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The Budget For the 2013-14 fiscal and school year. June, 2013 Compiled by the Finance Department and Office of Communications

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The BudgetFor the 2013-14 fiscal and school year.

June, 2013 Compiled by the Finance Department and Office of Communications

 

   

Minneapolis  Public  Schools  

Special  School  District  No.  1    

Board  of  Education  Alberto  Monserrate,  Chair    Jenny  Arneson,  Vice  Chair  Richard  Mammen,  Clerk  

Rebecca  Gagnon,  Treasurer  Carla  Bates,  Director  Kim  Ellison,  Director  

Hussein  Samatar,  Director  Tracine  Asberry,  Director  Josh  Reimnitz,  Director  

 

 Superintendent  of  Schools  

Bernadeia  H.  Johnson,  Ed.  D.  www.mpls.k12.mn.us  

   

   

 

 

 

 

 

 

 

 

 

 

 

   

Table  of  Contents      

Letter  from  the  Superintendent  ..................................................................................................................3  Letter  from  Chief  Financial  Officer  ..............................................................................................................4  

  District  Overview  ..........................................................................................................................................  5  Our  Students  .................................................................................................................................................6-­‐8  Our  Facilities  ..................................................................................................................................................9  Understanding  the  Budget  Cycle  .................................................................................................................10  Establishing  the  2012-­‐13  Budget  ...................................................................................................................10-­‐14  General  Fund  .................................................................................................................................................15  General  Fund  –  Revenue  Details  ...................................................................................................................16-­‐17  Categorical  Summary  ....................................................................................................................................18  School  Allocation  Methodology  ...................................................................................................................19  Central  Office  Allocations  .............................................................................................................................20  Relationship  of  School  and  Department  Budgets  .......................................................................................20-­‐21  General  Fund  Expenditures  by  Program  ......................................................................................................23-­‐24    General  Fund:  Expenditure  Details  by  Object  ..............................................................................................25  Referendum  ...................................................................................................................................................26  Integration  Plan..............................................................................................................................................27-­‐28  Title  I  Allocations  2012-­‐2013  ...........................................................................................................................29  Community  Services  ......................................................................................................................................30  Food  Services  .................................................................................................................................................31  Capital  Projects  ..............................................................................................................................................32  Debt  Service  ...................................................................................................................................................33  Minimum  Debt  Payment  Schedule  ...............................................................................................................34  

   

 

3    

June  2013  

Dear  Minneapolis  Public  Schools  Community  Members,  

After  months  of  making  difficult  decisions  and  robust  budget  cuts,  we  are  pleased  to  present  to  you  a  balanced  budget  for  fiscal  year  2014  (FY14).  We  continue  to  invest  in  our  core  strategies  and  remain  committed  to  our  vision  of  ensuring  that  all  MPS  students  graduate  from  high  school  prepared  for  college,  career  and  life.        

Our  school  district  faced  a  $25  million  shortfall.  Tough  choices  were  made  to  meet  our  goal  of  adopting  a  structurally  balanced  budget  that  aligns  with  our  operational  strategies  while  keeping  any  reductions  as  far  from  the  classroom  as  possible.  Additionally,  the  school  district  can  no  longer  afford  to  continue  the  practice  of  using  reserve  funds  to  address  budget  deficits.  The  FY14  budget  is  balanced,  fiscally  responsible  and  sustainable.    

As  stewards  of  public  funds,  we  must  make  tough  choices  in  the  best  interests  of  our  students.  I  would  like  to  thank  all  of  you  for  the  feedback  and  passion  on  this  important  issue.    

Sincerely,    

 

 

 

 

Bernadeia  H.  Johnson,  Ed.D.  Superintendent  of  Schools  

   

 

4    

Dear  Members  of  the  Minneapolis  Public  Schools  Community:  

We  began  the  fiscal  year  2014  (FY14)  budget  process  with  the  goal  of  adopting  a  structurally  balanced  budget  that  would  align  with  our  operational  and  strategic  priorities  and  keep  reductions  as  far  from  the  classroom  as  possible.  The  FY14  budget  is  balanced  without  drawing  from  our  reserve  fund,  also  known  as  the  fund  balance.  A  structurally  balanced  budget,  one  in  which  expenses  do  not  exceed  revenue,  is  essential  for  the  long-­‐term  health  and  stability  of  our  school  district.  

The  primary  reductions  in  the  FY14  budget  come  from  cuts  to  central  office  departments.  Reductions  in  the  central  office  had  to  be  examined  critically  to  understand  the  impact  on  students,  schools  and  families.  Direct  allocations  to  central  office  departments  decreased  by  $19.7  million  while  direct  allocations  to  schools  increased  by  $2.9  million.  Department  allocations  to  schools  increased  by  $5.9  million  and  department  allocations  providing  direct  services  to  students  and  schools  increased  by  $865,000.  For  comparison,  in  FY13,  55.95  percent  of  the  budget  was  in  direct  allocations  to  schools;  in  FY14,  57.85  percent  of  the  budget  is  in  direct  allocations  to  schools.  

Even  so,  individual  schools  faced  real  reductions  and  had  to  make  hard  choices.  These  reductions  are  primarily  a  result  of  three  variables:  funding  being  spread  across  more  students,  resulting  in  a  lower  funding  amount  per  pupil;  a  $1.2  million  decrease  in  Title  I  funding,  resulting  in  a  lower  funding  amount  per  pupil;  and  shifts  in  enrollment  and  program  placement  that  create  a  change  in  the  distribution  of  resources.  

While  our  work  to  structurally  balance  the  FY14  budget  provides  us  with  a  strong  foundation  for  future  years,  our  budget  proposal  contains  some  risk.  We  will  be  in  contract  negotiations;  as  a  result,  labor  cost  projections  may  change.    In  addition,  we  made  serious  cuts  in  some  central  office  budgets  that  will  be  challenging  to  implement.  

We  are  already  looking  ahead  to  budget  planning  for  next  fiscal  year  even  as  we  present  the  FY14  budget  to  the  Minneapolis  Board  of  Education  for  approval.  Achieving  a  structurally  balanced  budget,  we  are  better  positioned  for  the  next  budget  cycle.    We  have  formed  a  Citizen’s  Budget  Advisory  to  help  inform  the  next  cycle  and  we  look  forward  to  continuing  to  work  with  our  schools,  departments,  community  members  and  stakeholders  to  support  student  achievement  through  stable  funding  systems.  

Respectfully,  

 

Robert  Doty  

Chief  Financial  Officer  

 

 

 

 

5    

District  Overview  Minneapolis  Public  Schools  promises  an  inspirational  education  experience  in  a  safe,  welcoming  environment  for  all  diverse  learners  to  acquire  the  tools  and  skills  necessary  to  confidently  engage  in  the  global  community.  

Our  Mission:  To  ensure  that  all  students  learn.  We  support  their  growth  into  knowledgeable,  skilled  and  confident  citizens  capable  of  succeeding  in  their  work,  personal  and  family  lives  into  the  21st  century.  

Our  Vision:  Every  child  college  and  career  ready.  

       

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6    

Our  Students    Minneapolis  Public  Schools  (MPS)  is  a  major  urban  school  district  with  a  diverse  and  complex  body  of  students.  Our  diverse  community  is  one  of  our  greatest  assets.  We  work  to  support  over  34,000  students  and  their  families  from  around  the  world  who  call  Minneapolis  home.  We  believe  that  our  urban  educational  experience  prepares  students  to  become  active,  continuously  learning  and  contributing  global  citizens.    We  are  committed  to  assuring  that  every  student  graduates  college  and  career  ready.    The  state  of  Minnesota  uses  a  weighted  student  formula  for  enrollment-­‐based  revenue  streams,  providing  different  funding  for  students  at  different  grade  levels.  The  current  weights  are:  

• Kindergarten  =  0.612  • Grades  1-­‐3  =  1.115  • Grades  4-­‐6  =  1.06  • Grades  7-­‐12  =  1.3    

Enrollment-­‐based  revenue  streams  are  based  on  a  formula  using  Weighted  Average  Daily  Membership.  The  school  district  reports  how  many  students  at  each  grade  level  are  enrolled  each  day.  Our  revenue  is  based  on  the  weighted  average.  The  state  uses  an  “adjusted  marginal  cost  pupil  unit”  (AMCPU)  formula  to  soften  the  impact  of  declining  enrollment.      MPS  enrollment  is  projected  to  increase  every  year  for  the  next  ten  years,  resulting  in  increased  revenue  from  enrollment  based  sources.      Enrollment  projections  are  based  on  birth  rate  in  the  city  of  Minneapolis  and  historical  MPS  enrollment  trends.    MPS  is  currently  reviewing  its  model  for  developing  and  using  enrollment  projections  to  ensure  that  the  Board  of  Education  and  District  leadership  have  the  most  accurate  information  possible  for  planning.  

