?Leaves that CHANGE or STOP pay must be on Wolverine Access by:

Leaves that do NOT stop or change pay:

JULY 15 for fall leaves JANUARY 15 for winter

leaves

Submittal to HRRIS may be delayed until after the beginning of the term – especially for fall term, in order not to conflict with the salary program.

BUT can be processed anytime after LSA approval, if requested, to accommodate faculty member’s benefits needs.

8

Best Practice for Units: Verify leave in Wolverine Access

according to timeline noted above.

FILLING OUT THE FORMS

9

FACULTY LEAVE MATRIX

  Non-Sabbatical Leave Form

Other Forms

LSA Leave Worksheet

Memo to Associate Dean

Regental Communication

Accrues Sabbatical Equity

Retirement Contribution

Health Benefits

MPathways Submittal Paperwork

Sabbatical Leave (SAB)

No UM SAB Form Yes Yes-if asking for exception to policy

No No Yes Yes Yes-by Dean’s office

Duty Off Campus Leave (DOC)

Yes No Yes Yes-if asking for exception to policy

No Only for nurturance, teaching abroad, unit assigned research off campus

Yes Yes Yes-by Dean’s office

Scholarly Activity Leave (SAL)

Yes No Yes Yes-if asking for exception to policy

No No Yes-only on UM funded portion

Yes Yes-by Dean’s office

Leave Without Salary (LWOS)

Yes No Yes No Yes-if asking for leave beyond one year

No No No Yes-by Dean’s office

Modified Duties (not a leave)

No No No Yes No Yes Yes Yes No

Medical Leave* No Medical Release

No No No Yes Yes Yes Contact Work Connections & Deb Erskine prior to completing paperwork

10

A SAMPLING OF SCENARIOS

Some common questions regarding leaves Professor X has a prestigious award for the fall term 14, can

she also take a sabbatical during winter term 15?Yes, faculty can combine two leaves back to back for a total of one year leave. She would take a SAL in FT and a SAB in WT.

Professor X has been offered a prestigious fellowship at another institution, but they are only funding 80% of his salary. Can he receive the remaining 20% of his salary from UM?Yes, he would request a SAL with a topping-off award. (TOA). The College could pay the remaining 20% of his salary at its discretion. The prestigious fellowship must equal at least 25% of the faculty member’s full time salary rate to qualify for topping-off.

11

Professor X receives an on-campus fellowship (e.g., Michigan Humanities Award, Humanities Institute Fellowship, Frankel Center Fellowship). Is this a DOC ?No, on-campus fellowships are taken as SALs. A leave request form, along with the award letter, needs to be submitted and approved. SAL’s don’t accrue sabbatical equity.

Professor Y has been contacted by Stanford about a possible job in the Department of Redundancy. Can he take a Leave Without Salary so he can spend the year as a visitor at Stanford before deciding whether to apply for the position.?No. LSA policy does not allow faculty to go on LWOS to accept visiting positions at institutions where they are under consideration for a faculty position.

12

Professor X is applying for a nurturance leave in conjunction with a term of modified duties. Does this affect his tenure clock?No, the tenure clock is not affected by leaves or a term of modified duties. Delay of tenure review are separate requests that go to the College Executive Committee for approval. A faculty member may also request a delay in their 3d year review in conjunction with their delay in tenure.

Professor X is scheduled to take a sabbatical and then gets hurt and needs to take a medical leave. Can she postpone her sabbatical ?Yes, the faculty member may submit a request for postponement of the sabbatical to her chair/director who would forward it to the College (Mandy Harrison) for approval.

13

Professor X spent 2012-13 on Leave Without Salary as a visiting professor at Harvard. He applied for and won a Guggenheim Fellowship for 2014-15. Can he accept it?No, LSA policy requires him to return to active duty for two years following a leave of any kind before requesting another leave. He may be able to postpone his Guggenheim until 2015-16.

Can a faculty member postpone a sabbatical without a loss of equity ?Yes, if she is postponing it for teaching, mentoring, research, or service needs within the unit, college, or university. The unit sends a request to preserve the additional equity to Mandy Harrison in Divisional Affairs. Once this has been approved by the relevant Associate Dean and by Academic HR, an email notification of approval will be sent to the unit.

14

WHERE CAN I FIND THE POLICIES?

• Consult the LSA website:http://

www.lsa.umich.edu/facstaff/academicaffairs/policiesandprocedures

• And you can always contact: Mandy Harrison - amvogel@umich.edu, 615-

0659 Kathe Harrison – kdavids@umich.edu, 615-0658

15

DUE DATES Send leave requests to Mandy by: Sabbaticals due JANUARY 10, 2014

Non-Sabbaticals due 3 months prior to start of leave

Link to Divisional Affairs calendar: http://www.lsa.umich.edu/facstaff/academicaffairs/calendarsmeetingsandevents

16

DISCUSSION & QUESTIONS

17