                               

 

7    

Ten  Year  Enrollment  Projections  

MINNEAPOLIS       2012-­‐13   2013-­‐14   2014-­‐15   2015-­‐16   2016-­‐17   2017-­‐18   2018-­‐19   2019-­‐20   2020-­‐21   2021-­‐22   2022-­‐23  

Kindergarten   3449   3402   3381   3311   3282   3309   3309   3309   3309   3309   3309  

Grade  1   3201   3324   3278   3258   3191   3163   3189   3189   3189   3189   3189  

Grade  2   3060   3117   3236   3192   3172   3106   3079   3105   3105   3105   3105  

Grade  3   2999   2988   3043   3160   3117   3097   3033   3007   3032   3032   3032  

Grade  4   2680   2958   2947   3001   3116   3074   3055   2992   2966   2990   2990  

Grade  5   2594   2593   2862   2852   2904   3015   2974   2956   2895   2869   2893  

Grade  6   2440   2469   2468   2724   2714   2764   2870   2831   2813   2755   2731  

Grade  7   2361   2405   2433   2433   2685   2675   2724   2829   2790   2773   2716  

Grade  8   2192   2329   2372   2401   2400   2649   2639   2688   2791   2753   2736  

Grade  9   2164   2273   2416   2461   2490   2489   2747   2737   2788   2894   2855  

Grade  10   2131   2102   2209   2347   2391   2419   2418   2669   2659   2708   2812  

Grade  11   1938   1991   1964   2064   2193   2234   2260   2259   2494   2485   2530  

Grade  12   2259   2197   2258   2227   2340   2486   2533   2563   2562   2827   2817  

Total-­‐Graph  Below   33468   34148   34868   35430   35994   36481   36831   37132   37390   37688   37713  

Change     680   719   562   564   487   350   301   258   298   25  

%  Change     2.03%   2.11%   1.61%   1.59%   1.35%   0.96%   0.82%   0.70%   0.80%   0.07%  

 

 

       

 

MPS  has  a  greater  concentration  of  students  eligible  for  free/reduced  priced  meals,  students  receiving  Special  Education  services  and  English  Learners  than  the  state  as  a  whole.  These  students  generate  additional  revenue  so  that  MPS  may  support  them  with  the  additional  services  they  need.    

31000  

32000  

33000  

34000  

35000  

36000  

37000  

38000  

39000  

Projected  Enrollment  

 

8    

Support  Services  Received  by  Students  Based  on  2012  Data  from  the  Minnesota  Department  of  Education  

  MPS   Minnesota  

Students  Eligible  for  Free/Reduced  Priced  Meals   65.5%   37.2%  

Special  Education  Students   18.7%   14.9%    

English  Learners   23%   7.7%    

 

                                                                                                                                   

 

 

 

61.0%  

62.0%  

63.0%  

64.0%  

65.0%  

66.0%  

67.0%  

68.0%  

69.0%  

2001  

2002

 

2003

 

2004

 

2005

 

2006

 

2007

 

2008

 

2009

 

2010  

2011  

2012  

%  Students  Eligible  for  Free/  Reduced  Priced  Meals    in  Fall  of  each  year  

0.00%  

5.00%  

10.00%  

15.00%  

20.00%  

25.00%  

1/1/200

3  

1/1/200

4  

1/1/200

5  

1/1/200

6  

1/1/200

7  

1/1/200

8  

1/1/200

9  

1/1/2010  

1/1/2011  

1/1/2012  

SpecEd  

0%  

5%  

10%  

15%  

20%  

25%  

1997

 1998

 1999

 20

00  

2001  

2002

 20

03  

2004

 20

05  

2006

 20

07  

2008

 20

09  

2010  

2011  

2012  

%  EL

L  

%  MPS  Students  Eligible  for  ELL  Services  Fall  

16  percent  of  MPS  K-­‐12  students  are  eligible  for  State  English  Learner  revenues.   32.2  percent  of  MPS  K-­‐12  students  speak  a  Home  Language  Other  Than  English.  

 

9    

Our  Facilities    

Resources  that  support  the  academic  growth  of  our  students  and  staff  include  the  facilities  that  foster  educational  and  professional  growth.  MPS  owns  and  operates  77  sites  comprising  8.4  million  square  feet  in  FY14.    

•                  50  elementary  schools    •                  10  middle  schools  •                  7  high  schools  •                  2  other  academic  sites  •                  8  non-­‐academic  sites  

Thirteen  currently  closed  sites  total  approximately  1,076,000  square  feet.      

•                Howe  will  reopen  in  August  2013.  • Four  sites  are  leased  and  generating  revenue:  Franklin,  Hamilton,  Tuttle  and  Lincoln.  •                  Seven  sites  are  closed  and  vacant:  Cooper,  Gordon,  and  ESC  at  807,  Northrop,  Shingle  Creek,  Webster,  

Willard.  

MPS  has  sold  four  sites  in  the  last  four  years:  

• Morris  Park:  2/4/2009  • Putnam:  6/8/2009  • Holland:  6/30/2010  • Lehmann:  12/23/2011  

Sale  Offers  have  been  received/accepted  on  three  sites:  

• Northrop  • 807  Broadway  

 

 

 

 

 

 

 

 

 

10    

Understanding  the  Budget  Cycle    

The  School  District’s  budget  cycle  is  a  continuous,  multi-­‐step  process  that  spans  multiple  years.    

The  decisions  made  in  each  step  determine  the  options  available  in  the  following  steps.    

May   The  School  District  submits  a  three  year  Capital  Plan  to  the  Minnesota  Department  of  Education.    The  Capital  plan  determines  the  funds  needed  for  the  Capital  Services  portion  of  the  levy  and  the  amount  of  bonds  the  School  District  will  need  to  issue.        

October   The  School  District  updates  its  enrollment,  revenue  and  expense  projections  for  the  following  year.      

December   The  Board  certifies  the  property  tax  levy.    The  levy  consists  of  revenue  for  the  General  Fund,  Community  Services,  the  Capital  Fund  and  Debt  Service.    The  district  must  consider  the  priority  needs  in  each  of  these  four  areas,  the  impact  of  decisions  on  future  years;  and  the  property  tax  burden  on  the  taxpayers  of  Minneapolis.          The  debt  service  portion  of  the  levy  is  determined  by  the  amount  of  bonds  the  district  has  issued.    Most  bonds  require  15  years  of  debt  service.    Debt  service  issued  on  bonds  sold  in  the  fall  typically  begins  in  the  following  fiscal  year.    The  needs  in  these  areas  must  be  balanced  with  the  need  for  general  fund  revenue  for  the  core  work  of  schools.          

February   The  School  District  determines  its  preliminary  budget  for  the  following  year.    In  budget  years  for  State  Government,  including  Spring  2013,  the  preliminary  budget  is  based  on  state  allocation  projections.  Allocations  must  be  made  before  the  State  Government  has  completed  its  work  so  that  schools  and  departments  can  make  program  and  staffing  decisions  in  a  timely  manner.    

March   The  School  District  makes  allocations  to  schools  and  departments.    Schools  and  departments  determine  their  budgets  within  the  parameters  provided  by  the  funding  sources  and  the  district.    

June        

The  School  District  adjusts  its  budget  to  reflect  State  Government  action.    The  School  Board  adopts  the  final  budget.    

October-­‐November  

The  School  District  sells  the  bonds  that  were  agreed  upon  as  part  of  the  previous  May’s  Capital  Plan  and  the  levy  certification  process.    

 

Establishing  the  2013-­‐2014  Budget    Enrollment  and  Revenue  Assumptions    

In  making  revenue  projections,  MPS  assumed  the  following:    

• Enrollment  will  increase  by  680  students.    A  detailed  description  of  grade  by  grade  changes  can  be  found  on  page  7.  

• A  5  percent  decrease  in  federal  funding.  • Basic  formula  will  increase  by  $78  per  pupil,  from  $5224  to  $5302.  

 

 

11    

Expenditure  Assumptions  

• Benefits  continue  to  be  budgeted  at  31  percent  of  salary.  

• The  amount  budgeted  for  the  average  teacher  salary  remained  $66,412.  As  enrollment  stabilizes  and  senior  teachers  retire,  the  average  length  of  teachers’  years  of  service  has  decreased  and  the  average  salary  should  remain  relatively  flat.  

• Actual  salaries  were  budgeted  for  positions  and  Minneapolis  Association  of  Administrators  and  Consultants  (MAAC),  Minneapolis  Associations  of  Confidential  Administrators  (MACA),  and  Executive  Leadership  Team  (ELT)  contracts.  Average  salaries  were  used  for  all  other  positions.  

Risks  

• Retirements  and  new  hires  may  not  be  enough  to  hold  the  average  teacher  salary  constant.  • Labor  contracts  have  not  been  settled  and  therefore  labor  costs  are  uncertain  and  likely  to  increase.  • Department  budgets  are  planned  based  on  history  and  projected  changes.  Factors  outside  the  school  

district’s  control  will  impact  actual  expenditures  (i.e.  weather  and  fuel  costs  impact  utility  costs).  • We  have  not  received  our  Federal  Title  allocations  and  they  may  differ.  • Some  department  budgets  assume  restructuring  that  will  require  negotiated  changes  in  contracts  to  

implement.    • Utilities  are  budgeted  under  projected  costs  because  projections  have  been  higher  than  actuals  for  the  past  

several  years.    

Priorities  Reflected  in  the  2013-­‐2014  Budget  

The  budget  invests  in  the  school  district’s  strategic  priorities.      

Investments  in  the  classroom:    

• Supporting  quality  teaching  by  building  a  robust  teacher  evaluation  system.    • Focused  instruction,  including  Response  to  Intervention.  • English  as  a  Second  Language  teachers  and  other  supports  for  English  Learners.  • Reading  and  math  specialists.  • Instructional  leadership  development.  • Maintain  class  size  targets.  • Integration  revenue  was  redirected  to  focus  more  clearly  on  programs  providing  the  direct  service  to  

students.  

Investments  in  infrastructure  and  support  systems  to  assure  effective  and  efficient  operations:    

• Data  systems.  • Building  instructional  leadership  capacity.  • Integration  will  be  used  to  fund  evaluation  of  programs  to  determine  which  programs  are  making  the  

greatest  contribution  toward  achieving  our  goals.  

 

 

12    

Contingency  and  Staff  Adjustment  

One  million  dollars  is  being  set  aside  to  make  targeted  allocations  to  schools  once  needs  are  assessed  in  the  fall.  Two  million  dollars  is  reserved  to  make  adjustments  to  school  staffing  based  on  student  enrollment  in  the  fall.    There  is  also  $130,000  set  aside  to  address  mental  health  issues  at  sites  in  collaboration  with  Hennepin  County.  

Fund  Balance        

The  district  is  pleased  to  have  a  balanced  budget  that  does  not  rely  on  fund  balance  for  the  first  time  in  several  years.      A  fund  balance  allows  the  school  district  to  manage  risk  and  to  respond  to  unforeseen  circumstances  without  having  to  borrow  money.  We  assess  risk  to  determine  the  fund  balance  MPS  needs.  If  the  fund  balance  is  too  large,  we  might  be  unduly  restricting  services  for  today’s  students.  If  the  fund  balance  is  too  small,  we  will  not  be  able  to  manage  risks.      In  general,  the  more  risk  a  school  district  faces  the  larger  its  fund  balance  should  be.  Examples  of  current  risks  are:  

• Cuts  in  state  aid;    • State  aid  funding  shifts;    • Contract  settlements;  or    • Unusually  cold  winter  with  higher  than  predicted  utilities  costs.    

The  fund  balance  can  grow  in  two  ways:  1)  The  school  district  may  plan  to  increase  the  fund  balance  when  it  is  too  low;  2)  the  fund  balance  also  grows  if  revenues  exceed  expenses.  In  recent  years,  MPS’  budgeted  expenditures  have  been  higher  than  actual  expenditures.  Several  factors  can  contribute  to  this  type  of  variance,  including  changes  in  revenue  and  expenditure  for  grants  and  inaccurate  projections  for  average  salaries  and  benefits.    

Some  funds  are  reserved  by  law  in  the  fund  balance  and  can  only  be  used  for  specified  purposes.  The  school  district  assigns  some  funds  for  specific  projects  or  services.  

MPS  policy  states  that  the  general  fund  unassigned/unreserved  fund  balance  must  be  at  least  8  percent  of  budgeted  expenses,  with  an  annual  review  to  assess  risk  and  increase  the  targeted  level  of  fund  balance,  if  appropriate.    Using  2009  data,  a  comparison  of  20  districts  with  risks  comparable  to  MPS  showed  that  the  average  fund  balance  was  16  percent  and  mean  was  15  percent.    Financial  experts  recommend  a  fund  balance  between  8  percent  and  15  percent  depending  on  the  amount  of  risk.    A  fund  balance  of  12  percent  provides  about  six  weeks  of  operating  expenses.    

The  school  district  projects  that  it  will  have  a  balance  of  $63.0  million  in  the  unassigned  General  Fund  for  risk  management.    This  will  be  12  percent  of  the  school  district’s  budgeted  expenses.      

 

13    

All  Funds  Summary  Fund  Balance  

   June  30,  2012  Audited  Fund  

Balance  

Forecasted    FY  13    

Fund  Balance  Change  

Transfer  

July  1,  2013    Projected  

Fund  Balance  

FY  2014  Revenues  

   

FY  2014  Expenditures  

   

June  30,  2014,  Projected  

Fund  Balance  

General  Fund     $128,696,003     ($16,700,000)     ($26,104,494)   $85,891,509     $524,944,868     $524,944,868     $85,891,509    

Food  Service   $4,234,725   ($1,533,454)                                                                                -­‐         $2,701,271   $18,570,726   $19,225,145   $2,046,852    

Community  Service    

$2,662,561   $993,258                                                                                  -­‐        

$3,655,819   $23,793,028   $24,524,971   $2,923,876    

Capital  Projects     $26,787,244   $4,907,192   $26,104,494   $57,798,930   $67,500,000   $55,000,000   $70,298,930    

Debt  Service       $28,649,043   $5,187,928   -­‐   $33,836,971   $73,839,927   $95,650,123   $12,026,775    

Total  All  Funds   $191,029,576     ($7,145,076)   0   $183,884,500   $708,648,549   $719,345,107   $173,187,942  

 

 

 

 

 

General  Fund    50%  

Food  Service  1%  

Community  Service    2%  

Capital  Projects    40%  

Debt  Service      7%  

2013-­‐14  Budget  :  All  Funds  

 

14    

 

 

 

 

General  Fund    50%  

Food  Service  1%  

Community  Service    2%  

Capital  Projects    40%  

Debt  Service      7%  

All  Funds  %  of  Fund  Balance  

 2013-­‐14  Budget:  All  Funds  Summary  

    July  1,  2013,  

Projected  Fund  Balance  

FY  2014  Revenues  

FY  2014  Expenditures  

June  30,  2014,  Projected  

Fund  Balance  General  Fund   $85,891,509   $524,944,868   $524,944,868   $  85,891,509  

Food  Service   $2,701,271   $18,570,726   $19,225,145   $2,046,852  

Community  Service   $3,655,819   $23,793,028   $24,524,971   $2,923,876  

Capital  Projects   $57,798,930   $67,500,000   $55,000,000   $70,298,930  

Debt  Service   $  33,836,971   $73,839,927   $95,650,123   $12,026,775  

 Total  All  Funds   $183,884,500   $708,648,549   $719,345,107   $173,187,942    

 

15    

General  Fund  

The  general  fund  is  the  primary  operating  fund  of  the  school  district.      

Major  sources  of  revenue  include  property  taxes,  miscellaneous  local  revenues  and  state  aid.      

Expenditures  include  expenses  of  the  school  district  such  as  salaries,  supplies/materials,  contractual  services,  utilities,  transportation  and  other  operating  expenses.  Expenditures  are  accounted  for  by  programs  related  to  administration,  instruction,  instructional  support,  maintenance,  student  support,  transportation  and  facility/operating  costs.  

Grant  funds  are  also  included  within  the  general  fund.  These  numbers  account  for  the  revenue  and  expenditure  activities  related  to  specific  grants  and  projects  funded  through  federal  and  state  sources  or  other  outside  agencies.  These  numbers  also  include  Elementary  and  Secondary  Education  Act  (ESEA),  formerly  called  No  Child  Left  Behind  (NCLB),  as  well  as  federal  special  education  dollars.  

General  Fund:  Summary  

 Actual  FY  2012  

Forecasted  FY  2013  

Budgeted  FY  2014  

*  Beginning  Fund  Balance   $      129,022,584   $  128,696,003   $      85,891,509  

             Annual  Revenue   $502,036,712   $518,300,000   $524,944,868  

             Total  Revenue   $      631,059,296   $  646,996,003   $  610,836,377  

             Annual  Expenditures   $  502,363,293   $535,000,000   $524,944,868  

           FY  13  Projected  Fund  Balance        

             Transfers       -­‐$26,104,494   -­‐  

*  Ending  Fund  Balance   $  128,696,003   $      85,891,509   $      85,891,509  

*  Beginning  and  ending  fund  balances  include  unrestricted  and  restricted  dollars.  

   Restricted  Reserves   $  65,175,098   $  21,691,509   $  22,891,509  

   Unreserved/Unrestricted  Fund  Balance    

$  63,520,905   $64,200,000   $  63,000,000  

 

The  transfer  moves  the  general  fund  balance  to  capital  services  (fund  6)  to  pay  for  capital  improvements  as  part  of  the  already  approved  Planning  for  Changing  Enrollment  plan.  

     

 

16    

General  Fund:  Revenue  Details  Below  is  an  explanation  of  how  the  school  district  gets  its  general  fund  dollars.    Source   Examples  Local  

Property  taxes  

There  are  two  types  of  property  tax  levies:        1. Voter  determined.    

 2. Levies  set  by  the  school  board,  within  limits  

set  by  the  state  legislature.  In  some  instances,  if  the  school  board  does  not  levy  the  full  amount  the  legislature  allows,  the  district  also  loses  state  aid.      

   

Referendum    

Safe  schools  levy  Alternative  facilities  Health  and  Safety  Integration  

 

Misc.  

Other  sources  of  revenue;  see  examples.   School-­‐funded  projects  Gifts  Rent  Grants  

State  Aid  

Basic  Formula  

The  basic  formula  is  an  amount  per  pupil.  The  amount  varies  depending  on  the  grade  level  of  the  students:    

Kindergarteners:            .612    Grades  1-­‐3:                                  1.115  Grades  4-­‐6:                                1.06  Grades  7-­‐12:                              1.30  

 

 

Categorical  Aid  

Categorical  aid  is  aid  for  specific  purposes  and  it  comes  in  three  types:        1. Based  on  the  weighted  pupil  formula.  

 2. Based  on  student  characteristics,  such  as  

eligibility  for  ELL  services  or  free/reduced  priced  meals.    

 3. Partial  reimbursement  for  services.    

     

Gifted  and  Talented  Alternative  Compensation  Limited  English  Proficiency  Compensatory  Education  Integration  Aid  

 Special  Education  

Federal  

Federal  

The  federal  government  provides  funding  to  school  districts  that  first  flows  through  the  state.  The  two  largest  are  funds  for  the  Elementary  and  Secondary  Education  Act  (ESEA,  currently  known  as  NCLB)  and  the  Individuals  with  Disabilities  Act  (IDEA),  which  provides  funds  for  Special  Education  services.  

ESEA:  Title  I  Title  II  Title  III    IDEA    

 

 

17    

General  Fund:  Revenue  Details  

Revenue  Details   Actual  FY  2011  

Actual  FY  2012  

Forecasted  FY  2013  

Budgeted  FY  2014  

Local        Property  Taxes    $      101,983,972      $  91,907,674       $  102,081,427   $  100,130,963        Misc.            $25,270,000            $  25,329,569     $23,355,350   $25,893,450  State  Aids        Basic  Formula      $    189,128,736    $      190,091,714     $  195,329,539   $  207,133,198        Compensatory            $50,318,035     $53,017,925     $53,273,862   $55,187,170        ELL                $4,687,200                $  4,465,000     $4,465,000   $4,560,000      Special  Education            $55,359,373     $  55,926,044   $58,283,075   $60,395,564        Other            $31,384,633     $29,971,738     $31,702,411   $27,435,187  Federal      $      70,606,258     $45,871,099     $50,209,336     $44,209,336  Transfers   -­‐   $5,455,949   -­‐   -­‐  Total  Revenue    $  528,738,207      $  502,036,712    $  518,700,000    $  524,944,868                        

 

 

   

     Property  Taxes  19%  

     Misc.  5%  

     Basic  Formula  39%  

     Compensatory  11%  

     ELL  1%  

   Special  Education  

12%  

     Other  5%   Federal  

8%  

General  Fund:  Revenue  Detail  

 

18    

Categorical  Revenue:  Summary  

Almost  half  of  the  school  district’s  general  fund  revenue  is  categorical  aid,  meaning  that  its  use  is  restricted.    

Categorical  Revenue  Summary    

Referendum   $66,406,306    Resources  committed  by  the  school  district  to  class  size,  early  literacy,  technology,  textbooks,  science  and  math.    

Integration  Aid   $15,489,240    Programs  funded  with  integration  aid  must  support  the  goals  of  closing  the  achievement  gap  and  increasing  racial  interaction.  

Compensatory  Aid   $55,187,170  State  statute  identifies  10  uses  for  compensatory  aid  funds.    View  here.    

LEP   $4,560,000    State  Limited  English  Proficiency  (LEP)  funds  must  be  used  to  support  the  education  of  English  Learners.  

Special  Education   $60,395,564    State  and  federal  education  dollars  may  only  be  used  for  special  education  services.  

Federal/Grants   $44,209,336    Federal  funds  must  supplement,  not  supplant,  state  and  local  dollars.  Restrictions  on  use  depend  on  the  specific  grant.  

Extended  Time   $10,168,164    Extended  time  dollars  support  credit  recovery  and  academic  support  for  qualifying  students  through  after-­‐school  and  summer  school  programs.    

Non-­‐Categorical  Revenue   $268,529,088      

Total  Revenue   $524,944,868            

                                                       

Referendum  13%  

Integration  Aid  3%  

Compensatory  Aid  11%  

LEP  1%  

Special  Education  11%  

Federal/Grants  8%  

Extended  Time  2%  

Non-­‐Categorical  Revenue  

51%  

2013-­‐14  Categorical  Revenue:  $524.9  million  

 

19    

School  Allocation  Methodology  The  school  district  defines  core  expectations  for  each  grade  configuration  and  provides  each  school  with  a  budget  allocation.  The  principal  and  site  leadership  team  determine  how  to  use  the  budget  based  on  core  expectations  and  specific  student  needs  and  program  priorities  at  the  individual  schools.      

View  the  allocations  for  each  school.  (Click  on  the  “school  allocations”  tab  at  the  bottom  of  the  spreadsheet.)    Allocations  were  determined  using  the  process  described  below.  

• Per  pupil  allocations  are  based  on  a  weighted  formula:    o K=  0.7  o Grades  1-­‐8  =  1.0  o Grades  9-­‐12  =  1.1  

• Class  size  referendum  funds  and  basic  per  student  allocations  are  distributed  on  a  per  pupil  basis.  • High  school  Career  and  Technical  Education  (CTE)  allocations  are  taken  out  of  the  basic  per  student  

allocation.  • Compensatory  education  is  the  full  amount  allocated  to  each  site,  based  on  the  state  formula.  The  state  

formula  is  based  on  students  eligible  for  free/reduced  priced  meals  as  of  October  1,  2012.  • EL  allocations  are  73  percent  of  the  amount  needed  to  fund  the  English  as  a  Second  Language  teachers  

needed  for  the  school,  based  on  a  ratio  established  by  the  Multilingual  department.  Schools  are  expected  to  use  compensatory  revenue  or  their  basic  allocation  to  fund  the  remaining  27  percent.  

• Special  Education  Resource  Teacher  (SERT)  allocations  are  50  percent  of  the  amount  needed  to  fund  the  SERTs  needed  at  the  school,  based  on  the  contract  ratio  of  1:23  as  determined  by  the  Special  Education  Department.  Schools  are  expected  to  use  compensatory  revenue  or  their  basic  allocation  to  fund  the  remaining  50  percent.  

• S0me  schools  were  given  a  minimal  program  adjustment.  The  components  of  a  minimal  school  program  vary  depending  on  grade  level,  size,  and  student  characteristics.  Associate  Superintendents  work  with  school  principals  to  determine  what  is  most  critical  at  their  schools.  Minimal  program  adjustments  were  also  given  to  some  schools  with  new  grade  configurations  to  grow  their  programs.  

• Additional  funds  were  allocated  for  specific  programs  and  services,  such  as  Advancement  Via  Individual  Determination  (AVID)  and  International  Baccalaureate  (IB).    

• The  school  district  has  centralized  its  Technology  Support  structure.  Schools  are  now  being  charged  for  these  services  instead  of  providing  them  with  school  staff.      

• Schools  were  assigned  Instructional  Specialists  who  fall  under  the  budget  of  Human  Resources  (HR).    Schools  had  the  option  of  increasing  the  time  of  their  Instructional  Specialist  by  adding  money  to  the  HR  budget  or  cashing  out  the  position  in  which  case  the  funds  were  transferred  to  the  school  budget.              

 

 

20    

Central  Office  Allocations  

In  this  budget  cycle  we  knew  that  we  could  not  reach  our  goal  of  developing  a  sustainable  budget  without  scrutinizing  central  office  budgets.      

All  central  offices  develop  strategic  plans  and  make  budget  requests  aligned  to  those  plans.    Budget  decisions  were  based  on  operational  and  strategic  priorities  and  identification  of  opportunities  to  improve  the  effectiveness  and  efficiency  of  services.      

The  school  district  continued  the  process  of  right-­‐sizing  departments.  All  departments  were  asked  to  reevaluate  priorities  and  assure  that  all  resources  were  aligned  to  the  most  important  priorities.  

View  department  allocations.  (Click  on  the  “department  allocations”  tab  at  the  bottom  of  the  spreadsheet.)  

Relationship  of  School  and  Department  Budgets    The  table  on  the  next  page  displays  the  budget  in  four  categories:  

1) Direct  allocations  to  schools;  2) Department  allocations  to  schools,  which  are  positions  budgeted  centrally  but  assigned  to  specific  schools  

(examples  include  principals  and  building  engineers);    3) Department  allocations  supporting  direct  services  to  schools  and  students  are  direct  services  to  schools  and  

students  that  are  not  associated  with  a  specific  staff  person  assigned  to  a  specific  school  (examples  include  family  engagement  liaisons,  extended  learning  and  budget/finance  specialists);  and  

4) Direct  allocations  to  departments  are  the  remaining  funds  for  operational  functions  that  serve  the  school  district  as  a  whole  (examples  include  Human  Resources,  the  superintendent’s  office  and  Payroll).      

 

 

 

 

 

 

 

 

 

 

21    

Relationship  of  School  and  Department  Budgets  in  General  Fund  

   FY  13  Budget   FY  14  Budget   Delta   Percent  of  FY  13  

Budget  Percent  of  FY  14  

Budget  

Revenue                          

518,700,000                                

524,944,868                            

6,244,868            

General  Fund  Budgeted  Expenses          Direct  allocations  to  schools   FY  13  Budget   FY  14  Budget   Delta   Percent  of  FY  13  

Budget  Percent  of  FY  14  

Budget  Base  costs   271,610,993   274,433,755   2,822,762            

Grants   29,143,094   29,256,277   113,183            Total  Direct  Allocations  

to  Schools   300,754,087   303,690,032   2,935,945     55.95%   57.85%  

Department  Allocations  assigned  to  specific  schools  (preliminary)  

       

                                                       -­‐        

       

Base  costs   70,672,963   76,569,789   5,896,826            Grants                                                      -­‐                                                            -­‐                                                                -­‐                

Total  Department  Allocations  assigned  to  specific  schools  

70,672,963   76,569,789   5,896,826     13.15%   14.59%  

 Department  Allocations  with  Direct  Service  to  Schools  and  Students:    

                   

Base  costs   32,032,528   32,897,361   864,833            Grants                      

 Total  Department  Allocations  with  Direct  Service  to  Schools  and  Students:    

32,032,528   32,897,361   864,833     5.96%   6.27%  

Total  Allocation  to  Schools   403,459,578   413,157,182   9,697,604     75.05%   78.70%  

Direct  allocations  to  departments                                                                  -­‐                

Base  costs   84,437,340   64,137,234   (20,300,106)          Grants   25,187,075   28,234,630   3,047,555            MERF   6,200,000   6,200,000   0            

Total  Direct  Allocations  to  Departments   115,824,415   98,571,864   (17,252,551)   21.55%   18.78%  

Future  Allocations   18,293,166   13,215,822   (5,077,344)   3.40%   2.52%  General  Fund  Expense  Total   537,577,159   524,944,868   (12,632,291)   100.00%   100.00%  

Remaining                            

(18,877,159)                                                                -­‐                            

18,877,159            

                       assigned  to  schools  

 service  to  schools  

     

$2,000,000     Staff  Adjustment   $520,000     CPEO    

 $1,000,000     Targeted  to  

schools   $201,236     Family  engagement  liaisons  

 $13,612,731     Engineers   $22,119,404     Special  Education  support    $22,317,794     Transportation   $200,000     E&D  mini  grants  

   $4,420,000     go  to  passes   $688,557     Budget  Finance  Specialists    $8,320,000     utilities   $9,168,164     extended  learning    $2,100,000     athletics  

       

 

22    

$14,519,668     principals     Departments      $2,639,292     Nurses   $872,820     Legal  Office      $1,000,000     Teaching  &  

Learning   $10,000,000     Information  Technology  

 $440,000     college  career  ctr   $7,000,000     Teaching  &  Learning    $1,518,346     IT  techs   $1,190,193     Research  &  Evaluation    $2,000,000     IT  equip  to  schools   $10,657,211     Human  Resources/Teacher  Evaluation  

$681,958     On-­‐line  learning   $3,253,112     Finance  (incl  payroll)  

       

$1,428,512     Emergency  Management    

   

$3,065,377     Youth  Engagement/Student  Support  

     

$1,632,746     Communications    

   $2,584,816     Superintendent's  Office  

     

$2,312,395     ELL  Department      

   $2,665,677     Associate  Superintendent's  Office  

     

$6,149,243     Facilities      

   $6,200,000     MERF  payment  

       

$39,559,762     other  departments      

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

23    

General  Fund  Expenditures  by  Program    Below  is  an  explanation  of  the  program  codes  that  Minnesota  school  districts  are  required  to  use  when  reporting  their  expenditures  to  the  Minnesota  Department  of  Education.    

Program   Definition   Examples  Administration   School  district  and  school  administration  and  heads  of  

instructional  areas  − Board  of  Education  − Superintendent’s  office  − Associate  superintendents  − Principals  − Directors  of  Teaching  and  Learning,                  ELL,  other  instructional  areas  

District  Support  Services  

Services  provided  centrally   − Human  Resources  − Finance  − Communications  − Technology  support  − Legal  services  − Research,  Evaluation  and  Assessment  

Regular  Education   All  activities  dealing  directly  with  the  teaching  of  students  and  the  interaction  between  teachers  and  students  

− Pre-­‐K-­‐12  classroom  teachers  − Teacher  and  principal  training  and    

recruiting  − English  Language  Learner  services  − Gifted  and  Talented  − Student  Activities  − Athletics  

Vocational  Education  

Courses  and  activities  that  develop  the  knowledge,  skills,  attitudes  and  behavioral  characteristics  for  students  seeking  career  exploration  and  employability  

− Career  and  Technical  Education  (CTE)      

Special  Education   Services  for  Special  Education  students   − General  Special  Education  − Speech/language  services  − Developmental  disabilities  − Physically  impaired  − Deaf/Hard  of  Hearing  − Emotional/Behavioral  disorders  − Learning  disabilities    − Autism  spectrum  − Early  Childhood  Special  Education  

Instructional  Support  

Activities  for  assisting  instructional  staff  with  the  content  and  process  of  providing  learning  experiences  for  K-­‐12  students    

− Assistant  principals  − Curriculum  development  − Library/media  − Professional  development  

Pupil  Support   All  services  to  students  that  are  not  classified  as  instructional  services  

− Counseling  and  Guidance  − Health  services  − Psychologists  and  social  workers  − Transportation  

Sites  and  Buildings   Acquisition,  operation,  maintenance,  repair  and  remodeling  of  all  facilities  and  grounds    

− Plant  operations  

Fiscal  and  Other  Fixed  Costs  

Costs  not  recorded  above   − Post-­‐employment  benefits  − Insurance  

 

 

24    

General  Fund  Expenditures  by  Program       Actual  FY  2011   Actual  FY  2012   Forecasted  FY  2013   Budgeted  FY  2014  

Administration   $11,404,329   $12,457,641     $14,007,864     $13,960,725    

Support  Services   $14,398,257   $18,641,716   $28,059,766   $28,875,259  

Regular  Education   $240,484,358   $232,221,437   $241,949,898   $245,873,024  

Vocational  Education   $4,057,541   $4,385,961   $5,558,112   $4,223,905  

Special  Education   $108,344,755   $106,454,998   $104,000,492   $105,638,522  

Instructional  Support   $33,832,924   $38,673,552   $42,343,429   $38,775,275  

Pupil  Support   $47,387,600   $46,094,732   $60,867,422   $49,484,802  

Sites  Buildings   $34,269,442   $30,585,183   $34,020,176   $31,394,356  

Fiscal  &  Other  Fixed  Cost   $608,770   $526,232   $6,770,000   $6,719,000  

Capital  Outlay   $9,207,385   $12,321,841   0   0  

Total   $503,995,361     $502,363,293     $537,577,159   $524,944,868    

 

 

 

 

 

 

Administration  3%   Support  Services  

6%  

Regular  Education  47%  

Vocational  Education  

1%  

Special  Education  20%  

Instructional  Support  

7%  

Pupil  Support  

9%  

Sites  Buildings  

6%   Fiscal  &  Other  Fixed  Cost  

1%  

General  Fund:  Expenditures  by  Program  

 

25    

General  Fund:  Expenditure  Details  by  Object  

  Actual  FY  2011  

Actual  FY  2012  

Forecasted  FY  2013  

Budgeted  FY  2014  

Salaries  &  Benefits   $410,499,322   $411,262,914   $436,893,156   $426,657,705  

Purchase  Services   $71,116,037   $66,405,382   $68,877,117   $65,428,380  

Supplies  &  Materials   $11,477,821   $11,905,957   $12,348,038   $11,663,499  

Equipment   $9,207,385   $10,323,268   $16,799,928   $15,795,935  

Other   $1,694,796   $2,465,772   $2,658,920   $5,399,349  

Total   $503,995,361   $502,363,293   $537,577,159   $524,944,868  

   

 

       

 

26    

Referendum  2013-­‐2014  MPS  is  committed  to  using  referendum  funds  to  manage  class  size,  support  early  childhood  literacy,  math  and  science,  fund  textbooks  and  technology,  and  increase  rigor,  effective  instruction  and  best  practices.  

Class  Size                       $43,273,800   Distributed  on  a  per  pupil  basis.  

English  Learners  Classrooms   $4,623,638   ESL  teachers  in  schools  

Minimum  Program  Adjustments   1,146,848   Provides  positions  to  help  meet  core  requirements  

All-­‐Day  Kindergarten   $783,001  Provides  one  section  of  all-­‐day  kindergarten  at  Bethune,  Hale,  Hiawatha,  Kenny,  Kenwood,  Lake  Nokomis  –  Wenonah,  Lyndale,  Northrop  and  Whittier    

International  Baccalaureate  (IB)  School  Allocations                

$669,900  Bancroft,  Hall,  Whittier,  Anthony,  Anwatin,  Northeast,  Edison,  Henry,  North,  Roosevelt,  Southwest  and  Washburn  

International  Baccalaureate  (IB)  District  Allocation  

$747,705  Primarily  professional  development  funds  for  IB  programs  

Reading  Specialists   $2,349,000  Placed  at  all  schools  with  middle  grades  programs  (Note:  general  aid  paid  for  reading  specialists  at  K-­‐8  schools)  

Secondary  Programs   $201,902   Career  Tech  Education  Internships  

Instructional  Coach  for  Contract  Alternative  Schools  

$87,000    

Math  Specialists   $1,305,000  Serving  elementary  students  at  20  schools  based  on  academic  needs  

Math  Specialists   $2,175,000  Positions  in  Teaching  &  Learning  Department  for  school  assignment  based  on  academic  needs  

Literacy  Specialists   $174,000  Positions  in  Teaching  &  Learning  Department  for  school  assignment  based  on  academic  needs  

Material  Management     $50,000   Position  in  Teaching  &  Learning  Department    

Science  Center/Science  Programs   $705,000    

Curriculum  Materials   $880,000    

English  Learners  (EL)   $502,000  Professional  development  to  support  effective  teaching  of  English  Learners    

GEMS/GISE/STEM  Programs   $179,000    

Online  Learning   $681,958    

Instructional  Technology   $2,775,554    

Mentors   $3,096,000    

Total   $66,406,306        

 

27    

 

Integration  Plan  2013-­‐2014  Programs  and  services  funded  with  integration  funds  must  support  the  goals  of  the  school  district’s  state-­‐approved  integration  plan  and  advance  the  goals  of  increasing  racial  interaction  and  increasing  academic  achievement  for  students  of  color.    

Strategy,  Program  or  Department   Fiscal  Year  2014  

8th-­‐Grade  Outdoor  Leadership    

 $50,000    Provides  district-­‐wide  integrated  learning  camp  experience  for  students  transitioning  from  8th-­‐grade  to  9th-­‐grade.  Enables  students  to  earn  credit  prior  to  high  school  while  developing  leadership  skills  and  inter-­‐racial  relationships.    ACT  Preparatory  Courses  

 $103,000    Supports  11th  -­‐grade  students  who  qualify  for  free/reduced  lunch  to  take  an  ACT  preparatory  course  provided  by  MPS  through  a  contracted  partner.  When  provided  similar  opportunities,  students  who  have  completed  the  course  have  seen  an  average  increase  of  4  points  increasing  their  opportunities  for  college  admission  and  scholarships.    Advancement  Via  Individual  Determination  (AVID)  

 $2,042,040    

Prepares  diverse  students  for  post-­‐secondary  education  and  removes  barriers  that  prevent  protected  class  students  and  first  generation  college  students  from  pursuing  four-­‐year  degrees.  The  program  additionally  enhances  academic  skills,  content  knowledge  and  social  adaptability  of  students  traditionally  underrepresented  in  four-­‐year  colleges  and  universities.    

Behavior  Standards  Initiative  and  Office  of  Civil  Rights    

 $1,500,000    Assists  in  reducing  disproportionality  of  behavior-­‐related  suspensions  and  expulsions.  Successful  implementation  of  this  strategy  increases  academic  classroom  time  for  students  who  are  disproportionately  suspended  or  expelled  and  leads  to  increased  opportunities  for  academic  participation  for  these  students.    Check  and  Connect  

 $685,482    Promotes  academic  engagement,  performance  and  enrichment  of  at-­‐risk  and  disengaged  students  through  cognitive  behavioral  intervention,  mentorship,  and  family-­‐centered  collaboration.  Funding  supports  positions  and  district-­‐wide,  interracial  programming  opportunities.    

Communications    

 $300,000    Supports  efforts  to  market  strengths  of  racially  identifiable  schools,  improve  marketing  of  magnet  schools  and  rebrand  Minneapolis  Public  Schools  using  culturally  responsive  media  strategies.    

Community  Based  Organizations  

 $225,000    Provides  opportunities  for  community  based  organizations  to  effectively  partner  with  Minneapolis  Public  Schools  to  address  mutual  equity  concerns  for  historically  under-­‐represented  populations,  racial  consciousness,  and  community  engagement.  

Diversity  Recruiting  &  Retention  for  Staff    $490,000    Increases  the  development  of  a  diverse  workforce  by  investing  in  strategic  recruiting  and  

retention  strategies.  Includes  career  mapping,  retention,  and  succession  planning.    

Expanded  School  Choice      $90,000    Provides  students  who  qualify  for  free  and  reduced  lunch  an  opportunity  to  attend  a  low  

poverty  school  outside  their  designated  attendance  area.  

Full  Day  Kindergarten  Placement      $261,000    Provides  kindergarten  placement  in  select  programs  for  qualifying  low-­‐income  families  in  

order  to  increase  inter-­‐district  integration  and  increase  academic  achievement.  

 

28    

Go-­‐To  Passes    $320,000    Provides  school  accessibility  to  students  who  live  outside  of  the  walk  zone  of  their  school  

or  live  within  the  walk  zone  but  qualify  for  free  or  reduced  lunch.    

Learning  Works  at  Blake  $25,000  Offers  a  challenging  academic  enrichment  program  to  a  representative  group  of  

motivated,  high  potential  middle  school  students.    

Magnet  Transportation    $2,600,000    

   

Minnesota  Urban  Debate  League    $150,000    Empowers  students  to  become  engaged  learners,  critical  thinkers,  and  active  citizens  who  

are  effective  advocates  for  themselves  and  their  communities.    Office  of  Equity  &  Diversity  

 $1,113,718    Supports  inter-­‐  and  intra-­‐district  equity,  diversity,  and  inclusion  through  program  development,  resource  support,  and  community  partnerships.    Office  of  New  Schools  

 $600,000    Supports  year-­‐long  equity  training,  modeling  of  best  practices,  and  diverse  staff  recruitment  by  partnering  with  portfolio  schools  to  “grow  our  own”  and  strengthen  racially  identifiable  schools  with  culturally  dexterous  teaching  staff.    Office  of  Research,  Evaluation,  &  Assessment  

 $100,000    Supports  the  evaluation  needs  of  the  integration  plan  through  1.0  FTE  position.  The  program  evaluation  position  supports  accountability  for  funders  and  programs  by  allowing  for  data-­‐based  decision  making  in  the  allocation  of  resources.    Project  Success  

 $225,000    Assists  in  the  transition  of  8th-­‐grade  students  becoming  freshmen  by  impacting  student  acclimation  with  a  direct  focus  on  inter-­‐racial  student  contact,  and  offers  monthly  supports  to  middle  and  high  schools  emphasizing  goal-­‐setting  and  school  orientation  experiences.    Science,  Technology,  Engineering  &  Mathematics;  Girls  in  Engineering,  Mathematics  &  Science;  &  Guys  in  Science  &  Technology  

 $419,000    Facilitates  measurable  gains  for  girls  and  boys  in  the  areas  of  science  and  mathematics  with  emphasis  on  underrepresented  ethnic  groups  and  free  and  reduced  lunch  students.  

Family  &  Community  Engagement/  Student  Enrollment  

 $595,101    Supports  efforts  to  engage  families  in  culturally  responsive  ways  through  Connecting  Parents  to  Educational  Opportunities  (CPEO)  and  family-­‐  and  community-­‐centered  outreach  initiatives.    

West  Metro  Education  Program  Integration  Tuition    $3,405,099    Provides  support  for  student  participation  in  West  Metro  Education  Program  schools  and  

programming.    

West  Metro  Education  Program  Professional  Development      $14,800    Provides  support  for  adult  participation  in  West  Metro  Education  Program  professional  

development  and  programming.  

North  High  School  ISA  Contract                        $175,000  

TOTAL    $15,489,240      

 

 

 

29    

Title  I  Allocations  2013-­‐2014  Title  I  is  a  federally  funded  program  through  the  Elementary  &  Secondary  Act  (ESEA)  designed  to  provide  support  to  students  to  ensure  that  they  meet  high  standards.  MPS  receives  these  funds  to  provide  educational  services  and  resources  to  schools  with  at  least  35  percent  of  students  who  qualify  to  receive  free  and  reduced  priced  meals.    

Title  I  Allocations  

Non-­‐Public  School  Allocations   $884,636  Public  School  Allocations   14,239,976  Research,  Evaluation  and  Assessment  (REA)   250,000  Family  Involvement  Funds  to  Schools   215,674  District  Family  Engagement  and  CPEO   520,000  School  Readiness   3,765,162  Neglected  and  Delinquent  Services   165,000  Homeless  Highly  Mobile  Services   800,000  District  Sponsored  Services  to  Students   1,500,000  Administration,  Required  Mailings     1,521,319  Indirect  Costs   1,188,750  Total     $25,050,517  

 

 

 

 

 

 

 

 

 

 

 

 

30    

Community  Services  The  community  services  fund  is  used  to  account  for  services  provided  for  learning  and  involvement  opportunities  for  lifelong  learners  of  all  ages,  including  Minneapolis  residents.  Community  services  funds  are  intended  to  provide  K-­‐12  students  the  opportunity  to  utilize  educational  facilities  and  programs  during  non-­‐school  hours,  including  the  summer  months.  Fees  may  be  charged  for  these  programs.  Community  services  revenue  may  also  be  used  for  educational  programming  serving  adults  with  disabilities,  school-­‐age  care,  Adult  Basic  Education  (ABE),  school  readiness  and  Early  Childhood  Family  Education  (ECFE).    The  community  education  grant  fund  is  also  part  of  the  community  services  fund  and  is  used  to  account  for  the  revenues  and  expenditures  for  activities  related  to  certain  grants  and  projects  funded  through  state  or  other  local  outside  agencies.  Included  within  these  numbers  are  the  resources  designated  for  non-­‐public  education.  

 

 Actual  FY  2011  

Actual  FY  2012  

Forecasted  FY  2013  

Budgeted  FY  2014  

Beginning  Fund  Balance   $4,174,352   $3,365,471   $2,662,561   $3,655,819  

Annual  Revenue   $24,187,552   $23,734,553   $25,736,743   $23,793,028  

Total  Revenue   $28,361,904   $27,100,024   $28,399,304   $27,448,847  

Annual  Expenditures   $24,996,433   $24,437,463   $24,743,485   $24,524,971  

Ending  Fund  Balance   $3,365,471   $2,662,561   $    3,655,819   $2,923,876  

 

Revenues   Actual  FY  2011  

Actual  FY  2012  

Forecasted  FY  2013  

Budgeted  FY  2014  

Local   $14,765,871   $13,437,510   $12,305,539   $12,260,959  

State   $7,555,200   $8,848,709   $9,072,655   $9,286,206  

Federal   $1,866,481   $1,448,334   4,358,549   2,245,863  

Total  Revenues   $24,187,552   $23,734,553   $25,736,743   $23,793,028  

 

Expenditures   Actual  FY  2011  

Actual  FY  2012  

Forecasted  FY  2012  

Budgeted  FY  2013  

Salaries  &  Benefits   $19,161,352   $19,421,044   $20,228,583   $19,305,297  

Purchase  Services   $4,025,662   $3,719,615   3,333,192   $4,190,893  

Supplies  &  Materials   $1,354,015   $1,084,811   1,063,165   $899,610  

Equipment   $357,683   $168,402   105,182   $114,552  

Other   $97,721   $43,591   13,363   $14,619  

Total  Expenditures   $24,996,433   $24,437,463   $24,743,485   $24,524,971    

 

 

 

 

31    

Food  Services  The  food  service  fund  is  a  self-­‐sustaining  enterprise  in  which  revenue  and  expenses  are  balanced  over  time.  It  is  used  to  record  all  financial  activities  of  the  school  district’s  food  service  program.  Food  service  includes  all  planning,  preparation  and  serving  of  meals  and  snacks  in  connection  with  school  and  community  service  activities.  Eighty-­‐five  percent  of  Food  Service  Fund  revenues  primarily  come  from  federal  sources.  Food  service  revenue  may  only  be  used  for  food  service  programs.    All  expenditures  related  to  meal  preparation  must  be  recorded  in  the  food  service  fund.  The  majority  of  expenditures  consist  of  labor  and  food  costs  (84  percent).  Purchased  services,  supplies  and  equipment  account  for  16  percent  of  the  fund’s  expenditures.  Eligible  expenditures  include  application  processing,  meal  accountability,  food  preparation,  meal  service  and  kitchen  custodial  service,  according  to  Minn.  Stat.  §124D.111,  subd.  3.      Capital  expenditures  may  be  made  from  the  food  service  fund  only  if  the  fund’s  year-­‐end  restricted  balance  is  greater  than  the  cost  of  the  equipment  to  be  purchased  and  if  prior  approval  has  been  obtained  from  the  Minnesota  Department  of  Education’s  Nutrition  Section,  according  to  Minn  Stat.  §  124D.111,  subd.  3.        

   

  Actual  FY  2011   Actual  FY  2012   Forecasted  FY  2013   Budgeted  FY  2014  

Beginning  Fund  Balance   $4,724,804   $3,701,306   $4,234,725   $2,701,271  

Annual  Revenue   $14,659,158   $15,670,787   $17,611,767   $18,570,726  

Total  Revenue   $19,383,962   $19,372,093   $21,846,492   $21,271,997  

Annual  Expenditures   $15,682,656   $15,137,368   $19,145,221   $19,225,145  

Ending  Fund  Balance   $3,701,306   $4,234,725   $2,701,271   $2,046,852  

 

Revenues   Actual  FY  2011  

Actual  FY  2012  

Forecasted  FY  2013  

Budgeted  FY  2014  

Federal  (Meal  Payments)   $1,348,056   $1,306,988   $1,516,049   $2,082,699  

State   $660,922   $632,486   $712,394   747,063  

Federal   $12,609,951   $13,727,212   $15,383,324   15,128,312  

Other   $40,229   $4,101   -­‐   -­‐  

Total  Revenues   $14,659,158   $15,670,787   $17,611,767   $17,958,074  

 

Expenditures   Actual  FY  2011  

Actual  FY  2012  

Forecasted  FY  2013  

Budgeted  FY  2014  

Salaries  &  Benefits   $5,853,119   $5,838,879   $6,861,637   $6,697,681  

Purchase  Services   $1,153,195   $908,253   $844,700   1,076,500  

Supplies  &  Materials   $7,145,943   $7,238,771   $9,833,384   8,776,527  

Equipment   $1,520,216   $1,136,047   $1,600,000   1,500,000  

Other   $10,182   $15,418   $5,500   500  

Total  Expenditures   $15,682,655   $15,137,368   $19,145,221   $18,051,208  

 

32    

Capital  Projects      

The  capital  projects  fund  is  used  to  record  all  operations  of  the  school  district’s  building  construction  program,  which  is  funded  by  the  sale  of  bonds  or  the  alternative  facilities  bonding/pay-­‐as-­‐you-­‐go  levy  program.  At  Minneapolis  Public  Schools,  construction  is  defined  as  new  construction,  remodel,  capital  renewal,  capital  maintenance,  preventative  maintenance  and  repair.        Revenue  sources  in  the  capital  fund  for  fiscal  year  2014  are  comprised  of  project  funding  from:  

• Active  projects  funded  from  fund  balance  carryover  from  prior  general  obligation  bond  sales  • New  projects  funded  from  the  fall  2013  anticipated  general  obligation  bond  sale  • Active  FY13  projects  funded  from  the  December  2012  Alternative  Facilities  bond  sale  • FY14  Projects  funded  by  annual  pay-­‐as-­‐you-­‐go  Alternative  Facilities  levy  proceeds  (pay  2013)    • New  FY14  projects  funded  from  the  December  2013  Alternative  Facilities  bond  sale  • Fund  balance  to  cover  construction  completion;  included  is  funding  for  the  reopening  of  Howe,  additions  at  

Lake  Nokomis-­‐Keewaydin  and  Lake  Harriet-­‐Lower  and  the  remodel  of  Pratt.      View  the  list  of  planned  capital  projects.      Capital/Construction  Fund  

  Actual  FY  2011   Actual  FY  2012   Forecasted  2013   Budget  FY  2014  

Beginning  Fund  Balance   $20,084,183   $56,260,434   $26,787,247   $57,798,930  Annual  Revenue   $80,554,323   $30,781,249   $113,269,169   $67,500,000  Total  Revenue   $100,638,506   $87,041,683   $140,056,416   $125,298,930  Annual  Expenditures   $44,378,072   $60,254,436   $82,257,486   $55,000,000  Ending  Fund  Balance   $56,260,434   $26,787,247   $57,798,930   $70,298,930  Revenues  

       Local   $14,698,941   $14,233,217   $1,310,593   $4,971,017  State  

       Federal  

       Other   $65,855,382   $16,548,032   $111,958,576   $62,528,983  Total  Revenue   $80,554,323   $30,781,249   $113,269,169   $67,500,000  Expenditures  

       Salaries  &  Benefits   $11,471,508   $12,011,613   $12,436,277   $13,361,494  Purchased  Services   $6,884,686   $10,400,870   $17,380,952   $5,803,600  Supplies  &  Materials   $3,393,767   $3,825,852   $2,928,046   $3,019,000  Equipment/Construction   $22,624,121   $34,012,075   $49,495,111   $32,805,206  Other   $3,990   $4,026   $17,100   $10,700  Total  Expenditures   $44,378,072   $60,254,436   $82,257,486   $55,000,000  

 

 

 

33    

Debt  Service    

MPS  policy  places  two  limits  on  school  district  debt:    

1. 70  percent  of  debt  should  be  repaid  within  10  years.  2. Total  school  district  annual  debt  payment  shall  not  exceed  15  percent  of  total  operating  revenue.  

Refinancing  shall  not  be  included  in  the  15  percent  calculation.  

MPS  currently  owes  $413,406,000.  The  school  district  will  have  repaid  69.8  percent  by  2019  (seven  years)  and  74.3  percent  by  2020  (eight  years).      

Debt  payments,  less  refinancing,  are  11  percent  of  total  operating  revenue.      

  Actual  FY  2011  

Actual  FY  2012  

Forecasted  FY  2013  

Estimated  FY  2014  

Beginning  Fund  Balance   $29,522,713   $39,050,617   $28,649,043   $33,836,971  Annual  Revenue   $78,509,465   $64,232,088   $97,213,628   $73,839,927  Annual  Expenditures   $68,981,561   $74,633,662   $92,025,700   $95,650,123  Ending  Fund  Balance   $39,050,617   $28,649,043   $33,836,971   $12,026,775  Revenues  

       Local   $47,111,703   $49,451,713   $47,796,668   $62,499,927  State   $12,411,346   $12,559,484   $9,450,182   $11,340,000  Federal   -­‐   $2,220,891   $1,476,229   -­‐  Bond  Proceeds   $18,986,416   -­‐   $38,490,549   -­‐  Total  Revenues   $78,509,465   $64,232,088   $97,213,628   $73,839,927  Expenditures  

       Debt  Principal  &  Interest   $68,803,283   $74,633,662   $70,480,700   $68,920,123  Debt  Refunding   -­‐   -­‐   $21,545,000   $26,630,000  Other   $178,278   -­‐   -­‐   $100,000  Total  Expenditures   $68,981,561   $74,633,662   $92,025,700   $95,650,123    

 

 

 

 

 

 

 

 

34    

 

                           

                           

Year  Ending   General  Obligations   Certificates  of  Participation                      Total  Debt  Payment                                                    Total  Debt  

  Bonds  Payable   Payable       Principal  &  Interest  

June  30,2013   Principal   Interest   Principal   Interest   Principal   Interest    

2014  2015  

2016  2017  2018  

2019  2020  2021  

2022  2023  2024  

2025  2026  2027  

2028  2029  2030  

2031  2032  2033  

2034  2035  2036  

2037    

63,805,000  25,215,000  

25,706,000  18,575,000  14,345,000  

11,095,000  11,460,000  10,150,000  

10,045,000  6,365,000  4,290,000  

2,550,000  43,855,000  2,680,000  

1,915,000  1,895,000  1,955,000  

2,015,000  2,075,000  2,135,000  

-­‐  -­‐  -­‐  

-­‐    

     9,191,325            6,466,074    

       5,582,060            4,814,813            4,152,335    

       3,660,750            3,293,247            2,908,050    

       2,586,454            2,259,170            2,049,435    

       1,917,280            1,170,076                418,094    

           347,731                302,250                245,400    

           186,750                126,300                  64,050    

-­‐  -­‐  -­‐  

-­‐    

     18,000,000          18,645,000          17,900,000          18,540,000          15,445,000          14,790,000            9,020,000            6,340,000            3,470,000            3,595,000            1,605,000            1,660,000            1,720,000            1,785,000            1,850,000            1,920,000            2,000,000            1,975,000            2,050,000            2,120,000            2,200,000            2,280,000            2,365,000    

-­‐    

       6,606,874            6,000,174            5,340,468            4,658,793            3,905,543            3,261,223            2,601,253            2,197,430            1,927,130            1,786,405            1,634,525            1,538,225            1,438,625            1,335,425            1,219,400            1,099,150                974,350                844,350                715,975                582,725                444,925                301,925                153,725    

-­‐    

     81,805,000      $15,798,199          43,860,000      13,379,914          43,606,000      11,745,356          37,115,000      10,200,492          29,790,000      8,682,030          25,885,000      7,436,675          20,480,000      6,292,652          16,490,000      5,379,313          13,515,000      4,655,230            9,960,000      4,045,575            5,895,000      3,683,960            4,210,000      3,455,505          45,575,000      2,608,701            4,465,000      1,753,519            3,765,000      1,567,131            3,815,000      1,401,400            3,955,000      1,219,750            3,990,000      1,031,100            4,125,000      842,275            4,255,000      646,775            2,200,000      444,925            2,280,000      301,925            2,365,000      153,725      -­‐          -­‐        

 

     15,798,199          12,466,248          10,922,528            9,473,606            8,057,878            6,921,973            5,894,500            5,105,480            4,513,584            4,045,575            3,683,960            3,455,505            2,608,701            1,753,519            1,567,131            1,401,400            1,219,750            1,031,100                842,275                646,775                444,925                301,925                153,725    

 -­‐          

     97,603,199          56,326,248          54,528,528          46,588,606          37,847,878          32,806,973          26,374,500          21,595,480          18,028,584          14,005,575            9,578,960            7,665,505          48,183,701            6,218,519            5,332,131            5,216,400            5,174,750            5,021,100            4,967,275            4,901,775            2,644,925            2,581,925            2,518,725    

 -­‐          

Minimum  Debt  Payment  Schedule  

 

35